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1993-021-RES WHEREAS, heretofore in September 24, materials for received until and, RESOLUTION NO. 93-021 WHEREAS, heretofore in September 24, materials for received until and, the City Council of the City of Paris, did Ordinance No, 92-043, at a special meeting on 1992, approve the purchase of labor and servicing City of Paris vehicles. Bids were 3:00 o'clock P,M" Tuesday, February 9, 1993; WHEREAS, the best bid Mr. Goodlube, by its owner, Paris, Texas 75460, and it providing such service; and, for such service was made by Jack Duncan, 662 Bonham Street, should be awarded the bid for WHEREAS, the form of contract is attached hereto as Exhibit A, approved; NOW, THER~FORE, for providing such service and such form should be BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the bid of Mr, Goodlube by its owner, Jack Duncan, for furnishing of labor and materials and performing all work required for servicing City of Paris vehicles is hereby accepted and let, conditioned upon said contractor meeting all of the terms and specifications included in the bid documents; and, BE IT FURTHER RESOLVED, that the Mayor of the City of Par is, George Fisher, be, and he is hereby author ized and directed to execute on behalf of the City of Paris the contract for furnishing of labor and materials and performing all work required for servicing City of Paris vehicles, upon the terms and conditions and in the form shown in Exhibit A attached hereto, with Jack Duncan, dba Mr. Goodlube, Passed and adopted this 15th day of February, 1993, ~s/~ ATTEST: ~~~~~~~ Mattie unningham, Ci er APPROVED ~~O FORM: STATE OF TEXAS COUNTY OF LAMAR ~ ~ ~ KNOW ALL MEN BY THESE PRESENTS: THAT, the City of Paris, Paris, Texas, a municipal corporation, acting by and through its Mayor, George Fisher, duly authorized, hereinafter called CITY and Mr, Goodlube, by and through its owner, Jack Duncan, hereinafter called GODDLUBE, do hereby contract and agree as follows: 1. To serv ice CITY vehic les in accordance wi th the specifications on Exhibit A attached hereto and made a part hereof, 2, The term of this contract shall be for a period of twelve (12) months beginning February 17, 1993, and ending on February 16, 1994. 3, CITY has the right to unilaterally terminate this agreement at any time for failure to perform the required services as outlined in Exhibit A attached hereto, Executed this 15th day of February, 1993. CITY OF PARIS By: George Fisher, Mayor ATTEST: Mat-tie Cunningham, City Clerk EXHIBIT A APPROVED AS TO FORM: T. K, Haynes, City Attorney MR, GOODLUBE By: Jack Duncan, Owner STATE OF TEXAS ~ ~ COUNTY OF LAMAR ~ BEFORE ME, the undersigned authority, on this day personally appeared George Fisher, Mayor of the City of Paris, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this 15th day of February, 1993. Notary Public, State of Texas STATE OF TEXAS ~ ~ COUNTY OF LAMAR ~ BEFORE ME, the undersigned authority, on this day personally appeared Jack Duncan, Owner of Mr. Goodlube, known to me to be the person whose name is subscr ibed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed, and in the capacity therein stated, GIVEN UNDER MY HAND AND SEAL OF