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07/23/2019 MinutesPARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Tim Hernandez, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer A.J. Hashmi Marian Hamill Ex -Officio Members Present: John Godwin, City Manager Legal Counsel: Stephanie Harris Call to Order. Paris City Council Chambers 107 East Kaufinan St. Paris, Texas 75460 Tuesda Jul 23 2019 4:00 O'CLOCK P.M. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Richard Manning, Outgoing PEDC Chairman City Council Liaison: Paula Portugal Ms. Bills called the monthly meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on July 23, 2019. Invocation Ms. Bills gave the invocation. Citizens' In :rut Ms. Bills invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Welcome of New Board Member. Mr. Paris introduced the newest PEDC Board Member, Mihir Pankaj. Mr. Paris asked about Mr. Pankaj's community service. Mr. Pankaj responded that he was on the Planning and Zoning Commission for about two years and he has served on the Zoning Board of Adjustment. Mr. Pankaj is on the United Way board and is eager to help in the community. PEDC Board Meeting Minutes July 23, 2019 Page 2 of 4 Election of Officers Ms. Bills began the election of officers with nominations for Chairman. Dr. Hashmi nominated Mr. Hernandez and went on to say that Mr. Hernandez has done a very good job with the accounting as Secretary/Treasurer. Ms. Bills asked if there were any other nominations. No one else spoke and she proceeded to close the nominations and ask for a vote. The vote was 5-0. Mr. Hernandez became the new Chairman. Mr. Hernandez took charge of the meeting and asked for nominations for the Vice Chairman position. Dr. Hashmi nominated Ms. Bills for Vice Chairman stating that Ms. Bills has done a fine job in that position. Mr. Hernandez asked for any other nominations and there were none. He then closed the nominations and asked for a vote. The vote was 5-0. Ms. Bills became Vice Chairman for another year. Mr. Hernandez asked for nominations for Secretary/Treasurer. At that time Mr. Hernandez nominated Mr. Pankaj for Secretary/Treasurer. There were no other nominations for Secretary/Treasurer and the nominations were closed. Mr. Hernandez asked for a vote. The vote was 5-0. Mr. Pankaj became Secretary/Treasurer. Reco g!Iition of Outoin Chairman,, Richard Mannin. Mr. Paris expressed that Mr. Manning is very aware of the public's need for transparency in the PEDC and he has worked tirelessly to give transparency to the public. Not only has Mr. Manning been a Board Member, but the Board Chairman, Mayor of Paris and a true leader in our community pulling together many different personalities. You are a big part of why American SpiralWeld chose Paris. Dr. Hashmi pointed out that Mr. Manning has been a leader in the community for a while and his time and effort is appreciated. Mr. Paris and Mr. Hernandez presented Mr. Manning with a plaque for his service. Discuss and ossibl ° a grove Minutes of the June 18 2019 Monthl Meetin �. Mr. Hernandez asked for a discussion and approval of the minutes. Dr. Hashmi made a motion to approve the June 18, 2019 minutes. Ms. Bills seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and ossibl+ a rove June 2019 Financials Mr. Paris pointed out the Debt Service area on the financials, stating that the principal and interest on each of the loans is shown as Dr. Hashmi had requested. Mr. Hernandez stated the expenses for the month of June were as anticipated at $37,499.34. Mr. Paris said the third page of the expenses worksheet shows our cash position. Mr. Hernandez stated that it has improved over the start of the year even with the extra expenses. Dr. Hashmi made a motion to approve the June financials. Mr. Pankaj seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and ossibl a grove the 2019-2020 Bud et for Paris EDC. Mr. Hernandez asked that we look at the primary items in the budget. He went on to say that the Personnel Expenses were increased by two percent. Under the Administrative Expenses we are $300.00 more than last year which is an increase in the expense for Auditing Services. Marketing and Promotion moved $10,000.00 for Lamar County Days to Marketing. This shows no change to the total Marketing budget. The total Operating Expenses increased by $5,000.00 for next fiscal year. Mr. Paris said the $25,000.00 Job Training/Matching Grant was not used this year, but we will keep it in the budget for next PEDC Board Meeting Minutes July 23, 2019 Page 3 of 4 year. Mr. Hernandez went to the Direct Business Incentives where the $1.5 million for American SpiralWeld was spent from the 2018-2019 budget. The next expenditure of $1 million to American SpiralWeld was not spent to 2018-2019, so that amount is shown in next year's budget. The total of the Direct Business Incentives is $2.5 million. Mr. Paris stated the Master Agreement with American SpiralWeld for the $1 million is for the number of jobs over the initial sixty. This would be paid at $25,000.00 per job up to the $1 million. The amount will probably not be incurred in 2020, but should be in 2021. Mr. Paris went on to New Industry Projects and pointed to the $200,000.00 shown for American SpiralWeld. This was set aside to cover the Phase II Brownfield transfer and wetlands surveying. The SW Business Park has a budget amount of $320,000.00 which was part of the total cost approved by the City Council for the land purchase. The amount over the land cost is for development of the Park. The Land Development amount of $180,000.00 is for cleanup of other PEDC properties. Dr. Hashmi asked about using PEDC reserves. Mr. Paris answered that we are using reserves for New Industries Projects. Dr. Hashmi made a motion to approve the budget for the 2019-2020 fiscal year. Mr. Hamill seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and possible a rove New Business Park re aration out for bids. Mr. Paris stated that a company based out of Waco is working on ideas for the New Business Park. They will bring us three ideas for the Park. We hope to have the company present their ideas at the September meeting. Our goal is to clean up the property by thinning out the trees; removing fence lines, debris and trees on the site; open up the driveway to create an entrance into the park; cleanup and tree removal from the rail into the park; and signage made for marketing the park. Dr. Hashmi made a motion to approve developing a Request for Bids to clean up the New Business Park. Mr. Pankaj seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss results from three of the four videos. Mr. Paris told the Board our community has a lot of good momentum going on, so this was a great time to create the PEDC promotional videos. Daryl Felsberg and Dustin Broadway were hired to develop the videos. The "This Is Paris" video has over 83,000 views with more "shares" than "likes". The videos are focused on industrial development, but at the same time the community understands them, is motivated by them and is sharing them. We are seeing success in the videos. Dr. Hashmi asked if we would take a look at the video Lubbock has on its website. The company did a fabulous presentation of Lubbock. Mr. Hamill stated that he shared the videos with his office in Tyler and they commented on how well they were done. American S iralWeld Pi e U date: • Construction. Progress on construction has been slow because of the rain. The timeline is pushed back about four months. • Demolition of the Brownfield. The demo is almost done. The pad at Superior is the only thing left at that site. Oliver Rubber has a second concrete pad under the first one. We signed an addendum to the contract for the removal of the extra pad. • Phase Il Transfer of the Brownfield in October to ASWP. October the 1St is the transfer date and it looks like everything is in order to keep the date. PEDC Board Meeting Minutes July 23, 2019 Page 4 of 4 Phase III Wetlands Progress. A beetle survey was done for the American Bury Beetle. There were no beetles found. Once the Tulsa Corp of Engineers approves the wetland development, we will see dirt moved. Rail Development. We are communicating with Kiamichi and Genesee Wyoming. Genesee Wyoming is talking to American, J. Skinner and Huhtamaki about the rail volume. The rail development is coming along and the construction on the rail can be done is six months. Discuss Future A Benda Items. No future agenda items were discussed. Adjourn The meeting was adjourned at 4:50 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation