1993-108-RES WHEREAS, the Office of the Governor of the State of Texas, through its Criminal Justice Division, is
RESOLUTION NO. 93-108
WHEREAS, the Office of the Governor of the State of
Texas, through its Criminal Justice Division, is offering
grant assistance in the amount of $33,840.15 for the purpose
of funding a full time police officer as a coordinator for
the Police Athletic League; and,
WHEREAS, the Police Athletic League is a juvenile crime
prevention program aimed at reducing juvenile crime, illegal
drug use and criminal gang activity; and,
WHEREAS, the City Council of the City of Paris deems it
to be in the best interest of the citizens of Paris to seek
such assistance for said project; and,
WHEREAS, the City
desirous of processing
Athletic League in the
no matching funds; and,
Council of the City of Paris is
a grant application for the Police
amount of $33,840.15, which requires
WHEREAS, the City Manager
hereto execute the application
Athletic League on October 10,
be in all things ratified; NOW,
of the City of Paris did
for said grant for the Paris
1993, which execution should
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS:
1. That an application be made to the Office of the
Governor of the State of Texas, Criminal Justice Division for
a grant to provide the funding of a full time police officer
as coordinator for the Police Athletic League in the amount
of $33,840.15.
2. That Michael E. Malone, City Manager of the City of
Paris, be, and he is hereby appointed as the Authorized
Official of said project and the execution of the application
for said grant in the form attached hereto as Exhibit A on
the 10th day of October, 1993, is hereby ratified.
3. That Karl Louis, be, and he is hereby appointed as
Project Director and is hereby authorized to execute and
deliver on behalf of the City of Paris all reports,
communications, assurances, contracts and documents necessary
for the completion of said project.
4. That W. E. Anderson, Director of Finance, be, and
he is hereby authorized and directed to serve as the
Financial Officer for said project and to receive and
distribute funds for purposes of funding a full time police
officer as a coordinator for the Police Athletic League
Passed and adopted this 28th day of October, 1993.
~~~
APPUCI\nON FOR ~TATE OR f"EDEAAL ASSISTANCE
OFF'-~ OF THE GOVERNOR, CRIMINAL JUBncE D'''lSION
3. .. 0<11. Submlltod
10-18-93
o. .. Dol. RocoMld by SloloJCOG
b. Al>P\lcarolldentill.r
b. SlOt. AppIIcalIon I_tiller
I. AjlpIIoMlln",""aIIon
.. LagIINMn.:
CITY OF PARIS
I c. O<van_oI Unh
, PARIS POLICE DEPARTMENT
I
5. Slele Pa)'N 1den1lfoeatlon Numbot
I
I d. Name -.d telephone number of the person to be contOded on mati .,.,
\. In'lOMng thil_ll<otion (;11."'" code).
POLICE CHIEF KARL LOUIS
i. 903-784-6688
7. Typo 01 AppIloant (.ntsrfl>o ftPP'I"Prls"/Q'''lnboX)
b. .o.dcnu (VWO _ or P. o. Bor. oily, ",lItlly. ,till.. and Z'" code)
P.O. BOX II 9037
PARIS, TEXAS 75461-9037
I. Typo 01 AR>_on:
New 0 Continuation 0 RlWiaioft
" Rovlolon. elleek "ppn>pnal. bextoo).
U Inen'" Award 0 Othot (opoaly)
Ll Docrou. Awlld
o InerN.. Duration
U 00crMs' O\KoIion
A. SaIl
~ County
lAUl\lc:i~
. Townlhip
E. Inlll/"l.ta..
F. k'l\wm.anlclpl.l
G. SptclOl Di"'1cl
jot lna.pal'\CMn: School Dill1lct
1. StaltContrOUtdlnJmu1ionofloligMr1.NrninO
J. Pr\YOIO unlvortlly
K IndllII\ Tr~
LI_
lA. Nonprol1tO<ganlz.atJon
N. 01111 lopoc:lty):.. _ _.. ...
10. ColaIOO 01 Fodera! Oomostlc Assist.... N"",bof
Chock On. (_rallunclno .o""*,, only):
o 18.MHw.nII. Juollco 5 DoIInquoncy prwvontion N1
o 1U1&-V\cIlmt 01 Crlmo Acl
o 1&.$7I1-T.... Notcdlco Cor*Ol program
o 11.eao-: HI h Intono T Pr ,."
12. TIl.ol Projoct:
POLICE ATHLETIC LEAGUE
o. Nam. 01 (ironter AQlncy:
Ottce of the Governor. Criminal Justlee Division
P. O. Bo. 12028
AUstin. Texas 78711
11. Atou 01 Pro]o<:l Adlvhlol (CiliO., counrJeo, SI"'''. s"'.)
CITY OF PARIS
LAMAR COUNTY
PARIS, TEXAS
13. Pfopo..d Pro]o<:l:
$1an 0"'.: ending Dol. .
11-1-93 10-31-94
H. ~rogrOll\ Focu. (021 N~ only) a. Chod< on. prior1ly only:
U OJ. Planning U LAwEd_mTralnlng
Ii VloIonl cnm. ~ Otups Ii Gang. 0 Vlctlms
b. c_One:
)b Ju"""ae
t:l Non'jWonlle
II. Flequoolod Fundlnp: ____.._.__
.. _at GrwnI 1 s .00
FLmCII (CJD)
....--.............. ......................--..--.............................
11. I. oppIlcIIllon subjecllO reYlaw by sIatl ....IlI"" order 12372 pro....?
SUBMIT TO ARKTEX
o YES. this oppIJcollon.... made available 10.ho T.... RoYlow and Common!
