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07/22/2019MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS July 22, 2019 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, June 24, 2019, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor Pro -Tem: Paula Portugal Council Members: Renae Stone; Derrick Hughes; Linda Knox; and Clayton Pilgrim City Staff: John Godwin, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Bob Hundley, Police Chief, Mike Vogel, Fire Chief; Carla Easton, City Engineer; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; Jerry McDaniel; Public Works Director; Priscilla McAnally, Library Director; and Thomas Hunt, Municipal Judge Absent: Council Members: Mayor Clifford & Bill Trenado Opening Agenda 1. Call meeting to order. Mayor Pro -Tem Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Portugal led the pledge. 4. Citizens' forum. Savannah Babb, 321 5h St. S.W. ® she said she was a student at Texas A&M Commerce majoring in Social Work. In summary, Ms. Babb said the parks did not have much equipment for disabled persons. Shelby Jamar, 209 290' St. N.W. - she said she was a student at Texas A&M Commerce majoring in Social Work. In summary, Ms. Jamar said the solution would be to add more equipment in the parks for those with disabilities. Regular Council Meeting July 22, 2019 Page 2 Natalie Stuart, 105 N.W. 4t' Street - she said she was a student at Texas A&M Commerce majoring in Social Work. Ms. Stuart said that 23.6% of the population of Lamar County lived in poverty. She said a possible solution would be to have food closets so that people could access them all of the time. She also said food closets would include personal hygiene items. Consent Agenda Mayor Pro -Tem Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Hughes and seconded by Council Member Pilgrim. Motion carried, 5 ayes — 0 nays. Approve minutes from the meeting on July 8, 2019. 6. Receive reports and/or minutes from the following boards and commissions: (a) Paris Visitors & Convention Council Quarterly Activity & Financial Reports (b) Love Civic Center Quarterly Activity & Financial Reports (c) Planning & Zoning Commission (6-3-2019) (d) Main Street Advisory Board (4-9-2019 & 4-15-2019) (e) Historic Preservation Commission (6-12-2019) 7. Receive June monthly financial report. 8. Receive June drainage report. 9. Receive June demolition and code enforcement activity reports. 10. Approve Final Plat of Lot 1, Block A of the Tyler's Pizzeria Addition, located at 3610 N. Main Street. Regular AYenda 11. Conduct a public hearing, discuss and act on an Ordinance regarding the petition of James O'Bryan for a change in zoning from a Single -Family Dwelling District (SF2) to Neighborhood Service (NS), in the Mayer Addition, Block 3, Lot 27, located at 3150 Bonham Street and 10 N.W. 32na City Manager John Godwin said there were only five council members present and this item would require six votes to pass. He suggested the public hearing be opened, and continued until August 12. Mayor Pro -Tem Portugal opened the public hearing at 5:37 p.m. A Motion to continue the public hearing to August 12 was made by Council Member Pilgrim, and seconded by Council Member Stone. Motion carried, 5 ayes — 0 nays. Regular Council Meeting July 22, 2019 Page 3 12. Conduct a public hearing, discuss and act on ORDINANCE NO. 2019-025: AN ORDINANCE AMENDING CITY ORDINANCE NO. 1315, SUBDIVISION REGULATIONS OF THE CITY OF PARIS, AS HERETOFORE AMENDED, TO INCORPORATE THE MASTER THOROUGHFARE PLAN AS PREVIOUSLY ADOPTED; PROVIDING A REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY CLAUSE; AND DECLARING AN EFFECTIVE DATE. City Manager John Godwin explained a thoroughfare plan was an important planning tool but not an enforceable guide as currently written. He said by amending section 8 of the subdivision regulations to include enforcement of the thoroughfare plan and required donations of rights-of-way; the City would fully incorporate that plan into the development requirements. Mr. Godwin also said that Planning and Zoning Commission recommended approval this item. Mayor Pro -Tem Portugal asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Pro -Tem Portugal closed the public hearing. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Knox. Motion carried, 5 ayes — 0 nays. 13. Discuss and act on RESOLUTION NO. 2019-024: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN ADDENDUM TO TAX ABATEMENT AGREEMENT DATED NOVEMBER 25, 2008 WITH CAMPBELL SOUP SUPPLY COMPANY LLC RELATING TO THE COMPANY'S SINGLE SERVE BEVERAGE LINE AND AUTHORIZING AN AGREEMENT WITH THE COMPANY TO TERMINATE SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Attorney Stephanie Harris said on June 24 City Council asked her to draw up the paperwork to amend and terminate the tax abatement agreement between the City of Paris and Campbell Soup as related to the Multi -Serve Beverage Line. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Stone. Motion carried, 5 ayes — 0 nays. 14. Receive a presentation from Lisa Mikatrian of the Paris Film Festival Group about having a 2020 International Film Festival in Paris, Texas. Mr. Godwin said that Dr. Hashmi could not be at the meeting. Mr. Godwin also said the festival was tentatively scheduled for April 2020, and that Dr. Hashmi had asked for a commitment from the City to try to finish all constructions project before April and generally clean up in downtown. Regular Council Meeting July 22, 2019 Page 4 Lisa Mikatarian of the Paris Film Festival Group said the theme was Love and it was going to be a boutique film festival, so the ambience was very important. She said more green space would be good. She also asked that around the first of the year the City review what was going to be complete and what was not, so that they could plan. 15. Discuss and act on a lease agreement with Samantha Hughes for the Event Center. Council Member Hughes recused himself due to a conflict of interest, and left