06 - Boards & Commissions - Minutes & ReportsItem No. 6
VCC Quarterly Reports for July, August, September - 2019
JULY
Dixie Youth Baseball Division 1 Re Tonal Ozone Tournament
Funded: $2500 Room Nights: 160
Dixie Youth Baseball Division 2 Regional State Ozone Tournament
Funded: $2500 Room Nights: 120
35th Tour de Paris Bicycle Rally and "Hell of North Texas" Gravel Grind
Budgeted item —1034 participants for Tour de Paris and 148 for Gravel Grind
Over 250 room nights for these two events with cyclists spending one to two nights and enjoying the
Paris Hospitality
5th Annual Paris Balloon and Music Festival
Funded: $2500 Room nights: 210
Texas Historical Commission quarterly Meeting
Funded: $500 Room nights: 125
AUGUST
51St Bug Tussle Trek Antique Car weekend
Funded: $1000 Room nights: 56
24th Annual Chaparral Square Dance Convention
Funded: $1500 Room nights: 197
SEPTEMBER
Southern Gospel Music Assqciation Concerts
Funded: $500 Room nights: 52
1. The trolley engine had to be replaced, therefore we went over on VCC trolley expense by
$11092.05. $6,000 was budgeted.
2. Texas Hotel and Lodging Association was not budged for the fiscal year. This is a VCC
membership expense, so we went over expense by $1164.50. It is in the 2019-2020 budget.
3. ASA is over budget by $10862.35, due to adding gravel for parking area that had to be delivered
the day of the event for protected parking, and the lack of comp room for ASA officials.
4. The Love Civic Center is over budget on Building insurance by $4277.09, due to the oversight of
not budgeting insurance. Building insurance is budgeted for the 2019-2020 budget.
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
September 30, 2019
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
GBB CD 6303883
GBB CD 6303882
PNB CD 5213093
Liberty Money Market
Total Current Assets
OTHER ASSETS
Returned Checks Receivable
Due From Not Hot Checking
Due From LCC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Due to Trail de Paris T -Shirt
Due to Hot Checking
Payroll Liabilities
Sales Tax Payable
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 15,376.64
119,280.17
28,113.88
101,476.82
50,378.62
101,040.12
415,666.26
35.00
381.00
67.09
483.09
$ 416,149.34
$ 10,016.00
5,434.51
10.00
381.00
1,592.60
310.83
17,744.94
444,995.62
48 591.221
398,404.40
$ 416,149.34
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 12 Months Ended September 30, 2019
12 Months Ended
12 Months Ended
Sep 30, 2019
Sep 30, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 675,129.41
$ 640,000.00
$ 35,129.41
105.49%
$ 640,000.00
Hot Money Interest
3,541.00
0.00,
3,541.00
0.00%
0.00
Total Revenue
678,670.4.1
640,000.00
_______38,670.41
106.04%
640,000.00
Operating Expenses
Utilities
34.56
0.00
34.56
0.00%
0.00
Training / Education
130.00
2,000.00
(1,870.00)
6.50%
2,000.00
Postage
729.89
1,500.00
(770.11)
48.66%
1,500.00
Mise Expenses
313.21
2,500.00
(2,186.79)
12.53 %
2,500.00
Insurance
6.92
0.00
6.92
0.00%
0.00
D & O Insurance
1,435.33
2,800.00
(1,364.67)
51.26 %
2,800.00
Worker's Comp
707.33
2,000.00
(1,292.87)
35.37%
2,000.00
Staff Ins./Retirement
7,977.10
10,000,00
(2,022.90)
79.77%
10,000.00
Meetings & Hosting
1,301.74
3,000.00
(1,698.26)
43.39%
3,000.00
Chamber Management
40,000.00
40,000.00
0,00
100.00%
40,000.00
Small Equipment
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Out of Town Travel
1,406.12
5,000.00
(3,593.88)
26.12%
5,000.00
Intown Auto/Exp Allowance
2,400.00
5,000.00
(2,600.00)
48.00%
5,000.00
Membership Dues/Sub.
5,164.50
4,000.00
1,164.50
129.11 %
4,000.00
Audit
1,850.00
2,000.00
(150,00)
92.50%
2,000.00
Bookkeeping
5,187.16
4,500.00
687.16
115.27%
4,500.00
Payroll Expenses
78,371.42
801000.00
(1,628.58)
97.96%
80,000.00
ABBS Wage Reimburement
(1,632.56)
0.00
(1,632.56)
0.00%
0.00
Payroll Tax Expense
6,113.25
6,120.00
(6.75)
99.89%
6,120.00
Office Expense
709.94
4,000.00
(3,290.06)
17.75%
4,000.00
Communications
1,091.57
3,000.00
(1,908.43)
36.39%
3,000.00
Furniture & Fixtures
0.00
1,000,00
(1,000.00)
0.00%
1,000.00
Historical Museum
3,500.00
3,500.00
0,00
100.00%
3,500.00
Bank Service Charge
237.85
500.00
(262.15)
47.57%
500.00
Credit Card Fee
2,446.53
2,500.00
(53.47)
97.86%
2,500.00
Motel Tax Transferred to LCC
337,564.70
320,000.00
17,564.70
105.49%
320,000.00
Marketing 1 Advertising
66,969.06
64,000.00
2,969,06
104.64%
64,000.00
Event Expenses
92.83
200.00
(107.17)
46.42%
200.00
Chaparral Square Dancers
1,547.98
500.00
1,047.98
309.60%
500.00
Paris Art & Wine Fast Exp
1,500.00
0.00
1,500.00
0.00%
0,00
Tour de Paris Exp
32,347.23
32,500.00
(152.77)
99.53%
32,500.00
Uncle Jessie's Exp
1,250.00
500.00
750.00
260.00%
500.00
Lamar Co Days in Austin Exp
0.00
4,500.00
(4,500.00)
0.00%
4,500.00
ASA
37,862.35
27,000.00
10,862.35
140.23%
27,000.00
SDBA Boat Races
507.90
7,500.00
(6,992.10)
6.77%
7,500.00
Events Promotion / Funding
32,747.02
33,000.00
(252.98)
99.23%
33,000.00
Arts Allocation
7,000.00
7,000,00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
13,333.130
(1,477.14)
88.92%
13,333.00
Pump Track
50,000.00
50,000.00
0.00
100.00 %
50,000.00
Rent to COC
12,000.00
12,000.00
0.0
100.00%
12 000.0000.
Total Operating Expenses
752,726.79
757,953.00
__&226.2j1
99.31%
757,953,00
Operating Income (Loss)74�
05, 6•�
117,953.00
43,896.62
62.76 %
117,953.00
NOT -HOT INCOME
Discounts & Allowances
2.48
2,000.00
(1,997.52)
0.12%
2,000.00
Trolley
1,830.00
5,000.00
(3,170.00)
36.60%
5,000.00
ASA Booth Rentals
500.00
0.00
500.00
0.00%
0.00
Tour de Paris Income
51,219.00
45,000.00
6,219.00
113.82%
45,000.00
Souvenir Sales
7,975.07
12,000.DO
(4,024.93)
66.46%
12,000.00
Interest Income
233.66
150.00
83.66
�12,389.79t
155.77%150.00
..
Total Not -Hat Income
61,760.2.1
64150.00 1.
N
9627%
641150.00
NOT -HOT EXPENSES
Trolley Driver
630.00
2,000.00
(1,370.00)
31.50 %
2,000.00
Trolley Expenses
17,092.05
6,000.00
11,092.05
284.87%
6,000.00
Trolley Insurance
1,787.68
2,100.00
(312.32)
85.13%
2,100.00
Souvenir Exp
6,329.60
5,000.00
1,329.60
126.59%
5,000.00
Misc NH Expense
8„455.72
0.00
8„455.72
0.00%
0.00
Total Not -Hot Expenses
34,295.05
15100.00
-- 19,195.05
227.12%
15100.00
Net Income (Loss)
$46,691.22)
$. (68,903.00)
$ 22,311.78
67.62 %
$ 68,903.00
Financial statement preparation service
provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional
standards issued
by the AICPA, substantially all disclosures ordinarily included in
financial statements prepared in accordance
with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended September 30, 2019 and 2018 and 12 Months Ended September 30, 2018
Month Ended
Month Ended
Month Ended
12 Months Ended
Sep 30, 2019
Sep 30, 2019
Sep 30, 2018
Sep 30, 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 662,108.30
Hot Money Interest0.00
0.00
0.00
Total Revenue
3,L2j..12
0.00
0.00.
_____!62,108.30
OPERATING EXPENSES
Paris Downtown Development Plan
0.00
0.00
0.00
10,000.00
Training / Education
0.00
166.00
0.00
716.51
Postage
157.83
125.00
66.76
966.91
Misc Expenses
0.00
209.00
0.00
1,047.26
Insurance
6.92
0.00
0.00
0.00
D & O Insurance
0.00
0.00
0.00
1,435.33
Worker's Comp
0.00
0.00
0.00
983.00
Staff Ins./Retirement
1,062.75
833.00
988.11
8,423.29
Meetings & Hosting
102.96
250.00
0.00
1,064.74
Chamber Management
0.00
0.00
0.00
40,000.00
Small Equipment
0.00
83.00
0.00
386.24
Out of Town Travel
0.00
416.00
0.00
2,378.30
Intown Auto/Exp Allowance
200.00
416.00
200.00
2,400.00
Membership Dues/Sub.
140.00
0.00
0.00
1,895.00
Audit
0.00
0.00
0.00
1,791.66
Bookkeeping
800.00
375.00
403.33
9,785.41
Payroll Expenses
6,338.24
6,666.00
6,078.28
89,685.45
Payroll Tax Expense
479,71
510.00
459.82
7,032.35
Office Expense
418.70
333.00
0.00
1,359.40
Communications
90.70
250.00
89.02
2,361.64
Historical Museum
0.00
0.00
3,500.00
7,000.00
Bank Service Charge
7.46
41.00
171.56
2,224.28
Credit Card Fee
407.15
209.00
0.00
0.00
Motel Tax Transferred to LCC
0.00
0.00
0.00
307,357.36
Marketing / Advertising
19,665.00
5,333.00
9,484.00
65,724.49
Event Expenses - Other
22.73
16.00
0.00
0.00
Chaparral Square Dancers
6.80
0.00
35.47
86.81
Tour de Parts Exp
3,016.34
0.00
493.50
25,911.85
Uncle Jessie's Exp
0.00
0.00
0.00
1,114.10
Lamar Cc Days in Austin Exp
0.00
0.00
0.00
(4,578.50)
ASA
0.00
0.00
54.99
28,476.22
SDBA Boat Races
0.00
0.06
0.00
7,500,00
Events Promotion / Funding
3,962.00
2,750.00
2,562:50
30,497.04
Convention Promotion
0.00
0.00
0.00
2,526.54
Arts Allocation
0.00
0.00
7,000.00
14,000.00
Eiffel Tower Ltghting/Maint
0.00
0.00
0.00
12625
Membership Relations
0.00
0.00
0.00
16.24
Rent to COC
1,000.00
11000.00
1,000.00
12 000.00
Total Operating Expenses
37,885.29
19,981.00
32,587.34
683,715.17
Operating Income (Loss)
134,660.57
____09,981.01j)
X32,587.3427606.87
NOT -HOT INCOME
Discounts & Allowances
0.00
166.00
30.48
1,119.56
Trolley
30.00
416.00
147.22
5,115.77
ASA Booth Rentals
0.00
0.00
0.00
800.00
Tour de Paris Income
110.00
0.00
0.00
47,103.84
Souvenir Sales
823.33
1,000.00
391.94
8,589.85
Interest Income
24.61
12.50
330.98
363.10
Total Other Income
987.94
1,594.60
900.62
63 0µ9Z12
NOT -HOT EXPENSES
Credit Card Fees
0.00
0.00
248.21
567.48
Trolley Driver
0.00
166.00
75.00
1,260.00
Trolley Expenses
0.00
500.00
0.00
1,684.78
Trolley Insurance
0.00
175.00
175.07
2,103.00
Souvenir Exp
481.00
416.00
258.50
6,276.04
Misc NH Expense
0.00
0.00
17.13
_ 17.13
Total Not -Hot Expenses
481.00
1,257.00
773.91
11,908A3
Net Income (Loss)
$ {34,153.63)
$�19 643.56y
$ 32 460. 3
29,676.82
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
August 31, 2019
ASSETS
CURRENT ASSETS
HOT Checking
$ 56,629.21
Not HOT Checking
119,174.00
Liberty Money Market
100,000.00
Peoples CD 5213093
50,283.56
Guaranty Bank CD (2)
100,000.00
Not HOT Guaranty Bond Bank CD
27,503.24
Total Current Assets
463,690.01
OTHER ASSETS
444,995.62
Returned Checks Receivable
35.00
Due From Not Hot Checking
1,500.00
Due From LCC
19.15
Total Other Assets
1554.15
Total Assets
$ 455144.16
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 9,575.41
Due to LCC
11,173.97
Due to Trail de Paris T -Shirt
10.00
Payroll Liabilities
1,592.50
Sales Tax Payable
234.22
Total Current Liabilities
22,586.20
NET ASSETS
Retained Earnings
444,995.62
Net Income112
4„” 37.66
Total Net Assets
432,557.96
Total Liabilities and Net Assets
$ 455,144.16
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 11 Months Ended August 31, 2019
11 Months Ended
11 Months Ended
Aug 31, 2019
Aug 31, 2019
Variance
% of Budget Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 675,129.41
$ 640,000.00
$ 0.00
0.00% $
640,000.00
ABBS Wage Relmburement
w __ 1,632.56
0.00
35,129.41
105.49%
_ _ 0.00
Total Revenue
676761.97
640 000.00
__
36,761.97
105.74%
640 000.00
Operating Expenses
Utilities
34.56
0.00
34.56
0.00%
0.00
Training / Education
130.00
1,834.00
(1,704.00)
7.09%
2,000.00
Postage
572.06
1,375.013
(802.94)
41.60%
1,500.00
Misc Expenses
313.21
2,291.00
(1,977.79)
13.67%
2,500.00
D & O Insurance
1,435.33
2,800.00
(1,364.67)
51.26%
2,800.00
Worker's Comp
707.33
21000,00
(1,292.67)
35.37%
2,000.00
Staff Ins./Retirement
6,914.35
9,167.00
(2,252.65)
75.43%
10,000.00
Meetings & Hosting
1,198.78
2,750.00
(1,551.22)
43.59%
3,000.00
Chamber Management
40,000.00
40,000.00
0.00
100.00%
40,000.00
Small Equipment
0.00
917.00
(917.00)
0.00%
1,000.00
Out of Town Travel
1,406.12
4,584.00
(3,177.88)
30.67%
5,000.00
Intown Auto/Exp Allowance
2,200.00
4,584.00
(2,384.00)
47.99%
5,000.00
Membership Dues/Sub.
