18 - Transfer Funds from Unencumbered Appropriation Balances to Over-Expended Accounts for FY 2019-2020Item No. 18
memorandum
TO: Mayor & City Council
FROM: Gene Anderson, Interim City Manager & Finance Director
SUBJECT: 2018-19 YEAR END BUDGET AMENDMENTS
DATE: September 14, 2019
BACKGROUND: This annual year end "housekeeping" ordinance increases certain
departmental budgets to cover anticipated expenditures. These increases are offset by decreasing
other departmental budgets which have an appropriation surplus. The total budget is not being
increased.
STATUS OF ISSUE: An ordinance has been prepared that authorizes the Finance Director to
make the necessary budget amendments.
BUDGET: N/A
RECOMMENDATION: Motion to approve an ordinance amending the Fiscal Year 2018-19
budget.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE TO
TRANSFER UNENCUMBERED FUNDS FROM VARIOUS DEPARTMENTS TO
OTHER DEPARTMENTS WHICH ARE EXPECTED TO OVER -EXPEND
THEIR ORIGINAL BUDGET APPROPRIATIONS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A
REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, certain expense departments in the 2018-19 fiscal year budget have
anticipated expenditures in excess of original budget appropriations in the amounts shown
therein as follows:
GENERAL FUND
1. City Council
$ 25,000.00
2. City Manager
$ 15,000.00
3. Engineering
$ 25,000.00
4. EMS
$485,000.00
5. Airport
$ 50,000.00
6. Band
$ 750.00
7. General Expenses
$ 50,000.00
TOTAL
$650,750.00
WHEREAS, the following departments have unencumbered appropriation balances
in the amounts shown therein as follows:
GENERAL FUND
1.
City Attorney
$ 50,000.00
2.
Municipal Court
$ 30,000.00
3.
City Clerk
$ 20,000.00
4.
Finance
$ 40,000.00
5.
Fire
$ 60,000.00
6.
Community Dev.
$ 50,000.00
7.
Parks
$ 75,000.00
8.
Street
$135,750.00
9.
Traffic & Lighting
$ 90,000.00
10.
Garage
$ 50,000.00
11.
Contingency
$ 50,000.00
TOTAL
$650,750.00
WHEREAS, in accordance with Section 70 of the Paris City Charter at the request of
the City Manager, the City Council may approve transfer of an unencumbered
appropriation balance or portion thereof from one office, department, or agency to
another;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. The findings set out in the preamble to this ordinance are hereby in all
things approved.
Section 2. The Director of Finance be, and he is hereby, authorized and directed
to transfer unencumbered appropriation balances from the following accounts in the
amounts shown as follows:
GENERAL FUND
1.
City Attorney
$ 50,000.00
2.
Municipal Court
$ 30,000.00
3.
City Clerk
$ 20,000.00
4.
Finance
$ 40,000.00
S.
Fire
$ 60,000.00
6.
Community Dev.
$ 50,000.00
7.
Parks
$ 75,000.00
8.
Street
$ 135,750.00
9.
Traffic & Lighting
$ 90,000.00
10.
Garage
$ 50,000.00
11.
Contingency
$ 50,000.00
TOTAL
$650,750.00
to be credited, respectively, to the following accounts:
GENERAL FUND
1.
City Council
$ 25,000.00
2.
City Manager
$ 15,000.00
3.
Engineering
$ 25,000.00
4.
EMS
$485,000.00
S.
Airport
$ 50,000.00
6.
Band
$ 750.00
7.
General Expenses
$ 50,000.00
TOTAL
$650,750.00
Section 3. All provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 4. The repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering
any penalty accruing or to accrue, or as affecting any rights of the municipality under any
section or provisions of any ordinance at the time of passage of this ordinance.
Section 5. It is the intention of the City Council of the City of Paris that this
ordinance, and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 6. That this ordinance shall become effective after its passage and
publication as required by law.
PASSED AND ADOPTED this 23rd day of September, 2019.
Steven J. Clifford M.D., Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney