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06 - Boards & Commissions - MinutesItem No. 6 Paris Public Library Advisory Board Meeting Minutes June 19, 2019 Opening: Chairwoman Carol James called the regular meeting of the Paris Public Library Advisory Board to order at 4:10 p.m. Present: Board members present were Carol James, Marilyn Threadgill, Rebecca Umphrey, Connie Dodd. Absent were Denise Kornegay, Ashley Lassiter, and Christina Schock. Director Priscilla McAnally was also present. • Approval of Minutes: The minutes of the May 15, meeting were unanimously approved. • New Business: A. A revision in the Volunteer Policy changing the minimum age for a volunteer from 12 to 14 14 years of age. B. The new full-time Clerk I is Lena McIntyre C. The director distributed copies of the library's proposed FY 2019-2020 budget and talked about the minor differences from FY 2018-19 • Old Business: None • Presentations: • Budget Report was presented for review with no comments. • Statistical Report was presented with no comments. • Friends of the Library:, No report • Director's Remarks: The Bywaters painting "Paris Fire" was taken to Dallas for restoration and reframing. The Friends have generously provided the funds for this third painting to be restored. Approximately 26 people have signed up for the Adult Summer Reading Challenge, which started June 1, and ends on August 31. Two possible programs being worked on are Read -to -the -Dog for children and a short series of programs on Alzheimer's. The board will be updated on the plans progress for these programs. The next meeting will be July 18, 2019 at 4:OOpm. Adjournment: Meeting adjourned at 4:40 p.m. Submitted by Priscilla McAnally, Library Director for Ashley Lassiter, Secretary MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, JUNE 179 2019 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Sally McEwin Johnny Norris Ben Vaughan Ken Kohls B. Staff present: Robert Talley Mike Vogel Debra Burge C. Others present: 2. Approval of minutes from previous meeting. (May 20, 2019) Motion made by Ben Vaughan, seconded by SallyMcEwin to approve minutes. Motion carried unanimously. 4-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6, Chapter 11.5 of the Code of Ordinances of the City of Paris, Paris, TX: A. 430 13' NW; City Block 230, Lot 8A Owner: Charles Rudd II, PO Box 1461, Paris TX 75461 Robert Talley stated no contact with owner. Hole in roof, visible inside as well; rubbish inside; broken windows, unsecure. 2 sheds in back; tree fell onto 1 of them. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: No one living in the structure. Motion made by Sally McEwin, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 B. 705 E Cherry; City Block 64-A, Lot 7 Owner: Annelle Camster, 715 E Cherry, Paris TX 75460 Robert Talley stated owner is deceased, no living relatives. Lot not being maintained; yard overgrown. Holes in roof from tree. Carport has collapsed as has breezeway. Unsecure. Roof damage inside. Shed in back is leaning and sinking into ground. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Johnny Norris, seconded by Sally McEwin to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 C. 715 E Cherry; City Block 64-A, Lot 6 Owner: Annelle Camster, 715 E Cherry, Paris TX 75460 Robert Talley stated owner is deceased, no living relatives that we know of. Roof deteriorating, holes in roof. Lean-to porch has fallen away from house. Shed in back, walls separating and building is sinking. Vegetation has overtaken back of house. Unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: As the City cannot locate any next of kin, lots will be sold. Neighbors have expressed interest in purchasing 3.B. and 3.C. Motion made by Johnny Norris, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 D. 1131141 NE; Harlan Heights Addition Block 1, Lot 1-6 Owner: Neva Newberry, 2450 W Sherman, Paris TX 75460 Robert Talley stated no contact with owner; owner's son spoke with Gene Anderson stating he would be willing to make payments towards cost of demo. Extensive fire damage to front. Total burn -out inside. Unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. 4. Discussion: $2500-$3000 approximate cost of demo. Motion was made by Johnny Norris, seconded by Sally McEwin to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 E. 690 33,d SE; City Block 295, Lot 23 Owner: Tony Lee Copeland, 520 CR 34550, Sumner TX 75486 Robert Talley stated Nicki Brown has been in contact with owner, and they are planning to demo the shed. Waiting for the ground to dry up. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion was made by Sally McEwin, seconded by Johnny Norris to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 F. 3270 Allen; Parham Park #3 Addition Block K, Lot 2 Owner: Dakota & Megan Swindle, 3270 Allen, Paris TX 75460 Robert Talley stated storage shed behind main property. Asking for repair orders. Turned in by city council member. Built on a hill. Structure is leaning. Majority of paint gone. Masonite beginning to bow and rot at bottom. Beginning to sink into ground. Robert Talley's recommendation: Repair siding and foundation to the satisfaction of the City of Paris Building Dept. within 60 days or back to BSC. Discussion: Cannot require owner to paint. In discussion with Building Official to loop him into the repair orders of structures issued by BSC. Motion was made by Johnny Norris, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 Adjournment. Motion was made by Ben Vaughan, seconded by Sally McEwin to adjourn the meeting at 4:00 pm. Motion carried unanimously. 