5,024.50
4,000.00
1,024.50
125.61 %
4,000.00
Audit
1,850.00
2,000.00
(150.00)
92.50%
2,000.00
Bookkeeping
4,367.16
4,125.00
262.16
106.36%
4,500.00
Payroll Expenses
72,033.18
73,334.00
(1,300.82)
98.23%
80,000.00
Payroll Tax Expense
5,633.54
5,610.00
23.54
100.42%
6,120.00
Office Expense
291.24
3,867.00
(3,375.76)
7.94%
4,000.00
Communications
1,000.87
2,750.00
(1,749.13)
36.40%
3,000.00
Furniture & Fixtures
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Historical Museum
3,500.00
3,500.00
0.00
100.00%
3,500.00
Bank Service Charge
230.39
459.00
(228.61)
50.19%
500.00
Credit Card Fee
2,039.38
2,291.00
(251.62)
89.02%
2,500.00
Motel Tax Transferred to LCC
337,554.70
320,000.00
17,564.70
106.49%
320,000.00
Marketing / Advertising
47,304.06
58,667.00
(11,362.94)
80.63%
64,000.00
Event Expenses
70.10
184.00
(113.90)
38.10%
200.00
Chaparral Square Dancers
1,541.18
500.00
1,041.18
308.24%
500.00
Paris Art & Wine Fest Exp
1,500.00
0.00
1,500.00
0.00%
0.00
Tour de Paris. Exp
29,330.89
32,500.00
(31169.11)
90.25%
32,500.00
UncleJessie's Exp
1,250.00
500.00
750.00
250.00 %
500.00
Lamar Co Days in Austin Exp
0.00
4,500.00
(4,500.00)
0.00%
4,500.00
ASA
37,862.35
27,000.00
10,862.35
140.23%
27,000.00
SDBA Boat Races
507.90
7,500.00
(6,992.10)
6.77%
7,500.00
Events Promotion / Funding
28,785.02
30,250.00
(1,464.98)
95.16%
33,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
13,333.00
(1,477.14)
88.92%
13,333.00
Pump Track
50,000.00
50,000.00
0.00
100.00%
50,000.00
Rent to COC
11 000.00
_ 111 00
0.00„
0.00%
Total Operating Expenses
716.474.06
721,497.94
97.09 %
757,953.00
Operating Income (Loss)
L39,712.09)
97 972.E
58,259.91
40.53% � 117.963.000
NOT -HOT INCOME
Discounts & Allowances
2.48
1,834.00
(1,831.52)
0.14%
2,000.00
Trolley
1,800.00
4,584.00
(2,784.00)
39.27%
5,000.00
ASA Booth Rentals
500.00
0.00
500.00
0.00%
0.00
Tour de Paris Income
51,109.00
45,000.00
6,109.00
113.58%
45,000.00
Souvenir Sales
7,151.67
11,000.00
(3,848.33)
65.02%
12,000.00
Interest Income
525.33
137.50
387.83
382.06% __
---- 150.00
Total Not -Hot Income
61,088.48
62,555.50
1,467.02)
97.66%
64,150.00
NOT -HOT EXPENSES
Trolley Driver
630.00
1,834.00
(1,204.00)
34.35%
2,000.00
Trolley Expenses
17,092.05
5,500.00
11,592.05
310.76%
6,000.00
Trolley Insurance
1,787.68
1,925.00
(137.32)
92.87%
2,100.00
Souvenir Exp
5,848.60
4,584.00
(137.32)
92.87%
5,000.00
Misc NH Expense
8,455.72
0.00
8,455.72
0.00%
0.00
Total Not -Hot Expenses
33,814.05
13,843.00
_18 971.05
244.27%
15,100.00
Net Income (Loss)
$ 1243766
.50�
49 258 m
$ 36,821.84
m,
25.25% $ 68,903.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance
with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended August 31, 2019 and 2018 and 11 Months Ended August 31, 2018
Month Ended
Month Ended
Month Ended
11 Months Ended
Aug 31, 2019
Aug 31, 2019
Aug 31, 2018
Aug 31, 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 189,840.36
$ 160,000,00
6..w_ 182 46�„-_3-68
1. 602108.30
Total Revenue
189,840.36
160,000.00
182,463.68
662,108.30
OPERATING EXPENSES
Paris Downtown Development Plan
0.00
0.00
0.00
10,000.00
Training / Education
0.00
166.00
0.00
716.51
Postage
25.31
125.00
104.37
900.15
Misc Expenses
0.00
209.00
77.96
1,047.26
D & 0 Insurance
0.00
0.00
0.00
1,435.33
Worker's Comp
0.00
0.00
0.00
983.00
Staff Ins./Retirement
521.13
833.00
494.97
7,435.18
Meetings & Hosting
500.00
250.00
0.00
1,084.74
Chamber Management
10,000.00
10,000.00
10,000.00
40,000.00
Small Equipment
0.00
83.00
386.24
386.24
Out of Town Travel
214.73
416.00
0.00
2,378.30
Intown Auto/Exp Allowance
200.00
416.00
200.00
2,200.00
Membership Dues/Sub.
0.00
800.00
225.00
1,895.00
Audit
0.00
0.00
0.00
1,791.66
Bookkeeping
0.00
375.00
488.33
9,382.08
Payroll Expenses
6,465.28
61666.00
6,498.66
83,607.17
Payroll Tax Expense
489.43
510.00
491.98
6,572.53
Office Expense
41.49
333.00
0.00
1,359.40
Communications
91.10
250.00
179.71
2,272.62
Historical Museum
3,500.00
0.00
0.00
3,500.00
Bank Service Charge
37.46
41.00
195.04
2,052.72
Credit Card Fee
482.77
209.00
0.00
0.00
Motel Tax Transferred to LCC
94,920.18
80,000.00
91,231.84
307,357.36
Marketing /Advertising
10,248.16
5,333.00
6,401.71
56,240.49
Event Expenses - Other
0.00
16.00
0.00
0.00
Chaparral Square Dancers
0.00
0.00
0.00
51.34
Tour de Paris Exp
23,659.80
10,000.00
14,036.97
25,418.35
Uncle Jessie's Exp
0.00
0.00
0.00
1,114.10
Lamar Co Days In Austin Exp
0.00
0.00
0.00
(4,578.50)
ASA
84.87
0.00
0.00
28,421.23
SDBA Boat Races
0.00
7,000.00
7,500.00
7,500.00
Events Promotion / Funding
4,450.00
2,750.00
4,774.13
27,934.54
Convention Promotion
0.00
0.00
0.00
2,526.54
Arts Allocation
0.00
0.00
0.00
7,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
126.25
Membership Relations
0.00
0.00
0.00
16.24
Rent to COC
1,000.00_
1,000.00
1,000.00
11 000.00
Total Operating Expenses
156,932.71
127781.00
144,286.91
6�.
Operating Income (Loss)
32,907.65
32,219.00
38,176.77
10,98OA7
NOT -HOT INCOME
Discounts & Allowances
0.00
166.00
0.00
1,089.08
Trolley
0.00
416.00
0.00
4,968.55
ASA Booth Rentals
0.00
0.00
0.00
800.00
Tour de Paris Income
9,029.48
0.00
8,900.00
47,103:84
Souvenir Sales
318.70
1,000.00
574.92
8,197.91
Interest Income
27.69
12.50
10.35
32.12
. Total Other Income
1375.87
11594.50
9,485.27
_ 62,191.50
NOT -HOT EXPENSES
Credit Card Fees
0.00
0.00
133.71
319.27
Trolley Driver
0.00
166.00
45.00
1,185.00
Trolley Expenses
45.60
500.00
0.00
1.684.78
Trolley Insurance
162.32
175.00
175.07
1,927,93
Souvenir Exp
387.60
a� 416.00
�. 720.00
�6 017.54
Total Not -Hot Expenses
595.42
11257.00
7,078.7
,
Net Income (Loss)
$ 41 688.10
$ 32,556.60
$ 46,588.26
$ 52,037.45
Financial statement preparation service provided by Mainory, McNeal 8c Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, liabilities and Net Assets
Modified Cash Basis
July 31, 2019
ASSETS
CURRENT ASSETS
HOT Checking
$ 14,904.00
Not HOT Checking
105,036.44
Liberty Money Market
100,000.00
Peoples CD 5213093
50,283.56
Guaranty Bank CD (2)
100,000.00
Not HOT Guaranty Bond Bank CD
27,503.24
Total Current Assets
397,727.24
OTHER ASSETS
§4 125.76
Returned Checks Receivable
35.00
Total Other Assets
35.00
• Total Assets
$ 397,762.24
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 200.00
Due to LCC
5,638.14
Payroll Liabilities
847.62
Sales Tax Payable
206.62
Total Current Liabilities
6,892.38
NET ASSETS
Retained Earnings
444,995.62
Net Income
§4 125.76
Total Net Assets
390,869.86
Total Liabilities and Net Assets
397 76x.24
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accoanting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 10 Months Ended July 31, 2019
10 Months
10 Months Ended
Ended
Jul 31, 2019
Jul 31, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 485,289.05
$ 480,000.00
$ 0.00
$ 640,000.00
ABBS Wage Reimburement
1,632.56
0.00
5„289.05
101.10%
0.00
Total Revenue
466,921.61480,000.00
_. 6,921.61
101.44 %
640,000.00
Operating Expenses
Utilities
34.56
0.00
34.56
0.00
Training / Education
130.00
1,668.00
(1,536.00)
7.79%
2,000.00
Postage
545.75
1,250.00
(704.25)
43.66%
1,500,00
Misc Expenses
313.21
2,082.00
(1,768.79)
15.04 %
21500.00
D & 0 Insurance
1,435.33
2,800.00
(1,364.67)
51.26%
2,800.00
Worker's Comp
707.33
2,000.00
(1,292.67)
35.37%
2,000.00
Staff ins./Retirement
6,393.22
8,334.00
(1,940.78)
76.71 %
10,000.00
Meetings & Hosting
698.78
2,500.00
(1,801.22)
27.95%
3,000.00
Chamber Management
30,000.00
30,000.00
0.00
100.00%
40,000.00
Small Equipment
0.00
834.00
(834.00)
0.00%
1,000.00
Out of Town Travel
1,191.39
4,168.00
(2,976.611)
28.58 °%
51000.00
Intown Auto/Exp Allowance
2,000.00
4,188.00
(2,168.00)
47.98%
5,000.00
Membership Dues/Sub.
