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16 - LCC & VCC BudgetsItem No. 16 0 Wll01�0 TO: Mayor & City Council FROM: John Godwin, City Manager SUBJECT: LCC & VCC BUDGETS DATE: July 22, 2019 BACKGROUND: The bylaws of both the Love Civic Center and the Visitors and Convention Council, since they receive funding from the city's Hotel Occupancy Tax (HOT), require that their annual budgets be presented to and approved by the city council each summer. STATUS OF ISSUE: Lamar County Chamber of Commerce President Paul Allen will speak to the council and then Lamar County Chamber of Commerce Chairman Dr. Linda Kapp will present their board's recommended budget at the July 22 council meeting, explaining any increases and answering council questions. BUDGET: Funding is from the 7% Hotel Occupancy Tax (HOT), plus certain operating revenues. An additional 2 cents was approved for Love Civic Center renovations. RECOMMENDATION: Approve chamber requested budgets. Love Civic Canter Profit & Loss Budget vs. Actual Pepe 1 of p Actual Bud at Actual Budget Actual Budget I Actual Bad at Dascd Ian 10115.9116 10116-9117 10116-9117 10117.9118 10117.91`18 1011&9119 10118.4119 10119.8120 Ordina Irk ncomatEz se _ _ Meome 40200 -Metal Tax $278,555.88 $ 263,517.00 $ 282,225.23 $ 270,60.00 $ 307,357.36 $ 320,000.00 $ 166,497.34 $ 325,000.00 one-halfafbutl etetl HOT revenue. 44080 - Booth Rental 46.00 400.00 200.00 400.00 40300. R.V. Hook Up 5,861.17 6,000.00 11,786.15 6,000.00 7,497,91 10,000.00 5,489.07 10,06.00 41300-6iI Ie, ReMzla�_ - 4,263.72 3635.07 2500.6 2,498.4$ 4,000.00 increase in bilxrentals. 40400• Mlsc Income _ 1,727.98 60.00 1,110.40 1,$00.00 1,731.73 1,86.00 1,800.00 1 -lam. Reimbursement, damage to U.Wy ban. 4600 -Refunded Deposits 11,255.00 10,06.6) (12,817.00) (11 A0000 23,945.00 11,60.6 7.700.00 11,06.00) 40500•Rerg 98513.46 85,000.00 162,309.10 90,000.00 131,682.13 95,60.00 84,014.04 100,000.00 More evens this year. 40100 - Catering 760.00 _. 76.00 40720 -Craft Expo 40710 - Tower UgIffing 505.00 - 86.00 - 185.OD - 800.00 3,985.00 362.57 3000.00 400.00 3,000.00 rundmiserfor dvic caner. 500.OD vromofionsl renals. Total Incomo 373,898.49 344,817.00 449,072E 357,600.00 409,511.77 422,100.00 250998.94 434,450.00 E rree 58200 -Craft Esp. _ 519.19 250.00 Newa o as fundraiser for civic center, 5600 • Bank Service Charge 50100 - Communications 98.84 6,002.37 500.00 6,000.00 177.92 3,883.91 25000 6,000.00 217.36 4,739.78 250.00 5,56.00 260.6 2,5126 500.00 5,06.00 1lawsenice Conran. 50200.1 ce Exppme -.... 50300-P roll Ex uses 165.13 83,306.29 1,000.00 95,60.00 2,643.23 65,317.42 56.00 112,06.00 597.46 101,856.33 500.00 112,06.00 570.01 53,375.33 60.00 tslimaudwst. 100,000.00 G Germ Mena er,0 emtlon Mana er/part-time. 50400-P@yroll Tax Expense 6,225.6 7,268.00 6,849.19 9,06.00 7,935.56 9,000.00 4,054.01 6,000.00 Estimated cost. 50500- Marketing t AdyaNsinit 871.99 3,60.6 1,203.76 3,000.00 1,677.60 3,06.00 400.00 3,000.00 50600- Professional Fees 6,970.83 W11 1, 1,5506 2,64.6 1,7fi9.6 1,750.6 -_ 1,$00.00 1,850.00 2,200.00 Costo -up sllmly. 50820 - Bookkae in 50800 - Professional Fors - Other 2,889.61 112.00 3,600.00 125.00 4,147.33 8,400.00 3 000.00 125.00 " .3,250.00 125.00 _3,162.18 6,000.00 5asu warn up slightly. 50700 • Membership DuosfSub 50800 - Utilities 125.00 19.66 100.00 156.60 47,933.29 2000 158.00 200.00 50$10 • Electrlcl 50820•Was" 36,133.68 5,136.14 45,OOD.00 6,000.00 36 275.36 4,039.56 40,000.00 6,000.6 40.000.00 5,06.6 18,06.6 2,434.45 40,000.00 .�........ 5,000.00 Aupsted based on eduah. 50890 Gas 2,29308 5,000.00 4,323.04 4,000.00 ''. 4,5W.4D 3,86.40 4,500.00 Adjc,ded based on actuals. 50840 • Trash Disposal 4,539.02 4,500.00 4,866.71 4,750.00 5,250.00 2,836.47 5,260.00 '':Adjusted based on aouals, 5096 • Intoner Auto Exp Allowance 3,000.00 _ 3,000.00 3,100.00 3,000.00 3,000.00 3,000.00 1,750.00 3,000.00 '.. 511100 - Small Equipment 11000.00 500.00 5943 " 500.00 'mm 556.84 1,06.6 51730 - Chamber Management 15,000.00 18,000.00 18,000.00 18,000.00 18,000.00 18,000.00 18 06.00 18,000.00 52100 - Eiffel Tower LI hti mlmm - 1,000.00 - 4,60.6 675.6 4,66.6 26.20 2,000.6 R-Iring fliftfingon towe as needed. 52200 - Building MeintlSpla. 78.810.08 100,000.00 36,403.22 99,000.00 64,519,23 99,06.00 25,388,5$ 99,000.00 52300•Seeurify 850.15 1,000.00 - 100000 99490 ..1,250.6 1,112.05 1.250.00 M,ror Mmase due to needing more security attimes. 5246•StaRl-Retirement 8,147.86 8,500.00 6,698.81 8,500.00 8,438.98 8,56.00 4,703.97 8156.00 52600 • Insurance .52810 -Building Insurance 4,463.49 1,400.00 6,408.48 - 9,049.03 - 4,277.6 �. 5,06.00 52620. General Uability 13068.43 1500.00 - 3750.00 .4,800.6 2,880.15 5,000.00 srghtlncrease in rates. '.52630• Workers Comp. insurance 933.34 1,400.00 762.01 1,36.00 1,400.6 707.34 1,46.00 5I.Increase in rates. 52640-D&0Insurance $2650 -Long Tom Disability - - 1.947.50 - 2.000.00 1,80"'0 2,60.00 1,800.00 1,435.34 2,000.00 210.00 5lnitaman threeenaies. 52700 -Mise Expenses 583.61 2,60.6 810.93 1,000.00 1,011.08 1,400.00 410.42 _ 1,46.6 52800 - interest Expense 10,993.38 12,60.6 9,292.95 11,000.00 7,500.51 7,50D.00 3,072.23 7,56.6 town i -c. Increase dueto remodeling project 54100- Ground Maintenance 6,941.97 8,500.01 9,406.50 7,500.00 8,258.80 8,500.00 4,660Ao 1 8,500.00 JlRghtinrrsaset, dpsame additional V,,nd mainen,nce. Pepe 1 of p Love CMc Center Profit & Loss Budget vs. Actual Visitors Convention Council Profit Loss Budget vs. Actual A B C E F G Hj I K Li M N - 0 P 1 Budget Actual Budget Actual Budget Actual Budget 2 10HIMIT 10118.9117 10117.9/18 10118-SM9 1011&8719 10119.4119 10119.9@0 Description 3 Ordinary lrxwme/Expense 4 imlome 5 40000• biome frau Events - not hot 6 140030- Souvenir Selas $ 20,000.00 $ 9,983.77 $ 20,OOD.00 $ 8,589.85 $ 12,000.00 $ 2,05520 $ 10,000.00 Newplanhinplaceformoresales. 