SyolOrn (lIlACS) 10. r_ on
-............................ .......................................................................
b. Slat. (ironl
Funda (CJD)
$ 33,840.15
.00
(dale)
o NO. 0 Pr"9'M' It no! co""red by E. O. 12372
c. Cosh "'oIell
s
.00
o Pr"9'M' has not been _ed by sIale lor ..vlaw
-----}--------..-...-..
d. In.KInd $ .00
f'l0CA Only)
00;:::;::::::::;':::::::::::::::.1':'''..:..:..:..:::..:...c..:::::;:;.::;;::::::::::::C..:.:::;::;:;:;.."
..TOTAL 33,840.15 .00
17. 10 th. oppbnl clelinquent on any I.derol clebl?
o YES II 'YOI' otlaCh on .xpIonaIlon
Jil
NO
'I. To tllo _ 01 myllnowled;O and boIIOf. 011 dolO In 'hlo OflIllIcoIion 10 \N. and cor''''. Tho documonl has boon dulyouthorlnd by th. voyomIng
body 01 tllo _"canl oncl .ho _I\canl win comply wlIh lho at\aChod _ranee. Ilho _Isl.... " .w.....d.
t '
b. Tnt. 1 e. T elephant Numb1M'
CITY MANAGER ! 903 785 7511
l
... -----...-...-.----- ...--
i" 0... S. nod 0"7
t ...--;; " "'-::;1
a. Typed Nam. 01 Aulhoflzo<l Olllclol
MICHAEL E MALONE
EXHIB1IA
Pl'tOJECT APPROVAL INFORMATIf'lPol
t;JU-3
ftAm 1.
Does this assistance request require state. local,
regional, or other priority rating?
o Yes CI No
Name of Goveming Body
Priority Rating
ItAm2..
Does this assistance request require state, or local
advisory, educational. or health clearance?
CJ Yes OIl No
Name of Agency or Board
(Attach Documentation)
Item 3. "
Does this assistance request require TRACS review?
. .
.. Xl Yes 0 No
(Attach Comments)
Item 4.
Does this assistance request require state. local,
regional, or other planning approval?
t1 Yes 0" No
Name of Approving Agency
Dale
Item 5.
Is thE! proposed project covered by an approved
comprehensive plan?
XI Yes
Q No
--.-.--
Item 6.
Will the assistance requested serve a federal
installation?
lJ Yes
o No
Item 7.
Will the assistance required be on federal land or
installation?
DYes
[j No
ItAmB.
Will the assistance requested have an impact or
effect on the environment? .
Cl Yes
Xl No
Item 9.
Will the assistance requested cause the displace-
ment of individuals. families, businesses or farms?
u Yes
tI No
Check One: U State
rjI Local
o Regional
Location of Plan
Name of Federal Installation
Federal Population 8enefitingfrom Project
Name of Federallnstallalion
Locmlon of Federal Land
Percent of Project
See instructions for additional information te be
provided.
Number of: Individuals
Families
Businesses
Farms..
Item 10.
IS there other related assistance on this project
previous, pending, or anticipated?
iJ1 Yes a No
See instructions for additional information to be
provided.
Item 11.
Is the project in a designated flood hazard area?
U Yes t& No
See instructions for additional information to be
provided.
G.'U-4
BUDGET INFORMATION
Section A-Budget Summary
L s
I c (1) (2) (3)
h
n . Budget Categories CJD/Federal
. d Funds Cash Match In-Kind Match
u
I
.
1. Personnel (Salaries) $ 25,866.10 $
2. A. Personnel (Fringe Benefits) 7,974.05
3. B. Contractual
4. C. Travel
5. O. equipment
6. e. Reserved for Future Use
7. F. Supplies & Direct
Operating Expenses
8 Total Direct Charges
(Sumol,.7J
II. G. Indirect Costs
10 Totals $ $
(5... '" HI 33,840.15
11. Program Income
(4)
Total
7,974.05
Section B-Cash Match
ent.r ..parately Nch 'OUret of motchlng lund. and the amount..
Total mustli",ee wlth Line '0 Column 2 above and line '5 c. on "ens CJD.1.
Source Amount Source Amount
Profam Income
tenuy 11 be ccmpleled)
1
'"''"'u...,
.
CONTINUATION PAGE
This section must Include a brief description (not exceeding 200 words) of the proposed project.
For continuation, If necessary, of any Item on application page CJD-1. Identify by number the Item
being continued.
This sheet may also be used for any other remarks, at the applicant's option.
This request fQr grant funding is being made on behalf of the City of Paris and
its' Police Department to fund a full time police officer as a coordinator for the
Police Athletic League. (PAL).
The Police Athletic League is a juvenile crime prevention program aimed at
reducing juvenile crime, illegal drug use and criminal gang activity. The Police
Athletic League does this by offering recreational and athletic programs to children
and youth between the ages of eight (8) and eighteen (18). Currently there are 260
plus children enrolled in the program.
A full time PAL coordinator would be able to organize all of the current programs
and even expand activities to include more children in more programs so that we could
greatly increase the number of youth in our city in our program. We could also use the
coordinator to set up a juvenile offenders program so that the youth already in trouble
could have an opportunity to be probated on condition of mandatory attendance at the PAL.
This is a great project. but we desparately need this coordinator. Thanks for
your thoughtful consideration.
KARL LOUIS
CHIEF
City of ParIs
POLICE DEPARTMENT
811 BONHAM STREET P.O. BOX 9037
PARIS. TEXAS 7~1.9037
(903) 784-6688
JAMES BARNETI
ASSISTANT CHIEF
JOB DESCRIPTION
FULL-TIME CERTIFIED PEACE OFFICER TO:
1. Organize existing activities of an estimated 260 youths.
2. Expand P.A.L. membership by an additional 100 youths.
3. Add an offenders program of supervised evening activities for an
estimated 25 juveniles referred by the Lamar County Juvenile
Probation Department.