5,024.50
3,200.00
1,824.50
157.02%
4,000.00
Audit
1,850.00
2,000.00
(150.00)
92.50%
2,000.00
Bookkeeping
4,387.16
3,750.00
637.16
118.99%
4,500.00
Payroll Expenses
65,567.90
66,668.00
(11100.10)
98.35%
80,000.00
Payroll Tax Expense
5,144.11
6,100.00
44.11
100.86%
6,120.00
Office Expense
249.75
3,334.00
(3,084.25)
7.49 %
4,000.00
Communications
909.77
2,500.00
(1,590.23)
36.39 %
3,000.00
Fumiture & Fixtures
0.00
1,000.00
(1,000.00)
0.00%
1,000.00
Historical Museum
0.00
3,500.00
(3,500.00)
0.00%
3,500.00
Bank Service Charge
192.93
418.00
(225.07)
46.16%
500.00
Credit Card Fee
1,556.61
2,082.00
(525.39)
74.77%
2,500.00
Motel Tax Transferred to LCC
242,644.52
240,000.00
2,644.52
101.10%
320,000.00
Marketing f Advertising
37,055.90
53,334.00
(16,278.10)
69.48%
54,000.00
Event Expenses
70.10
168.00
(97.90)
41.73%
200.00
Chaparral Square Dancers
1,541.18
500.00
1,041.18
308.24%
500.00
Paris Art & Wine Fest Exp
1,500.00
0.00
1,500.00
0.00
Tour de Paris Exp
5,671.09
22,500.00
(16,828.91)
25.20%
32,500.00
Uncle Jessie's Exp
1,250.00
500.00
750.00
250.00%
500.00
Lamar Cc Days in Austin Exp
0.00
4,500.00
(4,500.00)
0.00%
4,500:00
ASA
37,777.48
27,000.00
10,777.48
139.92%
27,000.00
SDBA Boat Races
507.90
500.00
7.90
101.58%
7,500.00
Events Promotion / Funding
24,335.02
27,500.00
(3,164.98)
58.49%
33,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
13,333.00
(1,477.14)
88.92%
13,333.00
Pump Track
50,000.00
50,000.00
0.00
100.00%
50,000.00
Rent to COC
10,000.00
10,000.00
0.00
12,000.00
___12,000-00
Total Operating Expenses
559,641.35
610„191.00
(b0,649.65)
91.70 %
757,953.00
Operating Income (Loss)7�.
130191.00
57,671.26
55.78%
__1111,963.00
NOT -HOT INCOME
Discounts & Allowances
2.48
1,668.00
(1,665.52)
0.15%
2,000.00
Trolley
11800.00
4,168.00
(2,368.00)
43.19%
5,000.00
ASA Booth Rentals
500.00
0.00
500.00
0.00
Tour de Paris Income
42,079.52
45,000.00
(2,920.48)
93.51 %
45,000.00
Souvenir Sales
8,832.97
10,000.00
(3,187.03)
68.33%
12,000.00
Interest Income
497.64
125.00
372.64
398.11 °%
150.00
Total Not -Hot Income
51,712.61
60,961.00
____1,248.39
84.83 •%
64,160.00
NOT -HOT EXPENSES
Trolley Driver
630.00
1,668.00
(1,038.00)
37.77%
2,000.00
Trolley Expenses
17,046.55
5,000.00
12,046.55
340.93%
6,000.00
Trolley Insurance
1,625.36
1,750.00
(124.64)
92.88%
2,100.00
Souvenir Exp
5,461.00
4,168.00
(124.64)
02.88%
51000.00
Misc NH Expense
.............. 81455.72
0.00
__ _8455.72
mm. 0.00.
Total Not -Hot Expenses
33,218.63
_ 12„586.00
20,632.63
263.93%
15,100.00
Net Income Loss
(Loss)
(54,1 25.76
8 6.
27 690.24
.66.16 °%
$ 88 9 .0300
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements
prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended July 31, 2019 and 2018 and 10 Months Ended July 31, 2018
NOT -HOT INCOME
Discounts & Allowances
Trolley
ASA Booth Rentals
Tour de Pads Income
Souvenir Sales
Interest Income
Total Other Income
NOT -HOT EXPENSES
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
Total Not -Hot Expenses
Net Income (Loss)
1.12
Month Ended
Month Ended
Month Ended
10 Months Ended
416.00
Jul 31, 2019
Jul 31, 2019
Jul 31, 2018
Jul 31, 2018
0.00
Actual
Budget
Actual
Actual
REVENUE
2,418.90
1,000.00
605.16
7,622.99
Hotel / Motel Occupancy Tax
2 _ 0.00
-__ _ 0.00
$ 0.00
$$ 479,644.62
Total Revenue
0.00
0.00
0.00
479,644.62
OPERATING EXPENSES
Paris Downtown Development Plan
0.00
0.00
0.00
10,000.00
Training 1 Education
0.00
166.00
0.00
716.51
Postage
32.87
125.00
102.59
795.78
Misc Expenses
0.00
209.00
60.64
969.30
D & O Insurance
0.00
0.00
0.00
1,435.33
Worker's Comp
0.00
0.00
0.00
983.00
Staff InsJRetirement
441.26
833.00
474.73
6,940.21
Meetings & Hosting
60.90
250.00
0.00
1,084.74
Chamber Management
0.00
0.00
0.00
30,000.00
Small Equipment
0.00
83.00
0.00
0.00
Out of Town Travel
65.91
416.00
405.44
2,378.30
Intown Auto/Exp Allowance
200.00
416.00
200.00
2,000.00
Membership Dues/Sub.
0.00
0.00
0.00
1,670.00
Audit
0.00
0.00
0.00
1,791.66
Bookkeeping
448.34
375.00
520.00
8,893.75
Payroll Expenses
6,592.32
6,666.00
6,854.30
77,108.51
Payroll Tax Expense
499.16
510.00
503.90
6,080.55
Office Expense
0.00
333.00
106.17
1,359.40
Communications
197.36
250.00
89.14
2,092.91
Historical Museum
0.00
0.00
0.00
3,500.00
Bank Service Charge
125.79
41.00
7.46
1,857.68
Credit Card Fee
0.00
209.00
0.00
0.00
Motel Tax Transferred to LCC
0.00
0.00
0.00
216,125.52
Marketing /Advertising
76.25
5,333.00
3,846.25
49,838.78
Event Expenses - Other
0.00
16.00
0.00
0.00
Chaparral Square Dancers
0.00
0.00
0.00
51.34
Pads Art & 'Wine Fest Exp
750.00
0.00
0.00
0.00
Tour de Pads Exp
3,838.40
20,000.00
9,660.07
11,381.38
Uncle Jessie's Exp
625.00
0.00
0.00
1,114.10
Lamar Co Days in Austin Exp
0.00
0.00
0.00
(4,578.50)
ASA
518.00
0.00
0.00
28,421.23
Events Promotion / Funding
500.00
2,750.00
1,760.90
23,160.41
Convention Promotion
0.00
0.00
0.00
2,526.54
Arts Allocation
0.00
0.00
0.00
7,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
126.25
Membership Relations
0.00
0.000.00
16.24
Rent to COC
11000.00
1,000.00
1,000.00
10,000.00
Total Operating Expenses
p g p
,
.
26,391.69
X40.92
Operating Income (Loss)
15,971.56
39,981
(25,391.59
.....(?7,198.3J0
NOT -HOT INCOME
Discounts & Allowances
Trolley
ASA Booth Rentals
Tour de Pads Income
Souvenir Sales
Interest Income
Total Other Income
NOT -HOT EXPENSES
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
Total Not -Hot Expenses
Net Income (Loss)
1.12
166.00
0.00
1,089.08
0.00
416.00
75.00
4,968.55
0.00
0.00
0.00
800.00
22,374.00
25,000.00
21,761.00
38,203.84
2,418.90
1,000.00
605.16
7,622.99
20.61
�
7.71
21.77
24,814.63
26,594.50
22,446.87
62,706.23
0.00
0.00
75.00
162.32
0.00
0.00
166.00
500.00
175.00
416. DO
237.32 .- 11257.00
185.56
0.00
0.00
175.07
0.00
185.56
1,140.00
1,684.78
1,752.86
5 297.54
360.63 10,060.74
$ 8,605.76 $ (14,643.60) $ (1303.35) $ 16,449.19
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
LCC Ac
fIvIt3LRgRort
Date
# of Attendees
Event
7/3/2019
150
FBC Luncheon
7/5/2019
50
Tower Wedding
7/5/2019
300
Taylor Wedding
7/12/19 thru 7/24/19
1500
Paris Body Art Expo
7/20/2019
1800
Tour de Paris Bike Rally
7/21/2019
200
Gravel Grind Bike Rally
7/26 thru 7/28
500
Gun & Knife Show
8/3/2019
350
Luna Wedding Reception
8/7/2019
50
Ambassador's Lunch
8/10/2019
350
Martinez Birthday Party
8/11/2019
900
Parson Funeral Service
8/17/2019
550
Delta Water Fowl Banquet
8/21/2019
75
Code Enforcement Meeting
8/22/2019
550
Dream Center Banquet
8/24/2019
400
Paris Breakfast Optimist Banquet
8/29 thru 8/31
450
Chapparall Square Dancers
9/1/2019
60
Honey Grove Church service
9/4/2019
450
Back to School Concert
9/7/2019
500
Paris Fest
9/8/2019
60
Honey Grove Church service
9/8/2019
150
Chiurch of Christ Banquet
9/14/2019
250
RRVBA Banquet
9/14/2019
1500
Turnin Rust Car Show
9/15/2019
60
Honey Grove Church service
9/17/2019
180
RA Brown Cattle Ranch Meeting
9/19/2019
600
Rotary GNO Event
9/20/19 & 9/21/19
300
SGMA
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
September 30, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
$ 274,643.39
Reserved for Construction
220,141.00
Returned Checks Receivable
360.00
Liberty CD 59873
32,347.07
Due From VCC
5,434.51
Due from Others
-32.82
Total Current Assets63,868.79
Total Assets
632,858.7,9,
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Direct Deposit Liabilities
$ 1,024.43
Due to COC
222.00
Due to VCC
67.09
Payroll Liabilities
1,253.10
Total Current Liabilities 2,566.62
NET ASSETS
Retained Earnings 417,525.43
Net Income 112,T66-74
Total Net Assets 530,292.17
Total Liabilities and Net Assess $ 532 858.79
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 12 Months Ended September 30, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
12 Months Ended
12 Months Ended
Sep 30, 2019
Sep 30, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00
$ 250.00
0.00%
$ 0.00
Motel Tax
337,564.70
320,000.00
17,564.70
105.49%
320,000.00
R.V. Hook Up
17,364.73
10,000.00
7,364.73
173.65%
10,000.00
Misc Income
25.013
1,800.00
(1,775.00)
1.39%
1,800.00
Rent
130,196.42
95,000.00
35,196.42
137.05%
96,000.00
Refunded Deposits
(16,110.00)
(11,000.00)
(5,110.00)
146.45%
(11,000.00)
Booth Rental
200.OD
400.00
(200.00)
50.00%
400.00
Tower Lighting
0.00
400.00
(400.00)
0100%
400.00
Craft Expo Inc.
3,645.00
3,000.00
645.00
121.50%
31000.00
Bicycle Rentals
5,216.38
0
____2,500.0�_
2,716.38
208.66 °%
2,500.00
Total Revenue
r8j352.23
422,100.00
3.33%
422,100.00
Gross Profit
478,352.23,422,100.00
56,262.23
113.33%
422,100.00
OPERATING EXPENSES
Craft Expo
200.00
250.00
(50.00)
80.00%
250.00
Bank Service Charge
524.51
250.00
274.51
209.80%
250.00
Communications
4,493.38
5,600.0.0
(1,006.62)
81.70%
5,500.00
Office Expense
780.35
500.00
280.35
156.07%
500.00
Payroll Expenses
92,390.54
112,000.00
(19,609.36)
82.49%
112,000.00
Payroll Tax Expense
7,024.86
9,000.00
(1,975.14)
78.05%
9,000.00
Marketing/Advertising
400.00
3,000.()0
(2,600.00)
13.33°%
31000.00
Professional Fees - Other
0.00
125.00
(125.00)
0.00%
125.00
Audit
1,850.00
1,800.00
50.00
102.78%
11800.00
Bookkeeping
5,187.17
3,250.00
1,937.17
159.61%
3,250.00
Membership Dues/Sub
156.00
200.00
(44.00)
78.00%
200.00
Electricity
35,276.63
40,000.00
(4,723.37)
88.19%
40,000.00
Water
3,338.32
5,000.00
(1,661.68)
66.77%
51000.00
Gas
4,239.01
4,500.00
(266.99)
94.20%
4,500.00
Trash Disposal
4,862.52
5,250.00
(387.48)
92.62%
5,250.00
Intown Auto Exp Allowance
3,150.42
3,000.00
150.42
105.01 %
3,000.00
Small Equipment
556.84
500.00
56.84
111.37%
500.00
ASA
102.00
0.00
102.00
0.00%
0.00
Contracted Services
180.00
2,000.00
(1,820.00)
9.00%
2,000.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower Lighting/Maint
375.20
4,000.00
(3,624.80)
9.38%
4,000.00
Building MaintJSpls.
