06 - Boards & Commissions - Reports & MinutesItem No. 6
VCC Quarterly Reports for April, May and June - 2019
April
ASA Southwest Shootout — This is a budgeted item for VCC - $27,000 for this event. Civic Center
This Tournament fills up our Hotel/Motel, RV Spots in several places around the City, and B & B's with
over flow in Air B&B's and private homes as well as out of town in a 60 -mile radius. This is the 12th year
for ASA in Paris — Total participants, vendors, and sponsors 1553 plus many families of participants from
41 states, Italy Canada, Denmark, Germany and England!
Paris Winefest — Sponsored City of Paris Main Street - Downtown
Funded: $1500 Room Nights: 10 375 attendees, 83 out of the 754 -zip code
May
Uncle Jesse Bi Bass Classic Fishing urnament - Sponsored by Denver Pyle's Children Charities
Pat Mayse Lake — Sanders Cove
Funding: $1250.00 Room nights: 28
"Eiffel in Love with Quilts" Quilt Show —Sponsored by the Red River Valley Quilt Guild -Civic Center
Funding: $1200.00
Room nights: 55
Goldwing Motorcycles Association: at Love Civic Center
Funding: $1800.00
Room nights: 200
ASA Western Regional Shootout — Sponsored by Archer's for Christ at Archer's for Christ
Funded: $2500.00
June
Room Nights: 160
Northeast Texas Classic Car Show - Sponsored by Red River Valley Veterans Memorial — Civic Center
Parking Lot and North side Plus City Pavilion
Funded: $1196.00
Room Nights: 28
Paris Powerboat Grand Prix Drag Boat Races — Sponsored by the SDBA -Southern Drag Boat Association
at Lake Crook
Budgeted $7000.00 ................................................700 room nights
Barber Hills Mountain Bike Race.......................Sponsored by Jenny King Racing — Barber Hills at Sanders
Cove/Pat Mayse
Funded $700.00
10 room nights
American Cushman Scooter Club National Meet: Attendees from 28 states and Canada- Civic Center
Funded $2000.00...................................................Room nights: 550
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
April 30, 2019
ASSETS
CURRENT ASSETS
HOT Checking
S 80,182.70
Not HOT Checking
102,951.63
Liberty Money Market
100,000.00
Peoples CD
50,000.00
Guaranty Bank CD (2)
100,000.00
Not HOT Guaranty Bond Bank CD
27,503.24
Total Current Assets _..!L60 637.3T
OTHER ASSETS
Returned Checks Receivable 35.00
Total Other Assets m mp 35.00
Total Assets $ 460,672.57
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
S 5,150.00
Due to LCC
6,561.60
Due to Trail de Paris T -Shirt
40.00
Payroll Liabilities
_....................... 619.22
Total Current Liabilities
..,. 11170.82.
NET ASSETS
Retained Earnings
444,995.62
Net Income
3 306.13
Total Net Assets ___"8130t.75
448,307.75
Total Liabilities and Net Assets $ 4601672.67
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance Is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 7 Months Ended April 30, 2019
7 Months Ended
7 Months Ended
Apr 30, 2019
Apr 30, 2019
Variance % of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 332,994.69
$ 320,000.00 $
12,994.69
104.06%
$ 640,000.00
ABBS Wage Reimburement
1,632.55
_ 0100
1.632.66
0,00,
Total Revenue�
334 627.26
00
320,000.-., , ��,
746: 7jall
�_._
104,57 %
.�.. 640x000.06
Operating Expenses
Utilities
34.56
0.00
34.56
0.00
Training / Education
130.00
1,169.00
(1,039.00)
11.12%
2,D00.00
Postage
435.77
875.00
(439.23)
49,80%
1,500.00
Misc Expenses
146.75
1,456.00
(1,309.25)
10.08%
2,500.00
D & 0 Insurance
0.00
2,800.00
(2,800.00)
0,00%
2,800.00
Worker's Camp
707,33
2,000.06
(1,292.67)
36.37%
2,000.00
Staff tnsJRetirement
4,404.79
5,835.00
(1,430.21)
75.49%
10,000.00
Meetings & Hosting
224.57
1,750.00
(1,525.43)
12.83%
3,000,00
Chamber Management
20,000,00
20,000,00
0.00
100.00%
40,000.00
Small Equipment
0.00
585.00
(565,00)
0.00%
1,000.00
Out of Town Travel
1,125.48
2,919.D0
(1,793.52)
38.56%
5,000.00
Intown Auto/Exp Allowance
1,400.00
2,919.00
(1,519.00)
47.96%
5,000.00
Membership Dues/Sub.
1,015.00
3,2DO.00
(2,185.00)
31.72%
4,000.00
Audit
1,850.00
2,000.00
(150.00)
92.50%
2,000.00
Bookkeeping
3,162.16
2,62500
537.16
120.46%
4,500.00
Payroll Expenses
48,172.06
46,669.00
(496,94)
98.94%
80,000.00
Payroll Tax Expense
3,675.80
3,570,00
105.80
102,95%
6,120.00
Office Expense
145.26
2,335.OD
(2,189.74)
6.22%
4,000:00
Communications
623.32
1,750.00
(1,126.68)
35.62%
3,000.00
Furniture & Fixtures
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Historical Museum _
0.00
2,044.00
(2,044.00)
0.00%
3,500.00
Bank Service Charge
491.70
294.00
197.70
167.24%
500.00
Credit Card Fee
738.98
1,456.00
(717.02)
50.75%
21500.00
Motel Tax Transferred to LCC
166,497.34
160,000.00
6,497.34
104,05%
320,000.00
Marketing IAdvertising
33,484.53
37,335.00
(3,850.47)
89.69%
64,000.00
Event Expenses
47.66
119.00
(71.34)
40.05%
200.00
Chaparral Square Dancers
1,541.18
500.00
1,041.18
308.24 %
500.00
Tour de Paris Exp
2,872.11
2,500.00
372.11
114.88%
32,500.00
Uncle Jessie's Exp
0.00
500.00
(500.00)
0.00%
500.00
Lamar Co Days in Austin Exp
0.00
4,500.00
(4,500.00)
0.00%
4,500.00
ASA
13,328.10
13,500.00
(171.90)
98.73%
27,000.00
SDBA Boat Races
507.90
500.00
7.90
101.66%
7,500.00
Events Promotion I Funding
17,898.02
19,250,00
(1,351.98)
92.98%
33,000.00
Arts Allocation
0.00
0.00
0.00
7,000.00
Baseball Feld Lighting
11,855.86
13,333.00
(1,477.14)
88.92%
13,333.00
Pump Track
0.00
0.00
0.00
50,000.00
Rent to CDC
7_000.00,
7,000.00,
0.00
100.00 %
12p000.00
Total Operating Expenses
. 341,516.23368,288.00
(26,771.77)
92.73 °%
757855 00
Operating Income (Loss)
6,888.98
� dB,288.OD�
41 398.02
14.27%
„ X117 963.00)
NOT -HOT INCOME
Discounts &Allowances
1.36
1,169.00
(1,167.64)
0.12%
2,000.00
Trolley
1,800.00
2,919.00
(1,119.00)
61.66%
5,000.00
ASA Booth Rentals
500,00
0.00
500.00
0.00
Tour de Paris Income
14,220.52
O.DO
14,220.52
45.000.00
Souvenir Sales
2,055.20- 7,000.00
(4,944.80)
29.36%
12,000.00
Interest Income_._.
142.91
.._. _ ..m
87.50
55.41
183.33 %
15 .
..,. .,.. ,...,,,,,,,,
Total Not -Hot Income
18„778.99
11,175.50
744
,5.49
167.51 °%
6644 150000
NOT-HOT EXPENSES
Trolley Driver
592.50
1,169.00
(576.50)
50.68%
2,000.00
Trolley Expenses
1,698.98
3,500.00
(1,801.02)
48.54%
6,000.00
Trolley Insurance
1,138.40
1,225.00
(86.60)
92.93%
2,100.00
Souvenir Exp
4,795.00
2,919.00
1,678.00
164.27%
5,000.00
Mise NH Expense
300.00
0.00
w „ 300.00
0.00
Total Not -Hot Expenses
8,04.88
8,813.00 _
„ 488.12
96-73%
15,100,00
Net Income (Loss)$wwwww
w i 306,13
S rvry„ry )d592b. $
49,231.63
(7.20%
$ X68„90S.OD
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with
professional standards issued
by the .AICPA, substantially all disclosures ordinarily included in
financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance
is provided
Paris Visitor 8r Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended April 30, 2019 and 2018 and 7 Months Ended April 30, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordancewith professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
7 Months Ended
Feb 28, 2019
Apr 30, 2019
Apr 30, 2018
Apr 30, 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel 1 Motel Occupancy Tax
$ 1.42,289.57
$ 0.00
$ 0.00
S 331354 96
Total Revenue
142,289.57
0.00
0.00
331764.96
OPERATING EXPENSES
Paris Downtown Development Plan
0.00
0.00
10,000.00
10,000.00
Training I Education
130,00
167.00
0.00
716.51
Postage
11.54
125.00
63.11
448.00
Misc Expenses
0.00
208.00
55.61
8D4.50
D & O Insurance
0.00
0.00
0.00
1,435.33
Worker's Comp
0.00
0.00
0.00
983.00
Staff Ins.lRetirement
543.19
833.00
832.04
5,374,67
Meetings & Hosting
19.67
260.00
0.00
1,084,74
Chamber Management
10,000.00
0.00
0.00
20,000.00
Small Equipment
0.00
83.00
0.00
0.00
Out of Town Travel
89.31
417.00
857.34
1,864.95
Intown Auto/Exp Allowance
200.00
417.00
200.00
1,400,00
MembershipDues/Sub.
0.00
0.00
0.00
1,670.00
Audit
0.00
0.00
0.00
1,791.66
Bookkeeping
478.33
376,00
443.33
7,400.41
Payroll Expenses
6,211.20
6,667.00
6,518.07
57,752.71
Payroll Tax Expense
527.18
510.00
493,46
4,604.98
Office Expense
0.00
333,00
157.90
1,194.90
Communications
178.30
250.00
170.92
1,585.51
Historical Museum
0.00
292.00
0.00
3,500.00
Bank Service Charge
7.46
42.00
187.16
1,450,44
Credit Card Fee
99.94
208.00
0.00
0.00
Motel Tax Transferred to LCC
71,144.78
0.00
0.00
142,180.69
Marketing J Advertising
9,643.82
5,333.00
276.01
41,471.62
Event Expenses - Other
0.00
17,00
0.00
0.00
Chaparral Square Dancers
0.00
0.00
0.00
51.34
Tour de Paris Exp
150.00
0.00
792.40
1,261.31
Uncle Jessie's Exp
0.00
0.00
512.50
512.50
Lamar Co Days in Austin Exp
0.00
0.0D
0.00
(4,578.50)
ASA
O.DO
13,500.00
16,396.52
25,141.52
Events Promotion I Funding
762.50
2,750.00
1,079.00
16,106,51
Convention Promotion
0.00
0.00
0.00
2,526.54
Arts Allocation
0.00
0.00
0.00
7,000.00
Eiffel Tower LightinglMalnt
0.00
0.00
26.25
126.25
Membership Relations
0.00
0.00
0.00
16.24
Rent to COC
1,000.00
7,000.00
Total Operating Expenses
107 197.22
33,777.00
40,061.62
363,878.33
Operating Income (Loss)
41092.35w_
IT38 777.0
40�061mm.6
328.3?
NOT -HOT INCOME
Misc Income
0.00
167.00
57.05
1,089.08
Trolley
0.00
417.00
281.05
4,743.55
ASA Booth Rentals
500.00
0.00
0.00
800.00
Tour de Parts income
1,000.00
0.00
1,680.00
13,042.84
Souvenir Sales
313.94
1,000.00
1,700.49
6,064.57
Interest Income
12.513
, _--
5.9
Total Other Income3
...12834.54 .
� ww.... 1596 60
721.89
.. � ...�....
6
25 T4,Of1
.���
NOT -HOT EXPENSES
Trolley Driver
0.00
167.00
142.50
1,140.00
Trolley Expenses
224.96
500.01)
0.00
1,074.01
Trolley Insurance
162.32
175.00
175.07
1,227.65
Souvenir ExpO.OD
417.00
,124.64
2,665.14
Total Not -Hot Expenses
387.301,269.00
1,442.2
m _r
Net Income (Loss)
$.._...... 42 639.59
$ 53 4390 SD)
$ (37,782.24)
$ (12,484.17)
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordancewith professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
May 31, 2019
ASSETS
CURRENT ASSETS
HOT Checking
$ 172,461.30
Not HOT Checking
94,073.69
Liberty Money Market
100,000.00
Peoples CD
50,000.00
Guaranty Bank CD (2)
100,000.00
Not HOT Guaranty Bond Bank CD27,503.24
......
Total Current Assets 544,038.23
OTHER ASSETS
Returned Checks Receivable 35.00
Total Other Assets 35.00
Total Assets $ S4407323
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 2,200.00
Due to LCC
73,900.51
Payroll Liabilities
684.66
Sales Tax Payable
177.69
Total Current Liablilties 76,982.86
NET ASSETS
Retained Earnings 444,995.62
Net Income 22,114.75
Total Net Assets 467,110.37
Total Liabilities and Net Assets $ 6" 073.23
Financial statement preparation service -provided by Memory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the Month Ended May 31, 2019
Financial statement preparation service provided by MalnoM McNeal & Company PC. CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income Ux bash of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
May 31, 2019
May 31, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel /Mote( Occupancy Tax
) 136 524 721SPAD.OD
$ (23.475.28)
85.39 %
._. „m 840 0O�.OD
Total Revenuei36�62a.72
1600.00
(Z3.476 281
86 3E 76
540 LOq.00
Operaling Expenses
Training l Education
0.00
167.00
(167.00)
0.00%
2,000.00
Postage
48.30
125.00
(76.70)
3844 %
1,500.00
Misc Expenses
134.75
208.00
(73.25)
64.78%
2,500.00
D & O Insurance
0.00
0.00
0.00
2,800.00
Workers Comp
O.DD
0.00
0.002,WO.OD
Staff InsJRetlrement
473.66
633.00
(359.12)
56.69 %
10,000.00
Meetings & Hosting
138.60
250.00
(111.411)
55.44%
3,000.00
Chamber Management
10,000.00
10,000.00
0.00
100.00%
40,000.00
Small Equipment
0.00
83.00
(83.00)
0.00%
1.000.00
Out of Town Travel
0.00
417.00
(417.OD)
0.00 %
5,DDD.00
lntoxm Auto/Exp Allowance
200.00
417.00
(217.00)
47.90%
5,000.00
Membership Dues/Sub.
0.00
0.00
0.00
4,000.00
Audit
0.00
0.00
0.00
2,0DO.00
Bookkeeping
396.66
375.00
21.66
105.78%
4,500.00
Payroll Expenses
6,592.32
61867.00
(14.68)
98.88%
80.0D0.0D
Payroll Tax Expense
499.15
610.00
(10.86)
97.87%
6,120.00
Oftloe Expense
0.00
333.00
(333.00)
0.00%
4,000.00
Communications
89.09
250.00
(160.91)
3S.64%
3,000.00
Furniture &-Fixtures
0.00
0.00
0.00
1,000.00
Historical Museum
0.00
292.00
(292.00)
0.00%
3,600.00
Bank Service Charge
7.46
42.00
(34.54)
17.76%
500.00
Credit Card Fee
98.46
208.00
(111.54)
46.36%
2,500.00
Motel Tax Transferred to LCC
68,262.36
80,000.00
(11,737.64)
85.33%
320.000.00
Marketing/Advertising
866.67
5,333.00
(4,464.13)
15.29%
64,000.00
Event Expenses
0.00
17.00
(17.00)
0.00 %
200.00
Chaparral Square Dancers
0.00
0.00
0.00
500.00
Tour de Paris Exp
0.00
0.00
0.00
32,500.00
Undo Jessie's Exp
0.D0
0.00
0.00
500.00
Lamar Co Days in Austin Exp
0.00
0.00
0.00
4,500.00
ASA
28,940.38
20,000.00
8,940.36
144.70 %
27.00D.00
SDBA Boal Races
0.00
040
0.00
7,5DO.00
Wings Over Paris Exp
(2,500.00)
0.00
(2,600.00)
0.00
Events Promotion / Funding
2,212.00
2,750.00
(538.00)
80.44%
33,000.00
Arts Allocation
0.00
0.00
0.00
0.00%
7,000.00
Baseball Flefd Lighting
0.00
0.00
0.00
13,333.00
Pump Trade
0.00
0.00
0.00
0.00%
50,000.00
Rent to COC
1,000.00
1000.00
_... 0.00
100,00% _
._.._ 12 000.0
Total Operating Expenses
117 60.28
130„277.00
(12 816.72p
90.19 % 787,963.00
Operating Income (Loss)79
064.04
29 M3.00
_ Ot66B 564
64.14% (1171963.00)
NOT -NOT INCOME
Discounts & Allowances
0.00
167.00
(167.01))
0.00%
2,000.00
Trolley
0.00
417.00
(417.00)
0.00%
5,000.00
Tour de Paris Income
935.D0
O.DO
935.00
0.00%
45,W0.00
Souvenir Sales
1,785.40
110DD.00
785.40
178.64%
12.000.00
Interest Income
.. . 25.40
12.50
12.90
203.20%
_. 150.00
Total Not -Hot income
? 745.80
X696.811
t ,749.30
171"%
64150.00
NOT -HOT EXPENSES
Trolley Driver
0.00
167.00
(167.00)
0.00%
2,000.00
Tmley Expenses
18.50
500.00
(461.50)
3,70%
8.000.00
Trolley Insurance
162.32
176.00
(12.68)
92.75%
2,100.00
Souvenir Exp
207.00
417.00
(210.00)
49.64%
51000.00
Misc NH Expense
74 9385
000
7 493.6
.. b a ,.. 5
0.00 %
0.00
Total Not -Hot Expenses
70881.47
_ 11269.00
6 br„ 22A7
826.01%
1611.00
Net income (Loss)
S 1348x8.77 3
90060.60 8 (16,131.73)
46.34 % 8 (68,903.00)
Financial statement preparation service provided by MalnoM McNeal & Company PC. CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income Ux bash of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 8 Months Ended May 31, 2019
8 Months Ended
8 Months Ended
May 31, 2019
May 31, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 469,519.41
$ 480,000.00
$ (10,480.59)
97,82% $ 640,000.00
ABBS Wage Reimburement
1 832.56
0 00
1.632.56
0.00%0.00
m _mmm
Total Revenue
471 t61
..1,16 9
480 000 DO
� ..m._._...._
8 848,03
�.�.... .� ..W.�_.�
°
98.18 %
840 000 DO
Operating Expenses
Utmtias
34.56
0.00
34.56
0100%
0.00
Training / Education
130.00
1,336.00
(1,206.00)
9.73%
2,000.00
Postage
484.07
1,000.00
(515.93)
48.41 %
1,500.00
Misc Expenses
281.50
1,664.DD
(1,382.50)
16.92%
2,600.00
D & O Insurance
0.00
2,800.00
(2,800.00)
0.00%
2,800.00
Worker's Comp
707.33
2,000.00
(1,292.67)
35.37%
2,000.00
Staff InsdRetirement
4,878.67
6,668.00
(1,789.33)
73.17%
10,DDD.00
Meetings & Hosting
363.17
2,000.00
(1,636.83)
18.16%
3,000.00
Chamber Management
30.000.00
30,000.00
0.00
100.00%
40,000.00
Small Equipment
0.00
668.00
(668.00)
0.D0 %
1,000.00
Out of Town Travel
1,125.48
3,336.00
(2,210.52)
33.74%
51000.00
Intown Auto/Exp Allowance
1,800.00
3,336.00
(1,736.00)
47.90%
5,000.00
Membership Dues/Sub.
1,015.00
3,200.00
(2,185.00)
31.72%
4,000.00
Audit
1,650.00
2,000.00
(150.00)
92.50%
2,000.00
Bookkeeping
3,558.82
3,000.00
558.82
118.83%
4,500.00
Payroll Expenses
52,764.38
53,338.00
(571,62)
98.93%
80,000.00
Payroll Tax Expense
4,174.95
4,080.00
94.95
102.33%
6,120.00
Office Expense
145.26
2,668.00
(2,522.74)
5.44%
4,000.00
Communications
712.41
2,000.00
(1,267.59)
36.62%
3.000.00
Furniture & Fbdures
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Historical Museum
0.00
2,336.00
(2,336.00)
0.00%
3,500.00
Bank Service Charge
59.68
336.00
(276.32)
17.76%
500.00
Credit Card Fee
1,274.92
1,664.00
(389.08)
78.62%
2,500.00
Motel Tax Transferred to LCC
234,759.70
240,000.00
(5,240.30)
97.82%
320,000.00
Marketing / Advertising
34,353.40
42,668.00
(8,314.60)
80.51 %
64,000.00
Event Expenses
47.66
136.00
(88.34)
35.04%
200.00
Chaparral Square Dancers
1,541.18
500.00
1,041.18
S08.24%
500.00
Tour de Paris Exp
2,872.11
2,51)0.00
372.11
114.88 %
32,500.00
Uncle Jessie's Exp
0.00
500,00
(500.00)
0.00%
500.00
Lamar Cc Days in Austin Exp
0.00
4,500.00
(4,500.00)
0100%
4,500.00
ASA
37,358.48
27,000.00
10,358.48
138.36%
27,000.00
SDBA Boat Races
507.90
500.00
7.90
101.68%
71500.00
Events Promotion / Funding
17,610.02
22,000.00
(41389.98)
80.05 %
33,000.00
Arts Allocation
0.00
0.00
0.00
0100%
7,000.00
Baseball Field Lighting
11,855.86
13,333.00
(1.477.14)
88.92%
13,333.00
Pump Track
0.00
0.00
0:00
0.00%
50,000.00
Renf to COC000.00.
.,_
...................... 8,000.000.000
100.00 °% .....
....,r .12,000.00
Total Operating Expenses
_ 454,066.61 _..
m m 493 066.00
� 37.998.49
92.28%
76�,
Operating Income (Loss)
17,086.46
112„066.00
28150.46
(141.61%
1171963-00�
NOT -HOT INCOME
Discounts & Allowances
1.36
1,336.00
(1,334.64)
0.10%
2,000.00
Trolley
1,800.00
3,336.00
(1,536.00)
53.96%
5,000.00
ASA Booth Rentals
500.00
0,00
500.00
0.00%
0.00
Tour de Paris Income
15,155.62
0.00
15,155.52
0.00%
45,000.00
Souvenir Sales
3,810.45
8,000.00
(4,189.65)
47.63%
12,000.00
Interest Income„
168.37
00,00 ................._.
.31
m ...m...m b8 _w...
168.31 °% ._.va...�
150.00
�..._�
Total Not -Hot Income
21,435.664
12,772.00
8,663.64
167.83%
64,150.00
NOT -HOT EXPENSES
Trolley Driver
592.50
1,336.00
(743.50)
44.35%
2,000.00
Trolley Expenses
1,717.48
4,000.00
(2,282.52)
42.94%
61000.00
Trolley Insurance
1,300.72
1,400.00
(99.26)
92.91 %
2,100.00
Souvenir Exp
6,002.00
3,336.00
1,666.00
149.94%
5,000.00
Misc NH Expense
„7783365„
0.00 „.
,.,.,.,.,., 7,793.65,
0.00%
...._...__----0.00
Total Not -Hot Expenses
_16 406.36
10 072.00
e._.
6,334.35
........,.�.,-„��..
162.89 % .�
76.100.0000
,
Net income (Loss)
$ 22114.75 $
TTS 00 f31,479.75
(236.14)% $
f" 903 00)
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance
with the income tax basis of
accounting are omitted and no assurance
is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
June 30, 2019
ASSETS
CURRENT ASSETS
HOT Checking
$ 32,293.76
Not HOT Checking
81,600.19
Liberty Money Market
100,000.00
Peoples CD 5213093
50,283.56
Guaranty Bank CD (2)
100,000.00
Not HOT Guaranty Bond Bank CD
27,503.24
Total Current Assets
391,680.75
OTHER ASSETS
-166065.441
Returned Checks Receivable
35.00
Total Other Assets
35.00
Total Assets
$ 39171575
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 1,391.51
Due to LCC
10,551.41
Payroll Liabilities
614.80
Sales Tax Payable
227.85
Total Current Liabilities
12,785.57
NET ASSETS
Retained Earnings
444,995.62
Net Income
-166065.441
Total Net Assets
378„930.18
Total Liabilities and Net Assets
$ 391,715.75
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 9 Months Ended June 30, 2019
9 Months Ended
9 Months Ended
Jun 30, 2019
Jun 30, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 485,289.05
$ 480,000.00
$ 5,289.05
101-10%
$ 640,000.00
ABBS Wage Relmburement
- 1,632.56
0.00
1µt332.56„
0.00%
0.00„
Total Revenue
48�---480,000.00
6,921.61
101.44 %
640,000.00
Operating Expenses
Utilities
34.56
0.00
34.56
0.00%
0.00
Training / Education
130.00
1,502.00
(1,372.00)
8.66%
2,000.00
Postage
512.88
1,125.00
(612.12)
45.59%
1,50D.00
Misc Expenses
313.21
1,873.00
(1,559.79)
16.72%
2,500.00
D & O Insurance
1,436.33
2,800.00
(1,364.67)
51.26%
2,800.00
Workers Comp
707.33
2,000.00
(1,292.67)
35.37%
2,000.00
Staff Ins./Retirement
5,951.96
7,501.00
(1,549.04)
79.35%
10,000.00
Meetings & Hosting
537.88
2,250.00
(1,612.12)
28.35%
3,000.00
Chamber Management
30,000.00
30,000.00
0.00
100.00%
40,000.00
Small Equipment
0.00
751.00
(751.00)
0.00%
1,000.00
Out of Town Travel
1,125.48
3,752.00
(2,626.52)
30.00%
5,000.00
Intown Auto/Exp Allowance
1,800.00
3,752.00
(1,952.00)
47.97%
5,000.00
Membership Dues/Sub.
5,024.50
3,200.00
1,824.50
157.02%
4,000.00
Audit
1,850.00
2,000.00
(150.00)
92.50%
2,000.00
Bookkeeping
3,938.82
3,375.00
563.82
116.71 %
4,500.00
Payroll Expenses
58,975.58
60,002.00
(1,026.42)
98.29%
80,000.00
Payroll Tax Expense
4,644.95
4,590.00
54.95
101.20%
6,120.00
Office Expense
249.75
3,001.00
(2,751.25)
8.32%
4,000.00
Communications
712.41
2,250.00
(1,537.59)
31.66%
3,000.00
Furniture & Fixtures
0.00
1,000.00
(1,000.00)
0.00%
1,00D.00
Historical Museum
3,500.00
3,500.00
0.00
100.00%
3,500.00
Bank Service Charge
67.14
377.00
(309.86)
17.81 %
500.00
Credit Card Fee
1,556.61
1,873.00
(316.39)
83.11 %
2,500.00
Motel Tax Transferred to LCC
242,644.52
240,000.00
2,644.52
101.10%
320,000.00
Marketing / Advertising
36,979.65
48,001.00
(11,021.35)
77.04%
64,000.00
Event Expenses
70.10
152.00
(81.90)
46.12%
200.00
Chaparral Square Dancers
1,541.18
500.00
1,041.18
308.24%
500.00
Paris Art & Wine Fest Exp
750.00
0.00
750.00
0.00%
0.00
Tour de Paris Exp
1,832.69
2,600.00
(667.31)
73.31 %
32,500.00
Uncle Jessie's Exp
626.00
500.00
126.00
125.00%
500.00
Lamar Cc Days in Austin Exp
0.00
4,500.00
(4,500.00)
0.00%
4,500.00
ASA
37,259.48
27,000.00
10,259.48
138.00%
27,000.00
SDBA Boat Races
507.90
500.00
7.90
101.58%
7,500.00
Events Promotion / Funding
23,835.02
24,750.00
(914.98)
98.30%
33,000.OD
Arts Allocation
7,000.00
7,000.00
0.00
0.00%
7,000.00
Baseball Field Lighting
11,855.86
13,333.00
(1,477.14)
88.92%
13,333.00
Pump Track
50,000.00
50,000.00
O.DO
0.00%
50,000.00
Rent to COC
9.000.00
9,000.00
0.00
100.00%
12,000.00
Total Operating Expenses
547,069.79
X0.00
(23,140.21)
95.94%
757,953.00
Operating Income (Loss)60,148.18
9( 0,210.00
66-68%
X117,953.00
NOT -HOT INCOME
Discounts & Allowances
1.36
1,502.00
(1,500.64)
0.09%
2,000.00
Trolley
1,800.00
3,752.00
(1,952.00)
47.97%
5,000.00
ASA Booth Rentals
500.00
0.00
500.00
0.00%
0.00
Tour de Paris Income
19,705.52
20,000.00
(294.48)
0.00%
45,000.00
Souvenir Sales
4,414.07
9,000.00
(4,585.93)
49.05%
12,000.00
Interest Income
477.03
112.50
364.53
424.03%
150.00
Total Not -Hot Income
26,897.98
_ 34,366.60
,468.52
78.27%
64„150.00
NOT -HOT EXPENSES
Trolley Driver
630.00
1,502.00
(872.00)
41.94%
2,000.00
Trolley Expenses
16,971.55
4,500.00
12,471.55
377.15%
6,000.00
Trolley Insurance
1,463.04
1,575.00
(111.96)
92.89%
2,100.00
Souvenir Exp
5,461.00
3,752.00
1,709.00
145.55%
5,000.00
Misc NH Expense6,289.65
0.00
8,289.65
0.00%
0.00
Total Not -Hot Expenses
32,815.24
11,329.00
__211,486.24
289.66%
15,100.00
Net Income (Loss)
$ (66,065.44)
S67,172.50
S - 1,107.06
98.35 %
S 68,90.3.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements
prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended June 30, 2019 and 2018 and 9 Months Ended June 30, 2018
Month Ended
Month Ended
Month Ended
9 Months Ended
Jun 30, 2019
Jun 30, 2019
Jun 30, 2018
Jun 30, 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
15,769.64
L O.00m
_ 0.00
, 479„644.62
Total Revenue
15,769.64
0.00
0.00
479,644.62
OPERATING EXPENSES
Paris Downtown Development Plan
0.00
0.00
0.00
10,000.00
Training / Education
0.00
166.00
0.00
716.51
Postage
28.81
125.00
136.48
693.19
Misc Expenses
31.71
209.00
35.00
908.66
D & O Insurance
0.00
0.00
0.00
1,435.33
Workers Comp
0.00
0.00
0.00
983.00
Staff Ins./Retirement
1,073.29
633.00
602.66
6,465.48
Meetings & Hosting
274.71
250.00
0.00
1,084.74
Chamber Management
0.00
0.00
0.00
30,000.00
Small Equipment
0.00
83.00
0.00
0.00
Out of 'Town Travel
0.00
418.00
107.91
1,972.86
Intown Auto/Exp Allowance
200.00
416.00
200.00
1,800.00
Membership Dues/Sub.
4,009.50
0.00
0.00
1,670.00
Audit
0.00
0.00
0.00
1,791.66
Bookkeeping
380.00
375.00
490.00
8,373.75
Payroll Expenses
6,211.20
6,666.00
6,249.54
70,454.21
Payroll Tax Expense
470.00
510.00
472.93
5,575.65
Office Expense
104.49
333.00
58.33
1,253.23
Communications
0.00
250.00
29.78
2,003.77
Historical Museum
3,500.00
3,500.00
0.00
3,500.00
Bank Service Charge
7.46
41.00
246.99
1,850.22
Credit Card Fee
281.69
209.00
0.00
0.00
Motel Tax Transferred to LCC
7,884.82
0.00
0.00
216,125.52
Marketing / Advertising
2,626.25
5,333.00
647.75
45,992.53
Event Expenses - Other
22.44
16.00
0.00
0.00
Chaparral Square Dancers
0.00
0.00
0.00
51.34
Tour de Paris Exp
395.91
0.00
0.00
1,721.31
Uncle Jessie's Exp
0.00
0.00
601.60
1,114.10
Lamar Co Days in Austin Exp
0.00
0.00
0.00
(4,578.50)
ASA
(99.00)
0.00
785.35
28,421.23
Events Promotion 1 Funding
71600.00
2,750.00
1,543.00
21,399.51
Convention Promotion
0.00
0.00
0.00
2,526.54
Arts Allocation
7,000.00
7,000.00
0.00
7,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
126.25
Pump Track
50,000.00
50,000.00
0.00
0.00
Membership Relations
0.00
0.00
0.00
16.24
Rent to COC
11000.00
1,000-m
_ __w_ 1,000.00
X000 00
Total Operating Expenses
p g p
93 003.8
80,481.0013
207.32 .,
481449.33
Operating Income (Loss)
_ J77,233.64)
��80 4881.OJO(13,207.32)
(1,804.711
NOT -HOT INCOME
Misc Income
0.00
166.00
0.00
1,089.08
Trolley
0.00
416.00
150.00
4,693.55
ASA Booth Rentals
0.00
0.00
0.00
800.00
Tour de Paris Income
4,550.00
5,000.00
2,360.00
16,442.84
Souvenir Sales
603.62
11000.00
608.91
7,017.83
Interest Income
308.72
12.50
5.16
14.06
Total Other Income
5,462.34
6,594.50
3124.07
30,267.36
NOT -HOT EXPENSES
Trolley Driver
37.50
166.00
0.00
1,140.00
Trolley Expenses
15,254.07
500.00
510.77
1,684.78
Trolley Insurance
162.32
175.00
175.07
1,577.79
Souvenir Exp
459.00
416.00
2,632.40
5,297.54
Misc NH Expense
496.00,
0.00
0.00
0.00
Total Not -Hot Expenses
16,408.89
1,257.00
3318.24
9,700.11
Net Income (Loss)
$ 88,180.19
$ (,75,143.50
S 13„401.49
9 _18,752.54
Financial statement preparation service provided by Malnory, McNeal 8t Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
LCC Activity.ggj
Date
# of Attendees
Event
4/3/2019
40
Ambassador Luncheon
4-20/21-19
800
Easter Service
4-22/28-19
2500
ASA Archery Shoot
4/30/2019
250
Texas Scholars Luncheon
5/1/2019
50
Ambasssador Luncheon
5-3/4-19
Kid Safe Saturday
5/6/2019
450
Young Life Banquet
5-8/11-19
2500
Quilt Show
5/14/2019
50
TDP Meeting
5-15/18-19
150
Goldwing Convention
5/19/2019
150
RRVBA Sr Adult Banquet
5/23/2019
500
PISD Athletic Banquet
5/25/2019
300
Rodriquez Wedding Reception
5/25/2029
75
Johnny Stallings Turtle Float
6/1/2019
250
Craft Expo
6/5/2019
125
RSVP Luncheon
6/5/2019
45
Ambassador Luncheon
6-7/8-19
1,500
RRVM Classic Car Show
6-9/13-19
300
Rosales Birthday Party
6/22/2019
250
Moore Wedding
6/29/2019
350
LCHA Gala
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
April 30, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
$ 230,330.47
Reserved for Construction
325,000.00
Returned Checks Receivable
360.00
Ubeny National Bank CD
32,164.49
Due From VCC
6,561.60
Total Current Assets
594 41•B
Total Assets
b 594416.56
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES "
Due to COC $ 74.00
Payroll Liabilities 1,007.93
GBB Renovation Loan 44,092.21
LNB Renovation Loan
Total Current Liabilities 89481.18
NET ASSETS
Retained Earnings 417,525.43
Net Income 87,409.95
Total Not Assets .604,936. 38
Total Liabilities and Net Assets a, rr 594AiLsr- 6
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 7 Months Ended April 30, 2019
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in fimanclal statements prepared in accordancc with the income tax basis of
accounting are omitted and no assurance is provided
7 Months Ended
7 Months Ended
Apr 30, 2019
Apr 30, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00 $
250.00
0.00%
$ 0.00
Motel Tax
166,497.34
160,000.00
6,497.34
0.00%
320,000.00
R.V. Hook Up
5,489.07
5,835.00
(345.93)
94.07%
10,000.00
Misc Income
0.00
1,050.00
(1,050.00)
0.00%
1,800.00
Rent
84,014.04
55,415.00
28,599.04
151.61 %
95,000.00
Refunded Deposits
(7,700.00)
(8,415,00)
(1,285.00)
120.03%
(11,000.00)
Booth Rental
200.00
400.00
(200.00)
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
400.00
Craft Expo Inc.
1,555.00
0.00
1,555.00
0.00%
3,000.00
Bicycle Rentals
2,498.48
1,466.00
1,042.48
171.60%
w r Z 500.00
Total Revenue
252,803.93
m 217m741.00
35,0
__._. 5,06 ...2.93
116.10 %
.....
422,100.00
Gross Profit,
262 803 93
., . _u_ ..
217,741.00
36,062.98,
416.10 %
, ..WWW 422,500.00
OPERATING EXPENSES
Craft Expo
0.00
0.00
0.00
0.00%
250.OD
Bank Service Charge
250.96
147.00
113.96
177.52%
250.01)
Communications
2,512.00
3,2D6.00
(69.4.00)
78.36%
5.500.00
Office Expense
570.01
294.00
276.01
193.88%
600.00
Payroll Expenses
53,375.33
65,331.00
(11,955,67)
91.70%
112,000.00
Payroll Tax Expense
4,054.01
5,250.00
(1,195.99)
7722%
9,000.00
Marketing / Advertising
400.00
1,750.00
(1,350.00)
22.86%
3,000.00
Professional Fees - Other
0.00
70.00
(70.1)0)
0.00%
125.00
Audit
1,850.00
1,800.00
50.00
0.00%
1,800.00
Bookkeeping
3,162.18
1,897.00
1,265.18
166.89%
3,250.00
Membership DuesfSub
156.00
200.00
(44.00)
0.00%
200.00
Electricity
18,0139.00
23.331.D0
(5,322.00)
77.19%
40,000,00
Water
2,434.45
2,919.00
(484.55)
83.40%
5,000.00
Gas
3,806.40
2,625.00
1,181.40
145.01 %
4,500.00
Trash Disposal
2,836.47
3,065.00
(228.53)
92.54%
5,250.00
Intown Auto Ftp Allowance
1,750.00
1.750.00
0.00
100.00%
3,000.00
Small Equipment
556.84
500.00
66:64
0.00%
500.00
Contracted Services
180.00
1,169.00
(989.00)
15.40%
2,000.00
Chamber Management
18,000.00
18,000.00
0.00
0.00%
18,000.00
Eiffel Tower Lighting/Matnt
250.20
2,335.00
(2,084.80)
10.72%
4,000.00
Building Maint./Sp1s.
25,388.58
57,750.00
(32,361,42)
43.96%
99,000.01)
Security
1,112.05
728.00
384.05
152.75%
1,250.00
Staff InsJRebrement
4,703.97
4,956.00
(252.03)
94.91%
81500.00
Building Insurance
4,277.09
0.00
4,277.09
0.0.0%
0.00
General liability
2,880.15
2,800.00
80.15
102.86%
4,800.00,
Workers Comp, Insurance
707.34
1,400.00
(692.66)
0100%
1,400.00
Directors & Officers
1,435.34
2,000.00
(564.66)
0.00%
2,000.00
Long Tenn Disability
0.00
1,050.00
(1,050.00)
0.00%
1,800.00
Misc Expenses
410,42
819.00
(408.58)
50.11 %
1,4013.00
Interest Expense
3,072.23
3,750.00
(677.77)
0.00%
71500.00
Ground Maintenance
4,660.00
4,956.00
(296.00)
94.03%
61500.00
Supplies
1,867.13
1,750.00
117.13
106.69%
3,000.00
Bicycles & Related Expenses
51.55
294.00
(242.45)
17.53%
500.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cleaning
_,.,._ _„ 1,012.77
5,835 00
4 822.23)
17 36 °%
10,000.00
Total Operating Expenses
168,742.47
_ _;2 0057984.5
74,08%
417775.00
Operating Income (Loss)
67,061.46
X5,986.00)
93,047.46__11.464.42j°%
4,326.00
OTHER INCOME
Interest Income
348149
.00
-----...60._.
288.49
580.82%
_ _ 100.00
Total Other Income
...........�.... a48�49
�._.._..._................... 60.00. _................w._.e,..
49
.?�.88..,�.
580.82 °%
m......._._...�..p_�
......... 100.00
Net Income (Loss)
87, 09 95„
93 336.95
11,475.021°%
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in fimanclal statements prepared in accordancc with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 7 Months Ended April 30, 2019 and 2018 and 7 Months Ended April 30, 2018
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
7 Months Ended
7 Months Ended
Month Ended
7 Months Ended
Apr 30, 2019
Apr 30, 2019
Apr 30, 2018
Apr 30, 2018
Actual
Budget
Actual
Acutal
Revenue
Catering
250.00
0.00
250.00
500.00
Motel Tax
166,497.34
160,000.00
0.00
142,180.69
R.V. Hook Up
5,489.07
51835.00
368.41
2,944.70
Misc Income
0.00
1,050.00
0.00
1,431.73
Rent
84,014.04
55,415.00
6,966.50
83,862.87
Refunded. Deposits
(7,700.00)
(6,415.00)
(1,340.00)
(13,220.00)
Booth Rental
200.00
400.00
400.00
400.00
Tower Lighting
0.00
0.00
0.00
162.57
Craft Expo Inc.
1,555.00
0.00
0.00
0.00
Bicycle Rentals
.._ .2.498.48
_ 1,456.00 _..__..m„�..
