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06 - Boards & Commissions - MinutesItem No. 6 MINUTES PLANNING AND ZONING COMMISSION - CITYCOUNCIL CHAMBERS � 7—K KAUFMAN STREET__ -.._....... --PARIS TEXAS MONDAY AUGUST 5 2019 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Keith Flowers, Chairman. All members were present. Also present were staff members John Godwin, Carla Easton, Triniti Frazier, Stephanie Harris, city council liaisons Dr. Steve Clifford and concerned citizens. 2. Election of Officers: a. Chairman b. Vice -Chairman Keith Flowers opened the floor for nominations for Chairman. Motion was made by Chad Lindsey, seconded by Sims Norment to re-elect Keith Flowers as Chairman. Motion carried 7-0. Keith Flowers opened the floor for nominations for Vice -Chairman. Motion was made by Sims Norment; seconded by Rick Hundiey to re-elect Chad Lindsey as Vice -Chairman. Motion carried 7-0. 3. Approval of minutes from previous meeting. (July], 2019) Motion was made by Sims Norment, seconded by Keith Flowers to approve minutes for the July 1, 2019 meeting. Motion carried 7-0. 4. Public hearing to consider and take action regarding the petition of Kenneth Dority on behalf of David and Eddy Thomas for a change in zoning from a Two -Family Dwelling District (2F) to a Four -Family Dwelling District (4F), in the City of Paris, Block 227-C, Lot 3, located at 659 NE 20th Street. Godwin states the purpose of this request is to allow the potential owner to build a triplex which is one additional unit to what is already allowed there by right. The future land use plan calls for this site to be low-density residential. However, because of the nature of the real neighborhood that is there now which is significantly built out with duplexes, apartments and different types of residential, staff recommends approval of the petition. Public hearing was declared open. Carolyn Akins, 1920 E Tudor, states she is opposed to the petition as this property is directly behind her. She states with more people there will be increased traffic. Akins states she is already dealing with the complex beside her that does not mow regularly. Also, there will be different people moving in and out and she does not who her neighbors. Akins further states sometimes the renters are respectful and sometimes they are not. Dale Lockmiller, 690 NE 20th Street, states he is not speaking for or against the petition but rather wants to bring forth awareness and express his concern about a sewer back up problem in this area. This part of NE 20`h Street is a low spot and when there is a heavy rain the city has had to come out to clean that sewer line four or more times. His concern is adding a multi -family property putting sewer into a line that already has problems the current infrastructure may not handle it very well. The sewer line would need some work done to handle an additional load there. Lockmiller suggests that maintenance records be looked at for the last few years in this area regarding sewer issues. Kenneth Dority, 4680 Boulder Ln, states he and Collin Spencer are trying to develop this area and want to build a modern triplex at this location. He states they have much experience building and beautifying neighborhoods. Dority states there has not been anything built in the area since those quadplexes around the corner approximately fifteen years ago. The use of this property needs to be a duplex or triplex because it is not feasible for a single-family property in his opinion. Public hearing declared closed. Motion was made by Sims Norment, seconded by Curtis Fendley to approve the petition. Motion carried 6-1 with James O'Bryan in opposition. 5. Consideration of and action on the Final Plat of Lot 1, Block of the Modern Pyramids Addition 170-C, located at 2735 S Church Street. Carla Easton states Sami Ebrahim owns a 1.376 acres located at 2735 S Church Street, formerly operating as Anthony Signs. The owner is proposing to develop the lot into a convenience store with a Taco Casa drive through restaurant. This would be a significant remodel. The water main serving the lot is of a substandard size and cannot support the development needs. The owner will extend an 8" water main through the lot as part of the required improvements. Staff recommends approval with the guarantee of construction for the water line that is required. Motion was made by Chad Lindsey, seconded by Keith Flowers to approve the petition with the guarantee of construction. Motion carried 7-0. b. Discuss commission procedures. Chad Lindsey asked whether the commission wanted to continue with electronic packets or go back to paper packets. After discussion, the commission agreed to continue with electronic packets. Chad Lindsey asked about public hearing procedures regarding if there was anything they could do like the city council citizens forum. Godwin advised the commission can adopt rules and procedures of how you conduct business. Commissioners discussed and agreed for staff to draft some meeting rules they can look at on next months agenda. 