89,305.40
99,000.00
(9,694.60)
90.21 %
99,000.00
Security
1,406.80
1,250.00
156.80
112.64%
1,250.00
Staff InsJRetirement
8,259.80
8,500.00
(240.20)
97.17%
8,500.00
Building Insurance
4,277.09
0.00
4,277.09
0100%
0.00
General Liability
21880.15
4,800.00
(1,919.85)
60.00%
4,800.00
Workers Comp. Insurance
707.34
1,400.00
(692.66)
50.52%
1,400.00
Director: & Officers
1,435.34
2,000.00
(564.66)
71.77%
2,000.00
Long Term Disability
0.00
1,800.00
(1,800.00)
0.00%
1,800.00
Misc Expenses
941.18
1,400.00
(458.82)
67.23%
1,400.00
Interest Expense
6,237.89
7,500.00
(1,262.11)
83.17%
7,500.00
Ground Maintenance
7,078.00
8,500.00
(1,422.00)
83.27%
8,500.00
Supplies
2,812.63
3,000.00
(187.37)
93.75%
3,000.00
Bicycles & Related Expenses
283.15
500.00
(216.85)
56.63%
500.00
Capital Improvements
53,869.75
50,000.00
3,869.75
107.74%
50,000.00
Cleaning
4,194.37
10„000.005,805.63)
41.94 %
10,000.00
Total Operating Expenses
366,776.74
417,775.00
_998.261
87.79%
417„775.00
Operating Income (Loss)
111,575.49
_ 4,325.00
107„250.49
2,579.78%
4,325.00
OTHER INCOME
Interest Income
1 191.25
100.00
1,091.25
1,191.25.%
100.00
Total Other Income
1µ191.Z5
100.00
1,091.25
1,191.26 %
100.00
Net Income (Loss)
112,766.74
4,426.00
108,341.74
2548.40%
4,425.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the Year Ended September 30, 2019 and 2018 and 11 Months Ended August 31, 2018
12 Months Ended
12 Months Ended
Month Ended
12 Months Ended
Sep 30, 2019
Sep 30, 2019
Sep 30, 2018
Sep 30, 2018
Actual
Budget
Actual
Acutal
Revenue
Catering
250.00
0.00
0.00
750.00
Motel Tax
337,564.70
320,000.00
0.00
307,357.36
R.V. Hook Up
17,364.73
10,000.00
1,003.89
7,497.91
Misc Income
25.00
1,800.00
0.00
1,731.73
Rent
130,196.42
95,000.00
8,858.50
131,682.13
Refunded Deposits.
(16,119.00)
(11,000.00)
(11100.00)
(23,945.00)
Booth Rental
200.00
400.00
0.00
400.00
Tower Lighting
0.00
400.00
100.00
362.57
Craft Expo Inc.
3,645.00
3,000.00
0.00
3,985.00
Bicycle Rentals
_,
_ ,
240.63,
4,333.74
Total Revenue
478,352.23
422,100.00
9,103.02
434,155.44
Operating Expenses
Craft Expo
200.00
250.00
0.00
519.19
Bank Service Charge
524.51
250.00
20.82
217.36
Communications
4,493.38
5,500.00
379.89
4,936.61
Office Expense
780.35
590.00
0.00
597.46
Payroll Expenses
92,390.64
112,000.00
8,021.66
101,858.33
Payroll Tax Expense
7,024.86
9,000.00
608.00
7,935.56
Marketing/Advertising
400.00
31000.00
0.00
1,577.50
Professional Fees - Other
0.00
125.00
0.00
0.00
Audit
1,850.00
1,800.00
0.00
1,791.68
Bookkeeping
5,187.17
3,250.00
403.33
51179.15
Membership Dues/Sub
156.00
200.00
0.00
156.00
Electricity
35,276.63
40,000.00
48.22
30,463.65
Water
3,338.32
5,000.00
112.16
7,950.25
Gas
4,239.01
4,500.00
60.18
4,714.77
Trash Disposal
4,862.52
5,250.00
405.21
4,804.62
Intown Auto Exp Allowance
3.150.42
3,000.00
250.00
3,000.00
Small Equipment
556.84
500.00
0.00
59.53
ASA
102.00
0.00
0.00
0.00
Contracted Services
180.00
2,000.00
0.00
0.00
Chamber Management
18,000.00
18,000.00
0.00
18,000.00
Eiffel Tower Lighting/Maint
375.20
4,000.00
0.00
675.00
Building Malnt./Spls.
89,305.40
99,000.00
45.65
64,519.23
Security
1,406.80
1,250.00
123.95
994.90
Staff Ins./Retirement
8,259.80
8,500.00
981.36
8,438.98
Insurance
0.00
0.00
0.00
60.93
Building Insurance
4,277.09
0.00
0.00
3,837.66
General Liability
2,880.15
4.800.00,
0.00
2,732.10
Workers Comp. Insurance
707.34
1,400.00
0.00
983.00
Directors & Officers
1,435.34
2,000.00
0.00
1,435.34
Long Term Disability
0.00
1,800.00
0.00
0.00
Misc Expenses
941.18
1,400.00
48.71
1,011.06
Interest Expense
6,237.89
7,500.00
0.00
7,500.51
Ground Maintenance
7,078.00
8,500.00
0.00
8,258.80
Supplies
2,812.63
3,000.00
83.96
3.932.43
Bicycles & Related Expenses
283.15
500.00
0.00
1,651.94
Catering Exp
0.00
0:00
0.00
1,690.00
Capital Improvements
53,869.75
50,000.00
0.00
0.00
Cleaning
4,194.37
10,000.00
0.00
0.00
Training i Education
- 0.00
0.00
._... 0.00
125.00,
Total Operating Expenses
366,776.74
400
11,593.10
301 606.54
Operating Income (Loss)
111,575A9
4,325.00
(2,490.08)
132,548.90
Other Income
Interest Income
1,191.25
_ 100.00
79.17
79.17
Total Other Income
1,191.25
100.00
79.17
79.17
Net Income (Loss)
$ 112,766.74
$ 4,425.00
$ (2,410.91)
$ 13 628.07
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
August 31, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
$ 348,372.44
Reserved for Construction
325,000.00
Returned Checks Receivable
360.00
Liberty CD 59873
.32,347.07
Due From VCC
11,173.97
Due from Others
32.82
Total Current Assets
_717.286-30
Total Assets
$ 717 286.30
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 148.00
Due to VCC
19.15
Payroll Liabilities
1,047.93
GBB Renovation Loan
35,750.62
LNB Renovation Loan
35,957.88
Total Current Liabilities 72,923.58
NET ASSETS
Retained Earnings 417,525.43
Net Income 226„837.29
Total Net Assets 644,362.72
Total Liabilities and Net Assets 7
286.30
Financial -statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting aro omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 11 Months Ended August 31, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
11 Months Ended
11 Months Ended
Aug 31, 2019
Aug 31, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00
$ 250.00
0.00%
$ 0.00
Motel Tax
337,564.70
320,000.00
17,564.70
105.49%
320,000.00
R.V. Hook Up
16,772.33
9,167.00
7,605.33
182.96%
10,000.00
Misc Income
25.00
1,650.00
(1,625.00)
1.52%
11800.00
Rent
115,798.37
87,083.00
28,715.37
132.97%
95,000.00
Refunded Deposits
(13,310.00)
(10,083.00)
(3,227.00)
132.00%
(11,000.00)
Booth Rental
200.00
400.00
(200.00)
50.00%
400.00
Tower Lighting
0.00
300.00
(300.00)
0.00%
400.00
Craft Expo Inc.
3,645.00
3,000.00
645.00
121.50%
31000.00
Bicycle Rentals
4,905.62w
2,291.00
2614.62
214.13%
2,500.00
Total Revenue
465,851.02,
413 808.00
52,043.02
1112.0%
422900.00
Gross Profit
465,851.02
413 808.00
52,043.02
112.58%
422,100.00
OPERATING EXPENSES
Craft Expo
200.00
250.00
(50.00)
80.00%
250.00
Bank Service Charge
460.96
230.00
230.96
200.42%
250.00
Communications
4,099.34
5,041.00
(941.66)
81.32%
5,500.00
Office Expense
741.33
459.00
282.33
161.51 °%
50D.00
Payroll Expenses
83,909.77
102,666.00
(18,756.23)
81.73%
112,000.00
Payroll Tax Expense
6,374.57
8,250.00
(1,875.43)
77.27%
9,000.00
Marketing / Advertising
400.00
2,750.00
(2,350.00)
14.55%
3,000.00
Professional Fees - Other
0.00
114.00
(114.00)
0.00%
125.00
Audit
1,850.00
1,800.00
50.00
102.78%
1,800.00
Bookkeeping
4,387.17
2,980.00
1,407.17
147.22%
3,250.00
Membership Dues/Sub
156.00
200.00
(44.00)
78.00%
200.00
Electricity
31,667.63
36,666.00
(4,998.37)
86.37%
40,000.00
Water
3,105.45
4,584.00
(1,478.55)
67.75%
5,000.00
Gas
4,239.01
4,125.00
114.01
102.76%
4,500.00
Trash Disposal
4,457.31
4,813.00
(355.69)
92.61 %
5,250.00
Intown Auto Exp Allowance
2,750.00
2,750.00
0.00
100,00%
3,000.00
Small Equipment
556.84
500.00
56.84
111.37%
500.00
ASA
102.00
0.00
102.00
0.00%
0.00
Contracted Services
180.00
1,834.00
(1,654.00)
9.81 %
2,000.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower Lighting/Maint
375.20
3,667.00
(3,291.80)
10.23%
4,000.00
Building Maint./Spls.
34,547.93
90,750.00
(56,202.07)
38.07%
99,000.00
Security
1,347.85
1,145.00
202.85
117.72%
1,250.00
Staff Ins./Retirement
7,262.40
7,791.00
(528.60)
93.22%
8,500.00
Building Insurance
4,277.09
0.00
4,277.09
0.00%
0.00
General Liability
2,880.15
4,800.00
(1,919.85)
60.00%
4,800.00
Workers Comp. Insurance
707.34
1,400.00
(692.66)
50.52%
1,400.00
Directors & Officers
1,435.34
2,0130.00
(564.66)
71.77%
2,000.00
Long Term Disability
0.00
0.00
0.00
0.00%
1,800.00
Misc Expenses
726.49
1,284.00
(557.51)
56,58%
1,400.00
Interest Expense
5,600.66
7,500.00
(1,899.34)
74.68°%
7,500.00
Ground Maintenance
7,078.00
7,791.00
(713.00)
90.85%
8,500.00
Supplies
2,348.63
2,750.00
(401.37)
85.40%
3,000.00
Bicycles & Related Expenses
275.23
459.00
(182.77)
60.18%
500.00
Capital Improvements
0.00
50,000.00
(50,000.00)
0.00%
50,000.00
Cleaning10.000.00.m..
3u594.37
9167.00
_ m. 5 5
��,.
39„21 _
°%
Total Operating Expenses
240,095.06
388,516.00148,420.944
_ 61.80 °%
417,775.00
Operating income (Loss)
225 755.96
25 292.00
200,463.96
892.60 %
4,325.00
� _
�
OTHER INCOME
Interest Income
1,081.33
92.00
m,
w.. 989.33
1,175.36%
100.00
Total Other Income
1,031.33
_m ITITITIT 92.00
989.33
1,175.36 %
_�. 100.00
Net Income (Loss)
226,837.29
25 3 84.00
201,453.29
893.62
4 425.00
m
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the Month Ended August 31, 2019 and 2018 and 11 Months Ended August 31, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income in basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
11 Months Ended
Aug 31, 2019
Aug 31, 2019
Aug 31, 2018
Aug 31, 2018
Actual
Budget
Actual
Acutal
Revenue
Catering
0.00
0.00
0.00
750.00
Motel Tax
94,920.18
80,000.00
91,231.84
307,357.36
R.V. Hook Up
412.19
833.00
548.51
6,494.02
Misc Income
25.00
150.00
300.00
1,731.73
Rent
9,468.60
7,917.00
13,726.76
122,823.63
Refunded Deposits
(1,590.00)
(917.00)
(2,000.00)
(22,845.00)
Booth Rental
0.00
0.00
0.00
400.00
Tower Lighting
0.00
100.00
0.00
262.57
Craft Expo Inc.
