13 - Church Street Construction Contract Change OrderItem No. 13
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TO: Mayor & City Council
Gene Anderson, Interim City Manager
FROM: Carla Easton, City Engineer
SUBJECT: CHURCH STREET CONSTRUCTION CONTRACT CHANGE ORDER —
WASHINGTON, PARKING LOT, HUBBARD
DATE: August 19, 2019
BACKGROUND: In July 2018, a construction contract was awarded to Richard Drake
Construction (RDC) in the amount of $2,922,117.65 for the reconstruction of Church Street from
Hearne to Clarksville. The project consists of full depth asphalt pavement with concrete curb
and gutter, sidewalks, and water and sewer utility improvements. The contract time for
completion of the project is 300 calendar days, and time commenced October 1, 2018.
STATUS OF ISSUE: RDC has made significant progress on the project despite a very wet
weather year. During the winter and spring months, the project was delayed for weeks at a time
due to rain. As such RDC has requested a contract time extension of 54 days.
The 2017 Street Bond Fund also provides for the resurfacing of Washington Street. Staff
proposes to add Washington Street mill and inlay to the Church Street project in order to
complete the work this year. This will save time and money under the bond program while still
achieving the improvements along Washington. It will also reduce the inconvenience to the
neighborhood by completing the construction altogether. The cost to resurface Washington
Street from Church St to 3`d SW is $64,743.60.
Also, there is a gravel lot at the corner of Church Street at Kaufman that is owned by the city,
and it is a good location to add paved parking spaces to serve the downtown. Staff proposes to
asphalt the lot while completing the Church St improvements, providing 16 marked parking
spaces. The cost to asphalt and stripe the lot is $17,660.00.
And lastly, the Public Works Dept has completed multiple utility cuts and street patches on
Hubbard Street between Collegiate and Johnson Woods Drive. The road desperately needs a
complete resurfacing, but the cost is just enough to require the work to either be competitively
bid, or added to an existing contract by change order. RDC has provided a quote for the work
and it is consistent with the pricing under the Church Street contract, with the addition of a
mobilization charge. The total cost is $56,377.00 Staff proposes to add the resurfacing of
Hubbard Street to this contract in order to complete the work as soon as possible.
The addition of these three items along with minor adjustments for paving and crosswalk
changes, will increase the construction contract $136,294.65, bringing the total contract amount
to $3,058,412.30.
BUDGET: Funding is available in the 2017 Street Bond Fund.
RECOMMENDATION: Authorize a change order to the Church Street Reconstruction contract
with Richard Drake Construction in the amount of $136,294.65, and extending the contract time
by 57 calendar days.