4-0 APPROVED THIS 22nd DAY OF JULY, 2019. - �'"hairman PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesdaw June 18 2019 4:00 O'CLOCK P.M. Board Members Present: Richard Manning, Chairman Shay Bills, Vice -Chairman Tim Hernandez, Secretary/Treasurer Ex -Officio Members Present: John Godwin, City Manager Pam Anglin, PJC President Paul Allen, Lamar County Chamber of Commerce Legal Counsel: Call to Order. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News City Council Liaison: Paula Portugal Mr. Manning called the monthly meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on June 18, 2019. Invocation, Ms. Bills gave the invocation. Citizens' In lut Mr. Manning invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and ossibly a grove Minutes of the Ma ° 21 2019 Monthly Meeting and the M 282019SIaecial Mee- tin. Mr. Manning asked if everyone had a chance to look over the minutes. The board members affirmed they had. Ms. Bills made a motion to approve the minutes from May 21, 2019, and May 28, 2019. Mr. Hernandez seconded the motion. Vote was 3 -ayes to 0 -nays. Discuss and ossib ap rove May 2019 Financials. Mr. Hernandez stated that the normal items in the cash out report were good. Mr. Paris went through the New Industry Projects amounts. The expense amount to A.W. Clem, Attorney, is a part of the process to get the brownfield land transferred. GHD Services was overseeing the asbestos removal and VCP closure tasks. Berg Oliver is for work being done on the wetlands. The Paris News ran the legal ad requesting bids for demolition. Whole Environmental completed the asbestos abatement at the former Superior Switch. Mr. Hernandez highlighted PEDC Board Meeting Minutes June 18, 2019 Page 2 of 2 the note payments the PEDC is paying monthly, The PEDC cash is $4.1 million. Ms. Bills made a motion to approve the May 2019 financials. Mr. Hernandez seconded the motion. Vote was 3 -ayes to 0 -nays. American S ; iralWeld Pi re Updates • Demolition Progress. Lloyd D. Nabors Demolition had the low bid and was awarded the contract. The contract was signed and they have started work on the fence perimeter for the site. The demolition should be completed by the end of July. • Wetlands Progress. Our 90 day application period has been completed. We are in a 30 day citizens input period. Work is being done on this project with the Tulsa Corp of Engineers and Berg Oliver. • Development Schedule. The development schedule for American SprialWeld is looking good. Per the Master Agreement, the greenfield was transferred and we are preparing to transfer the brownfield. We will be looking at egresses for the turn into the business park and external funding for the turn. Business After Fours U date —June 25th. Mr. Paris stated at the last meeting a date of June 27" was discussed. Mr. Allen, President of the Chamber, already has a Chamber event on the 27h, so the PEDC changed the date of the Business After Hours to Tuesday, June 25'h from 5:30 to 7:30 p.m. We will be rolling out the new video series done by I Am Broadway and LMAO Comedy. Discuss Future A ends Items. Mr. Manning asked if the Board had any future agenda items. None were discussed. Ad 'ourn Mr. Hernandez made a motion to adjourn. Ms. Bills seconded the motion. Vote was 3 -ayes to 0 -nays. The meeting was adjourned at 4:09 p.m. Respectfully submitted, 4� Paula Brownfield a Administrative Assistant Paris Economic Development Corporation MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAYS JULY lx 2019 5:30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission was called to order at 5:30 p. tn. by Keith Flowers, Chairman. All members were present. Also present were staff members John Godwin, Carla Easton, Triniti Frazier, Clyde Crews, city council .liaisons Dr. Steve Clifford, Billy Trenado and concerned citizens. 2. Approval of minutes from previous meeting. (June 3, 2019) Motion was made by Sims Norment, seconded by Rick Hundley to approve minutes for the June 3, 2019 meeting. Motion carried 7-0. 3. Public hearing to consider and take action regarding the petition of James O'Bryan for a change in zoning from a Single -Family Dwelling District (SF2) to Neighborhood Service (XS), in the Mayer Addition, Block 3, Lot 27, located at 3150 Bonham Street and 10 NW 32nd Street. Motion was made by James O'Bryan to recuse himself from this item, seconded by Keith Flowers. Motion carried 7-0. Godwin states this is a similar case to what we saw a month ago. Last year this commission and city council approved a comprehensive plan, which includes the land use plan. This application is consistent with the future land use plan. There is a business that is operating on this lot as well as a home lived in by Dr. O'Bryan. This request is to change the zoning from SF2 residential to Neighborhood Service for the purpose of continuing to operate a beauty shop that has operated on this lot for a number of years. It is currently a legal non- conforming use. It has a certificate of occupancy so it is Legal. It just doesn't comply with current zoning. This agenda item is consistent with the future land. use plan, therefore, staff recommends approval of this request. Public hearing was declared open. James O'Bryan, 3150 Bonham Street, states he is the applicant and