0.00
0.00
0.00
3,985.00
Bicycle Rentals
..... 344.47
209.00
1 313.83
,093.11
Total Revenue
103,580.44
88,292.00
108,120.94
425„052.42
Operating Expenses
Craft Expo
0.00
0.00
0.00
519.19
Bank Service Charge
78.55
20.00
11.20
196.54
Communications
394.42
459.00
564.51
4,556.72
Office Expense
48.41
41.00
83.96
597.46
Payroll Expenses
7,706.47
9,334.00
9,260.25
93,834.67
Payroll Tax Expense
584.63
750.00
704.02
7,327.56
Marketing/Advertising
0.00
250.00
0.00
1,577.50
Professional Fees - Other
0.00
11.00
0.00
0.00
Audit
0.00
0.00
0.00
1,791.68
Bookkeeping
0.00
270.00
488.33
4,775.82
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
3,474.38
3,334.00
3,763.61
30,415.43
Water
175.19
416.00
4,483.61
7,838.09
Gas
81.83
375.00
96.98
4,654.59
Trash Disposal
405.21
437.00
405.21
4,399.41
Intown Auto Exp Allowance
250.00
250.00
250.00
2,750.00
Small Equipment
0.00
0.00
59.53
59.53
Contracted Services
0.00
166.00
0.00
0.00
Chamber Management
0.00
0.00
0.00
18,000.00
Eiffel Tower Lighting/Maint
125.00
333.00
675.00
875.00
Building MaintJSpls.
1,819.34
8,250.00
1.911.65
64,473.58
Security
58.95
105.00
123.95
870.95
Staff InsJRetirement
521.05
709.00
510.83
7,457.62
Insurance ,
0.00
0.00
0.00
60.93
Building Insurance
0.00
0.00
0.00
3,837.66
General Liability
0.00
0.00
0.00
2,732.10
Workers Comp. Insurance
0.00
0.00
0.00
983.00
Directors & Officers
0.00
0.00
0.00
1,435.34
Misc Expenses
0.00
116.00
88.60
962.35
Interest Expense
1,233.39
1,875.00
1,713.63
7,500.51
Ground Maintenance
1,253.00
709.00
582.50
8,258.80
Supplies
0.00
250.00
1,166.71
3,848.47
Bicycles & Related Expenses
55.21
41.00
1,061.67
1,651.94
Catering Exp
0.00
0.00
0.00
1,690.00
Cleaning
0.00
833.00
0.00
0.00
Training / Education
�.. .... 0.000
mmm....mmm... 0.00
0.00
125.00
Total Operating Expenses
181265.03
29,334.00
_
2�.
Operating Income (Loss)
85„315.41
58 958.00
77 095.19
135038.98
Other Income
Interest Income
112.21
8.00
0.00
_0.00
Total Other Income112.21
8.00
0.00
0.00
Net Income (Loss)
$ 85, 427.62
$w 58,966.00
77096.19
$ 135 038.98
m
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income in basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
July 31, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
$ 276,571.11
Reserved for Construction
325,000.00
Returned Checks Receivable
350.00
Liberty CD 59873
32,347.07
Due From VCC
5,638.14
Due from Others
32.82
Total Current Assets
63 48.14
Total Assets
639,949.14
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 74.00
Payroll Liabilities
1,045,34
GBB Renovation Loan
39,931.81
LNB Renovation Loan
40,152.89
Total Current Liabilities
81,204.04
NET ASSETS
Retained Earnings
417,525.43
Net Income
141,219.67
Total Net Assets
558,745.10
Total Liabilities and Net Assets
$ 639,949.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 10 Months Ended July 31, 2019
OTHER INCOME
Interest Income 969.12 84.00 885.12 1,153.71 e% _ 100.00
Total Other income 969.12 84.00 865.12 11153.71% 100.00
Net Income (Loss) 141,219.67 33„682.00 174,801.67 (420.62% 41425.00
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
10 Months Ended
10 Months Ended
Jul 31, 2019
Jul 31, 2019
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 250.00
$ 0.00 $
250.00
0.00%
$ 0.00
Motel Tax
242,644.52
240,000.00
2,544.52
0.00%
320,000.00
R.V. Hook Up
16,360.14
8,334.00
8,026.14
196.31 %
10,000.00
Misc Income
0.00
11500.00
(1,500.00)
0.00%
1,800.00
Rent
106,329.77
79,166.00
27,163.77
134.31 %
95,000.00
Refunded Deposits
(11,910.00)
(9,166.00)
(2,744.00)
129.94%
(11,000.00)
Booth Rental
200.00
400.00
(200.00)
0.00%
400.00
Tower Lighting
0.00
200.00
(200.00)
0.00%
400.00
Craft Expo Inc.
3,645.00
3,000.00
645.00
0.00%
3,000.00
Bicycle Rentals
4,561.15
2,082.00
2,479.15
_ 219.08%
2„500.00
Total Revenue
362,080.58
326,516.00
36,564.58
111.23%
422,100.00
Gross Profit
825 5, 16.00„m
36,564.58
_
111
111.23%
422,100.00„
OPERATING EXPENSES
Craft Expo
200.00
250.00
(50.00)
0.00%
250,00
Bank Service Charge
382.41
210.00
172.41
182.10%
250.00
Communications
3,704.92
4,582.00
(877.08)
80.86%
5,500.00
Office Expense
692.92
418.00
274.92
165.77%
500.00
Payroll Expenses
76,203.30
93,332.00
(17,128.70)
81.65%
112,000.00
Payroll Tax Expense
5,789.94
7,500.00
(1,710.06)
77.20%
91000.00
Marketing I Advertising
400.00
2,500.00
(2,100.00)
16.00%
31000.00
Professional Fees - Other
0.00
103.00
(103.00)
0.00%
125.00
Audit
1,850.00
1,800.00
50.D0
0.00%
1,800.00
Bookkeeping
4,387.17
2,710.00
1,677.17
161.89%
3,250.00
Membership Dues/Sub
156.00
200.00
(44.00)
0.00%
200.00
Electricity
28,193.25
33,332.00
(5,138.75)
84.68%
40,000.00
Water
2,930.26
4,168.00
(1,237.74)
70.30%
5,000.00
Gas
4,157.18
3,750.00
407.18
110.86%
4,500.00
Trash Disposal
4,052.10
4,376.00
(323.90)
92.60%
5,250.00
Intown Auto Exp Allowance
2,500.00
2,500.00
0.00
100.00%
31000.00
Small Equipment
556.84
500.00
56.84
0.00%
500.00
ASA
102.DO
0.00
102.00
0.00%
O.OD
Contracted Services
180.00
1,668.00
(1,488.00)
10.79%
2,000.00
Chamber Management
18,000.00
18,000.00
0.00
0.00%
18,000.00
Eiffel Tower Lighting/Maint
250.20
3,334.00
(3,083.80)
7,50%
4,000,00
Building Maint./Spls.
32,728.59
82,500.00
(49,771.41)
39.67%
99,000.00
Security
1,288.90
1,040.00
248.90
123.93%
1,250.00
Staff Ins./Retirement
6,741.35
7,082.00
(340.65)
95.19%
6,500.00
Building Insurance
4,277.09
0.00
4,277.09
0.00%
0.00
General Liability
2,880.15
4,800.00
(11919.85)
60.00%
4,800.00
Workers Camp. Insurance
707.34
1,400.00
(692.66)
0.06%
1,400.00
Directors & Officers
11435.34
2,D00.00
(564.66)
0.00%
2,000.00
Long Term Disability
0.00
0.00
0.00
0.00%
11800.00
Misc Expenses
726.49
1,168.00
(441.51)
62.20%
1,400.00
Interest Expense
4,367.27
5,625.00
(1,257.73)
0.00%
7,500.00
Ground Maintenance
5,825.00
7,082.00
(1,257.00)
82;25 e%
8,500.00
Supplies
2,348.63
2,500.00
(151.37)
93.95%
3,000.00
Bicycles & Related Expenses
'221.02
418.00
(196.98)
52.88%
500.00
Capital Improvements
0.00
50,000.00
(50,000.00)
0.00%
50,000.00
Cleaning
3,594.37
8 334.004,739.63)
43.13%
10,000.00
Total Operating Expenses
221,830.03
359,182.00137,351.97)
61.76%
417,775.00
Operating Income (Loss)
1
3(3666 00
773,916.65416.59
%
4,325.00
OTHER INCOME
Interest Income 969.12 84.00 885.12 1,153.71 e% _ 100.00
Total Other income 969.12 84.00 865.12 11153.71% 100.00
Net Income (Loss) 141,219.67 33„682.00 174,801.67 (420.62% 41425.00
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the Month Ended July 31, 2019 and 2018 and 10 Months Ended July 31, 2018
Net Income (Loss) S ,_„ X99,367.72 8 (19,160.00) ....._......(75,146.80i S 57943.79
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
10 Months Ended
Jul 31, 2019
Jul 31, 2019
Ju131. 2018
Jul 31, 2018
Actual
Budget
Actual
Acutal
Revenue
Catering
0.00
0.00
0.00
750.00
Motel Tax
0.00
0.00
0.00
216,125.52
R.V. Hook Up
414.51
833.00
342.19
5,945.51
Misc Income
0.00
150.00
0.00
1,431.73
Rent
2,801.22
7,917.00
4,425.47
109,096.87
Refunded Deposits
(2,620.00)
(917.00)
(2,400.00)
(20,845.00)
Booth Rental
0.00
0.00
0.00
400.00
Tower Lighting
0.00
100.00
0.00
262.57
Craft Expo Inc.
210.00
0.00
0.00
3,985.00
Bicycle Rentals
_382.21
209.00
489.10
2779-28
Total Revenue
1,187.94
8 292.00
2,856.76
319,931.48
Operating Expenses
Craft Expo
0.00
0.00
25.00
519.19
Bank Service Charge
39.86
21.00
11.20
185.34
Communications
500.63
459.00
324.88
3,992.21
Office Expense
0.00
41.00
0.00
513.50
Payroll Expenses
7,420.44
9,334.00
9,421.53
84,554.42
Payroll Tax Expense
563.12
750.00
720.76
6,623.54
Marketing / Advertising
0.00
250.00
0.00
1,577.50
Professional Fees - Other
0.00
11.00
0.00
0.00
Audit
0.00
0.00
0.00
1,791.68
Bookkeeping
448.33
271.00
520.00
4,287.49
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
6,420.20
3,334.00
3,164.30
26,651.82
Water
165.27
416.00
626.96
3,354.48
Gas
97.59
375.00
96.95
4,557.61
Trash Disposal
405.21
437.00
405.21
3,994.20
Intown Auto Exp Allowance
250.00
250.00
250.00
2,500.00
Contracted Services
0.00
766.00
0.00
0.00
Chamber Management
0.00
0.00
0.00
18,000.00
Eiffel Tower Lighting/Maint
0.00
333.00
0.00
0.00
Building Maint./Spls.
3,800.17
8,250.00
58.95
62,561.93
Security
58.95
104.00
0.00
747.00
Staff Ins./Retirement
516.05
709.00
156.68
6,946.79
Insurance
0.00
0.00
60.93
60.93
Building Insurance
0.00
0.00
0.00
3,837.66
General Liability
0.00
0.00
0.00
2,732.10
Workers Comp. Insurance
0.00
0.00
0.00
983.00
Directors & Of ears
0.00
0.00
0.00
1,435.34
Misc Expenses
0.00
116.00
0.00
873.75
Interest Expense
0.00
0.00
0.00
5,786.88
Ground Maintenance
0.00
709.00
2,126.30
7,676.30
Supplies
0.00
250.00
32.93
2,681.76
Bicycles & Related Expenses
0.00
41.00
0.00
590.27
Catering Exp
0.00
0.00
0.00
1,690.00
Cleaning
0.00
833.00
0.00
0.00
Training /Education
0.00
0.00,
125.00
Total
Total Operating Expenses
20,585.82
_ 27,460.00
18,002.56
261,987.69
Operating Income (Loss)
(19,497.88)
145.80
57 943.79
Other Income
Interest Income
130.16
8.00
0.00
0.00
Total Other Income
130.16
8.00
0.00
0.00
Net Income (Loss) S ,_„ X99,367.72 8 (19,160.00) ....._......(75,146.80i S 57943.79
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Governing Board Minutes
Special Called Meeting
Love Civic Center
August 8, 2019
Present: Curtis Fendley, Roderick Martin, Shaneka Scott, Troy Scholl, Austin Anthony, Brian Boyer, Matt Wolf, Jay
Hodge, Chip McEwin and Dr. Pam Anglin.
Staff: Gina Crawford, Becky Semple, Randy Nation, Jon McFadden, Kern Wright, Paul Allen
Guest: Brad Archer
Curtis Fendley called the meeting to order at 4:31 pm.
A motion to approve the May 2019 minutes was made by Dr. Pam Anglin, seconded by Shaneka Scott. Motion
passed unanimously.
Curtis Fendley said an overview of the June 2019 Financials were presented at the last board meeting, these were
accepted into the minutes.
Curtis Fendley stated that anyone having alcohol at an event must either have a TABC licensed person to serve or
they must provide a copy of event insurance with alcohol to the Love Civic Center. A motion to approve was made
by Troy Scholl, seconded by Chip McEwin. Motion passed unanimously.