9500
„1,715.21
Total Revenue
252803.93
217,741.00�
0,739.91
..�219,977.77
p
Operating Expenses
Craft Expo
0.00
0.00
0.00
94.94
Bank Service Charge
260.96
147.00
13,D7
153.61
Communications
2,512.00
3,206.00
382.13
3,000.17
Office Expense
570.01
294.00
31.67
266.61
Payroll Expenses
53,375.33
65,331.00
8,376.15
57,362.23
Payroll Tax Expense
4,054.01
5,250.00
642.49
4,534.37
Marketing/Advertising
400.00
1,750.00
0.00
1,577.50
Professional Fees - Other
0.00
70.00
0.00
0.00
Audit
1,850.00
1,800.00
0.00
1,791.68
Bookkeeping
3,162.18
1,897.00
343.33
2,794.16
Membership Dues/Sub
156.00
200.00
0.00
156.00
Electricity
18,009.00
23,331.00
2,616.21
17,208.13
Water
2,434.45
2,919.00
388.96
2,259.74
Gas
3,806.40
2,625.00
510.76
4,281.05
Trash Disposal
2,836.47
3,065.00
405.21
2,776.57
Inlown Auto Exp Allowance
1,750.00
1,750.00
250.00
1,750.00
Small Equipment
556.84
500.00
0.00
0.00
Contracted Services
180.00
1,169.00
0.00
0.00
Chamber Management
18,000.00
18,000.00
0.00
18,000.00
Eiffel Tower LightinglMaint
250.20
2,335.00
0.00
0.00
Building Maint.lSpls.
25,386.58
57,750.00
11,324.47
55,640.61
Security
1,112.05
728.00
58.95
688.05
Staff Ins./RoUrement
4,703.97
4.956.00
903.08
5,283.55
Building Insurance
4,277.09
0.00
3,837.66
3,537.66
General Liability
2,880.15
2,800.00
0.00
2,732.10
Workers Comp. Insurance
707.34
1,400.00
0.00
983.00
Directors & Officers
1,435.34
2,000.00
0.00
1,435.34
Long Term Disability
0.00
1,050.00
0.00
0.00
Mist; Expenses
410.42
819.00
189.35
846.69
Interest Expense
3,072.23
3,750.00
0.00
4,034.39
Ground Maintenance
4,660.D0
4,956.00
1,682.50
4,967.50
Supplies
1,867.13
1,750.00
471.25
2,373.72
Bicycles & Related Expenses
51.55
294.00
121.66
237.05
Catering Exp
0.00
0.00
0.00
1,350.00
Cleaning
1,012.77
5,835.00
0.00
0.D0
Training 1 Education_.._..�...........�
............�.............. 0.00
0. 0
..........................�.�.�.._...n....,_�����..00
125.00
Total Operating Expenses
_ ....... 166 742.47
223 727,00
32,648.90
2tb ii 3.
Operating Income (Loss)
87.061.465966.00
23.808899)
17,434.15
Other Income
Interest Income
�...346.49
-. ....................60...00.
9.00
0A0
Total Other Income„p
348,49
60.00
0.00
... 00.
0. _w
_.._._. 00
Net Income (Loss)
$ 87,409.95
$„ y,....�6 926 00 ;
0123808"99)
$ 17,434.15
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
M
Love Civic Center
r;
Modified Cash Basis
May 31, 2019
G
CURRENT ASSETS
Love Civic Center
Reserved for Construction
Returned Checks Receivable
Liberty National Bank CD
Due From VCC
Due from Others
Total Current Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Payroll Liabilities
GBB Renovation Loan
LNB Renovation Loan
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 221,168.06
325,0DD.00
360.00
32,164.49
73,900.51
43.12
...652„6367
$ 652 636.18
$ 148.00
1,036.89
39,931.81
40152.89,
81y,271.59
417,525.43
__...._,,....153 839.16
571,364.69
$ 652,636.18
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in fmanciai statements prcpared in accordance with the inoome tax bas's of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the Month Ended May 31, 2019 and 2018 and 8 Months Ended May 31, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially All disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
8 Months Ended
May 31, 2019
May 31, 2018
May 31, 2018
May 31, 2018
Actual
Budget
Actual
Acutal
Revenue
Catering
0.00
0.00
250.00
750.00
Motel Tax
68,282.36
80,000.00
73.944.63
216,125.52
R.V. Hook Up
1,683.45
833.00
2,558.62
5,603.32
Misc Income
0.00
150.00
0.00
1,431.73
Rent
10,636.69
7,917.00
12,028.61
95,891.48
Refunded Deposits
(400.00)
(917.00)
(1,900.00)
(15,120.00)
Booth Rental
0.00
0.00
0.00
400.00
Tower Lighting
0.00
0.00
0.00
1162.57
Craft Expo Inc.
1,035.01)
2,ODD.00
2,355.00
2,355.00
ICYRentals
_.2.84
..�..�,..
�. 208111)
154.05
»..»,.......
1.869.26
�„.�_..__......
Total Revenue
82110.34
90,191.00
�a9,491.11m
w w X09468 88
Operating Expenses
Craft Expo
200.00
250.00
0.00
94.94
Bank Service Charge
39.86
21.00
'9.33
162.94
Communications
390.74
458.00
378.16
3,378.33
Office Expense
36.88
42.00
58.37
324.98
Payroll Expenses
7,224.74
9,333.00
8,273.56
65,635.79
Payroll Tax Expense
547.02
750.00
633.96
5,168.33
Marketing / Advertising
0.00
250.00
0.00
1,577.50
Professlonal Fees - Other
0.00
11.00
0.00
0.00
Audit
0.00
0.00
0.00
1,791.68
Bookkeeping
396.66
271.00
483.33
3277.49
Membership Dues/Sub
0.00
0.01)
0.00
, 156,00
Electricity
51.08
3,333.00
3,096.73
20,304.66
Water
185.27
417.00
224.27
2,484.01
Gas
1'87.04
375.00
87.56
4,388.61
Trash Disposal
405.21
437.00
405.21
3,189.78
Intown Auto Exp Allowance
250.00
250.00
250.00
21000.00
ASA
102.00
0.00
MOD
0.00
Contracted Services
0.00
167.00
0.00
0.00
Chamber Management
0.00
0.00
0.00
.18,000.00
Eiffel Tower Llghting/Maint
0.00
333.00
0.00
0.00
Building MalntJSpls,
1,870.08
8,250.00
5,785.43
61,426.24
Security
58.95
104.00
68.95
747.00
Staff Ins./Retirement
517.91
708.00
510.83
5,794.36
Building Insurance
MOD
0.00
0.00
3,837.66
General Liability
0.00
400.00
0.00
2,732.10
Workers Comp. Insurance
O.OD
0.00
0.00
983.00
Directors & Officers
0.00
0.00
0.00
1,435.34
Long Term Disability
0.00
150.0b
0.00
0.00
Mise Expenses
307.00
117.00
0.00
846.69
Interest Expense
1,295.04
1,875.00
1,752.49
5,786.88
Ground Maintenance
582.50
708.00
582.50
5,550:00
Supplies
481.50
250.00
10.26
2,383.98
Bicycles & Related Expenses
155.63
42.00
0.00
237.05
Catering Exp
0.00
0.00
340.00
1,690.00
Cleaning
595.00
833.00
0.00
0.00
Training / Education
__. . 0.00._
_.. 0.00
0.00.
125.00
Total Operating Expenses
_..._ _5,
22„940.94
225,484.56
Operating Income (toss)
66,250.23
_ 60rO5fi 00
66 550.17 A
mm S3.984.32
Other Income
Interest Income
178.988.01)
w
0 00
0.00
Total Other income
178.98
8.00
0.00
0.00
Net Income (Loss) $
66,429.21 $
60,054.00 5
66,55017 $
,0 83,964 32
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially All disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 8 Months Ended May 31, 2019
8 Months Ended 8 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC. CPAs in accordance with professional standards issued
by the AICPA, substarnially ail disclosures ordinarily included in financial statements prepared in axordanoe with the income tax bass of
accounting are omitted and no assurance is provided
May 31, 2019
May 31, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
s
REVENUE
Catering
$ 250.00
$ 0.00 $
250.00
0.o0%
0.00
Motel Tex
234,759.70
240,000.00
(5,240.30)
0.00%
320,000.00
R.V. Hook Up
7,172.52
8,66B.00
504.62
107.57%
10,000.00
Mise Income
0.00
1,200.00
(1,200.00)
0.00%
11800.00
Rent
94,650.73
63,332.00
31,318.73
140.46%
95,000.00
Refunded Deposits
(8,100.00)
(7,332.00)
(768.00)
110,47%
(11,000.00)
Booth Rental
200.00
400.00
(20D.D0)
0.00 %
400.00
Tower Lighting
0.00
O.W
0.00
0.00%
400.00
Craft Expo Inc.
2,590.00
2,000.00
590.00
0.00%
3,000.00
Bicycle Rentals
--.na---------
1203.81 %
� 250x.00
Total Revenue
334.914-17
. ..._.�yy
993200
307,
2808112.27
108.76%
ry. 4222 OR. 0
Gross Profit
334„914.27SO7
98200
7tfi 2 2i
108.76 %
4n 100.09
OPERATING EXPENSES
Craft Expo
200.00
250.00
(50.00)
0.00%
250.00
Bank Service Charge
300.62
168.00
132.82
179.06%
250.00
Communications
2,802.74
3,664.00
(761.25)
79.22%
51500.00
Office Expense
606.89
338.00
270.89
180.62%
500.00
Payroll Expenses
60,600.07
74,664.00
(14,063.93)
$1.16%
112,000.00
Payroll Tax Expense
4,801.03
6.0D0.00
(1,398.97)
78.68%
91000.00
Marketing /Advertising
400.00
2,000.00
(1,800.00)
20.00%
3,000.00
Professional Fees - Other
0.00
111.00
(81.00)
0.00%
125.00
Audit
1,850.00
1,800.111)
50.00
0.00%
. 11800.00
Bookkeeping
3,558.84
2,168.00
1,390.84
164.15%
3,250.00
Membership Dues/Sub
156.00
200.00
(44.00)
0.00%
200.00
Electricity
18,060.08
25,654.00
(8,603.92)
67.73%
40,000.00
Water
2,699.72
3,336.00
(736.28)
77.93%
5,000.00
Gas
3,993.44
3,000.00
993.44
133.11%
4.500.00
Trash Disposal
3,241.68
3,502.00
(260.32)
92.57%
5,260.00
irdown Auto FV Allowance
2,000.00
2,000.00
0.00
100.00 %
3,000.00
Small Equipment
556.84
500.00
66,84
0.00%
500.00
ASA
102.00
0.D0
102.00
0.00
Contracted Services
160.00
1,338.00
(1,156.00)
13.47%
2,000.00
Chamber Management
18,000.00
18,000.00
0.00
0.00%
18,000.00
E081 Tower UghlinglMalnt
250.20
2,868.00
(2,417,80)
9.38%
4,000.00
Building MainUSpls.