7. Adjournment. Motion made by Curtis Fendley and seconded by Keith Flowers to adjourn. Meeting adjourned at 6:03 p.m. APPROVED THIS 5h DAY OF SEPTEMBER, 2019 w,d �, Chairman Present: Glee Emmite, Chair Carolyn Patterson John Brazile Laurie Redus Kaydee Tate William Walker Gina Crawford for Becky Semple REGULAR MEETING MINUTES MAIN STREET ADVISORY BOARD Tuesday, August 13, 2019 4:30 PM Absent: Shelley McDowell Becky Semple Clayton Pilgrim — Council Liaison Cheri Bedford, Main Street Manager AGENDA 1. Glee Emmite called the meeting to order at 4:37 PM in the Paris City Council Chambers. 2. Citizens Forum — Robyn Huizinga, PJC Drama Director, expressed a desire for PJC drama students to make connections with the community and offered volunteer help as needed. She presented all board members with 2019 season passes for their theater performances. 3. July minutes — Minutes were emailed earlier to all board members and were available on the monitors for viewing. A motion to approve the July 9, 2019 minutes was made by John Brazile, second by Laurie Redus, motion carried. 4. Work plan & webpage review — Glee Emmite led the board in a review of accomplishments, changes and additions needed in the Main Street work plan to reflect the current status of work and goals. The webpage was viewed with updates noted by Cheri Bedford. Additional information will be added as it becomes available. William Walker volunteered to monitor a Snap Chat account which will provide more visibility on social networking. 5. Board Member updates - - Glee Emmite reported that the Mini -Golf Challenge and the Paris Bakery nominations have already been submitted to the Texas Downtown Association. • Laurie Redus is working on the nomination for the Paris Golf and Country Club in the Texas Treasures Business Award from the Texas Historical Commission. • John Brazile will be having a promotions meeting immediately following the Main Street meeting. 6. Coordinator's Report — Cheri Bedford reported the following. • The restoration of the Sky Chief mural is completed and went well. • The Texas Historical Commission quarterly meeting was held in the meeting room above the Paris City Council Chambers beginning July 171 for 4 days with approximately 50 people attending. The group toured some of the historic sites in Paris. • Bids for new sidewalks along North Main will go out soon with October as a possible start of the project. • Prime Time members have been making sparkle balls for downtown Christmas decorations. • The Historic Preservation Committee will have a meet -and -greet on August 25, 2019 for residents of the Church Street Historic District. • Volunteers are working on new downtown maps. • The Plaza expansion will likely begin in November. Twenty feet of green space will be added on all sides. • Destination Development Series: Sidewalk Dining Dos and Don'ts webinar will be shown 10:30 AM, August 21, 2019. • Festival of Pumpkin will be held October 26, 2019 in Bywaters Park. Volunteers are needed to work on entertainment, contests, kids' games and other ideas. • Jill Awtrey will be the volunteer coordinator again this year for Mannequin Night scheduled for October 19, 2019. She will be seeking volunteers for the event. • Christmas tree lighting will be November 23, 2019 on the Plaza. Ideas are needed to make it bigger and better. • Hatch Chile Fest is scheduled for August 31, 2019 at Market Square. Volunteer opportunities are listed on the Market Square FaceBook page. • Small Business Saturday Neighborhood Champion Campaign — Scheduled for the Saturday after Thanksgiving. • Gina Crawford from the Lamar County Chamber of Commerce reported that the Tour de Paris was very successful and had 1,032 riders this year. 7. William Walker made a motion to adjourn, second by Laurie Redus, motion carried. The meeting was adjourned at 5:30 PM. Respectfully submitted, Carolyn Patterson Secretary, Main Street Advisory Board Approved this /0 day ofm � z� ,� 2019. P ...... Glee Emmite, Board Chair SPECIAL MEETING MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL mm...CE RO COUNCIL CHAMBERS. CONFERENCE ROOM PARISH TEXAS TUESDAY JUNE 18 2019 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12: 00 p.m. The following members were present: David Hamilton, Brady Fisher, Benny Plata and Louise Hagood Also present was John Ankrum and concerned citizens. 2. Approval of minutes from previous meetings. (January 8, 2019 and June 4, 2019) Motion was made by Brady Fisher, seconded by Benny Plata to approve minutes for both January 8' and June 4th, 2019 meetings. Motion carried 4-0. 3. Public hearing to consider and take action on the petition of Roger Powell, on behalf of John House on Lots S-A & S -B, City Block 186, being located at 430 E Price Street. The petition requested a variance of Section 9-301 (2) of the Zoning Ordinance which provides as follows: (2) Schedule of minimum lot depths- Nonresidential districts Minimum Depth of Lot in Feet for Residential Uses: Central Area- 100ft The lot in question is zoned as Central Area and the applicant is requesting a variance in lot depth of 25.03ft to allow recipient of rear portion of yard to construct a building. Public hearing was declared open. ` John Ankrum, the building official, spoke in favor of the variance. Ankrum stated that the city has no issues with what is proposed and made note that we had received an email from Carl Cecil in favor of the variance. John House, of 1446 Clarksville St and owner of property in question, spoke in favor of the variance and stated that he believes this addition will be an asset to the community and will clean up the area. Benny Plata, board member, calls Roger Powell of the Pregnancy Center to the podium to explain their use for the storage and office space. Roger Powell, of 1020 SE 29' Street and President of the board for the Pregnancy Center, explains that the new building will serve as a space for storage, some offices, a conference room for meetings and additional parking spaces. He also explains their future intent for mobile units. No one else spoke in favor or opposition, Public hearing was declared closed. Motion was made by Brady Fisher, seconded by Benny Plata to approve the variance to Section 9-301 (2) of the Zoning Ordinance. Motion carried 4:0. 4. Public hearing to consider and take action on the petition of Russ Davis on Lots 3-A through 3-G, City Block 188-C, being located at 600 through 730 Sycamore Street. The petition requested a variance of 15ft to the Build Line as indicated on the plat. The plat indicates a 25ft build line and the variance requests a loft build line for carports only. Public hearing was declared open. John Ankrum, the building official, announced that the applicant did not make it to the meeting so the decision was up to the board's discussion. Ankrum clarifies the variance requested due to missing information on the original permit and explains that future development of the neighborhood will have a l Oft build line for only the carports as well. David Hamilton, Chairman, questions if the plats of the future lots will be approved when taken to council so he recommends to the rest of the board that they table the item until the rest of the plats are approved. No one else spoke in favor or opposition. Public hearing was declared closed. Motion was made by David Hamilton, seconded by Benny Plata to table the item until future plats are approved. Motion carried 4:0. 5. Meeting adjourned 12:22 p.m. APPROVED THE 10th DAY OF SEPTEMB 6 :;m 019. 9 Chairman REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS, TEXAS NESDAY AUGUST 14, Present Chris Dux, Chairman Matt Coyle, Vice Chairman Randy Hider, Secretary Linda Vandiver Laura Caffey Glee Emmite Mike Lazar Cheri Bedford, HPO Linda Knox. Council Liaison Chairman Dux called the meeting to order at 4:05p.m. Absent Guests Barbara Wilson Leah Emmerson Kelli Mallicote The July 10, 2019 meeting minutes were approved by acclamation. Incentives for the HD -2 Church Street residential historic district were discussed. There was discussion on tax abatements of city property taxes and low interest loans sponsored by the banks. Council liaison Linda Knox gave insight for the 2019/2020 budget that included additional funds that will be available for residential grants. It was her understanding that there could be up to $20,000 available in funds for residential grants. Council liaison Knox advised that it would be up to the commission to decide on criteria for grants for residential properties. Commissioner Dux was recused from the Commission to present his petition for Certificate of Appropriateness for Garage Doors: 134 1' SW, Kaufinan Street entrance. Chris Dux presented historic photograph and his proposed project. He explained that he was going to mimic a design found on the existing doors before renovation. The size of the door being a challenge, there would be some infill on either side of the 18 ft wide door that will match the design of the garage door. Commissioner Coyle asked if there were further questions. Cheri Bedford, HPO asked that he explain the small door to the right and what his plans are for that area. He said it would be an alcove. Hearing no other questions, a motion was made by Commissioner Vandiver to approve the project. Seconded by Commissioner Emmite, motion carried. A motion was made by Commissioner Vandiver to return Chairman Dux to the board, motion carried. A motion