the meeting at 5:45 p.m. Mr. Godwin said in 2015, the Red River Valley Fair Association transferred their Events Center to the City. He also said the City made repairs to the facility, increased overall rentals, and developed programming for seniors but the building was still underutilized. Mr. Godwin explained that Samantha Hughes wanted to lease the facility to prepare and serve meals under a federal program, and other related uses. He said the monthly rental would be $1,200. Council Member Stone inquired if the program would be city wide, and Mr. Godwin said initially it would be the boys and girls club. Council Member Knox inquired if that rental income was included in the budget, and Mr. Godwin said it was not. She asked where the money was going to be spent and he said it could be spent downtown or to fix the building. In the interest of transparency, Council Member Knox said she wanted the income to be reflected in the budget. A Motion to approve this item was made by Council Member Knox and seconded by Council Member Stone. Motion carried, 4 ayes — 0 nays. Council Member Hughes returned to the meeting at 5:48 p.m. 16. Discuss and act on the fiscal year 2019-20 Annual Program of Work and Budgets for Love Civic Center and the Visitors & Convention Council. Chamber President Paul Allen expressed his appreciation for the support shown by the City. He reviewed the Visitors & Convention Council's income and expenses. He briefly spoke about the new events they were trying to get to come to Paris, and asked for an additional $50,000 for this account and if they did not need it, they would not use it. Next, Mr. Allen reviewed the Love Civic Center budget and said they were going to pull $200,000 out of reserves and would do a budget amendment in September. He explained that they were going to get started on the renovations. Mr. Allen reviewed the income and expenses, and said they would be adding the capital improvement account. Council Member Knox said she was pleased with the presentation of the budgets and what was taking place, as did Council Member Pilgrim and Mayor Pro -Tem Portugal. A Motion to approve the budgets was made by Council Member Pilgrim and seconded by Council Member Knox. Motion carried, 5 ayes — 0 nays. 17. Discuss and provide direction to staff on the FY 2019-2020 budget for the City of Paris. Regular Council Meeting July 22, 2019 Page 5 Mr. Godwin outlined the highlights of the 2019-20 recommended budget, beginning with the general fund. He said there was no change in the existing tax rate of $55.195 per $100 of valuation; a replacement of outdated phone system at the police and courts building; seniority pay for police and fire supervisors; programmed increase in debt service for fire apparatuses; new ambulance and associated equipment; code enforcement equipment; contract mowing; Grant matches for HOME program, Main Street CDBG sidewalk, and safe routes to school; one new community service employee, one added code enforcement officer; expanded downtown grants; mill and inlay miscellaneous streets; park grant match for pump track; pool and park improvements; revised development fees; no new utilities employees; replacement water and sewer equipment; capital maintenance improvement sat the water treatment plan, rehab water treatment plant building, and WTP pumps; lift station rehabilitation; tasks 1-3 of engineering services agreement for conceptual design of sewer plant; previously implemented water and sewer rate increase. Next, Mr. Godwin said cities reviewed development fees, and said that a City did not make money on these fees. He said the fees were to recoup the costs of providing for inspection type services. Mr. Godwin said a new state law prohibited fees from being used based on the value of property or improvements. He also said since the City based building fees on the estimated value of improvements, that they must change the fee structure. Mr. Godwin said some of Paris' fees had not been adjusted since the 1970s. Mr. Godwin answered questions from City Council and reminded them that in addition to their regular September meetings, they would have two special meetings on September 3 and September 16. 18. Discuss development fees and provide direction to staff. Mr. Godwin said he discussed this item with the budget, and would bring an ordinance for consideration at their September 16 meeting. 19. Discuss and act on RESOLUTION NO. 2019-025: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, FORGIVING CERTAIN CIVIL PENALTIES ASSESSED AGAINST THE PROPERTY LOCATED AT 801 W. WASHINGTON STREET; FINDING A PUBLIC PURPOSE IN SUPPORT OF SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mr. Godwin apologized for not having the information in the packet, and said this came up at the last minute. He said from time to time City staff waived code penalties and interest on properties when those charges become so high as to make a sale impossible. Mr. Godwin said the costs were far more than the property was worth and because of the amount, these fees required Council authorization. He explained that the prospective buyers planned to rebuild an existing house and improve the lot and its taxable value. Ms. Harris said the City would recoup the demolition fee of $750.00, and explained the BSC orders. Council Member Knox inquired about the back taxes, and Mr. Godwin said he did not know about the back taxes, but that would be handled at closing. This was forgiving fees, interest and penalties. Regular Council Meeting July 22, 2019 Page 6 A Motion to approve this item was made by Council Member Hughes and seconded by Council Member Pilgrim. Motion carried, 5 ayes — 0 nays. 20. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. No future events were referenced. 21. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pilgrim and was seconded by Council Member Hughes. Motion carried, 5 ayes — 0 nays. The meeting was adjourned at 6:28 p.m. PAULA PORTUGAL., MAYORO-TEM CE ELLIS,