13 - Authorizating executiion of a professional services agreement with Hayter Engineering for design of the Pump TrackItem No. 13
memorandum
TO: Mayor & City Council
Gene Anderson, Interim City Manager
FROM: Carla Easton, PE, Engineering & Community Development Director
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR PUMP TRACK
DATE: November 22, 2019
BACKGROUND: The City was awarded a Texas Parks & Wildlife Department (TPWD) outdoor
recreation grant to fund a 50% cost match for a pump track project. Engineering services are
needed to develop the plans and specifications in accordance with the grant requirements.
STATUS OF ISSUE: Hayter Engineering has been involved with the preliminary project
planning, estimates and grant application process for the pump track. They have overseen many
grant projects for the city and are qualified to provide these services. They have submitted a
proposal in the amount of $64,400.
BUDGET: Funds are available in the 2017 Bond Fund, and payments will be 50% reimbursable
by TPWD.
RECOMMENDATION: Approve of a resolution authorizing an agreement Hayter Engineering
for professional services associated with the pump track project.
Draft
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH HAYTER ENGINEERING, INC., FOR DESIGN OF A
PUMP TRACK PROJECT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Paris has received an outdoor recreation grant from
Texas Parks & Wildlife Department (TPWD) that would provide a 50% cost match
for a pump track project as provided in the City's park plan; and
WHEREAS, pursuant to the Texas Professional Services Procurement Act,
Texas Government Code Chapter 2254, and Section 2254.004, the City Council finds
that Hayter Engineering, Inc. is the most qualified provider of design and
engineering services for the design of the pump track project and that city staff has
negotiated a fair and reasonable price for said services with said Hayter
Engineering, Inc.; and
WHEREAS, the City Council of the City of Paris, Texas authorizes the Interim
City Manager to enter into a Professional Services Agreement with Hayter
Engineering, Inc., in the amount of $64,400.00 for design of a pump track.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
SECTION 1. That the City Council hereby approves and authorizes the Interim
City Manager to enter into a Professional Services Agreement in with Hayter
Engineering, Inc., in the amount of $64,400.00 for design of a pump track.
SECTION 2. That the Interim City Manager is hereby authorized to act on
behalf of the City in all matters relating to this Professional Services Agreement and
to execute all necessary documents, relative to the pump track project.
SECTION 3. This resolution shall become effective upon the date of passage.
PASSED AND APPROVED this 9th day of December 2019.
Steven J. Clifford, M.D., Mayor
ATTEST
Janice Ellis, City Clerk
APPROVED AS TO FORM
Stephanie H. Harris, City Attorney