OFFICE this ____ day of February, 1993. Notary Public, State of Texas Mr, Goodlube 662 Bonham Paris, TX 75460 YiJ d1 PUBLISH DATES: . JANUARY 10, 1993 JANUARY 17, 1993 NOTICE TO BIDDERS THE cnY OF PARIS WILL RECEIVE SEALED BIDS UNTIL 3:00 P.M,; TUESDAY,-' JANUARY 26, 1993 FOR THE F,URN I SH I NG AND DEL I VERY OF "QUOTATIONS FOR VEHICLE SERVICE (THE CITY OF PARIS)", BIDS ADDRESSED TO THE HONORABLE MAYOR AND CITY COUNCIL; OFFICE OF CITY MANAGER, CITY OF PARIS, CITY HALL, 'P.D. BOX 9037, PARIS, TEXAS 75461-9037, WILL BE RECEIVED UNTIL 3:00 P.M., TUESDAY, JANUARY 26, 1993 AT WHICH TIME ALL BIDS WILL BE PUBLICLY OPENED, READ ALOUD, TABULATED AND REFERRED TO THE MAYOR AND CITY COUNCIL FOR CONSIDERATION AT THE CITY COUNCIL MEETING TO BE HELD ON FEBRUARY 8, 1993. BID FORMS MAY BE OBTAINED AT THE OFFICE OF THE CITY MANAGER, CITY HALL, PABIS, TEXAS. THE CITY OF PARIS RESERVES THE RIGHT TD REJECT ANy' OR ALL BIDS, TO WAIVE ANY INFORMALITY IN BIDDING AND TO AWARD AS MAY BE ADVANTAGEOUS TO THE CITY, ~~-~~~ MATTIE CUNNINGHAM, ~~ CITY CLERK ! \ ~t2/~d p;a ,7 Mr. Goodlube J 662 Bonham Paris. TX 75460 , ' ........,.... .-,....'...,... Paqe 1 EXHIBIT A ;;;{. ~~">:".. ;,.:'";...... :::~(..'::.. .:~~.~_...:. ~.:.~-~:~ : ':~..;~~ . 'r' i.:;~': . '- .' ~ I ";'. ..; ;"-" .',0.;0.;."' ..... .' :;~~:l.::.:.:. . '.\":. ....... '".' ;.~:,.~.,~: . ..... ";:':/"'- " '<~:{""<: .."",'" "::',.:: . -,"',. . ',".. :~~.(,:\ ; .~', "-~.:":..:.... . 1{:F' ',.. ~.:~.; ,- ...~- .'..:." . :~~:.: .-' .,.... :{r~".. ." " ~~'t. ;. "i'" , '..\" (:::!.\ :.. '~:::.:' .. ~~}:\': . ::)~:~.. ..,.... ~:!;/;;:, ,", .::>.:" ...... ,~'..~ . . ; :.~;~:' X~ii' . i~f;rr' . ..~.~~ . ,i;t~:;.~.>.~ . ':\~';:'. "" ..~.;.... ',-"i',~ ~:'l'" .." ... . " i INSTRUCTIONS TO BIDDERS PLACE COMPLETED BID, TOGETHER WITH ANY DESCRIPTIYE MATERIAL OR INFORMATION, IN ENVELOPE, SEAL ENVELOPE, MARI< ENVELOPE OUTSIDE, "BID ON. VEHICLE SERVICE FOR TI-IE CITY OF PARIS, PARIS, TEXAS, BID .DATE 3:00 P,M" JANUARY 26, 1993", AND CAUSE ENVELOPE TO BE DELIVERED TO THE OFFICE OF THE CITY MANAGER, CITY OF PARIS, PARIS, TEXAS NO LATER THAN 3:00 P.M., JANUARY 26, 1993, i ! ! . ' ~d f!kt/pt) UJj Mr. Goodlube' 662 Bonham ' . Paris. TX 75460 " ~ " '. " SPECIFICATIONS AND QUOTATIONS FOR VEHICLE SERVICE .' RECE\VE~ JAN 2 6 1993 ern ,:!l4UlAGEl& l' AI1S, 'rIW\S The City o~ Paris will receive sealed bids for the services listed on the bid tabulation sheets. The cost will include service, labor and supplies to complete the requested service(s). Our fleet inc.ludes I,H. Corporation, General Motors Corporation, Ford Motor Company, Chrysler Corporation vehicles, These service quotes shall be valid t'or a period of twelve (12) months fl-om date bidCs) awal-ded, Oil shall meet factory recommendations for service classifications and viscosi ty or A,P, I, specifications (lOW 30, 15W 40 S.G" C.E,), Oil for Class IV vehicles (ambulances/rescue units) shall be Shell-Rotella 15-W 40. Automatic transmission fluid shall be Dextron II or meet factory recommendations. Heavy duty gear box oil SAE 90W, GL5 preferred. , MUlti-purpose Chassis lubricant WLG 82 grade, All oil and l;]rease shall meet or exceed vehicle manufilcturer's' recommendc:J.tion. Police veh(cles shall be serviced at 3000-mile intervals. Ambulanct?s and rescue I units shall be serviced at 150 hours or 3,OOO-mile intervals and additional city vehicle will be serviced at 4000-mile intervals. Any needed repairs shall be noted on the invoice, Also, a sticker denoting the next scheduled service shall be attached to the vehicle in a conspicuous area, Any advertised specials, free gifts or services will not be considered as a part of vendor's bid, Servicing of vehicles/equipment shall.'be completed fifteen (15) minute time frame from arrival time. within' a '. ... The services described on the following pages covef five (5) classes o'f vehicles. Eac,h class of vehicle has a bid page that describes the services for that specific class of vehicle.. Any supplies or services listed under IIExtr~ Products" will be products not included in the "Basic Service", bu.t conside'r'ed necessary on an I'as neededl' or I'a~ requestedl' basis. , , Page 3 '!Jd!a~# ~;P~{ ('.. Mr. Goodlube \ ../ 662 Bonham '. Paris. TX 7546G:- , :"':':..";'.~" ,."t;,,', . ".. ' :,. '......-~I.. '~~',L~,"'. .. '. Oil Bid Specifications, Continued CLASS 1. - FULL SIZE SEDAN .!k J\" !:1. CYLINDER) . ~: BASIC SERVICES Drain crank case, c:hc!lnge oil quarts); grease all fittings; .' RECElVED JAN 2 6 1993 CITY W,UfAGIR PAIlS. tIU:5 filter, fill with oil (up to 5 lubricate hinges and latches. B, SERV I CES CHECK LI ST $ 15,22 ----------------- Check, clean or replace air filter, Check and fill transmission, Check and fill brake fluid. Check battery fluid level, Check and fill differential. Check and fill power steering fluid. Check and fill windshield washer fluid, Treat terminals on battery. Check and clean crank case vent filter (replace if needed), Chec:k all tires, inflate to proper pressure. Check all belts and hoses. Check wiper blades. Check for oil leaks under vehicle, C. Extra Products: (as needed) Di 1 per quar t Air filter element (12,000 miles) Crank case filter element Gear oil per pound Transmission fluid per quart Power steering fluid per pint Brake fluid per pint Windshield washer fluid per quart $------~~~~~-------- $ 6,10 ------------------- $------~~~~--------- $------~~~~--------- $------~~~~--------- $ 1,00 ------------------- $------~~~~--------- $------~~~~--------- D. Automatic transmission filter/fluid change--20,000 mile intervals or as needed (up to 4 quarts) $_____~~~~~_________ E. Car wash and vacuum for executive and police vehicles 0............ I. $ 6,50 J#J --------------~--- ~~~~vI. . ;' r. GoodlUb~ ..:/ 662 Bonham Pans. TX 75460 Oil 8id Specifications, Continued RtCt\~t\) ~~~ ? 6 \99~ _ ...1iAacG1Jl, crt"! ----~ 1'~115. CLASS li =- PICKUPS: SMALL SIZE, 1/2 TON. ~ TON A. BASIC SERVICES Drain crank case, change oil quarts); grease all fittings; filter, fill with oil (up to 5 lub~icate hinges and latches. $___J2~~~_________ 8, SERVICES CHECK LIST Check, clean or replace air filter. Check and fill transmission, Check and fill brake fluid, Check battery fluid level. Check and fill differential. Check and fill power steering fluid, Check and fill windshield washer fluid. Treat terminals on battery, Check and clean crank case vent filter (replace if needed), Check all tires, inflate to proper pressure. Check all belts and hoses. Check. wiper blades, Check for oil leaks under vehicle, C, Extra Products: (as needed) Oil per quart, Crank caSe filter element $____l~~~___________ $____~~12___________ $____l~l~___________ Air filter element (12,000 miles) Gear oil per pound $ 1,65 Transmission fluid per quart $ 1. 65 Power steering fluid per pint Brake fluid per pint $____1~22___________ $____1~22___________ $ 1.10 Windshield washer fluid per quart D, Automatic transmission filter/fluid change--20,OOO mile intervals or as needed (up to 4 quarts) Page 5 $___~~~2~___________ ct' ~V( al/;'KJ~J' Mr. Goodlube 662 BonharT . Pans. TX 7';:' . . .' ':. .. Oil Bid Sp~cifications, Continued RtCE\~t\\) JAN 2. b 199'l ,', .. ! ty }WlIAGI.R CI s.~ lAm CLASS .l.!l. =- TRUCKS: 1. TON THRU g, I.QJi =- Q. .r.. 12. CYL I NDER (GAS) A. BASIC SERVICES Drain crank case, change oil quarts); grease all fittings; filter, fill with oil (up to 7. lubricate hinges and latches. $ 19.30 B, SERVICES CHECI( b.UIT ----------------- Cheek, clean or replace air filter, Check and fill transmission, Check and fill brake fluid. Check battery fluid level. Check and fill differential, Ch~ck and fill power steering fluid, Check and fill windshield washer fluid. Treat terminals on battery. Check and clean crank case vent filter (replace if needed), Check all tires, inflate to proper pressure, Check ~11 belts and hoses, Check wiper blades. Check for oil leaks under vehicle, ! C. Extra Products: (as needed) Oil per quat-t $-----~~~~---------- $ 6,10 ------------------- Air filter element (12,000 miles) Crank case filter element $-----~:~~---------- Gear oil per pound $ 1.65 .' ------------------- Transmission fluid per quart $ 1.65 I .i ------------------- Powe," steering fluid per pint $ 1.00 Brake fluid per pint ------------------- $ 1.00 " " Windshield washer fluid per quart ------------------- $ ------------------- 1. 10 D. Automatic transmission filter/fluid change--20,OOO mile intervals or as needed (up to 5 quarts) ~ ... -,' - ." "",", -''''l,,:t._I;it~~, Page 6 ,& 38,95 J) '. --------------T7.i~zlU(~J~/~'~~~v: A" K?ir. GOOdJube (/( 662 Bonham J Paris. T X 7546.0 RECEWE~ JAN'2 61993 Cl'IY ~A.Gm -rAIlS. !n.l\S CLASS ~ ~ TRUCKS: ~ TON THRU ~ TON ~ ~ ~.~ CYLINDER (DIESEL) AMBULANCES/RESCUE UNITS (DIESEL> '",~,~;",- I Oil Bid Specifications, Continued A. BASIC SERVICES Drain crunk case, change oil quarts); grease all fittings; Oil: Shell/Rotella 15-W 40, filte,", fill with oil (up to 9 lubricate hinges and latches; $ 30,50 B. SEFlV I CES CHECK b..lliI. Check, clean or replace air filter. Check and fill transmission. Check and fill brake fluid, Check battery fluid level. Check and fill differential. Check and fill power steering fluid, Check and fill windshield washer fluid, Treat terminals on battery, Check and clean crank case vent filter (replace if needed). Check all tires, inflate to proper pressure. Check all belts and hoses. Check wiper blades. Check..for oil leaks under vehicle. C. Extra Products: (as needed) o i1 per qua," t $ 1. 65 Air filter element (16,000 miles) $ 8,50 Fuel filter (change every 300 hrs) $ 25.40 Crank case filter clement $ 3,00 Gear oil per pound $ 1,65 Transmission fluid per quart $ 1.65 Power steering fluid per pint $ 1.00 Drake fluid pcr pint $ 1. 00 Windshield washer fluid pcr quart $ 1.10 0, Automatic transmission filter/fluid change--20,000 mile intervals or as needed (up to 5 quarts) ,,' Page 7 $ 36,00 -,79 -----(J-- ;;lIl{y~.;:;WJr/ j!W-.ti Mr. Goodlube 662 Bonham PariS. TX 7546[ '~."r"::'''.::~.... . I ~t\.'~.,w. ~,,: .' . .., .'.... Oil Bid Specifications, Continued RECEWtD JAN'2 () \993 ~A.G];R crt! tUAS l'AlIlS. CLASS Y ~ TRUCKS: 2-t/2 IQtl ~ 2 TON 9. !", !! CYLINDER (GAS) A, BASIC SERVICES Drain crank case, change oil quarts); grease all fittings; filter, fill with oil (up to 7 lubricate hinges and latches. $ 22.30 ----------------- B. SERVICES CHECK bl2I Check, clean or replace air filter, Check and fill transmission. Check and fill brake fluid. Check battery fluid level, Check and fill differential. Check and fill power steering fluid. Check and fill windshield washer fluid, Treat terminals on battery. Check and clean crank case vent filter (replace if neede~), Check all tires, inflate to proper pressure, Check all belts and hoses, Check wiper blades. Check. for oil leaks under vehicle, C, Extra Products: (as needed) Di 1 per quart $------_J~2~________ $________7~~2________ $-------J~22________ $ 1,65 ------------------- Air filter element (16,000 miles) Crank case filter element Gea,- oil per pound Transmission fluid per quart $ 1.65 ------------------- Power steering fluid per pint Brake fluid per pint $-------]~~~-------- $-------]~~~-------- $-------]~]~-------- Windshield washer fluid per quart , D. Automatic transmission filter/fluid change--20,000 mile intervals or as needed (up to 5 quarts) $------}2~2~________ J vd( atl$~ it~(V't. Mr. Goodlube . 662 Bonham ~ PariS, TX 754eo ~ ':~:"'OOl;..J..~,,~ ,- RECE\\JEO JAN 2 0 199~ ern ~AG&\ pAIlS. TS1A5 Oil Bid Specifications, Continued CLASS ~ =- TRUCKS: 2-1/2 TON !l!. ;;[ TON INCLUDES STREET SWEEPERS ~ ~ ~ CYLINDER (DIESEL) A. BASIC SERVICES Drain crank case, cl1ange oil filter, fill with oil (up to 12 quarts); grease all fittings; lubricate hinges and latches, $ 34.00 ----------------- B, SERVICES CHECK LIST Check, clean or replace air filter. , Check and fill transmission. Check and fill brake fluid, Check battery fluid level. Check and fill differential. Check and fill power steering fluid. Check and fill windshield washer fluid. Treat terminals on battery, Check and clean crank case vent filter (replace if needed), Check all tires, inflate to proper pressure, Check all belts and hoses, Check wiper blades. Check for oil leaks under vehicle. C, EKtr~ Products: (as needed) Oil per quart $ 1.65 .' ------------------- Extra oil filter $ 8,00 Air filter element (16,000 miles) $ 9,95 Fuel filtel- Crank case filter element $____]]~JJ__________ $ 4.50 Gear oil per pound $ 1.65 ------------------- Brake fluid per pint $_____l~~~__________ $ _____.!..:.9.9__________. . $ 1,00 '. Transmission fluid per quart Power steering fluid per pint ------------------- Windshield washer fluid per quart $_____l..:lE__________ D, Automatic transmission filter/fluid change--20,000 mile intervals or a7 needed (up to 5 quarts) ~~);, t..:;;, Page 9 $ 71. 007/1' ------JFd-w~edt:::: U . 662 Bonham Paris. TX 754 , .