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10/14/2019MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS October 14, 2019 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, October 14, 2019, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor Pro -Tem: Paula Portugal Council Members: Renae Stone; Linda Knox; and Clayton Pilgrim City Staff: Gene Anderson, Interim City Manager/Finance Director; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Bob Hundley, Police Chief; Thomas McMonigle, Interim Fire Chief; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; Jerry McDaniel, Public Works Director, Carla Easton, City Engineer; Priscilla McAnally, Library Director; and Clyde Crews, Fire Marshal Absent: Council Members: Steve Clifford; Derrick Hughes; and Billy Trenado Openinp, Agenda 1. Call meeting to order. Mayor -Pro Tem Portugal called the meeting to order at 5:30 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Mayor Pro -Tem Portugal led the pledge. 4. Citizens' forum. Dena Nicholson, 6490 Pine Mill Road — she referenced the September 9 city council meeting and said Chief Hundley was instructed to bring an ordinance forward. With regard to item 11, Ms. Nicholson favored an ordinance instead of Chief Hundley's suggestions. Consent Agenda Mayor Pro -Tem Portugal inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent Regular Council Meeting October 14, 2019 Page 2 agenda was made by Council Member Pilgrim, and seconded by Council Member Stone. Motion carried, 4 ayes — 0 nays. 5. Approve minutes from the meetings of September 23 and September 30, 2019. 6. Receive reports and/or minutes from the following boards and commissions: a. Traffic Commission (7-2-2019) b. Building & Standards Commission (8-19-2019) c. Paris Public Library Advisory Board (8-21-2019) d. Planning & Zoning Commission (9-5-2019) 7. Approve the sale to the highest bidders for miscellaneous property seized by the Auto Theft Task Force. 8. Approve RESOLUTION NO. 2019-035: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR SERVICES WITH BAKER TILLY VIRCHOW KRAUSE, LLP (BAKER TILLY), AND AUTHORIZING BAKER TILLY TO CONDUCT A SEARCH FOR A NEW CITY MANAGER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Re pular A Benda 9. Discuss and act on ORDINANCE NO. 2019-041: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT TO BRADLEY PENNINGTON D/B/A COUNTY TRASH SERVICE LLC FOR THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Stone. Motion carried, 4 ayes — 0 nays. 10. Discuss and act on ORDINANCE NO. 2019-42: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT TO RICHARD MARK BOSWELL, JR. D/B/A DUMPSTER DROP, LLC FOR THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND/OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE Regular Council Meeting October 14, 2019 Page 3 CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Council Member Pilgrim inquired if this was a renewal. City Clerk Ms. Ellis said it was not, but was a new company. She also said staff had received all proper paperwork and Mr. Boswell was at the meeting, should they have questions of him. A Motion to approve this item was made by Council Member Knox and seconded by Council Member Stone. Motion carried, 4 ayes — 0 nays. 11. Discuss and provide direction to staff on a request for creating a safe zone at local hotels in the City of Paris, Texas. Chief Hundley presented the call service of thirteen hotels over the last year, and said four of those had above average calls. He said what he would like to do is to go to those hotels and work with them about taking steps to lower the incidence of calls for service. Chief Hundley said the police department uses community policing in other hot spots and it had been successful. He said he would rather focus on the problem and not burden all of the hotels. Council Member Stone asked if he had a plan for talking with hotel managers, and he answered in the affirmative. Chief Hundley said he wanted to try to get voluntary compliance. City Attorney Stephanie Harris said putting an ordinance in place for extended stay might possibly violate fair housing. Mayor Pro -Tem Portugal recognized that the top four highest for calls were quite a bit higher than the others on the list. Chief Hundley said he would like to try this for ninety days. Ms. Nicholson said if someone was breaking a law that the City needed to have an ordinance in place. Council Member Pilgrim said he understood Ms. Nicholson's point but they did have State Laws to enforce when someone was breaking the law. He also said that the City had ordinances in place that it could not enforce. Council Member