7 .m� 40040- Tour de Pads biome 40,000.00 44,987,10 45,000.00 47,103.84 45,OW.00 14,220.52 �� Tour tle Pare has seen revenue baaetl on increaze in riders plus Me adtli0on of 49,000.00 the Gravel Grind on July 21. $ 40200 -Motel Ten - ha BtS,OW.. 658,525.56 830,000.00 662,108.30 640,000.00 332,994.69 650.000.00 MMelJmmtel growth from events and !revelers. 9 41000• MIs¢ Income 15W.00 508.00 1,50000 1,119.56 2,000.00 1,000.00 insurance ReimSursement. 10 41200- Trolly l Historical 5,00D.00 3,910.10 5,000.00 5,116.77 5,000.00 1.80D.00 5.000.00 Trolley rentals- repairs complete. 11 Taal into t e 681,500.00 717,914.63 701,500.00 724,037.32 704,000.00 361,070.41 716,000.00 12 Expense 13 _ 60000 - Bank Service Charge 14 50010 Credit Cam Charges 1,000.00 2,470.05 /500.00 2,500.00 738.98 2,00.00 15 50000 • Bank Sellar Charge- Other 400.00 98.19 400.00 2,411.86 500.00 491.70 1,000.00 payroll charge. 16 5001- Maal Tax Transferred Out 263,571.00 282,225.23 270,000.00 307,357.36 320,000.00 166,497.34 325,000.00 One-half ofthebudgeted$5S0,0m. 17 MOO - Communication. 7,000.00 871.06 7,000.00 2,361.64 3,000.00 623.32 2,000.00 Phoneservlce and faa fine- new scsvke contact. 18 50200. Office Esp.- 3,000.00 34791.04 55000.0 .� 1,359.40 4,000.00 145.26 2,000.00 19 50300- Payroll Expenses 120,D00.00 83,034.13 115.000.00 89,685.45 80,000.00 46,172.06 82,025.00 Tourism oirector/Seaetary 20 50400- Payroll Tax Expanse 91180.00 e,595,b5 9,500.00 7,032.35 6,120.m 3,675.80 6,450.00 proponI n Ito payroll, 21 30500• Marketing l Advertising 50,000.00 45,387.66 63,000.00 65,954.49 64,000.00 33,484.53 65,000.00 covers sales materials, marketing mals, directmel, adv mg. 22 ...0 Profasalonal Facts Enrnples of adverosing are available. 23 50610�Audit 2,000.00 1,758.00 2,000.00 1,791.66 2,000.00 1,850.00 2,200.00 eased on recentcosts. 2A 50920• Bookkeeping 3,0... 4,146.36 3,000.00 9,785.41 4,600MO 3,162.16 6,OW.00 eased on recent msts. 25 50800 - Professional Fe- - Other 150.00 - 600.00 - - 26 50700• M.mbemMp Dues/Suh. 4,0..00 2,444.67 4,000.00 1,896.00 4,000.00 1,016.00 5,500.00 Tounsm organization dues. Teves Lodging. 27 50800 -utilities 31 50900- Intovn Auto/Exp Allowance 4,OW.00 2,300.00 5,000.. 2,400.00 5,400.00 1,400.00 2,700.00 Aum allowance pals some mileage at IRS ate. 32 51000- Out of Town Travel3,0..00 .. ................. 1,003.93 7,500.00 2,378.30 5,0..00 1,125.48 2,000.00 Recruhmentofevenu. 33 51100- Small Equipment 300.00 278.00 1,000.00 386.24 1,00.00 34 51200 • Everd Expemos 35 51230- Souvenir Exp 20,000.00 13,82200 20,000.00 6,276.04 5,00000 4.795.00 5,000.00 36 51240 -Tour de P.I. Exp 30,000.00 25,589.69 32,506,00 25,961.35 32,500.00 2,872.11 30,000.00 37 5126D - Lamar Co Days In Austin EXP 05000.0D 9,174.06 250.00 4,578.50 4,00.00 3$51350 -ASA.. 30,000.00 22,029.34 30,0..00 28,476.22 27,000.00 13,326.10 27,000.00 Anticipated expenses 39 51370 Chaparral Square Dancers 500.00 41.88 506.00 86.87 500.00 1,541.18 2,100.06 l Eventunderwriling. c center Rental. 