27,258.66
66,000.00
(38,741.34)
41.30%
99,000.00
Secuft
1,171.00
832.00
339.00
140.75%
1,250.00
Staff InsJRebrement
5,221.88
5,664.00
(442.12)
92.19%
8,500.00
Building Insurance
4,277.09
0.00
4,277.09
0.00%
0.00
General Llabliity
2,880.15
3,200.00
(319.85)
90.00%
4.800.00
Workers Comp. Insurance
707.34
1,400.00
(692.66)
0.00%
1,400.00
Directors & Ofticers
1,435.34
2,000.00
(564.66)
0.00%
2,000.00
Long Term Disability
0.00
1,200.00
(1.200.00)
0100%
11800.00
Mtsc Expenses
717.42
936.00
(218.58)
76-85%
1.400.00
Interest Expense
4,367.27
5,625.00
(1,257.73)
0.00%
7,500.00
Ground Maintenance
5,242:50
5,664.00
(421.50)
B2.66%
8,500.00
Supplies
2,348.63
2,000.00
348.63
117.43%
3,000.00
Bicycles & Related Expenses
207.18
336.00
(128.82)
81.66%
500.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cleaning
.......w 1 60 7x77
6. 8800
5mmufl..) ..•
,., 24.11 %
_....10,000.DO
Total Operating Expenses
187m602.68w
263 862.00
f2,269.4J2
71.54 %
4170776.00
Operating Income (Loss)135
30 11 69„
m �m 64470.00 ____9&241-60AAA
293.64% mmITIT
432&00
OTHER INCOME
Interest Income
527.47
88.00
459.47
775.89%
100.00,
Total Other Income
527.47
68.00
459.47
776.69%
100.00
Not Income (Loss)
153,839.16
64,138.00
99 701.16
204.16%
4,425.00
Financial statement preparation service provided by Malnory, McNeal & Company PC. CPAs in accordance with professional standards issued
by the AICPA, substarnially ail disclosures ordinarily included in financial statements prepared in axordanoe with the income tax bass of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
June 30, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
$ 291,079.48
Reserved for Construction
325,000.00
Returned Checks Receivable
360.00
Liberty CD 59873
32,347.07
Due From VCC
10,551.41
Due from Others
7.95
Total Current Assets
659.345.91
Total Assets
$ 659,345.91
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 233.82
Payroll Liabilities
1,048.09
GBB Renovation Loan
39,931.81
LNB Renovation Loan
40,152.89..
Total Current Liabiilties 81,366.61
NET ASSETS
Retained Earnings 417,525.43.
Net Income 160,453.87
Total Net Assets 577,979.30
Total Liabilities and Net Assets $ _ 659,345.91
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 9 Months Ended June 30, 2019
OTHER INCOME
Interest Income 838.9676.00 762.96 1,103.89% „ 100.00
Total Other Income838.96 76.00 762.96 11103.89% 100.00
,.
Net Income (Loss) 160,453 87 14,572.00 175,025.87 1,101.1 % 4,425.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
9 Months Ended
9 Months Ended
Jun 30, 2019
Jun 30, 2019
Variance
% of Budget Annual
Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00
$ 250.00
0.00% $
0.00
Motel Tax
242,644.52
240,000.00
2,644.52
0.00%
320,000.00
R.V. Hook Up
15,945.63
71501.00
8,444.63
212.58%
10,000.00
Misc Income
0.00
1,350.00
(1,350.00)
0.00%
1,800.00
Rent
103,528.55
71,249.00
32,279.55
145.31 °%
95,000.00
Refunded Deposits
(9,290.00)
(8,249.00)
(1,041.00)
112.62%
(11,000.00)
Booth Rental
200.00
400,00
(200.00)
0.00%
400.00
Tower Lighting
0.00
100.00
(100.00)
0.00%
400.00
Craft Expo Inc.
3,435.00
3,000.00
435.00
0.00%
3,000.00
Bicycle Rentals4,178.94
1,873.00 ,
2„305.94
223.11 %
2,500.00
Total Revenue
360,892.64
317.224.00
43,668.64
113.77%
422,,,100.00
Gross Profit
360,892.64
317,224.00
43,668.64
113.77%
422,100.00
OPERATING EXPENSES
Craft Expo
200.00
250.00
(50.00)
0.00%
250.00
Bank Service Charge
342.55
189.00
153.55
181.24%
250.00
Communications
3,204.29
4,123.00
(918.71)
77.72%
5,500.00
Office Expense
692.92
377.00
315.92
183.80%
500.00
Payroll Expenses
68,782.86
83,998.00
(15,215.14)
81.89%
112,000.00
Payroll Tax Expense
5,226.82
6,750.00
(1,523.18)
77.43%
9,000.00
Marketing / Advertising
400.00
2,250.00
(1,850.00)
17.78%
3,000.00
Professional Fees - Other
0.00
92.00
(92.00)
0.00%
125.00
Audit
1,850.00
1,800.00
50.00
0.00%
1,800.00
Bookkeeping
3,938.84
2,439.00
1,499.84
161.49%
3,250.00
Membership Dues/Sub
156.00
200.00
(44.00)
0.00%
200.00
Electricity
21,773.05
29,998.00
(8,224.95)
72.58%
40.000.00
Water
2,764.99
3,752.00
(987.01)
73.69%
5,000.00
Gas
4,059.59
3,375.00
684.59
120.28%
4,500.00
Trash Disposal
3,646.89
3,939.00
(292.11)
92.58%
5,250.00
Intown Auto Exp Allowance
2,250.00
2,250.00
0.00
100.00%
3,000.00
Small Equipment
556.84
500.00
56.84
0.00%
500.00
ASA
102.00
0.00
102.00
0.00%
0.00
Contracted Services
180.00
1,502.00
(1,322.00)
11.98%
2,000.00
Chamber Management
18,000.00
18,000.00
0.00
0.00%
18,000.00
Eiffel Tower Lighting/Maint
250.20
3,001.00
(2,750.80)
9.34%
4,000.00
Building Maint./Spls.
29,061.94
74,250.00
(45,188.06)
39.14%
99,000.00
Security
1,229.95
936.00
293.95
131.40%
1,250.00
Staff In"etirement
6,225.30
6,373.00
(147.70)
97.68%
8,500.00
Building Insurance
4,277.09
0.00
4,277.09
0.00%
0.00
General Liability
2,880.15
3,600.00
(719.85)
80.00%
4,800.00
Workers Comp. Insurance
707.34
1,400.00
(692.66)
0.00%
1,400.00
Directors 8, Officers
1,435.34
2,000.00
(564.66)
0.00%
2,000.00
Long Tenn Disability
0.00
1,350.00
(1,350.00)
0.00%
1,800.00
Mise Expenses
726.49
1,052.00
(325.51)
69.06%
1,400.00
Interest Expense
4,367.27
5,625.00
(1,257.73)
0.00%
7,500.00
Ground Maintenance
5,825.00
6,373.00
(548.00)
91.40%
8,500.00
Supplies
2,348.63
2,250.00
98.63
104.38%
3,000.00
Bicycles & Related Expenses
221.02
377.00
(155.98)
58.63%
500.00
Capital Improvements
0.00
50,000.00
(50,000.00)
0.00%
50,000.00
Cleaning
3 594.37
7,501.00
_ X3,906 63Y
47.92 %
10000.00
Total Operating Expenses
201.„277.73
331,872.001�2j7i
60.65%
417,775.00
Operating Income (Loss)
159 614.9114(
648.00
wwwwwwwwww174,262.91
(1,069.67)%
4 325.00
OTHER INCOME
Interest Income 838.9676.00 762.96 1,103.89% „ 100.00
Total Other Income838.96 76.00 762.96 11103.89% 100.00
,.
Net Income (Loss) 160,453 87 14,572.00 175,025.87 1,101.1 % 4,425.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the Month Ended June 30, 2019 and 2018 and 9 Months Ended June 30, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
9 Months Ended
Jun 30, 2019
Jun 30, 2018
Jun 30, 2018
Jun 30, 2018
Actual
Budget
Actual
Acutal
Revenue
Catering
0.00
0.00
0.00
750.00
Motel Tax
7,884.82
0.00
0.00
218,125.52
R.V. Hook Up
8,773.11
833.00
0.00
5,603.32
Misc Income
0.00
150.00
0.00
1,431.73
Rent
8,877.82
7,917.00
6,779.92
104,671.40
Refunded Deposits
(1,190.00)
(917.00)
(3,325.00)
(18,445.00)
Booth Rental
0.00
0.00
0.00
400.00
Tower Lighting
0.00
100.00
100.00
262.57
Craft Expo Inc.
845.00
1,000.00
1,630.00
3,985.00
Bicycle Rentals
787.62
m 209.00
_ 420.92
Total Revenue
25978.37
94292.00
7605.84
317,074.72
Operating Expenses
Craft Expo
0.00
0.00
399.25
494.19
Bank Service Charge
41.73
21.00
11.20
174.14
Communications
301.55
459.00
289.02
3,667.35
Office Expense
86.03
41.00
188.52
513.50
Paytoll Expenses
8,182.79
9,334.00
9,497.10
75,132.89
Payroll Tax Expense
625.79
750.00
734.45
5,902.78
Marketing/Advertising
0.00
250.00
0.00
1,577.50
Professional Fees - Other
0.00
11.00
0.00
0.00
Audit
0.00
0.00
0.00
1,791.66
Bookkeeping
380.00
271.00
490.00
3,767.49
Membership DuestSub
0.00
0.00
0.00
156.00
Electricity
3,712.97
3,334.00
3,182.66
23,487.52
Water
165.27
416.00
243.51
2,727.52
Gas
66.15
375.00
92.05
4,460.66
Trash Disposal
405.21
437.00
405.21
3,688.99
Intown Auto Exp Allowance
250.00
250.00
250.00
2,250.00
Contracted Services
0.00
166.00
0.00
0.00
Chamber Management
0.00
0.00
0.00
18,000.00
Eiffel Tower LightingfMaint
0.00
333.00
0.00
0.00
Building Maint.lSpls.
