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09/19/2019 Minutes MINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD THURSDAY, September 19, 2019 1. Call meeting to order. Meeting was called to order at 5:30 p.m. Members present were Ray Ball, Scott Avery, Scott Hearne, Anna Spencer, David Taylor and Jim Bell. Also present were Paula Portugal, Gene Anderson, Carla Easton, Jerry Richey and Lance Nicholson. 2. Citizens input. After discussion of item 4, Scott Avery moved to citizens input. Peter Edenhoffer said he had concerns about signing the lease because it was a seven-year lease requirement with no out. He also wanted to know about paying for electricity costs when he did not know how it was calculated, maintenance of his plane in his own hangar was not allowed, and parking by his hangar was prohibited. For these reasons, Dr. Edenhoffer said he could not sign the lease. Dr. Edenhoffer said a lot of people were unhappy about this lease. Jim Bell said he was hoping they could get help from Tom Chandler who is an AOPA and helps cities develop airports all over the country. He said there had been comments that this was not the lease that the airport board recommended. Mr. Bell also said he thought the lease should be reviewed. Mr. Bell said they suspected the lease was written by an employee of the City of Paris who was no longer employed. He said there were pilots who signed the lease, identical to what Dr. Edenhoffer got. Mr. Bell said the city should take an opportunity to get with Mr. Chandler. Scott Avery said they would put on the agenda for next month to discuss review of the lease and get guidance. Jack Ashmore said he had been in hangar C-3 for 21 years, and he signed the lease so he would not get kicked out. He also said he did not have a copy of this lease agreement and he did not know where it was now. He said years ago they had a lease that essentially said the same thing as the current lease, but it was only two and one-half pages. David Jones with Air Direct said they had two hangars and he concurred with Jack Ashmore about the length of the lease, and that they had no problems in the past. Mr. Jones said the current lease agreement attempts to preclude commercial activities and under the Act, because the airport receives federal funding they cannot prohibit this type of activity. He asked that when they revisit the lease agreement, they pay special attention to this provision. The section about permitted activity language should be abolished. 3. Consider approval of minutes from August 15, 2019 regular meeting. Ray Ball moved for approval of minutes, Anna Spencer seconded. Motion passed 6-0 4. Discuss and take action on delinquent hangar rentals. Ray Ball confirmed there were two that fell into the category of past due for 60 days, and that is when delinquent notices were sent out. Carla Easton said there were a couple that fell into the 90 day range. Scott Avery said delinquent notices needed to be sent on those too. Scott Avery moved back to citizens input. 5. Receive manager’s report, including update on new leases. Carla Easton said there was nothing new to report. 6. Receive FBO report. Jerry Richey more progress on painting of hangars. 7. Discuss and take action on non-compliance of lease agreements (requested by Scott Hearne) Ms. Easton said she had been looking into non-compliance issues. 8. Receive presentation from Carla Easton about the budget and RAMP Plan (requested by Ray Ball) Carla Easton reviewed the ten-year RAMP plan with the board. She said for airport maintenance, TxDOT would match up to 50,000 per year. She provided them with a list of qualifying and non-qualifying items. Ms. Easton said for the next 3 years they had identified what they intend to spend on projects. Jim Bell said this was a major step in the right direction, it was better than it had been in the last several years when they have asked for information. Mr. Bell said they were now getting information. Carla Easton said Lance had worked the RAMP plan and that is why they were seeing changes at the airport that they had not seen in the past. Ms. Easton said there were also CIP projects through TxDot Aviation, and they could get up to $100,000 a year for big projects. She said hangars would qualify for that. She said they could not use money on a fuel farm because that was income producing. Jim Bell said Lance was working well with the airport and the board, and then he disappeared but he was glad he was back. Mr. Bell said he like to continue to extend the taxiway. Scott Avery said he wants to put on an annual calendar where they talk about the master plan, execution of plan and budgeting process. 9. Discuss ground leases and building hangars at Cox Field (requested by Scott Hearne) Mr. Hearne asked Dr. Edenhoffer if the taxiway was extended would he be interested in building a hangar. Dr. Edenhoffer said yes, but he had not been offered that. Scott Hearne said they needed an education session, and possibly a checklist for building a hangar. Carla Easton provided a draft checklist, reviewed that list with the board, and said it pretty much followed the building process. She said if anyone knew of someone wanting to build a hangar, to tell them to go see Lance. The board discussed extending the taxiway, timeframe, TxDOT funding, and the City’s match. Scott Avery said he wants to look at long-range plans and see where that fits in. Carla Easton said with the construction of hangars, that there would also be the cost of building roads. 10. Request items for future agendas. Dr. Taylor said he wants to consider the feasibility of extending the current taxiway with our master plan. Carla said it would have to be rolled into next year’s budget because there will be a 10% match from the city. Scott Avery wants to address Dr. Edenhoffer’s issues. Jim Bell suggested they come up with outside sources to discuss a lease agreement and then recommend changes. Jim Bell said he wanted to discuss whether they can build hangars and utilize closed runways on the east side. Scott Avery said he wanted to meet with Carla to go over a meeting schedule for the year. Council Member Portugal said staff starts the budget process in April. Ms. Easton said they might want to hold future meetings in the council chambers, because it would be more conducive especially when using visuals. 11. Adjournment. Dr. Taylor made a motion to adjourn and Ray Ball seconded the motion. Motion passed 6-0. The meeting adjourned at 6:55 p.m.