Pilgrim favored revisiting this in ninety days. Council Member Knox asked Chief Hundley what he was proposing to do that he had not done in the past. Chief Hundley said there were hot spots all over town and proposed to put resources on this hot spot. Council Member Knox wanted to know what would happen in ninety days when he pulled his resources from this hot spot, and they come back to these locations. Chief Hundley said if this did not work, he would come to them asking for an ordinance. He said he felt there were a couple of them that would not cooperate. It was a consensus of City Council to give Chief Hundley ninety days to focus on decreasing calls of service with the cooperation of the hotels. Mayor Pro -Tem Portugal asked that an item be placed on their first meeting in January to receive a report from Chief Hundley about this subject. Council Member Pilgrim asked that they be thinking about an ordinance should one be needed. Regular Council Meeting October 14, 2019 Page 4 12. Discuss and act on RESOLUTION NO. 2019-036: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE CONTINUED RECEIPT OF A STATUTORY SHARE OF BINGO PRIZE FEES COLLECTED ON CHARITABLE BINGO ACTIVITY THAT OCCURS WITHIN THE CITY; AND DIRECTING THAT THE TEXAS LOTTERY COMMISSION SHALL BE PROMPTLY PROVIDED A TRUE AND CORRECT COPY OF THIS RESOLUTION UPON ADOPTION; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Interim City Manager Gene Anderson explained that non-profit charitable organizations conducting bingo in Texas collect a 5% fee on prizes awarded. He said the City currently receives a portion of prize fees collected by those organizations with the City. Mr. Anderson also said HB 914 required approval of the City Council to continue the City's eligibility to receive a share of bingo prize fees collected after January 1, 2020. A Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Knox. Motion carried, 4 ayes — 0 nays. 13. Discuss and appoint one member to the Library Advisory Board to fill the unexpired term of Christina Schock. Mayor Pro -Tem Portugal referenced parliamentary procedures and inquired of Council if there was any objection of taking all nominations and taking a vote on each candidate beginning with the first nomination. There were no objections. Mayor Pro -Tem Portugal opened the floor for nominations. Council Member Pilgrim nominated Elaine Pollard; Council Member Stone nominated Wendy Hamaker; and Council Member Knox nominated Sherry Torres. With no further nominations, Mayor Pro -Tem Portugal closed the floor for nominations. Mayor Pro -Tem Portugal called for a vote on Elaine Pollard, who received one vote; she called for a vote on Wendy Hamaker, who received two votes; and called for a vote on Sherry Torres, who received one vote. Wendy Hamaker was appointed to the Library Advisory Board. 14. Discuss and act on meeting dates for November and December. Ms. Ellis said normally the last meetings in November and December were cancelled, and recommended Council cancel those meetings. Council Member Pilgrim expressed concern if the search firm brought forward applicants to be interviewed. City Attorney Stephanie Harris said they could call a special meeting. A Motion to cancel the second meetings in November and December was made by Council Member Knox and seconded by Council Member Pilgrim. Motion carried, 4 ayes — 0 nays. Regular Council Meeting October 14, 2019 Page 5 15. Convene into Executive Session pursuant to: a. Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: T&K Machine (Aequis) tax abatement. b. Section 551.074 of the Texas Government Code, to deliberate the evaluation of a public officer or employee as follows: interim city manager/finance director. Mayor Pro -Tem Portugal convened City Council into executive session at 5:57 p.m. 16. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. Mayor Pro -Tem Portugal reconvened City Council into open session. With regard to item a., Mayor Pro -Tem Portugal said there was no action to be taken. With regard to item b., she said they had discussed compensation for Mr. Anderson because he was doing two full-time jobs. A Motion to adjust Mr. Anderson's salary with an increase of $2,500 monthly and making it retroactive was made by Council Member Pilgrim, and seconded by Council Member Stone. Motion carried, 4 ayes — 0 nays. 17. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. No future events were referenced. 18. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Knox and was seconded by Council Member Pilgrim. Motion carried, 4 ayes — 0 nays. The meeting was adjourned at 6:26 p.m. �^ ULA PORE " GAL, M YOR PRO TEM