1,803.28
8,250.00
1,076.74
62,502.98
Security
58.95
104.00
0.00
747.00
Staff Ins./Retirement
1,003.42
709.00
995.73
6,790.11
Building Insurance
0.00
0.00
0.00
3,837.66
General Liability
0.00
400.00
0.00
2,732.10
Workers Comp. Insurance
0.00
0.00
0.00
983.00
Directors & Officers
0.00
0.00
0.00
1,435.34
Long Term Disability
0.00
150.00
0.00
0.00
Mise Expenses
48.16
116.00
27.06
873.75
Interest Expense
0.00
0.00
0.00
5,786.88
Ground Maintenance
582.50
709.00
0.00
5,550.00
Supplies
0.00
250.00
264.85
2,648.83
Bicycles & Related Expenses
13.84
41.00
353.22
590.27
Catering Exp
0.00
0.00
0.00
1,690.00
Capital Improvements
0.00
50,000.00
0.00
0.00
Cleaning
1,986.60
833.00
0.00
0.00
Training I Education
m, 0.00
0.00
0.00
125.00
Total Operating Expenses
_19L714.24
78,010.00
18,500.67
243985.13
Operating Income (Loss)
8 264.13
68,718.00
10 94.73
73,089.59.
Other Income
Interest Income
311.49
8.00
0.00
0.00
Total Other Income
311.49
8.00
0.00
0.00
Net Income (Loss)
S 6,575.62
$-a68,710A0)
$ 10 894.73
$ 73,089.59
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
16 -Will *1
PLANNING AND ZONING COMMISSION
CITY COUNCIL CHAMBERS
107 E. KAUFMAN STREET
-. ....._,. �. ......www , w
PARIS TEXAS
MQNDAYw NNE 3 2019
5:30 O'CLOCK. P.M.
1, The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by
Keith Flowers, Chairman.
All members were present.
Also present were staff members John Godwin, Carla Easton, Triniti Frazier, Clyde
Crews, city council liaisons Dr. Steve Clifford, Billy Trenado and concerned citizens,
2. Approval of minutes from previous meeting. (May 6, 2019)
Motion was made by Sims Norment, seconded by John Lee to approve minutes for the May
6, 2019 meeting. Motion carried 7-0.
Motion was made by James O'Bryan to move item 6 to the last item on tonight's agenda
to allow more time for discussion, seconded by Mihir Pankaj. Motion carried 7-0.
3. Public hearing to consider and take action regarding the petition of Lisa Short for a
change in zoning from a Two -Family Dwelling District (2F) to Neighborhood Service
(NS), in the Mayer Addition, Block 4, Lot 23, located at 3206 Bonham Street.
Godwin states what has happened before does not affect this case in a legal sense. The
comprehensive plan has broad zoning categories. For example, the zoning language in the
comprehensive plan shows Retail, which is not the same as General Retail. It does include
General Retail as well as Commercial, Neighborhood Services, Parking and other uses.
This agenda item is consistent with the comprehensive plan, therefore, staff recommends
approval of this request.
Public hearing was declared open.
Sherry Pritchett, 99 NW 32"a Street, spoke in favor of the petition stating this would not
affect the quality, of life in this neighborhood nor would there be any interference with
traffic by this action. Pritchett further states that she believes Ms. Short provides a
necessary service to the community without disrupting their neighborhood.
Lisa Short, 3206 Bonham Street, states she has owned the business at this location for 30
years and did not know she was not in compliance, therefore, she is requesting this zoning
change in order to be in compliance.
Kim McCann, states she is speaking on behalf of her mother, Sheila Smithey, homeowner
at 3220 Bonham Street, as well as nine other neighbors that signed a petition expressing
opposition to this zoning request. McCann states they have safety concerns due to tax
customers walking into their yard confused by Google maps, increased traffic and illegal
parking. McCann states they are directly affected by loitering and this business should be
in a retail area with a parking lot to accommodate customers. McCann submitted the
petition and pictures to the commissioners.
Steve Thompson, 3206 Bonham Street, spoke in favor of the petition stating they are not
adding or changing anything. They are not growing or getting any bigger.
Godwin advised a letter of support was received from Jill O'Bryan, 3150 Bonham Street.
A copy of the letter was distributed to commissioners.
Public hearing declared closed.
Commissioner Lindsey states this is along a major thoroughfare and the future land use
calls for this entire corridor to be retail of some sort. Lindsey asked Godwin what is allowed
in Neighborhood Service. Godwin states Neighborhood Service is a light retail, typically
to serve a specific neighborhood and that might include a dry cleaners or donut shop but
not things such as a grocery store or sit down restaurants.
Motion was made by Keith Flowers, seconded by Chad Lindsey to approve this item.
Motion carried 7-0.
4. Public hearing to consider and take action regarding the petition of Melissa Schaffer on
behalf of Ben Faber for a change in zoning from a Commercial District (C) to
Commercial District (C) with a Specific Use Permit (SUP) for Used Auto Sales, in the
City of Paris, Block 41-A, Lot 1, 2 and 8, located at 305 NMain Street, 330 NW ISS and
vacant lot NW 1' Street.
Godwin states this an area that has been used for this purpose in the past. It is already zoned
Commercial and in order to operate a used auto car lot a Specific Use Permit is required.
Public hearing was declared open.
Melissa Shaffer states she is asking the commission for approval for a used car lot as it has
been in the past. They are currently adding on to the pipe fencing to make a safer route into
the car lot.
Public hearing declared closed.
Motion was made by John Lee, seconded by Keith Flowers to approve this item with no
time constraints. Motion carried 7-0.
5 Public hearing to consider and take action regarding the petition of Raymond W Smith
for a change in zoning from a Commercial District (C) to Commercial District (C) with a
Specific Use Permit (SUP) for Auto Fuel Sales, in the City of Paris, Block 306, Lot PT of
2, located at 2510 N Main Street.
Godwin states a Special Use Permit is required for auto fuel sales. This is currently a
commercial zoning. Buildings will be demolished and new buildings constructed with new
driveway and this will be a significant improvement for that corner, therefore, city staff
recommends approval of the SUP.
Public hearing was declared open.
Shawn Napier with EST, Inc. is representing Mr. Smith. Napier states they will
eventually demolish the existing Exxon CEFCO station and build a 6000 s.f. CEFCO
facility behind the tire store as it exists today with a driveway down to the Loop frontage
road. This is a new concept plan but the aesthetics will be similar to the other locations on
Lamar.
Motion was made by Rick Hundley, seconded by Keith Flowers to approve this item.
Motion carried 7-0.
6. Public hearing to consider and take action regarding the petition of the City of Paris,
Texas to update Zoning Ordinance No. 1710 of the City of Paris, Texas, specif cally
modifying regulations for Planned Development Districts.
Godwin states Planned Development districts are intended to be used to allow integration
of multiple land uses on large tracts. Godwin is recommending a minimum often acres
for Planned Developments, smaller than in many municipalities, but an improvement
over current practice in Paris. The final development plan, showing all integrated uses
and how they will fit into and affect surrounding properties becomes the custom-built
zoning district. A smaller area without very specific planning and performance standards
cannot support a truly integrated mixed-use project. O'Bryan asked if developers have
room to negotiate the minimum acreage. Godwin states you can make exceptions because
Planned Developments are a negotiated deal. If you approve a PD, the site plan that
shows where all the buildings and driveways are becomes the zoning ordinance, which is
enforceable by law. Like any zoning ordinance, it can be amended.
Motion was made by Chad Lindsey, seconded by John Lee to approve this item. Motion
carried 7-0.
7. Consideration of and action on the Preliminary Plat of Lot 1, Block of the Tylers's
Pizzeria Addition, located at 3610 N Main Street.
Easton states the owner is proposing to remodel the existing building to be a pizza
restaurant and has submitted a preliminary plat of the property. Water is available to the
site along US 271 N but that actual location of the water main must be identified and
proper easements dedicated as needed. Easton states we are working with them on their
water and sewer. Easton recommends approval with the following revisions:
Provide a site plan showing all proposed changes to the existing structures and
parking areas, water and sewer services, fire lanes, fire hydrants, and green space.
2. Provide a 20' utility easement along the frontage of US 271 N.
3. Identify the fire lane access easement.
4. Clarify ROW/Easement along the south property line, and show dimensions.
Motion was made by Keith Flowers, seconded by Sims Norment to approve this item
with City Engineer recommendations. Motion carried 7-0.
8. Consideration of and action on the Preliminary Plat of Lot 1, BlockA of the Modern
Pyramids Addition 170-C, located at 2735 S Church Street.
Easton states the owner is proposing to develop the lot into a convenience store with a
Taco Casa drive through restaurant. The water main serving the lot is of a substandard
size and cannot support the development needs. The owner will extend an 8" water main
through the lot as part of the required improvements. Sewer is available to serve the site
along Church St. It appears that the preliminary plat complies with the City of Paris
subdivision regulations and she recommends approval subject to the following revisions:
1. Provide a drainage plan showing detention requirements or accommodations.
2. Provide a 10' utility easement along the frontage of Church Street and Loop 286.
3. Provide off-site easements as necessary for construction of the water line
improvements.
Motion was made by Keith Flowers, seconded by John Lee to approve this item with City
Engineer recommendations. Motion carried 7-0.
9. Consideration of and action on the Preliminary Plat of Lots 4, 5, 6, 7, Block of the
Lamar Business Park Phase II Addition, located in the 600 Block of NE Loop 286.
Easton states the owner is proposing to subdivide the tract into 4 lots, creating lots 4, 5, 6
and 7 of the Lamar Business Park Phase 2 addition. The property is currently zoned
Commercial. The owner has submitted a preliminary plat of the proposed subdivision.
Water service is available along Loop 286, along with street access to the frontage road.
An 8" sewer main shall be extended to serve the proposed lots, by the developer. Easton
recommends approval subject to the following revision:
1. Provide minimum finished floor elevations on all proposed lots.
Motion was made by Mihir Pankaj, seconded by John Lee to approve this item with City
Engineer recommendation. Motion carried 7-0.
10. Consideration of and action on the Preliminary Plat of Lots 24, 25, 26, BlockA of the
The Hills Addition Phase Vl, located in the 3600 Block of Summerhill Dr.
Easton states owner is proposing to subdivide the property into three residential estate
lots. There are several comments on the plat. This addition will require Summerhill Drive
to be extended as well as water lines, sewer lines and some channel improvements.
Easton recommends approval with the following revisions:
1. Show the City Limit line.
2. Provide drainage easements for channelized surface drainage, and provide a storm
sewer plan to accommodate flows from developable lots.
3. Provide minimum finished floor elevation for each lot, and approximate location
of building pad for lots with cross drainage.
4. Increase property line radii around the cul-de-sac to accommodate parkway width.
Identify trees to be removed.
6. Label the width of street Right -of -Way, and utility easements.
7. Consider extension of street to property line in lieu of cul-de-sac.
Flowers asked Mr. Brown if he had any input. Wayne Brown states they are trying to
clean up what they have there. This is a dead end street and they are trying to put in a cul-
de-sac to clean it up. They are not planning any large development but rather estate lots.
