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06 - Boards & Commissions - MinutesItem No. 6 REGULAR MEETING MINUTES MAIN STREET ADVISORY BOARD Tuesda October 8 2019 4:30 PM Present: Absent: Glee Emmite, Chair Kaydee Tate Carolyn Patterson Laurie Redus John Brazile Kari Daniel William Walker Clayton Pilgrim — Council Liaison Becky Semple Cheri Bedford, Main Street Manager AGENDA 1. Glee Emmite called the meeting to order at 4:35 PM in the Paris City Council Chambers. 2. Citizens Forum — No one was present to speak. 3. September minutes — Minutes were emailed earlier to all board members and were available on the monitors for viewing. A motion to approve the September 10, 2019 minutes was made by William Walker, second by John Brazile, motion carried. 4. Discussion and possible action on BIG applications and awards - - Daq'z Crazy and Wings — Raphyael Tyson addressed the board regarding a $5,000 grant request for the installation of a ventilation hood at his new restaurant at 5 E. Plaza. The system was required by the Paris Fire Marshall due to the addition of a fryer. William Walker made the motion to award a $5,000 grant, second by John Brazile, motion carried. • A $5,000 BIG award was presented to Janet Green for the remodel of 27 Clarksville St. The building is for sale or lease with an open house coming soon. A photo was taken of the check, Janet Green and the board. 5. Board Member updates - - William Walker reported that he and Kaydee Tate have continued to gather information and take photos for an updated map for downtown. • Glee Emmite reported that HPC awarded a Certificate of Appropriateness for the building at 1St NE and Lamar Ave. The building next door will have the same outside repairs as well. PDA is having a meeting at 8:15 AM on October 9, 2019, at the Chamber of Commerce to discuss downtown plans for the remainder of the year. Trunk or Treat will be held October 31St at the downtown businesses. • John Brazile reported that a promotions meeting will be held immediately following the Main Street meeting to discuss Mannequin Night on October 191 and Festival of Pumpkins on October 26th. Plans are progressing well with the Paris Trolley being reserved for Mannequin Night. Streets around the downtown area should be back open for the events. Two crews are currently working on the construction to get the streets open. • Becky Semple reported that she and Karen Daughtery will be working a booth at the State Fair of Texas promoting Paris. October 17-19 — Dance group will be in town. October 22nd - Lamar County Chamber of Commerce banquet. Nov 71— Women Empowering Women Conference 6. Coordinator's Report — Cheri Bedford reported the following. • Pumpkin Patch opened at the Farmers Market. Proceeds will help to fund live reindeer on the Plaza for the tree lighting event. • Mannequin Night will be October 19, 2019. Jill Awtrey needs a couple of volunteers to monitor the voting boxes for the window contest. • Christmas tree lighting is November 23, 2019 on the Plaza. • The Festival of Pumpkins is scheduled for October 26, 2019 at Bywaters Park. Cheri Bedford visited Canton to invite new vendors to the festival. All downtown businesses will be spotlighted on a map of downtown to bring patrons back to the Plaza. • The expansion of the green area around the fountain is scheduled to begin before the end of the year. This may impact some of the holiday plans. Changes will be made as needed. 7. With no other business, William Walker made a motion to adjourn, second by John Brazile, motion carried. The meeting was adjourned at 5:13 PM. Respectfully submitted, Carolyn Patterson Secretary, Main Street Advisory Board Approved this day of , 2019. r . m Glee Emmite, Board Chair REGULAR MEETING MINUTES CITY OF PARIS HISTORIC PRESERVATION COMMISSION CITY COUNCIL CHAMBERS 107 EAST KAUFMAN PARIS TEXAS WEDNESDAY SEPTEMBER 11 2019 Present Absent Chris Dux, Chairman Randy Hider, Secretary Matt Coyle, Vice Chairman Linda Vandiver Laura Caffey Guests Glee Emmite Kelli Mallicote Mike Lazar Marvin Gorley Dr. Keith and Janet Green Cheri Bedford, HPO Linda Knox, Council Liaison Chairman Dux called the meeting to order at 4:05p.m. The August 14, 2019 meeting minutes were approved by acclamation. Chairman Dux led the commission in a discussion on potential residential facade grants to incentivize homeowners. He noted the Historic Preservation budget increase with the intention of adding residential grants. There was a brief review of the grants given, and discussion on when the status of fagade grants had changed to commercial district only. Commissioner Dux requested a review of the current grant requirements. He noted the residential historic districts other than Church Street and suggested residential grants should apply to all owners of landmark properties. Commissioner Vandiver agreed. Council liaison Linda Knox spoke to the commission and explained that she had forwarded an email from the former City Manager, showing an increase in the budget for Church Street Historic district. She said that although she wasn't aware of other residential districts at the time, her intent was to make sure there was an incentive for historic district homeowners who are required to follow the same guidelines as the commercial historic districts. She stated it was up to the commission to determine the grant guidelines pertaining to residential grants. Chairman Dux asked to review the Landmark Historic Districts on the city GIS map. The commission discussed the guidelines for residential grants. Commissioner Lazar voiced concern with eyesores in the residential district and thought they should be a priority to improve the look since the City of Paris was making a huge investment on Church Street. Commissioner Coyle suggested they not try to give preference to what projects receive grants, but let the homeowners and building owners submit their project for review by the commission. He pointed out that all projects must meet the Design Standards and receive a certificate of appropriateness. After further discussion Commissioner Vandiver made a motion to recommend to the City Council: All Landmark Historic Districts are eligible for faVade grants. The amount of the grant monies available would be $2500 for the Commercial District, and $1 000for Residential Districts. All grant request will be on a first come first serve basis. Commissioner Caffey seconded the motion. Chairman Dux opened the floor for discussion. Commissioner Lazar asked if the grant funds available should be divided between residential and commercial as a benefit to ensure funds will be available to encourage homeowners to begin repairs. Commissioner Vandiver stated that her motion was also to get everyone to start work, knowing the funds are available regardless. After further discussion Chairman Dux reiterated the existing motion and asked if Commissioner Vandiver if she was comfortable amending the motion to include an equal division of fagade grant funds available for a time period of the first 6 months of the fiscal year. Commissioner Vandiver amended motion as follows: All Landmark Historic Districts are eligible for fagade grants. The amount of the grant monies available are in the amount of $2500 for the Commercial District, and $1000 for Residential Districts. Available grants funds will be divided evenly between the Commercial and Residential District for the first 6 months of the fiscal year, then any remaining funds will become available for all eligible facade projects regardless of landmark designation. All fagade grant request will be on a first come first serve basis as funds are available. Commissioner Caffey seconded the amended motion. Motion carried 6-0 There was a brief discussion on whether to eliminate painting of a house from the fagade grant application, no action was taken. Marvin Gorley presented the Certificate of Appropriateness for 35-39 Lamar Ave. The commission reviewed some photoshop rendering of the new design with several historic photos. The property owner will restore the existing transom windows, remove all wood off the front of the building and rehab the existing brick and build revised store front that will be recessed 18 inches from the property line. Mr. Gorley noted that the inset would not be behind the brick columns. The intention was to leave the canopy intact, and also do some repairs to the fagade facing 1St NW. Marvin Gorley gave the commission a brief history of the entire block where then property is located. Commissioner Emmite made the motion to approve his certificate of appropriateness. Seconded by Commissioner Lazar and Coyle, motion carried. Cheri Bedford gave the following update: • Reviewed the certificated of appropriateness over the past month. • Events coming in October. • A window company reached out to her to see if there would be interest in partnering with the commission to host a window workshop. • Commissioner Vandiver is going to send out thank you notes to those who attended the meet and greet with the residents. • The Dr. Pepper mural should start the first of October on Clarksville and 1 It SE. • Dr Keith and Janet Green