was made by Commissioner Emmite, and seconded by Commissioner Coyle to send A. 643 NW 40h, B. 435 NE 6th, C. 448 NE 6th, D. 433 E Grove, E.1009 NE 8th, F. 1480 Hickory to the Buildings and Standards Commission for orders. It was determine the buildings or structures cannot be rehabilitated and are not eligible to be designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris, Motion unanimous. Commissioners heard ideas on the HD -2 meet and greet given by Commissioner Hider. Commissioner Coyle, Emmite, and Hider will meet with the HPO on August 20, 2019 at 5:15 to determine the program for the meet and greet. Chairman Dux requested a one page list of information concerning the historic resources and volunteered to make the handout. Cheri Bedford reviewed the Certificates of Appropriateness approved in house and asked for questions. She gave the commission copies of notes to review from the NAPC forum in Tyler. Commissioners who attended were asked to give a report of what they found interesting to make them a better commissioner. Hearing no other business the meeting was adjourned at 5:15 p.m. Chairman 2019 MINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD THURSDAY, JULY 18, 2019 1. Call meeting to order. Meeting called to order at 5:30. Members present were Ray Ball, Scott Avery, Brad Meyers, David Taylor, Scott Hearne, Nathan Janies Bell IV, and Anna Spencer. Also present were Lance Nicholson, Paula Portugal, John Godwin, and Jerry Richey, 2. Citizens input. No one spoke. 3. Consider approval of minutes from March 21, 2019 regular meeting. Nfofiorkpasse(17-0, 4. Elect a chair. David "I'ay'lor and Scott Averry wen.,� nonlinated. Avery was elocted by a vote of'6-0,, arld immediately,,,iissumcd the rolc% 5. Elect a vice chair. Anna Spericer and Ray Ball.werenoiminated,SpenccTwas eliecteid by a vote of 3-2, 6. Discuss and take action on delinquent hangar rentals. (.1"ity lefters tctwo tenams who arx,,, behind by rnore tll°ian 60 days, 7. Receive manager's report. (]odwin briefly discussed the altriost-coinpicle constri.iction of Co in Marino's new han.gar, as weal as fl -Le possil,-rihty of him N,ffldijiga siecond (-.)ne. We have fbjr hangars, occ:upied be three inehvidLKIIS, who bave not execaited the. new, lease, In addition, we believe two additional hangars are out ofconiiphance with their leases, dare, to tfic absence cf finiction.irig aircraft, The city atorneywill iiiiitiate, the deniand Pjr(r(,,.,,- 8. Receive FBO report. IR i chley repcirted, on the rie-solufl d:)n of faucet ICA; s:, and a concen,�, with a hay baler 9. Request items for future agendas. The wsiaffl itierns will, lbe carried Pwaht Portugal thanked the staff f6r the hanji, gar layoutreport, We 1-mve also recently' reeciveid cornj,:)fiirnerAs, least three ,.iources on th,e over ,,allairport, f�,acility, 10. Adjournment. Meeting adjourned at 5,47. HOUSING AUTHORITY OF THE CITY OF PARIS REGULAR MEETING BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF August 20", 2019 Present at the Meeting: Gary Savage — Chairman of the Board of Commissioners Dewayne Dangerfield -- Commissioner of the Board of Commissioners Shatara Moore -- Commissioner of the Board of Commissioners T. K. Ilaynes Sally Ruthart — Executive Director Kim Snow — PH Housing Inspector Patricia Pridemore — Operations Manager 1. Meeting Called to order at 12:32 pm on Tuesday. August 20, 2019 by Chairman of the Board of Commissioners, Gary Savage. 2. Having four Board Members present, a quorum, Mr. Savage thanked and welcomed everyone to the meeting, Ms. Ruthart apologized for not putting the election of officers on .the agenda. Ms. Ruthart told the Board of Commissioners that it will be done at the next meeting. 3. Citizens' Forum Opened and closed with no one present to speak. 4. Minutes froom the ,lune 27, 2019 Meeting Minutes were approved with a motion made by Mr. Dewayne Dangerfield and seconded by Mr. T. K. Haynes. Passed 4-0. 5. UNFINISHED BUSINESS: NONE 6. NEW BUSINESS: a. Occupancy Report on Public Housing and Section 8 was given to the Board b. Financial Report was discussed and reported to the Board the $170,000 net income in the Public Housing program For FYF.. 06/30/2019 and the loss in the Section 8 Program of $16,434.19. c. Ms. Ruthart reported to the Board that the HUD/REAL Inspection will be done on August 21, 2019.. d. Ms. Ruthart reported to the Board that she attended Lead Housing Safe Rule training at HUD — Fort Worth on August 15, 2019. e. Ms. Ruthart explained problems the PHA is having at George Wright Homes: Ms. Ruthart requested approval from the Board of Commissioners to hire off duty police officers which was not budgeted for. The Board approved the request to hire officers at the Executive Director's discretion to assist in the criminal activity of visitors. Motion was made by Mr. T. K. Haynes and seconded by Dewayne Dangerfield. Passed 4-0. 