40 Wall, - Visitm Guide Exp - - - - 41 51392. SDBA Boat Races10,000.00 7.00 7,500.00 7,50000 7,5W.OD 507.90 7,50000 Event urd-Ohlot 42 51395, Wings Over Pana 2,000.. - -' Visitors Convention Council Profit Loss Budget vs. Actual A 81 C Ej F G H I K L M N O P 1 Budget Actual Budget Actual Budget Actual Budget 2 10118-9117 10116-SM7 10/174018 10118 -SIM 10118-9M9 10119.4119 _... 10119-9120 Description 43 5140Everts Promotion t Funding 0 20,000.00 39,37069 15,MO.00 30,497.04 33,000.00 17, 898.02 39,000.00 Newevemund-Mag. 44 Hkkorlcai Musstm 3,50000 - 7,000.00 3,500.00 3,50000 Rend,ed partofthecomract with the City. 45 51600 -Arts Allocation 7,000.00 7,000.00 7,000.00 14,000.00 7,000.00 7,000.00 Rew,. ned as panofthecont-elth the City. 46 51710 • Chamber Management _ 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 20,000.00 40,000.00 47 46 57740.TroIIOY Driver 52000 , Meetings & Hosting _ _ 500.00 3,000.00 1,766.25 355.04 _ 500.00 3,000.00 1,26000 1,084.74 - 2,000.00 3,000.00 59250 224.57 1,800.00 600.00 pre event meetings. 49 54800 - Rem to COC 72,000.00. 12,100.00 12,000.00 12,000.00. 12,000.00 7,000.00 12,000.00 50 52400•StaNins./Retiranent 11,000.00'.. 6,668.54 13,000.00 8,423.29 10,000.00 4,404.79 8,500.00 Based on estimated cost 51 52600•lnsumnce $2 52610 -Trolley expense (Insurance) 2,000.00 1,300.72 2,100.00 2.103.00 2,100,00 1,138.40 2,100.00 53 5262"enerai Llability - 248.06 - Based on estimated cost. 54 55 62640-D&0 Insurance 62630• Worker's Comp 2,750,00 1,500.00 1,947.50 745.73 2,800-00 2,000.00 1,435.33 Moo 2,800.00 2,000.00 1,435.33 70733 1,500.00 Based on estimated wst. 2,000.00 Based on estimated cost �P 56 57 52700 • Mlac Expms es - 53000• Trolley Expenses 250.00 5,x.00 2,736.78 4,513.59 2,00000 6,000.00 1,047.26 1,684.74 2,500.00 6,000,00 146.75 1,698.96 2,500.00 Based on estimated mst 6,OOD.00 Repairs t05thave'ncreasetlas Trolley grts oJmx. _ 56 _ 54300 • Postage 1,500.00 _ 547.02 1,500.06 906.91 .� 1,500.00 435.77 1,000.00 60 54500 • Intent - - 1,500.00 - 61-LJGly 62 of Pans Ilghl project Total Expense - 673,601.00 - 632,758.46 - 693,550.00 690163.39 13,333.00 773,053,OD 11,855.86 349,706.55 11,655.86 cemem go in wth City to wr wde Softhan lights on Field 7. 714,830.86 63 64 Net Ordinary income OtherinrwmalExpeslse 7,899.00 85.156.07 7,950.00 T (69.053.00) 65 otherincome _ 66 800BO • Interest Income 150.00 124.44 160.00 '', 363.10 1 150.00 142.91 150.00 67 Total Other income 150.00 124.44 150.00 363.10 100.00 142.91 150.00 68 _ 69 Net Other Income 70 Net Income 6 6,049.00 $ 85,280.51 6 8,100.00 $ 33.031.17 $ (68.903,00) E 169.14 Total without new events. 71 72 Prospective new events• income 54,000.00 prospective new events Championship Red bull/Red giver 73 Indoor Archery Shoot. 74 ProspectiveEvents ex ansa 50,000.00 Prospective new events to fund from reserves. 75 - _._... - 76 Total income with new events ... _.... 769,000.00 77 Total expense with new events 764,830.86 '.. 78 79 Torsi 4,169.14 if new event funding is approved.