4. Recruit and supervise community volunteers to teach Karate, boxing,
weightlifting, and other athletic recreational activities.
5. Serve as role model to young people participating in the program,
by demonstrating qualities such as, physical fitness, leadership, and
cultural awareness.
6.
.
Meet with civic groups, churches, and other community groups to
~xplain the program and to encourage community involvement.
7. Supervise maintenance and renovation of the building.
8. Ensure participation of young people from all parts of the community.
\';JU-:'
Office of the Governor
Criminal Justice Division
SCHEDULE A
pERSONNEL
1 O' ct S I
Irs aarl9S . (3)
(1) (2)
Ok of CJD/Federal
Title or Position' .- nme' Funds Cash Match TOTAL'
-c
(A) P.A.L. COORDINATOR 100 $ 25,866.10 $ $ 25.866.10
(8)
(C)
(D)
(E)
(f)
(G)
(H)
(I)
(J)
(K) . .-
(L)
OVertime
TOTAL Direct Salaries $ 25,866.10 $ $ 25,866.10
2. Fringe Benefits
0;. or
$ Rate
FICA 1,978.75 $ 1,978.75 $ $
Retirement @t642.5 1,642.50
Insurance CQ3,000. 0 3,000.00
Other (Explain) workers comp @,352.10 1,352.80
@
-
TOTAL Fringe Benefits 7,974.05 $ 7,974.05 $ $
~$ -
TOTAL PERSONNEL BUDGET 33,840.1 33,840.15 $ $ 33,840.15
\
.. Include only one posttlon per line. An-ell a deterlpllon of the dutl" or ,.eponelbllltlee of Neh poeltlon.
L Express as a percent 01 total lima. (40 lIoU,. per weak)
.. Should relleel employee's gross salary attrlbutabla to the project.
L.JU-~
Office of the Governor
Criminal Justice Division
SCHEDULE B
EROFESSIONAL AND CONTRACTUAL SeRVICES
(1) (2) (3)
CJD/Federal
Description of Service Funds Cash Match TOTAL
(A) N/A $ $ $
(B)
(C)
--
(D)
(El
(F)
(G)
(H)
(I)
TOTAL PROFESSIONAL AND $ $ $
CONTRACTUAL SERVICES
REQUIRED NARRAnVE: Briefly describe any anticipated contractual arrangement and work products
expected. Describs basis for arriving at the cost of each line item. Professional services (such as consultants.
trainers, counselors, evaluators, etc.) should be described by type of service, number of hours, rate per hour,
and travel costs, if any.
onlce OT me Governor
CrIminal Justice Division
I,;JU-(
SCHEDULE C
TRAVEL
1. Local Travel
(1) (2) (3)
Miles Traveled CJD/Federal
TItle or Posltlofl Annuallyl $Rate Funds Cash Match TOTAL
(A) N/A $ $ $
(8)
(C)
(0)
(E)
(F)
(G)
(H)
LOCAL TRAVEL TOTAL $ $ $
2. In:State Travel (Specify clearly and use continuation pages if necessary)
CJD/Federal
PurDose Destination Funds Cash Match TOTAL
$ $ $
IN-STATE TRAVEL TOTAL $ $ $
3. Out-of-State Travel (Specify clearly and use continuation pages if necessary)
CJD/Federal
Pur"'oae Destination - . Callh -~_..
S S S
OUT-OF-STATE TOTAL .-
$ $ $
.
I $
I
ITOTAL TRAVEL BUDGET
I $
I $
t;.'l)-/j
Office of the Governor
Criminal Justice Division
SCHEDULE C (Continued)
REQUIRED NARRATIVE: Briefly describe the applicant's travel policy (Le. mileage rates and per diem
rates). Specify purposes for each i1em of travel. Break out costs of each in-state and each out-of-stat&
trip to separately show the specific costs of transportation and of per diem.
;
N/A
,
NOTE: "personally owned vehicles are 10 be used, transportation costs should be shown on Schedule C; if agency or loased
vehicles are to be used. lhe vehicle operation/maintenance costs should be shown on Schedule F. .Supplies and
Direcl Operaling Expenses.. Tuition tor lraining oourses should be listed as supplies in Schedule F.
IJJu.l:j
Office of the Governor
Criminal Justice Division
SCHEDULE D
EQU'PMe~T PURCHASES
. (1) (2\ (31
CJD/Federal
Equipment Name or Description and Quantity Funds Cash Match TOTAL
Do Not List Brand Names ,
(A) N/A $ $ $
(8)
(e)
(D)
(E)
(F)
(G)
(H)
(I)
(J)
(K) .-
(L)
(M)
(N)
(0)
(P)
(Q)
TOTAL EQUIPMENT PURCHASES $ $ $
REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item.
SCHEDULE E
Schedule E 18 currently applicable to regional juvenile detention facilities only.
Contect CJD for detail. regarding the.. construction projects.
IJJU'IV
Office of the Governor
Criminal Justice Division
.......-----
SCHEDULE F
SUPPI.J~S AND DIl;lECT OPERATING EXPENSES
(1) (2) (3)
Directly Charged Supplies and CJDlFederal
Other operating Expenses Funds Cash Match TOTAL
(A) N/A $ $ $
(8)
(e)
(D)
(E) .
(F) ,
!
(G) ,
I
(H) i
TOTAL SUPPLIES AND DIRECT $ $ $ i
,
OPERATING EXPENSES \
REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item.
l;JU-' ,
OffIce of the Governor
CrImInal Justice DIvIsion
SCHEDULE G
INDIRECT COSTS
I , (1) (2) (3)
IndIrect Costs CJDlFederal Cash Match TOTAL
(A) Indirect Costs Per ApprOved Cost Allocation Plan $ N/A $ $
B) Indirect Costs Per CJD Computation Table $ $
REQUIRED NARRATIVE: If Method (A) is used, specify the rate and attach a copy of the document by
which the current cost allocation plan was approved.
NOTE: Indlract Co.ta a" authorlzad In an amount not to axcHCItha computation tabla In tha CJD FInancial and Administrative
Requlremant. aectlon of thallrant applicatIon kit, or a. authorized per tha appllcant'a co.t allocation plan.
C,II)-':.!
Program Narrative
1. P1'oblemStatement (See Instructions on pages 13a and 13b.)
Since 1991 the City of Paris has had a recurring problem with youth gangs
including violence and drug involvement. The city has addressed the problem
by increased patrolling, but a prevention effort was needed because the city
had very little to occupy young people, ~specially those in the 14 - 18
year-old age group that is most susceptible to gang involvement.
A Police Athletic League (P.A.L.) program was begun in a rented building
and quickly grew to serve an estimated 260 regular youth participants.
To accomodate the growing program. the Paris Daily News donated a building
in downtown Paris that has a great deal of space, covering approximately
half a square block of two-story building and an adjoining parking lot.
Many of the building's ..rooms are large enough to accomodate basketball and
vollyball courts, with some renovation. Other rooms are suitable for karate
classes, weightlifting, ping pong, video games, and a regulation Golden
Gloves boxing arena.
Much renovation of the building is needed, and that is being addressed
by community donations and by an application to the Meadows Foundation.
What is most needed is a full-time coordinator to supervise existing
activities, such as karate and weightlifting and boxing programs that
~are taught by community volunteers. The coordinator would also schedule
additional activities, including an offenders evening program of supervised
activities for juveniles referred by the Lamar County Juvenile Prmhation
Department. In addition, the coordinator would oversee maintenance and
renovation of the building and would meet with community volunteers and
civic groups to encourage greater community support of the. program.
2, Historical Data (See Instructions on pages 13a and 13b.)
SEE PROBLEM STATEMENT
Use continuation page(s) as necessary for any section.
CJO,-l3
3. Proposed Project Activities (See Instructions on pages 13a and 13b.)
Hire a P.A.L. coordinator, who would be a certified peace officer, to
accomplish the following tasks:
1.. Organize existing youth activities and community volunteers to
more effectively work with the existing P.A.L. membership of
260 fourteen to eighteen year-old youths. Activities will include
athletic pct1vities such as, karate, weightlifting, boxing,
basketball~ and volleyball.
2. Expand the existing program by an additional 100 youths during the
. grant year.
3. Add an offenders program of supervised evening activities for juveniles
referred by the Lamar County Juvenile Probation Department. An estimated
25 youths would be involved in this aspect of the program during the
grant year.
4. Proposed .Evaluation DesIgn (See InstruCtions on pages 13a and 13b.)
The program's success will be measured by determining whether or not there has
been a reduction in involvement in gang activity in Paris. Other measures will
include increased school attendance by juveniles participating in the program,
and improved relationships between young people and law enforcement officers,
and improved attitudes on the part of young people participating in the program
by.interviewing parents.
CJD-13.a
Program Narrative
(Instructions)
I. To be considered for funding, a proposed grant project:
1. must address a problem that is clearly identified, is. (at least partially) measurable
and is supportod by relevant statistioal ovidence;
2. must minimize duplication or overlapping of existing programs;
3. must have a design wherein the activities and goals are realistic and attainable;
4. preferably should. but is not required to, be innovative in its
concept/design/operation; (a project is considered innovative if it provides a new
and different strategy or approach that prevents, deters. intervenes, or stops a
criminal act from occurring);
5. must have a cost structure which Is realistic when compared to its goals;
6. must cooperate and coordinate its activities with other appropriate
agencies/projects;
7. must include measures to assure that it demonstrates cross-cultural awareness
in all project activities and in its staffing and training; and
8. must include a proposed evaluation design that provides relevant data to measure
the effectiveness of the project, and a plan for performing such evaluation.
II. Accordingly, the Program Narrative must present the information by which the
e6gibility and merit of the project can be assessed. Applications will be scored and
ranked numerically, for funding consideration, according to the congruence of the
project with the criteria stated above. At a minimum, the four sections of the Program
Narrative must Include the following Information:
1. Problem Statement:
a. Describe the problem and the need that makes this grant necessary.
b. Identify the target population and the geographic target area.
c. Describe existing activities that address the problem.
d. Describe the extent to which this project will duplicate or overlap existing
activities, and why that (if any) is necessary.
2. Historical Data:
a. Cite statistical data that demonstrates the problem.
b. Document trends in the problem (eg., cite 3 years of UCR data).
CJD-13. b
,
3. ProDOsed Proiect Activities:
a. Describe the specific goals of the project.
b. Describe the major functions and proposed activities of this project.
c. Describe how the project will Impact the stated problem.
d. Describe the functions of significant personnel involved.
e. Identify the target population. the estimated number of persons to be served,
and,the service needs to be met by this project. .
1. Descnbe the applicant's experience or qualifications, that demonstrates a
capability to successfully operate this project.
g. Include any quantifiable data by which project activities can be measured.
h. Describe how this project will cooperate/coordinate activities with other
appropriate agencies/projects.
i. Describe in what way (if any) is this project innovative.
j. Describe methods taken to assure that the project demonstrates cross-cultural
awareness In all project activities and in its staffing and training.
4. Evaluation Deslon:
a. Describe the design of a plan for local evaluation of this project.
b. Cite. relevant data that will be used to measure the effectiveness of this project.
PART V
ASSURANCES
~e Applicant hereby assures and certifies that he will comply with the regulation. policies. guidelines and
requirements Including OMB Clrcvlara No. A-122, A.l10, A-102, and A~7, as they relate to the application,
acceptance and use of Federal funds for this federally-assisted project. Also the Appllcanl assures and cer1l11es to
the grant that:
I. II possesses leoal aulhority 10 apply lor Ihe grant; th1!lt a 9.
resolution, motion or similar action has been duly adopted or
passed as an official act of Ihe applicants Qovernlng body,
authorizinQ Ihe filing ot the application including ell under.
standings and assurances contained therein, and directing
end authorizing the person idenlified aslhe official repreSBn'
tative ofthe applicent 10 ect in connection with Ihe application
and to provide such additional Information as may be re.
qulred.
,
2. It wiD comply with iitle VI of lhe Civil Rights Act 01 1964 (P.
L 88.352) and in accordance wllh iille VI of that Act, no
person in the United Stales shall, on the ground of race, color,
or national origin, be excluded tram participation In, be
denied the benefits of, or be olherwise subjected to dlscrlml.
nation under any program or activity for which the applicant
. receives Federal Financial assistanca and will immediately
.lake any measures necessery to effectuate this agreement.
3. It will comply with nle VI of the Civil Rights Act of 1964 (42
USC 2oo0d) prohibitinQ employment discrimination where
(1) the primary purpose of a granl is to provide employment
or (2) discriminatory employment practices will result in
unequal treatment 01 persons who are or should be benefiting
. from the Qrant-alded activity.
4. It wUI comply with requirements of Ihe provisions of the
Uniform Relocatlon Asslslance and Real Property Acqulsi.
lions Act 011970 (P. l. 91-646) which provides for fair and
equitable treatmentol persons displaced as a result of
Federal and federally assisted programs.
5. It will comply wilh the provisions 01 the Hatch Act which limit
\he political activity 01 employees.
6. It will comply with the minimum wage and maximum hours
provisions ollhe Federal Fair labor Standards Act, as they
apply 10 hospital and educational inslltution employees 01
State and focal govemments. .
7. It wAlestabllsh safeguardS to prohibit employees from using
their positions for a purpose Ihat is or gives the appearance
olbeing motivated by a desire lor private gain tor themselves
or others, particularly those with whom they have family,
buSlness, or other ties.
8. It will give the sponsoring agency or the Comptroller General
through any authorized representative the access to and the
riQhtlO examine all records, books, papers. or dOcuments
relaled to the grant.
(';JU-14
It will comply with all requirements imposed by the Federal
sponsorinQ agency concerning special requirements of law.
program requirements, and other adminIstrative require.
ments.
10. It will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment 01
the project are not listed on the EnvIronmental Prolectlons
Agency's (EP A) list 01 Violaling Facilities and that it will notify
the Federal grantor agency of the receipt of any communi.
callon torm the Director of the EPA Office 01 Federal Activi.
ties IndicetlnQ that a facility to be used in the project is under
consideration for listing by the EPA.
11. It will comply with Ihellood insurance purchase requirements
01 ~ 102 (a) of the Flood Disaster Protection Act of t 973,
Public law 93.234, 87 Stat. 975, approved December 31,
1976. Section 102 (ai requires, on and atterMarch2, 1975,
the purchase of flood insurance in communities where such
Insurance Is available as a condition for \he receipt ot any
Federal financial assistance lor construction or acquisition
purposes lor use in any area that has been Identilled by lhe
Secretaryol Ihe Department 01 Housing and Urban Develop'
ment as an area having special 1I00d hazards.
The phrllse "Federallinancial assistance" includes any form
olloan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form ot direct
or Indirect Federal assistance.
12. It will assist the Federal grantor agency in its compliance with
~ 106 ot the National Historic Preservation Act of 1966 as
amended (16 U. S. C. 470), Executive Ordor I 1593, and the
Archeological and Historic Preservation Act 011966 ( 16 U.
S. C. 469a- t el Seq.) by (a) consulting with the I'>':.te Historic
Preservation Officer on the conduct of investigations, as
necassary, to idsntify properties listed in or eligible for
inclusion in the National Register of Historic Places that are
subject to adverse effects (see 36 CFR Part 800.B) by the
activity, and notifying the Federal grantor agency of the
existence of any suet. properties. and by (b) complying with
all requirements established by the Federal grantor agency
to avoid or mitigate adverse elteClS upon such properties.
13. It will comply wnh the Unilorm Grant and Contract Manage-
ments StandardS (UGCMS) developed under the Q,rective of
the Unltorm Grant and Contract Management Act 01 ", "B 1 ,
iexas Civil Statules, Article 4-413 (32g).
14. It, If a county. has laken or will take all action necessary to
provide the i exes Depanmenl of Criminal Justice and the
Depanmenl 01 Public Safety any criminal hislory records
maintained by the counly in the manner specitied for the
purposes 01 those departments.
CJD-15
,
DESIGNATION OF GRANT OFFICIALS
CJD rules require that three persons be designated to the positions of Authorized Official, ProJect Director.