7. RESOLUTIONS: 2019-001, SEMAP FYE 6/30/2019 Motion made by Mr. Haynes and seconded by Mr. Dangerfield. Motion passed 4-0. 2019-002 Lease changes regarding Late Fees Motion made by Mr. Haynes and seconded by Mr. Dangerfield. Motion passed 4-0. 2019-003 Rent Collection Policy Motion made by Mr. Savage and seconded by Mr. Dangerfield. Motion passed 4.0. 8. No further business or questions; a motion for adjournment was made by Mr. Danger -field and seconded by Mr. Savage. Motion passed 4-0. The meeting was adjourned at 1:39 pm. APPROVED THIS. day of , 2019. SaAy— lyuthart, Secretary Gary ,avage. '" �airmai PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Katifinan St. Paris, Texas 75460 Tuesdai. Au!Lqst X, 2019 4:00 OCLOCK P.M. and Members Present: Staff Present: Tim Hernandez, Chairman Michael Paris, Executive Director Shay Bills, Vice -Chairman Chris Stout, Economic Development Associate Mihir Pankaj, Secretary/Treasurer Paula Brownfield, Administrative Assistant A.J. Hashini (Arrived at 4:06 pm) Ex -Officio Members Present® Guest(s) Present: Pam Anglin, PJC President Mary Madewell, The Pans News Paul Allen, Lamar County Chamber President Richard Manning, Citizen Legal Counsel: Stephanie Harris City Council Liaison: Paula Portugal Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on August 20, 201.9 . Invocation Ms. Bills gave the invocation. Citizens' i L —1n- E At Mr. Hernandez invited those present to speak during Citizens' Input. No one came forward and the Citizens' Input was closed. Discuss and �osgblA a 019, tIn f). Sr. Hernandez asked if the Board read over the minutes. Ms. Bills made a motion to approve the July 23, 201.9 minutes. M.r. Pankaj seconded the motion.. Vote was 3 -ayes to 0 -nays, Discuss andjtgssLibh Ipprove Juh 2019 Financials. Mr. Pankaj stated that the Hayter Engineering was for rail surveying. The medical insurance had two months paid in July. Under Marketing & Promotion, dues for the NBAA (National Business Aviation Association) were paid for continuing to market the airport. Mr. Paris stated that the travel expenses for Capital. One consisted of a Washington, DC trip; a Tulsa, OK trip and Select USA. Mr. Pankaj pointed out there were expenses for a Business After Hours that the PEDC held. The total expenses for July came to $55,971.40, Our PEDC Board Meeting Minutes August 20, 2019 Page 2 of 2 cash account increased by $60,000.00 for the month. Ms. Bills made a motion to approve the July financials. Dr. Hashmi seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss HB 3143, -Reauthorization of Prouerri Redevelooment�and Tax Abatement Act. Mr. Paris said that the PEDC has been the point person for tax abatement connecting businesses with the City of Paris, Lamar County and Paris Junior College. New guidelines ask for a thirty day notice and a public hearing. Ms. Hams stated the Tax Abatement Authorization Act was to expire at the end of 2019. HB 3143 reauthorizes the act for another ten years. The entities are required to adopt guidelines for tax abatements every two years to participate in tax abatements. In the past this has been done by resolution or on the consent agenda. It will now require a public hearing at the meeting to adopt the guidelines. When a tax abatement will be considered, that meeting will need to be posted thirty days in. advance. American SAralWeld Pipe Update: • Construction. Progress on construction is going well for American SpiralWeld. The pads are being created for the heavy concrete which will support the heavy machinery. Some of the machinery has come into the states and is being stored until installation. • Demolition of the Brownfield. The demo is complete. Payment is been processed for Nabors. An addendum was added because of second slab at Oliver. At Superior an old concrete vault was found underneath the slab. We are in the process of removing it. • Phase II Transfer of the Brownfield in October to ASWP. October the 13` is the transfer date and it looks like everything is in order to keep the date. The general contractor would like to have this completed so they can move soil. • Phase III Wetlands Progress..We are moving forward with the Wetlands. There could be some modifications to them and more details will be at the September meeting. • Rail Development. Kiamichi Rail met with Pat Hook of American. J. Skinner and Huhtamaki want to use the rail as well. The timeline for the rail is looking good and more details will come in September. Discuss. Future Agenda Items, No future agenda items were discussed. Adjourn Dr. Hashmi made a motion to adjourn. Mr. Pankaj seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting was adjourned at 4:17 p.m. Respectfully submitted, 4 l Paula Brownfield Administrative Assistant Paris Economic Development Corporation