Curtis Fendley stated that the price of renting pipe and drape needs to be increased due to research made of costs
at other rental facilities. The rate will increase to $35 for rental of pipe and drape. Also new drapes will be
purchased after some bids have gone out. A motion to approve was made by Matt Wolf, seconded by Dr. Shaneka
Scott. Motion passed unanimously.
Curtis Fendley stated that most repairs have been put on hold until the long-range planning committee can meet.
Brad Archer gave a presentation on starting the AV project at the Love Civic Center. There were three bids
received and the bid will be given to SKC. A motion to approve spending up to $240,000 on the new AV system
and install was made by Brian Boyer, seconded by Dr. Pam Anglin. Motion passed unanimously.
Meeting adjourned at 4:51 pm.
Respectfully Submitted,
Gina Crawford
Convention Council Board of Directors Meeting
Pans Visitors C.. �am
August 19, 2019
Members Present: Chadlee Johnston, Ryan Whitaker, Bryan Glass, Bryan Hargis, Jeff Nutt, Mark Pankaj, Dustin Broadway, Tony
Corso, lay Hodge, Casey Ressler and Dr. Linda Kapp.
Staff Present: Paul Allen, Becky Semple, and Gina Crawford
Chadlee Johnston, Chairman called the meeting to order at 4:00 pm.
Minutes: A motion to approve June minutes was made by Tony Corso, seconded by Casey Ressler. Motion passed unanimously.
Financials were presented by Bryan Glass and a motion to approve financials was made by Casey Ressler and seconded by Mihir
Pankaj. Motion passed unanimously.
New Business,; Becky Semple presented a funding request for Harley Davidson World Record Motorcycle Parade, October 5,
2019. Based on the scoring system in place a motion to approve $2500 was made by Jeff Nutt, seconded by Dustin Broadway.
Motion passed unanimously.
Becky Semple presented a funding request from Daryl Felsberg for City Comedy Festival, January 30 -February 2, 2020. Based
on the scoring system in place a motion to approve $2225 was made by Casey Ressler, seconded by Dustin Broadway. Motion
passed unanimously.
IDBA Bird Dog Fly -in at Cox Field, decided that they did not need funding this year.
"Turnin Rust Car Show" on September 14, 2019, did not get funding request turned in.
Paul Allen stated we have money left in marketing and it needs to be spent by September 30. A proposal was made for a new
entry way sign for Paris, a motion to approve up to $6,000 was made by Casey Ressler, seconded by Mihir Pankaj. Paul then
stated he is looking at three different videos on tourism, history and hotels/restaurants. A motion to approve $6000 for these
videos was made by Casey Ressler, seconded by Bryan Hargis. Motions passed unanimously.
Chadlee Johnston stated that the scoring form needs to be looked at some time for possible update. The concern was that we
need to stick to the criteria on the funding forms much more than the board is and if we choose to up the amount, it needs to
be documented as to why we did that. At this time the scoring form will stay as is.
Bryan Hargis stated there will be a new biking event the weekend of Tour de Paris. It is still in the works.
Directors Report: Becky Semple stated that the Square Dancers are coming to town and she is having difficulty in getting rooms
comped for the callers. A motion to approve spending up to $200 per hotel, that has already comped a room, with a total of
$400, if necessary, was made by Casey Ressler, seconded by Dustin Broadway. Motion passed unanimously.
Old Business: Mihir Pankaj asked what other events we are working on? Paul Allen stated that Trails Across Texas will be
coming and a possible Indoor Archery Shoot are in the works.
Casey Ressler gave an update on the Pump track and said things are going according to plan, but still looking at October or
November before grant money comes in.
Chadlee Johnston stated we are about to assign some new board members, so he asked for recommendations.
Future Business: None.
Adiourn: Casey Ressler made a motion to adjourn.
Meeting adjourned at 5:00 p.m.
Respectfully Submitted,
Gina Crawford
MINUTES OF THE REGULAR MEETING
OF THE
BUILDING AND STANDARDS COMMISSION
MONDAY, SEPTEMBER 23, 2019
3:30 P.M.
1. Johnny Norris called the Building and Standards Commission Meeting to order at
3:30 P.M.
Roll was called.
A. The following members were present:
Johnny Norris
Ben Vaughan
Mike Folmar
Pat Conrad
Ken Kohls
B. Staff present:
Robert Talley
John Ankrum
Carla Easton
Mike Vogel
Debra Burge
C. Others present:
2. Approval of minutes from previous meeting. (August 19, 2019)
Motion made by Mike Folmar, seconded by Ben Vaughan to approve minutes.
Motion carried unanimously. 5-0
3. Public Hearing to consider presentations by City of Paris Code Inspectors and
owner(s) and/or lien holder(s) of the below properties who have been given notice of
a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris,
Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;"
Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable,
Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6, Chapter 11.5 of
the Code of Ordinances of the City of Paris, Paris, TX:
F. 322 17th NE; City Block 277, Lot 13
Owner: Kevin Thomas, 322 17th NE, Paris TX 75460
Robert Talley stated spoken with property owner. Extensive fire damage.
Owner states just in attic. Fire damage evident along roofline and through
structure in back. Daylight evident through roof.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or
city has right to do so.
Owner: Kevin Thomas —1835 MLK Dr.
Fire was contained to the attic. Water damage inside. Most of ceiling joists are
still good; rafters are what burned in roof. Needs new rafters and roof.
Obtaining estimates for repairs. None of the walls or windows are burned out.
Damage in back is where fire started, but went straight up to the attic. Not
leaking inside, no water after Friday's rain.
Discussion:
Owner plans to completely remodel.
Has not been inspected yet by City Building Inspector.
Would advise he get with Mr. Ankrum to inspect and discuss viability of repairs.
Recommend tabling until next meeting after City Building Official has met with
owner to discuss repairs needed.
Motion made by Johnny Norris, seconded by Ken Kohls to table until Oct BSC
mtg. Motion carried unanimously. 5-0
A. 564 W Cherry; City Block 82, Lot 1
Owner: Robert & Monica Westbrook, 1040 13" SE, Paris TX 75460
Robert Talley stated no contact with owner. Front porch falling off; damage
around eaves of house. Unsecure. Back room of house dropping, underpinning
beginning to bow out. East and north sides are settling and house foundation
beginning to sink. Evidence inside of roof leaking. Mold inside.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or
city has right to do so.
Motion made by Ken Kohls, seconded by Mike Folmar to accept Robert
Talley's recommendation. Motion carried unanimously. 5-0
B. 103419th NW; City Block 235, Lot 16-A & 4-B
Owner: Ms. Novell Fagan, 1034 19th NW, Paris TX 75460
Robert Talley stated no contact with owner. Unable to locate owner. Tree
limbs all over roof. Unsecure front and back. Evidence of people going inside.
Sheetrock missing. Evidence of roof leaking inside. Smells of mildew and
floor is soft and rotting. Junk and rubbish inside.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or
city has right to do so.
Motion made by Johnny Norris, seconded by Ben Vaughan to accept Robert
Talley's recommendation. Motion carried unanimously. 5-0
C. 373 5th NW; City Block 53, Lot 11
Owner: Mrs. Dorrell Stell, 2943 Intrepid Elm St, Houston TX 77084
Robert Talley stated no contact with owner. Unsecure front and back.
Siding/wood missing and falling off outside. Evidence inside of roof leaking.
Sheetrock busted up inside. Flooring inside separating from joists and missing in
areas.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or
city has right to do so.
Discussion:
Will be secured if complaints of people going into property.
Also includes demo of garage.
Motion made by Ben Vaughan, seconded by Ken Kohls to accept Robert
Talley's recommendation. Motion carried unanimously. 5-0
D.
714E Oak; Gibbons Park Addition Block 22, Lot 5-A
Owner: Mary Sells, 364 Sells Rd, Valiant OK 74764
Robert Talley stated spoken with owner. Lives in Oklahoma. Would like
property demoed. Will reach out to demo contractors. Gutted inside.
Unsecure; no windows or doors. Evidence inside of fire in attic.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or
city has right to do so.
Discussion:
Even though owner is looking into demo herself, putting orders on property
allows us to get utilities turned off quicker.
Motion made by Johnny Norris, seconded by Mike Folmar to accept Robert
Talley's recommendation. Motion carried unanimously. 5-0
E. 418-420 lOt' SE; Boyd-McGlasson Addition Block 2, Lot 10 & S311 of 9
Owner: Eugene & Krista Johnson, 500 Hickory St, Honey Grove TX 75446
Robert Talley stated no contact with owner this time. Has worked property with
owner in past. All windows are missing. No current permits.
Robert Talley's recommendation: Secure structure or replace windows within
30 days, or back to BSC.
Motion made by Mike Folmar, seconded by Ken Kohls to accept Robert
Talley's recommendation. Motion carried unanimously. 5-0
4. Code Enforcement Report
List of outstanding demos as requested provided to BSC members.
Couple of changes recommended of info to track.
5. Adjournment
Motion made by Ben Vaughan, seconded by Mike Folmar to adjourn the meeting at
4:12 pm. Motion carried unanimously. 5-0
APPROVED THIS 21st DAY OF OCTOBER, 2019. �r
�, chairman
Paris Public Library Advisory Board
Meeting Minutes
September 18, 2019
Opening:
The regular meeting of the Paris Public Library Advisory Board was called to order at 4:03 p.m. by Chairwoman Carol
James.
Present:
Board members present were Carol James, Melanie Loughmiller, Ashley Lassiter, Rebecca Umphrey, Marilyn Threadgill
and Denise Kornegay. Director Priscilla McAnally was also present. Christina Schock was absent.
• Approval of Minutes:
The minutes of the August 21, 2019 meeting were unanimously approved.
• Citizen Forum:
No one from the public was in attendance.
• New Business:
None
• Old Business:
Director reported that the new security gates are in and will be installed within 2 weeks. Also, the I"
Street wall mural is in progress and should be completed tomorrow. The deck is complete and in use. The
Paris Fire painting has been returned to the library and is waiting for maintenance to hang it.
• Presentations:
• Budget Report was presented for review with no comments.
• Statistical Report was presented with no comments.
• Friends of the Library:
No report
• Director's Remarks:
Director reported that the city book club met at Oak Park and chose 3 books to read over the next 3 months.
Meetings will continue to be on Fridays at 2:00 monthly.
The next meeting will October 16, 2019 at 4:00pm.
Adjournment: Meeting was adjourned at 4:27 p.m.
Submitted by: Ashley Lassiter, Secretary
SPECIAL MEETING
MINUTES
CITY OF PARIS BOARD OF ADJUSTMENT
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS CONFERENCE ROOM
PARIS TEXAS
TUESDAY SEPTEMBER 10,_2019
12:00 O'CLOCK P.M.
1. The Board of Adjustment meeting was called to order by David Hamilton,
Chairman at 12: 00 p. m.
The following members were present: David Hamilton, Brady Fisher,
Benny Plata, Louise Hagood and Ruth Ann Alsobrook.
Also present was Stephanie Harris, Carla Easton, John Ankrum and
concerned citizens.
2. Approval of minutes from previous meeting. (June 18, 2019)
Motion was made by Ruth Ann Alsobrook, seconded by Louise Hagood to approve
minutes for the June 181h, 2019 meeting. Motion carried 5:0.
3. Public hearing to consider and take action on the petition of Jeff White on Lot
12, City Block A, Johnson Woods Park subdivision, being located at 2925 Margaret
Street.
The petition requested a variance of Section 9-600 of the Zoning Ordinance which
provides as follows:
(1) Schedule minimum side yards- Residential districts.
Five (5) feet required in each side yard.
The applicant is requesting a variance of two (2) feet for the required side yard on
an existing home.
Public hearing was declared open.
John Ankrum, the building official, informed the board of the need of the variance,
which was brought to our attention during a remodel, is required for the title
company to complete any future sale of the property. He also addresses that though
it encroaches on a utility easement he does not believe there will be any issues since
the utilities are already in place elsewhere. Ankrum acknowledges that the house is
existing and recommends approval.
Jeff White, of 2925 Margaret St, follows up Ankrum's statement and informs the
board that future title companies will not sign off on the home if it is not in
compliance.
No one else spoke in favor or opposition,
Public hearing was declared closed.
Motion was made by Benny Plata, seconded by Brady Fisher to approve the variance
to Section 9-600 of the Zoning Ordinance. Motion carried 5:0.
4. Public hearing to consider and take action on the petition of Kolton Porter on
Lots 34 through 39, City Block 1, Lamar Terrace subdivision, being located at
2213 Hubbard St.
The petition requested a variance of Section 11.5-3 (b)(1)(a) of the Zoning
Ordinance which provides as follows:
(1) Front yard fence requirements.
a. No fence shall be permitted in the front yard with the following exceptions:
i. On lots zoned in historic overlay district (HD) and in accordance with the
design standards adopted by the historic preservation commission.
ii. On lots in excess of two (2) acres in size which are used for single-family
residential purposes.
iii. On lots which are zoned and used for LI or HI purposes.
The applicant is requesting a variance to reconstruct an existing legal, non-
conforming front yard fence that does not meet the ordinances' requirements.
Public hearing was declared open.
John Ankrum, building official, explains to the board that the need for a variance
was brought to the attention of the applicant when gathering quotes to repair the
fence. Ankrum commends the applicant for following the correct process instead of
just constructing the fence without permission. He also states that though the city
does not have any issues with the proposed fence that it is a board decision.
Marcelino Rodrigues, of 210 SE 23rd St, is a neighboring property that is in favor of
the fence and states that since it is existing he does not have an issue.
Mr. and Mrs. Kolton Porter, of 2213 Hubbard, state that they would like to
reconstruct a fence of the same style to preserve the character of the home. It is also
beneficial to have the front yard fence since they have three small children.
No one else spoke in favor or opposition.
Public hearing was declared closed.
Motion was made by Ruth Ann Alsobrook, seconded by Brady Fisher to approve the
variance to Section 11.5-3 (b)(1)(a) of the Zoning Ordinance. Motion carried 5:0.
5. Meeting adjourned 12:15 p.m.
APPROVED THE 16" DAY OF
PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Paris City Council Chambers
107 East Kaufman St.
Paris, Texas 75460
Tuesday°, Stember 17 2019
4.00 O'CLOCK P.M.
Board Members Present:
Tim Hernandez, Chairman
Mihir Pankaj, Secretary/Treasurer
A.J. Hashmi
Ex -Officio Members Present:
Pam Anglin, PJC President
Paul Allen, Lamar County Chamber President
Gene Anderson, Interim City Manager
Linda Knox, City Council/District 5
Legal Counsel:
Stephanie Harris
Call to Order.
MINUTES
Staff Present:
Michael Paris, Executive Director
Chris Stout, Economic Development Associate
Paula Brownfield, Administrative Assistant
Guest(s) Present:
Mary Madewell, The Paris News
Brad Nutt, Norment & Landers
Rudy Kessel, Norment & Landers
Glen Bawcum, Citizen
Carl Cecil, Lamar National Bank
Sims Norment, Norment & Landers
Josh Bray, Sanitation Solutions
Derald Bulls, PJC
Jeff, Nutt, Guaranty Bank
Pike Burkhart, The Smart Wagon Corp.
Chase Coleman, Liberty National Bank
City Council Liaison:
Paula Portugal
Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 4:00
p.m. on September 17, 2019.
Invocation
Mr. Anderson gave the invocation.
Citizens' Inir)ut
Mr. Hernandez invited those present to speak during Citizens' Input.
Mr. Carl Cecil, 525 Amherst Road, came forward. He stated that two years ago the voters
approved a strong PEDC with funding and control by the PEDC. He asked that the PEDC
PEDC Board Meeting Minutes
September 17, 2019
Page 2 of 5
Board vote against any changes to the bylaws regarding funding approval or project approval.
His opinion is that the City has enough oversight.
• Mr. Sims Norment, 606 Church Street, was the second citizen to come forward. His view was
that the PEDC's job of bringing jobs to Paris is the most important job in city government.
The City Council appoints the PEDC members, approves the PEDC budget and any
expenditures above $400,000.00. His view is the Council has adequate control.
• Mr. Glen Bawcum, 5366 FM 195, stated that he was strongly opposed to City Council
approval of all programs and expenditures made by the PEDC. He went on to say that the
City Council appoints uniquely qualified Board Members to promote economic development
in Paris and Lamar County. If the City Council will require approval of all expenditures, it
takes away the authority of the PEDC Board. In November of 2017, by an overwhelming
majority the voters felt the quarter cent sales tax was best suited to be used by the PEDC
Board. His view is that taking away this authority from the PEDC is a mistake. Mr. Bawcum
asked those present to stand if they agreed with him and the prior speakers. A majority of the
crowd stood in agreement.
• Mr. Pike Burkhart, 524 South Church Street, stated that the PEDC has plenty of oversight
from: the City Manager, the City Council, the County Judge and the City Mayor. The
proposal to change the bylaws would actually smother the entrepreneurial spirit of the PEDC
Board. His view is to not change the bylaws.
Mr. Hernandez closed the Citizens' Input.
Discuss and assibly a :grove 1ltinutes of the Au t 20, 2019,, MonthIv MeetinL
Mr. Hernandez asked for approval of the August 20, 2019, minutes. Dr. Hashmi made a motion to approve the
minutes. Mr. Pankaj seconded the motion. Vote was 3 -ayes to 0 -nays.
Discuss and roossibl a grove August 2019 Financials.
Mr. Pankaj pointed out on the Cash Out sheet that Personnel expenses were higher due to one extra pay
period. The Administrative expenses were all in order for the month. Under the Marketing/Airport the NBAA
(National Business Aviation Association) was registration for an event and under Marketing/Video advertising
was done on Facebook to boost the videos reach. Our Marketing shows that the expenses are broken down to
show each expense. New Industry Projects shows Nabors Demolition for $196,400.00. Mr. Paris said that the
Nabors bid was $178,000.00, but because of the additional slab they found under Oliver Rubber an addendum
was added to their contract. The total expenses for August were $267,457.49. Dr. Hashmi made a motion to
approve the August financials. Mr. Pankaj seconded the motion. Vote was 3 -ayes to 0 -nays.
Discuss and possibly alUgrove Bud yet Amendments for the 201$-2019 Bud et.
Mr. Pankaj stated there were $14,000.00 in changes for the Personnel expenses, but the same amount was
taken from the Administrative expenses. The changes made are budget neutral. Debt Service expenses include
the SW Business Park and the American SpiralWeld loan. New Industry Projects expenses include American
SpiralWeld and the SW Business Park. Both projects incurred expenses after the initial budget was completed
to the 2018-2019 fiscal year. The budget amendment adds in $629,757.70 to our budget making our total
budget $3,719,707.70.. Dr. Hashmi made a motion to approve the budget amendments for the 2018-2019
fiscal year. Mr. Pankaj seconded the motion. Vote was 3 -ayes to 0 -nays.
PEDC Board Meeting Minutes
September 17, 2019
Page 3 of 5
Discuss and llossbl rove namin b the Southwest Business Parr "Gene Stallins Business Pant".
Mr. Hernandez asked for discussion and approval of naming the SW Business Park, the "Gene Stallings
Business Park". Dr. Hashmi made a motion to approve naming the Southwest Business Park. Mr. Pankaj
seconded the motion. Vote was 3 -ayes to 0 -nays.
Discuss andossibl act on amendments to the PEDC Bylaws to rewire city council a1�of all
m
pro ras and expenditures of the cori oration. rova
Dr. Hashmi read the Bylaws Section 10.04, Amendments to Bylaws: "The Bylaws may at any time and from
time to time be amended, provided that the Board f les with the City a written application approved by the
affirmative vote of four (4) or more members of the voting Board requesting that the City approve such
amendment". He stated that the PEDC Board does not have four (4) Board Members today for a vote and there
will only be a discussion. Mr. Hernandez agreed that the Board would only have a discussion today. Ms.
Harris, City Attorney, explained that the Economic Development Act provides that "the Corporation's
authorizing unit, the City of Paris, will approve all programs and expenditures of a corporation" under Local
Government Code Section 501.073(a). She went on saying that she could not tell the PEDC that the existing
PEDC Bylaws are illegal. Ms. Harris stated the PEDC projects need to be approved by: 1) by having them in
the budget for the next fiscal year or, 2) on a project by project basis. Ms. Harris told the PEDC Board in a
vast number of the cities the EDC takes each project to the city for approval. Mr. Hernandez asked how many
cities Ms. Harris talked to. Ms. Harris answered that she talked to eight or nine economic development lawyers
who represent various cities. Mr. Hernandez indicated the PEDC had contacted sixteen cities in our area and
the results: two cities were not Part A; seven cities reported to their city council; and the last seven cities were
very similar to the PEDC structure. Of the seven cities that were similar to us: five had complete control over
their expenditures with no reporting to the city council; two had reporting requirements with one reporting
over $400,000.00 and the other reporting up to $850,000.00. Ms. Harris said she talked to economic
development lawyers and TML (Texas Municipal League) and they agreed on either having approval in
advance through the budget or on a project by project basis. Mr. Hernandez asked how those who did not
report to their city councils get by with it, if it is in violation of the law. Ms. Harris answered that they have
different lawyers. To which Mr. Hernandez replied, so then we are not in violation of the law. Ms. Harris
again said that she could not tell us 100% that we are in violation of the law. She continued by saying "that the
better practice is to get that approval from the City Council because they have that authority; they have that
duty under the Economic Development Law". Dr. Hashmi read a part of Section 4.12 which is the Board's
relationship with the City; the first paragraph is concerning the $400,000.00 use of money and the second
paragraph is saying the City makes PEDC responsible for its duties. Dr. Hashmi's point was that the bylaws
already have this in them; so why are we changing the bylaws when this is already stated. Ms. Harris answered
back that this is contradictory when the first paragraph is saying that the PEDC does not need approval for
anything under the $400,000.00 ' amount and the second paragraph states that you need to have all your
programs approved by the City Council. This makes the bylaws contradictory according to Ms. Harris. Dr.
Hashmi questioned why we are trying to fix something that is not broken. He went on to say that if the Council
thinks it is broken, they can write up an amendment to correct it. Ms. Harris said that they can agree to
disagree on the matter. Since there is interest by the Council to change this, Ms. Harris suggested that they
bring it before the PEDC first. Dr. Hashmi went on to say that if the PEDC bylaws are not illegal, then the
City Council could just let the PEDC know that they are doing something wrong and to correct it. Ms. Harris
stated she does not know what a court or the Attorney General would conclude with the PEDC bylaws, but she
does think that it will be brought to the Attorney General for an opinion. Ms. Portugal, City Council Liaison,
spoke up saying she talked to the executive director of the Texas Economic Development Corporation and
considered him to be a better resource than TML Mr. Carlton Schwab told her that they have over 700 over
economic development corporations in the state, and of those about one half can spend some amount up to a
cap without going to their councils. His reason that the councils agree to a cap was that they do not want to go
PEDC Board Meeting Minutes
September 17, 2019
Page 4 of 5
through approval of every little item. Ms. Portugal went on to say that she did her own research of cities and
found that Sulphur Springs can spend up to $850,000.00. She mentioned that Mr. Schwab did comment that
most EDCs did have their own attorneys so there is no conflict and he sees no reason that this would be
challenged because so many cities in Texas are allowed to spend some amount. She stated that an Attorney
General's opinion is not necessary. Mr. Hernandez agrees that our system is not broken and the PEDC has
been very transparent and does not need more oversight. Mr. Pankaj said he does not agree with and is not in
favor of a change to our bylaws. He does believe in transparency and would like a time to discuss this with
City Council. Ms. Harris stated that this is a discussion and a possible action item; she wanted the PEDC to
discuss before it was on a Council agenda. Dr. Hashmi emphasized that this is not just a board, but a
corporation. Ms. Harris agreed and said that all EDCs in Texas are unique in being statutory creations. The
question is what the bylaws need to say in order to comply with the state. The Board has not always gone
before the Council on projects that were more than $400,000.00. Mr. Paris stated that there were two
$400,000.00 performance agreements: one agreement had a claw -back that we received money back; the
second agreement was fulfilled of jobs on the performance agreement. There was not any, misuse or
misguidance of the funds; there was due diligence and Board approval. He feels that the bylaws and how the
City Council and the Board work together seem to be amicable. The way the bylaws are designed help Paris
work together as a community. There are checks and balances: sharing the City Attorney, having Ex-Officios.
Mr. Pankaj says that transparency is most important and the Board wants to work with City Council to look
forward to growth and a bright future. Mr. Hernandez stated there were no further discussions and closed the
matter.
Discuss and�_o blv approve the Final A reement for Huhtamald Rail Develo` went.
Mr. Paris explained that this is the performance agreement to help establish the rail spur from the North/South
rail to the Huhtamaki plant. This agreement retains 220 employees in return for $100,000.00 for the rail. Dr.
Hashmi asked if that was the total number that they have. Mr. Paris stated it was and that the rail will make
them more competitive with their competition. Mr. Pankaj made a motion to approve the final agreement for
Huhtamaki rail development. Dr. Hashmi seconded the motion. Vote was 3 -ayes to 0 -nays.
American S :iralWeld Pike U date:
• Construction. Progress on construction is going well for American SpiralWeld. Pier drilling is
being done on the site. A piece of equipment is being brought here from Europe and is so heavy
that over 100 piers are needed to hold it up.
• Demolition of the Brownfield. The demo is complete. A tank on the Superior Switch site was
dug up and the soil was replaced. On the Oliver Rubber site the soil testing is finished and the
site will be excavated and leveled. We are working with the City on tree removal and tree
burning on the site.
• Phase H Transfer of the Brownfield in October to ASWP. October the 16t" is the transfer
date and it looks like everything is in order to keep the date. The TCEQ/VCP process is taking
place as we do the cleanup on the site. This may keep going after the October 16`h date, but it
will not interfere with the transfer. Once the transfer is completed the construction crews will
start moving soil on to the site.
• Phase III Wetlands Progress. American is looking into other ideas on handling the Wetlands.
Their ideas could eliminate some of the PEDC costs. This would also lower our timeline.
PEDC Board Meeting Minutes
September 17, 2019
Page 5 of 5
Rail Development. Kiamichi Rail is providing us redline on the construction contract. The
contract will apply to the switch around Huhtamaki, down Center Street, through the PEDC
property and to the American SpiralWeld plant. We will be doing a bid process on our section of
the rail. Moore Law Firm is reviewing the construction agreements with Kiamichi Rail. We
anticipate that the work will start in January of 2020 and last for approximately six months. Dr.
Hashmi asked about the barium found by the rail. Mr. Paris stated that they can replace the iron
and the wood without disturbing the dirt; and because they are not disturbing the dirt, we do not
need to worry replacing the dirt.
Convene into Executive Session:
1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate
regarding commercial or financial information that the governmental body has received from
a business prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of a financial or
other incentive to a business prospect described by Subdivision (1), to wit:
• Project Pine Tree
• Project Iron Shovel
Chairman Hernandez convened the Board into Executive Session at 4:45 p.m.
Reconvene into Open Session and t)ossibl take action on itemIsLCisciqssed in Executive Session.
Chairman Hernandez reconvened the Board into open session at 4:57 p.m. No action was taken on any
items discussed in Executive Session.
Discuss Future A Benda Items.
Mr. Paris stated that he would like to explore with the Board the topic of bringing in someone to discuss
strategy for us and for the community. He would like to discuss his ideas and who he had in mind.
Ad' ourn
Dr. Hashmi made a motion to adjourn. Mr. Pankaj seconded the motion. Vote was 3 -ayes to 0 -nays. The
meeting was adjourned at 4:58 p.m.
Respectfully submitted,
Paula Brownfield
Administrative Assistant
Paris Economic Development Corporation
REGULAR MEETING MEUTES
MAIN STREET ADVISORY BOARD
Tuesda + Se Member 10 2019
4:30 PM
Present:
Absent:
Glee Emmite, Chair
John Brazile
Carolyn Patterson
Becky Semple
Laurie Redus
Clayton Pilgrim — Council Liaison
Kaydee Tate
William Walker
Kari Daniel
Cheri Bedford, Main Street Manager
AGENDA
1. Glee Emmite called the meeting to order at 4:32 PM in the Paris City Council Chambers.
2. Introduction of new board member — Glee Emmite introduced and welcomed Kari Daniel as the new board
member with the current members introduced as well.
3. Citizens Forum — No one was present to speak.
4. August minutes — Minutes were emailed earlier to all board members and were available on the monitors for
viewing. A motion to approve the August 13, 2019 minutes was made by William Walker, second by Laurie Redus,
motion carried.
5. Vice Chair vacancy — The floor was opened for nominations. William Walker was nominated and approved by
acclamation as the Vice Chair of the Main Street Board.
6. Board Member updates -
- Laurie Redus reported the following: 1) A thank you note was sent to Robyn Huizinga, PJC Speech and Drama
Instructor, for the theater passes presented to the board at the August meeting. 2) Paris Golf and Country is not
eligible for the Texas Treasures Award because a for-profit status is required. Cheri Bedford will check into the
guidelines for any changes that might allow the Country Club to be nominated. It has been in continuous operation
for over 100 years. A business can be nominated at any time since there is no deadline. 3) New guidelines for the
Texas Treasures Award allow the Sonic to be eligible, and paperwork for the Sonic has been submitted. 4) Glee
Emmite suggested we sent a welcome note to new businesses that open in the downtown area. The information can
be found through the Certificates of Occupancy that are issued by the City of Paris. Laurie Redus will pursue
implementing this idea. Cheri will check her files for a notebook used in previous years that would be beneficial to
the new businesses as well.
• William Walker reported the following: 1) He has been working with Kaydee Tate and Kari Daniel on an updated
map for downtown. 2) William is working on a new logo for Main Street since the Grand Theater committee
requested to use the theater marque as their own logo. He presented a possible logo using the Scott Building.
• Kaydee Tate discussed a "Tips for Retailers" to be made available to new businesses and possibly adding more
activities to the Hatch Chile Fest. A Mardi Gras event was mentioned for the future.
• Glee Emmite reported on the following: 1) A meet -and -greet was held on August 25, 2019 for the Church Street
Residential Area. Attendance was good, and owners/residents talked about their properties. Hopefully, in the
future, there will be a Rehab-ers Club for people excited about improving and maintaining their properties in that
area. 2) PDA is having a meeting at the 107, 8:15 AM on September 11, 2019 to discuss downtown plans for
October through December. A decorating contest will be held with the winning business to be announced at the
Christmas tree lighting program. Curb appeal is very important for successful businesses.
• A promotions meeting will be held immediately following the Main Street meeting to discuss Mannequin Night
and Festival of Pumpkins.
7. Coordinator's Report — Cheri Bedford reported the following.
• 6:00 PM, September 24, 2019 there will be a social media training for downtown businesses with the event
sponsored by PDA. Broadway will be the speaker. The meeting will be in the Council Chambers.
• Main Street nominated three candidates for the Texas Downtown Association's President's Awards. The three
include: Paris Bakery for Best Renovation Remodel, Glee Emmite for Downtowner of the Year and Downtown
Mini Golf as the Best Promotion. Mini Golf was named a finalist in the Best Promotion category. There will be
voting on FaceBook in late September or early October to determine the People's Choice.
• Janet Green finished the building at 27 Clarksville Street, and the building is for sale/lease. She did receive a
facade grant from HPC and Building Improvement Grant from Main Street for the project.
• Plaza Art Gallery will provide rock painting as the Art in the Market on September 14, 2019.
• Pumpkin Patch opens October 4, 2019 at the Farmers Market.
• Public Works will decorate the Plaza with a fall theme beginning September 30, 2019.
• Mannequin Night will be October 19, 2019. Jill Awtrey needs a couple of volunteers to monitor the voting box
for the window contest.
• Christmas tree lighting is November 23, 2019. Cheri Bedford is working on securing funds for new garland for
the tree.
• The Dr. Pepper mural is set to begin the first week in October on the west side of the PCT office building on First
Street SE.
• Hatch Chile was a big success. Comments and suggestions were shared by all.
• The City of Paris and Main Street have purchased big self -watering flower pots for around the Plaza. They are
expected to arrive by the end of September.
• The Festival of Pumpkins, scheduled for October 26, 2019, needs volunteers for the games for kids.
8. Future agenda item — Glee Emmite asked Kaydee Tate to research possible fundraising ideas for January or
February with the money going to buy additional self -watering flower pots.
9. William Walker made a motion to adjourn, second by Kaydee Tate, motion carried. The meeting was adjourned
at 5:26 PM.
Respectfully submitted,
Carolyn Patterson
Secretary, Main Street Advisory Board
Approved `s day of2019,
........................................................... ....................
�
.��
Glee Emmite, Board Chair
MINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
THURSDAY, September 19, 2019
1. Call meeting to order.
Meeting was called to order at 5:30 p.m. Members present were Ray Ball, Scott Avery, Scott
Hearne, Anna Spencer, David Taylor and Jim Bell. Also present were Paula Portugal, Gene
Anderson, Carla Easton, Jerry Richey and Lance Nicholson.
2. Citizens input.
After discussion of item 4, Scott Avery moved to citizens input.
Peter Edenhoffer said he had concerns about signing the lease because it was a seven-year
lease requirement with no out. He also wanted to know about paying for electricity costs when
he did not know how it was calculated, maintenance of his plane in his own hangar was not
allowed, and parking by his hangar was prohibited. For these reasons, Dr. Edenhoffer said he
could not sign the lease. Dr. Edenhoffer said a lot of people were unhappy about this lease.
Jim Bell said he was hoping they could get help from Tom Chandler who is an AOPA and
helps cities develop airports all over the country. He said there had been comments that this
was not the lease that the airport board recommended. Mr. Bell also said he thought the lease
should be reviewed. Mr. Bell said they suspected the lease was written by an employee of the
City of Paris who was no longer employed. He said there were pilots who signed the lease,
identical to what Dr. Edenhoffer got. Mr. Bell said the city should take an opportunity to get
with Mr. Chandler.
Scott Avery said they would put on the agenda for next month to discuss review of the lease
and get guidance.
Jack Ashmore said he had been in hangar C-3 for 21 years, and he signed the lease so he would
not get kicked out. He also said he did not have a copy of this lease agreement and he did not
know where it was now. He said years ago they had a lease that essentially said the same thing
as the current lease, but it was only two and one-half pages.
David Jones with Air Direct said they had two hangars and he concurred with Jack Ashmore
about the length of the lease, and that they had no problems in the past. Mr. Jones said the
current lease agreement attempts to preclude commercial activities and under the Act, because
the airport receives federal funding they cannot prohibit this type of activity. He asked that
when they revisit the lease agreement, they pay special attention to this provision. The section
about permitted activity language should be abolished.
3. Consider approval of minutes from August 15, 2019 regular meeting.
Ray Ball moved for approval of minutes, Anna Spencer seconded. Motion passed 6-0
4. Discuss and take action on delinquent hangar rentals.
Ray Ball confirmed there were two that fell into the category of past due for 60 days, and that is
when delinquent notices were sent out. Carla Easton said there were a couple that fell into the
90 day range. Scott Avery said delinquent notices needed to be sent on those too.
Scott Avery moved back to citizens input.
5. Receive manager's report, including update on new leases.
Carla Easton said there was nothing new to report.
6. Receive FBO report.
7. Discuss and take action on non-compliance of lease agreements (requested by Scott Heama
WON 110 111111111
8. Receive presentation from Carla Easton about the budget and RAMP Plan (requested by Ray
Ball)
Carla Easton reviewed the ten-year RAMP plan with the board. She said for airport
maintenance, TxDOT would match up to 50,000 per year. She provided them with a list of
qualifying and non -qualifying items. Ms. Easton said for the next 3 years they had identified
what the;y intend to spend on pr ;
oJects. Jim Bell said this Ie# in the ri
it was better than it had been in the last several years when they have asked for information.
Mr. Bell said they were now getting information. Carla Easton said Lance had worked the
RAMP plan and that is why they were seemv chanaes at the airoort that thev had not see -i iv the
T IT T7T
TM7ff r T, 7777��, If Ta j couta get up 77
$100,000 a year for big projects. She said hangars would qualify for that. She said they could
not use money on a fuel farm because that was income producing, Jim Bell said Lance was
working well with the airport and the board, and then he disappeared but he was glad he was
back. Mr. Bell said he like to continue to extend the taxiway.
Scott Avery said he wants to put on an annual calendar where they talk about the master plan,
execution of plan and budgeting process.
9. Discuss ground leases and building hangars at Cox Field (requested by Scott Hearne)
Mr. Hearne asked Dr. Edenhoffer if the taxiway was extended would he be interested in
building a hangar. Dr. Edenhoffer said yes, but he had not been offered that. Scott Hearne
said they needed an education session, and possibly a checklist for building a hangar. Carla
Easton provided a draft checklist, reviewed that list with the board, and said it pretty much
followed the building process. She said if anyone knew of someone wanting to build a hangar,
to tell them to go see Lance. The board discussed extending the taxiway, timeframe, TxDOT
funding, and the City's match. Scott Avery said he wants to look at long-range plans and see
where that fits in. Carla Easton said with the construction of hangars, that there would also be
the cost of building roads.
10. Request items for future agendas.
Dr. Taylor said he wants to consider the feasibility of extending the current taxiway with our
master plan. Carla said it would have to be rolled into next year's budget because there will be
a 10% match from the city.
Scott Avery wants to address Dr. Edenhoffer's issues. Jim Bell suggested they come up with
outside sources to discuss a lease agreement and then recommend changes.
Jim Bell said he wanted to discuss whether they can build hangars and utilize closed runways
on the east side.
Scott Avery said he wanted to meet with Carla to go over a meeting schedule for the year.
Council Member Portugal said staff starts the budget process in April. Ms. Easton said they
might want to hold future meetings in the council chambers, because it would be more
conducive especially when using visuals.
11. Adjournment.
Dr. Taylor made a motion to adjourn and Ray Ball seconded the motion. Motion passed 6-0.
The meeting adjourned at 6:55 p.m.