and FInancial Officer for the purposes of administering a grant. The ProJect Director and the Financial
OffIcer may not be the same person but, under extenuating circumstances, one person may otherwise fill
twO positions. In accordance with the criterIa and definition of responsibilities set forth In the FInancial
and Administrative Requirements section of the CJD Grant Application and AdminIstration Guidelines
govemlngsubmlsslon of tnls appllcetlon, the following designations are made:
APPLICANT: CITY O.F PARIS POLlCE DEPARTMENT
PROJECT TITLE:
POLICE ATHLETIC LEAGUE
BUsiness Address (Street or P. O. Box)
Paris 75460
City Zip
903-784-6688
. Telephone Number
@ Ms. GENE ANDERSON
Financial Officer (Type or Print)
CITY FINANCE DIRECTOR
Title and Agency
P.O. BOX 9037
Business Address (Street or P. O. Box)
~ Ms. KARL LOUIS
V'Projecl Director (Type or Print)
CHIEF POLICE DEPARTMENT
Tille and Agerq
811 Bonham
Paris
City
903-785-7511
Telephone Number
75461-9037
Zip
(]'r) Ms. MICHAEL E. MALONE
Authorized Official (Type or Print)
CITY MANAGER
Title and Agency
P.O. BOX 9037
Business Address (Street or P. O. Box)
Paris
75461-9037
Zip
City
903-785-7511
Telephone Number
FIscal Year 1994
GRANT APPLICATIONS FORMS AND INSTRUCTIONS
(Criminal Justice Plannln& Funds-Fund 411)
(Juvenile Justice and Delinquency Prevention Act-JJDP)
The attached grant application forms are as generic as possible and may be prescribed by the Criminal Justice
Division (00) for use in various grant cycles for funding from other state and federal funding sources.
However, these instructions DQ NOT APPLY TO GRANT APPLlCA nONS OTlIER THAN THOSE FOR
STATE CRIMINAL JUSTICE PLANNING (411) FUNDS OR FEDERAL ,JlJVEJI<'ILE JUSTICE AI'lD
DELINQUENCY pREVENTION ACT (JJDP) FUNDS. It is imperative that these instructions be read before
beginning preparation of the forms. Failure to follow these instructions may be a basis for rejecting an
application or denying a grant.
Equally imponant, before developing the budget of the grant, is knowledge of various budgetary requirements
and constraints, some of which are unique to a single funding source. For that reason, applicants should review
the Financial and Administrative Requirements Section provided as a pan of the Grant Application and
Administration Guidelines.
Express all amounts in whole dollars, rounded to the nearest dollar.
Where any budgeted item requires additional or otherwise clarifying information, such information should be
provided on plain paper and insened behind the applicable Schedule in the budgf.! forms.
Previous editions of these forms may not be used.
57
Instructions tor Complelion ot
Criminal Justice Division Aoollr.atlon Fonns
(For use only with 4111U1d JJDP runds)
For darity In referencing, each page in the application package is given a CJD page number (e.c., CJD-I0),
to which these Instnldlons rerer.
In all sections or the application, exDress amounts In whole dollan onlv. do not show cents, (e.I., $10,nO,
not $10,nO.41). Round amounts to the nearest dollar.
PAGE CID-I
Section
I. Leave blanK.
2. Leave blank.
3.a. Enter date submitted to Council of GovernmenlSfRegional Planning Commission or, State Agencies and
Nonprofit Organizations, enter date submitted to CJD.
3.b. Optional use; internal identifier code within applicant organization.
4.a. Leave blank.
4.b. Applicants leave blank. Regional TRACS review agencies insert assigned number.
S. LIl$a1 Name: Enter the legal name of the applicant organization.
Address: Enter the complete address (including county) of the applicant.
01'l!anizational Unit: Name the sub unit within the applicant organization that will operate or manage the
project.
Name and Teleohone Number: Self-explanatory. Must be completed.
6. Enter the State Payee Identification Number assigned by the State Comptroller. If that number has not
yet been assigned, enter the phrase" Application submitted" and attach a copy of the applicant's request
for such number. (Typically, this information is available in the applicant's accounting unit.) Do not
enter IRS employer number.
7. Enter appropriate code.
8. Mark "New" if the project is not presently funded by CJD grant.
Mark "Continuation" if the project is presently funded by CJD grant.
Mark "Revision" if the document relates to a grant application that is pending CJD approval/disapproval.
9. The required information has been preprinted.
.10. If aPPlying for federal funds, mark the applicable fund source; otherwise, leave blank.
58
11. List the cities or counties to be served by this project. State agcncies, universities. and nonproi;c
organizations list "Statewide".
12. Self-explanatory.
13. &lu1;. Enter thc datc on which this grant will start (not earlier than September I, 1993, and not later
lhan August I, 1994).
Endill2 Date: Enter the date on which this grant period will end. (Grants are usually approved for a
period of 12 months.)
14.a. Identify which strategy in the Criminal Justice Plan will be addressed by this grant. (421 Funds only)
14.b. Mark "Juvenile" jf the project is 100 percent targeted at juveniles. Otherwise, mark "Non-juvenile".
lS.a. If applying for funds under one of the federally funded programs named in section 10 above, enter the
amount of the grant request; otherwisc leave blank. If completed, amount must agree with page 00-4,
Section A, Column 1.
IS.b. Enter the amount of non-federal grant moneys requested. [f completed. amount must agree with page
CJO-4, Section A. Column 1.
1S.c. Cash match, including program income, provided by the applicant (and its contractors, if applicable).
Generally. other state/federal grants may not be used for match purposes. (See "Program Income" and
"Grantee Cash Contribution", pp. 11-12, CJD Financial and Administrative Requirements, Section I.)
Amount must agree with page CJO-4, Section A, Column 2.
.
lS.d. Leave blank; not applicable to these grants.
IS.e. The sum of the entries in 1S.a through IS.c. Amount must agree with page CJD-4, Section A,
Column 4.
16. Mark .Yes" and enter the date on which the application was submitted to the appropriate agency for
review and comment under the Texas Review and Comment System (TRACS). Universities, Nonprofit
Organizations. and State Agencies should submit a coov of the aoolication to the Governor's Budget and
Planning Office. Units of local government should submit the entire apolication to the respective
Regional Council. (See pages 17-20, CJD Financial & Administrative Requirements, Section 1.)
Applications from Regional Councils are exempt from review.
17. . Self-explanatory. Must be completed.