he chose to apply for this zoning change to make it easier for the city to manage and implement the policies. It would be easily recognized as Neighborhood Service and conforming because right now it is a legal non -conforming use. Rev. Rodney C. Slaughter, 50 NW 32nd Street, states he pastors the church next to the subject property. He has been a neighbor to Mr. O'Bryan for three years and has not had any problems with him. He has no issues with the beauty shop next door and he thinks it is a vital part of this community. He has given them permission to utilize the church parking lot when needed. Germias Garcia, 79 NW 32 Street, he asked if request is approved can the owner decide to shut it down and bring something else in. Godwin advised that this is a zoning request and not a special use request, therefore, if the request is approved anything allowed in Neighborhood Service would be allowed. He states although to his knowledge there are no plans to change from a beauty salon O'Bryan states he wanted to reiterate that this structure was built for a beauty shop. It is plumbed and wired for a beauty shop and they have no intentions on it being something different. They are trying to prevent having yet another empty building. Sheri Pritchett, 32nd Street, states the zoning change would not disrupt the neighborhood. It has been there for numerous years. There has been no safety issues in their neighborhood and she sees no legit reason for this not to be approved by this zoning commission. Kim McCann, 3220 Bonham Street, states she has a petition opposing the zoning change for James O'Bryan's home at 3150 Bonham Street. She states she is not opposed to the beauty salon at 10 NW 32"d Street. There is no issue with the salon as it is very low impact and has been there since she was a child. Lisa Short, 3206 Bonham Street states she does not see any problem with the request for a zoning change. The salon has been there for forty or fifties years. Mr. Thompson, 3206 Bonham Street, he thinks the west side needs to blossom and he recommends the commission approves this zoning request. Public hearing declared closed. Lindsey asked Godwin to explain the intent for Neighborhood Service zoning. Godwin states Neighborhood Service is a sub set of retail. It is not intended to serve a whole town or a very large area. It is intended to serve a neighborhood, for example, a dry cleaners or a beauty shop. It might be a small retail store. It is meant to serve a neighborhood and not a citywide clientele. Motion was made by Keith Flowers, seconded by Sims Norment to approve this item. Motion carried 7-0. Motion was made by Rick Hundley, seconded by Keith Flowers to bring James O'Bryan back into the meeting. Motion carried 6-0. 4 Public hearing to consider and take action regarding the petition of the City of Paris, Texas to update the Subdivision Regulations of the City of .Paris, Texas, specifically to reference the Master Thoroughfare Plan. Godwin states the Future Land Use Plan was previously adopted. In the past, the city has had a Master Thoroughfare Plan but it was not adopted, therefore, it is not enforceable. In order to be enforceable we .need to pass an ordinance, which says we can enforce the master thoroughfare plan. The Comprehensive Plan Recommendation 15.15 says: "Connect the subdivision regulations directly to the Master Thoroughfare Plan to ensure the city's authority to enforce ROW dedications and other needed improvements for plan implementation." In short, it makes sure that our future streets are consistent with the plan. The second thing is having two points of ingress and egress. The third thing is right-of-way dedication, which is typically done through plat approval. The dedication allows us to require developers to set aside a right-of-way within their subdivision or commercial development so that roads flow correctly. Public hearing was declared open. With no one speaking, the public hearing was declared closed. Motion was made by Chad Lindsey, seconded by Francine Neeley to approve this item. Motion carried 7-0. 5. Consideration of and action on the Final Plat of Lot 1, Block A of the Tyler 's Pizzeria Addition, located at 3610 NMain St, Easton states Tyler -Mac Realty of Texas, Inc. is proposing to open a pizzeria at 3610 N Main, formerly the Bodacious BBQ site. The owner is proposing to remodel the existing building but the property was not previously platted. They are dedicating a 20' easement along US Hwy 271 and utilities are accommodated. It appears that the plat complies with the subdivision regulations and staff is recommending approval. Motion was made by Keith Flowers, seconded by Chad Lindsey to approve this item, Motion carried 7-0. 6. Consider and take action on selecting an alternative date for the September Planning & Zoning meeting due to the holiday. Godwin states Labor Day is the first Monday of September and he has a budget meeting on Tuesday so he is suggesting the Planning and Zoning meeting be held Thursday, September S, 2019. Motion was made by Keith Flowers, seconded by Sims Norment to meet on Thursday, September S, 2019. Motion carried 7-0. Lindsey requested for a future meeting to discuss the rules for public hearings and to discuss electronic or paper packets. 7. Adjournment. Motion made by Keith Flowers and seconded by Chad Lindsey to adjourn. Meeting adjourned at 5:53 p.m. APPROVED THIS 5" DAY OF AUGUST, 2019 _� _ Chairman -_