Motion was made by Sims Norment, seconded by John Lee to approve this item with
City Engineer recommendations. Motion carried 7-0.
11. Adjournment.
Motion made by Keith Flowers and seconded by John Lee to adjourn.
Meeting adjourned at 6:13 p.m.
x R 1
IK
REGULAR MEETING MINUTES
MAIN STREET ADVISORY BOARD
Tuesdg , Apr? 9, 2019
4:30 PM
Present:
Absent:
Glee Emmite, Chair
Kevin Ashmore
John Brazile
Shelley McDowell
Carolyn Patterson
Jane Helberg
Laurie Redus
Clayton Pilgrim — Council Liaison
Becky Semple
Cheri Bedford, Main Street Manager
AGENDA
1. Glee Emmite called the meeting to order at 4:38 PM in the Paris City Council Chambers.
2. February minutes — Minutes were emailed earlier to all board members and were available on the monitors for
viewing. A motion to approve the March 12, 2019 minutes was made by John Brazile, second by Laurie Redus,
motion carried.
Discussion and Possible Action on the following Building Improvement Grant (BIG) requests
a. 111 Lamar Ave — new roof, Kari Daniel — Kari Daniel presented information on the complete roof
removal and installation. Pictures of the current roof and 2 bids on the project were included in
the request. A motion to award a $5,000 Building Improvement Grant to Kari Daniel was made
by Laurie Redus, second by John Brazile, motion carried.
b. 27 Clarksville - interior remodel, Janet Green — Janet Green presented information on remodeling the
interior of the building including heat/AC, electrical and carpentry for removing the drop ceiling
in the front of the building to expose the original metal ceiling. Photographs of the current ceiling,
original metal ceiling along with contractor bids were included with the request. A motion to
award a $5,000 Building Improvement Grant to Janet Green was made by John Brazile, second by
Laurie Redus, motion carried.
4. Committee Discussions
• Economic Vitality — No report in the absence of Kevin Ashmore. Cheri Bedford mentioned that Building
Improvement Grants are part of Economic Vitality. Two grants were awarded in the above section of the
meeting. It was noted that the tree planting program for downtown as well as the grant for the City to build
new sidewalks are indicators of economic vitality in Downtown. Glee Emmite has purchased a building,
Janet Green has sold the two buildings she remodeled. Janet Green is pursuing a business to locate in one
of her buildings. A lot of work is being done behind the scenes that are not part of official meetings.
• Promotions — John Brazile reported that a promotions meeting is scheduled following this meeting. Bedford
reported that PDA would like to combine with Main Street to organize and promote events downtown. The
Main Street Promotions page on FaceBook will be discontinued with everything being listed on Downtown
Paris Texas. This will combine all information into one FaceBook location. Laurie Redus will be given
administrator access to the page representing Main Street. Movies in the Park FaceBook page shows that
the program is taking the season off this year.
• Organization — Laurie Redus reported no new updates, but will schedule a meeting with Cheri Bedford.
• Design — Glee Emmite, HPC Liaison, reported that she was given a fagade grant for the back of her building at
127 and 129 Lamar. (Glee Emmite recused herself on the business relating to this request.)
• PDA — Glee Emmite reported that the combined efforts of PDA and Main Street on the Mini Golf Challenge
March 15-16 was a huge success. There will be a PDA meeting 8:15 AM, April 10 at Itsy Bitsy Spider to
discuss Cinco de Mayo.
• Chamber and V&CC — Becky Semple reported the following upcoming events. The pump track project
received a grant to be built near the Love Civic Center, • the Texas Historical Commission will be bringing a
quarterly meeting to Paris July 16-20, • Paris Quilt Show May 10-11 at Love Civic Center and along the Quilt Trail
along Hwy 82, • Golf Wing motorcycle group May 15-18, • National Cushman Group June 9-14, • Archery group
later in April, • Tour de Paris in July.
5 . Main Street Managers Report — Cheri Bedford reported the following.
• The Main Street logo needs a new design due to the Grand Theater having a volunteer group promoting the
restoration of the theater. A contest open to graphic artists may be a way to acquire an updated design.
• 5:30 PM, April 22 - Main Street will present a report to the Paris City Council covering accomplishments over
the past several month. The Texas Treasure Award will be presented to Texas Furniture if arrangements can be
made. All Main Street board members are encouraged to attend.
• Market Square opens May 41.
• Texas Downtown Association has various award categories that would be appropriate for local Paris merchants.
Cheri Bedford asked the Main Street board to look at the list for future award nominations.
• Imagine the Possibilities Tour — A group met to discuss ways to involve the Chamber and possibly Main Street
in promoting the sale of buildings downtown. A report on the meeting is forthcoming.
• Wine Fest is scheduled for April 131 with discussions in the promotions meeting to follow at 5:15 PM.
• A grant request from Glee Emmite was inadvertently omitted from the current agenda. The meeting has been
scheduled for 4:30 PM, Monday, April 15th in the City Hall Annex if a quorum is present.
6. Laurie Redus made a motion to adjourn, second by John Brazile, motion carried. The meeting was adjourned at
5:15 PM.
Respectfully submitted,
Carolyn Patterson
Secretary, Main Street Advisory Board
Approved this day of 2019.
Glee Emmite, Board Chair
REGULAR MEETING MINUTES
MAIN STREET ADVISORY BOARD
MO& A 6L!1 2019
4:30 PM
Present:
Glee Emmite, Chair
John Brazile
Shelley McDowell
Jane Helberg
Laurie Redus
Cheri Bedford, Main Street Manager
Absent:
Kevin Ashmore
Carolyn Patterson
Clayton Pilgrim — Council Liaison
1. Cheri Bedford called the meeting to order at 4:30 p.m. in the City Hall Annex
2. Shelley McDowell made the motion to recuse Glee Emmite so she could present her project
for consideration. Motion was seconded by Laurie Redus. Motion carried 5-0
3. Discussion and Possible Action on the following Building Improvement Grant (BIG) requests
A. 127 & 129 Lamar Ave Glee Emmite presented her grant request for pluming improvements
for the properties. She explained that she had purchased 1/9t' of a building. Prior to her
purchasing the property, it was divided by a large fire wall between it and the portion of the
building to the west. Her plan is to create a loft Air BnB to be leased to the public, and lease
business space on the street level. In order to have living quarters, she was required to install a
sprinkler system in the upper floor. She also needed plumbing to make the property viable for a
business.
After reviewing photos and answering questions a call for a motion was made by Cheri Bedford.
John Brazile made the motion to approve a $5000 grant to Glee Emmite to assist with the
plumbing cost. Motion was seconded by Laurie Redus. Motion carried 4 — 0.
4. A motion was made to reinstate Glee back to the board by Cheri Bedford, seconded by Jane
Helberg.
5. Meeting adjourned at 4:50 p.m.
Respectfully submitted,
Cheri Bedford, Main Street Coordinator
Approved this day of , 2019.
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Glee E ������
mmite, Board Chair
REGULAR MEETING MINUTES
CITY OF PARIS HISTORIC PRESERVATION COMMISSION
WEDNESDAY JUNE 12, ,2019
4:00 P.M.
Present
Claris Dux, Chairman
Mike Lazar
Linda Vandiver
Randy Hider, Secretary
Glee Enirnite
Linda Knox, Council Liaison
Carla EmLon, Clty Engineer
Paige Edwards, Permit 'feclinician
City of Paris Community Development
1. Call meeting to order -Chairman
Absent
Sarah Barbee
Malt Coyle, Vice Chair
Guests
Marvin Gorley
Ronnie Rucker
2. Approval of minutes from previous meeting May 8, 2019 Chairman Dux found a corrections
that needed to be made to the title of the minutes, and Commissioner Vandiver asked that
Paul Denney be added as a guest. Further into the meeting Commissioner Emmite corrected
the change in the date. Minutes were approved by acclamation with corrections.
3. Marvin Gorley introduced the project architect Ronnie Rucker, who has assisted on the
rehabilitation project design. Mr. Rucker is available to answer any questions.
Mr. Gorley began with the proposed project of expansion of 255 lsi SW, South Main Iron
mechanic repair shop. The project includes expansion for a wash bay on the west (SW
1ST) and furthest north side of the original building where currently there is a repair shop.
On the east side facing S. Main, the plan is to expand the area with wood approximately
10 to 15 feet using wood siding and framing. This addition will differentiate itself from
the original structure and can be removed in the fixture without harming any historic
materials. The custom doors will be reused.
The second phase involves the three large openings on South Main St. and will included
removal of the haddock blocks and leaving the original openings intact. An interior will
be built inside the open area. Mr. Gorley provided historic photos for the commissioners
documenting the openings were original, and the building housed a drive through gas
station in its early phases.
The owner is requesting removal of the circa 1980 roof, and reinstalling the original roof
line to expose the windows between the properties. In addition to the roof, the owners
would like to create an atrium to allow lighting inside.
Chairman Dux opened the floor for discussion, hearing no questions, he reviewed the
project with the commissioners and made a motion to approve the project as presented.
Commissioner Emmite seconded the motion, unanimous.
4. The commission reviewed the list of structures with Code Enforcement violations located at
A. 430 NW 14111, B. 715 E Cherry C. 705 E Cherry, D. 1131 NW l4th, E. 690 NE 33rd ST.
Chairman Dux noted the property address listed as item E. didn't appear to coincide with the
photo provided, so further information verification will be needed by Code Enforcement.
Commissioner Dux explained that although the address might be wrong, the structure in the
picture would not be of any historical significance to the commission. A motion was made by
Commissioner Emmite determining these structures cannot be rehabilitated and designated
on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as
historic property as designated by the City Council of the City of Paris, seconded by
Commissioner Hider, unanimous.
5. Updates on Preservation Activity -Commissioner Coyle was not available to make any
updates
6. Commissioner Hider gave an update on the Historic Preservation meet and greet. He felt
everything was ready except settling on a location, date and time. Commissioner Emmite
recommended the meeting be inside the Council Chambers, and on a Sunday afternoon. The
postcard invite will need to be prepared and sent 2 weeks out. Commissioner Hider said he
would get with Cheri Bedford, and set up a date and time, and it will be a Sunday at 4:00
P.M.
7. A copy of minor COA issued in house was provided to the commission and Paige Edwards
directed the Commission to call Cheri if they had any questions. Commissioner Dux noted
that he did meet with Carl Harcrow to help him select appropriate glass for his project on
Bonham. The commission had no further questions.
8. Commissioner Vandiver made a motion to adjourn, seconded by Commissioner Hider,
unanimous.
, 44,
Approved this, ... day of 2019
341
Wei
Chair