18. Enter infonnation as requested. The person named as "Authori:ted Official" must be the same authori:ted
official named on page CJD.1S who is empowered to apply for. accept, reject, or cancel grants (Lf..
executive director of a state agency, county judge, mayor, city manager, or manager designee [if
authoriz.ed by governing body], chair/president of the board [of nonprofit organizations only], university
chancellor, etC.) When such authority has been delegated to another person/position, attach a copy of
the document by which such delegation was made. The signature must De that of the person named; if
facsimile signature is authorized, anach a copy of the document that gives such authorization.
S9
rAGE CID-%
Self-explanatory.
PAGE CJD-3
Item \.
Item 2.
Item 3.
Item 4.
Item S.
Item 6.
Item 7.
Item 8.
Item 9.
Item 10.
Item 11.
PAGE CJD.4
All applicants mark 'Yes". Local applicants: cite name of Regional Council. Other applicants:
cite agency name.
Local applicants mark "Ves' and cite name of Regional Council. Other applicants mark "NC,"
unless applicant agency policy <Iictates otherwise.
Local applicants mark 'Yes' and attach review comments from Regional Qearinghouse (Regional
Council). Other applicants (except those exempted-osee instructions for page CJD-l, Item 16--
which shall mark "No") mark "Yes' and attach review comments from State Clearinghouse
(Governor's Bu<lget and Planning Office). State Agency applicants must state whether application
also has been submitted to the Legislative Budget Board (Form 1172). Applications from
Regional Councils are exempt from TRACS review--mark "No'.
All applicants mark 'Yes". Local applicants cite name of Regional Council and 'Criminal Justice
Division' .
Local applicants mark 'Yes", 'State', and Regional'; cite "Criminal Justice Division", and name
of Regional Council. Other applicants mark 'Yes" and 'State"; cite "Criminal Justice Division".
. Complete as stated.
Complete as stated.
Mark "Yes" or "No" as applicable. If "Yes", describe briefly the possible beneficial and harmful
impact of the proposed project on the environment. If an adverse environmental impact ;.
anticipated, explain what action will be taken to minimize the impact.
Complete as statecl.
Refers to state or federal grants. Mark "YeslNo" as applicable. If . Yes' , cite source, amount,
and status of grants ("previous', 'existing", or 'pending") at the time this application is prepared.
Mark "YoslNo" as applicable. If"Y es" describe in detail and name the governmental entity
having made the designation.
Section A - RUMe( Summarv
This section is a summary of proposed expenditul'e' of state/federal funds, local cash contributions, and program
income presented in detail on. Schedules ^ through G, pages CJD-S through 00-11.
"Cash Match" may be cash provided by the applicant agency, by a nonprofit corporation that will be affiliated
with the grant project, by private/civic/charitable contributions, or by program income generated. by the grant
60
project activities when approved by CJD. Generally, other state/federal grant funds may not be used for match
purpose. (See "Program Income" and "Grantee Cash Contribution', pp. 10-\2. CJD Financial and A.dministrative
Requirements, Section L)
Columns \, 2, and 4 must be completed. For lines I through 7 and line 8. in each column transcribe the total
from the corresponding column ("CJDlFederal Funds', "Cash Match", or "Total') of pages CJD-S, 6, 7,9, 10,
and 11. Entries for specific lines arc:
1. Use "Total Direct Salaries" from Schedule A, page CJD-S.
2. Use 'Total Fringe Benefits" from Schedule A, page CJD-S.
,
3. Use 'Total Professional and Contracrual Services' from Schedule B, page CJO-6.
4. Use "Total Travel Budget" from Schedule C, page CJ D- 7.
S. Use "Total Equipment Purchases" from Schedule D, page CJD-9.
6. Leave blank.
7. Use "Total Supplies and Direct Operating Expenses' from Schedule f, page CJO-IO.
8. Enter the sum of lines \ through 7.
9. Use "Indirect Costs" from Schedule G. page CJD-l1.
10. Enter the sum of lines 8 and 9.
\\. Estimated amount of total program income without regard to whether or not it will be expended during
this grant period. Program income represents money carned during the grant period from grant activities
(see 'Program Income', page 10. CJD Financial and Administrative Requirements, Section I). ITEM
MUST BE COMPLETED: DO NOT USE "N/A".
S@ctlon B-Ca.t;h Match
State the source(s) and amount(s) of grantee'S cash matching contribution (including program income if
applicable). The sum of all entries must agree with the total of column 2 above, e.g., City of Dallas $35,000;
ABC Rape Crisis Center, Inc., $10,000; United Way $\8,000; Contributions $12,000; Program Income $7,800.
Line I, 'Program Income', must be completed, including "0" on 'None" when that is the case.
61
Detailed Budget Inlonnatlon
lPllf4'S CTD-5 throuI!h cm-lll
Schedule A (Palle C.ID-Sl
Comply with instructions on page 00-5.
Enter staff positions of the applicant agency. Include only that percentage of time paid by this grant or eligible
cash match funds.
Positions budgeted for less than 25 percent of time (I.e" less than 10 hours per week) may not be included.
Overtime (stated in gross amount) for grant-funded positions is allowable only when in accordance with
applicant's formal policy on overtime pay, and only if grant-funded positions and non-grant-funded positions are
governed by the same policy.
Enter monthly or annual percentage rate or flat monthly rate per person for each fringe benefit listed.
Schedule B (Pal!e CJD.6l
Comply with instroctions on page 00-6.
Include all professional personal scrvices/conS\lltant contracts.
Do not include services/products such as rent; telephones; eq\lipment; janitorial; vehicle lease; printing; copier
lease; eq\lipment maintenllll(:e; temporary-agency employees, etc.
Where grant projects. in whole or in part, will be operated by a third party under contract to the grantee, all costs
payable to that contractor should be summarized in Schedule B and should be supported by detailed informatin.:
(of the contractor's expenses) comparable to the detail and form solicited in Schedules A, B, C, 0, F, and G.
Those Schedules, A, B. C, 0, F, and G, which are applicable may be used to present the required detailed
information or plain paper typewritten pages representing the same degree of detail may be used. If the indirect
costs (Schedule G) that are allowable for the grant will be paid to the contractOr. those costs must be included
in the contract shown in Schedule Ii, and are subject to the required matching ratio for the {rant.
SdIedule C (Plll1es ('.1D-7 and 8l
Comply with instructions on pages 00-7 and 8.
Local travel includes the area in which the project operates.
Under Local Travel briefly describe the purpose(s) of such travel.
Use page 00-8 to thoroughly explain/justify "In-State Travel" and "Out-of-State Travel" and to describe the
applicant's travel policy.
Registration fees, typically associated with travel, should be included in Schedule F, not in Schedule C.
62
SchPdule 0 (Pan (,~1D-9)
Comply with instructions on page CJO-9.
Like items may be grouped on a single line; otherwise list each item separately.
ItemS below $500 unit cost need not be listed as "equipment" unless capitalized by the grantee, or as otherwise
specifically required by 00 (computer hardware and software, training and educational films and videos, and
crime prevention puppetS, regardless of cost). Otherwise, include those items in Schedule F.
Unless the equipment items are thoroughly justified in Program Narrative portion of the application, add such
justification on a continuation page (page lOa.). em will delete equipment items that are not adequately justified.
Schedule F /Palle Cro-lO)
Comply with instructions on page CJD-IO.
List major categories separately, e.g.. temporary. (employment agency) typist; registration fees; building ren',
telephones; janitorial services; vehicle lease; printing; copier lease; equipment maintenance; utilities; postage;
vehicle operating costs; office supplies; etc. Unusual/complex items may require additional
explanation/justification. Use continuation page (page 9a), if necessary.
Entries for "miscellaneous", "contingency", . reserve" , etC., are not acceptable.
Srhedule G /Pan Cro-l11
Comply with instructions on page CJD-ll.
Applicants may not use option (A) without having an official cost allocation plan developed in accordance with
OMB Circular No. A-$,7. Amount may be entered as CJD/federal funds or cash match for those applicants
having such an approved plan.
Refer to the 00 Financial and Administrative Requirements for the CJD Computation Table to be used with
option (B). Amount may be entered as CJD/federal funds 2Dl!.
PAGES CID-12 & C1D-l~ (Program Narrative)
Comply with instructions on the form (p8l1flS C'JD-13a. and l3b.). Do not deviate from the designed outline.
Continue each section on continuation page(s), as necessary. Program Narratives exceeding fQl!I. pages will not
be accepted.
PAGES c.m.13.a & 13.b) (Program Narrative instructions)
See instructions following the form on page ClD-12 & OD-13.
.
PAGE CID-~ (Assurances)
The pre-printed assurances are required of all grantees and must be included, without change, in each application.
63
PAGE C.JD-15 (Designation or Grant Omdals)
Complete the required information to show:
I.
Proiect Director:
:
The employee of the applicant agency (or. at the applicant's option, from the contractor organization th'..
operates the project) who wUl be directly responsible for operation of the project.
2. Financial Officer; ;'
Must be the chief rmancial officer of the applicant agency, i.e., County Auditor or County Treasurer.
City Treasurer, Comptroller, Corporate Treasurer, etc.
3. Authorized omcial:
The person authorized to apply for, accept, decline. or cancel the grant for the applicant agency; i.e.,
Executive Director of a State Agency, .County Judge, Mayor. City Manager or manager designee (if
authorized by governing body), Chair/President of the Board (of nonprofit organizations only). University
Chancellor. etC. Must agree with the signature on application page OD-1.
.
64
Attachments
411 ~pllllcanlS:
1. Each application from a city, county, or school district must be supported by a resolution of the
governing board authorizing submission of the application.
2. Auach comments by the appropriate clearinghouse made under the Texas Review and Comment System
(TRACS), as required by a "Yes" entry in item 3, page CJO-3. .
3. In projects where cooperation of an agency external to the grantee is critical to the operation and success
of the proposed project. a current Cooperative Working Agreement shall be required between the grantee
agency and the external agency. (See Special Conditions, Section m.)
4. In projects that expend confidential funds, a signed certification that the project director has read.
understlUlds, and agrees to abide by the provisions of the Guidelines is required. The signed Confldenti~l
Fund Certification must be approved at the time of grant application. (See Special Conditions, Section
Il1.)
s. All contractS in excess of 510,000 require CJD approval. Such contracts, including the sole source
justification, if applicable, may be submined with grant application or, at the grantee's option,
ilIuMdiately following the grant award, but prior to grantee's obligating or expending any funds. If the
latter option is chosen, each contract including sole source justification, if applicable, should be
transmined to CJD by a letter signed by the Authorized Official named in the grant or by the person
designated to initiate grant adjustments. (See Financial and Administrative Requirements, Section 1.)
,Imp AUDllcants:
6. All applications for federal HOP funds must include a completed Equal Employment OpportUnity
Certification form. .
7. Each state agency requesting federal JJDP funds must submit a Certification Regarding Drug-Free
Workplace Requirements. ·
8.. Each state agency requesting federal HOP funds in excess of 525,000 must submit a Certification
Regarding Non-Procurement Debarment and suspension. *
9. All applications for federal JJDP funds of 5100,000, or more, must include a completed Certification
Regarding Lobbying. *
* See Guide for Local Juvenile Justice and Delinquency Prevention and Guide for Statewide and
, Demonstration Projects for JJDP, a\'ailable from Regional Councils or the Criminal Justice Division.
.~
.
65