were present in the meeting to receive their $2500 facade grant for improvements to 27 Clarksville Street. A group photo with the Commission presenting the Check to the Greens was taken after the meeting adjourned. Hearing no other business the meeting was adjourned at 5:05 p.m. ►9111M, MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, OCTOBER 21, 2019 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:30 P.M. Roll was called. A. The following members were present: Johnny Norris Ben Vaughan Mike Folmar Pat Conrad Ken Kohls B. Staff present: Robert Talley Thomas McMonigle Debra Burge C. Others present: Kevin Thomas, property owner 2. Approval of minutes from previous meeting. (September 23, 2019) Motion made by Ben Vaughan, seconded by Mike Folmar to approve minutes. Motion carried unanimously. 5-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6, Chapter 11.5 of the Code of Ordinances of the City of Paris, Paris, TX: E. 322 17" NE; City Block 277, Lot 13 Owner: Kevin Thomas, 322 17th NE, Paris TX 75460 Robert Talley stated owner is present and has been in contact with John Ankrum regarding repairs. Also working with bank. Robert Talley's recommendation: Repair within 90 days, or back to BSC. Discussion: Will provide BSC with updates at next meetings to ensure work is on-going. Owner: Kevin Thomas, 322 17th NE; have bids to do the roof, leveling, and electrical. Turned in to bank; waiting on loan to be approved. Motion made by Johnny Norris, seconded by Mike Folmar to accept Robert Talley's recommendation. Motion carried unanimously. 5-0 D. 580 3''d SW; City Block 136, Lot 10 Owner: Keith & Cynthia Norris, 110 George Wright Homes, Paris TX 75460 Robert Talley stated spoke with owner on Friday, 10/18. She was not able to attend this meeting for medical reasons. Ex-husband has a stake in the property and is trying to get him to release the property so she can move forward. Robert Talley's recommendation: Table until next meeting to allow owner to make progress. Discussion: Have had Code violations for yard in the past. Has been vacant for some time. Motion made by Ben Vaughan, seconded by Johnny Norris to accept Robert Talley's recommendation. Motion carried 4-1. Mike Folmar voted nay; condition has not changed for years. B. 485 27" NW; Sperry's 1St Block 6, Lot 35-38 Owner: Eric Leeks, 485 27th NW, Paris TX 75460 Robert Talley stated court cases against owner for junk and rubbish. Warrant out for his arrest. Shut down illegal trailer being lived in behind house. Trees growing through house; roof leaking; unsecure; hole in roof, shed in back falling in. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Ben Vaughan, seconded by Mike Folmar to accept Robert Talley's recommendation. Motion carried unanimously. 5-0 A. 1061 17th NE; Harian Heights Block 4, Lot 4 Owner: Lynn Stone, 5070 Sunset View, Paris TX 75462 Robert Talley stated no permits pulled, no contact with owner. New lumber inside. Rubbish in yard from demo. Reported to Bldg Inspector. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so, unless owner contacts city to pull permits. Discussion: Mike Folmar knows property owner and would like to reach out to him, personally, not as a representative of BSC. Motion made by Ben Vaughan, seconded by Johnny Norris to accept Robert Talley's recommendation. Motion carried unanimously. 5-0 C. 1017 5t" NE; Washington Heights Block 4, Lot 8 Owner: Odis Hicks, c/o Della Brooks & Odis Dewayne Hicks, 1315 159th Ave #206, San Leandro CA 94578-5521 Robert Talley stated no contact with owner. Trying to verify house address is correct. House is breaking apart; able to see into house from outside. Tree growing through roof. Unsecure. Rafters pushing through roof. Evidence of leaking inside. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Johnny Norris, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 5-0 4. Code Enforcement Report 1 demo; burn -out on NE 12th Need to schedule Workshop follow-up meeting. Request Robert Talley send e-mail with suggested dates. Encourage BSC to bring properties to Robert Talley's attention by e-mail, text, or in writing. 5. Adjournment Motion made by Ben Vaughan, seconded by Mike Folmar to adjourn the meeting at 4:18 pm. Motion carried unanimously. 5-0 ,m APPROVED THIS 18th DAY OF NOVEMBER, 2019. w'hairman e Paris Visitors &Convention Council Board of Directors,,,M,e,etin October 21, 2019 Members Present: Dustin Broadway, Casey Ressler, Bryan Hargis, Bud Mistry, Renee Harvey, Brittney Keys, John Bratcher, Lea Emerson, Trey Glascock, Jay Hodge, Tony Corso and Greg Wilson. Staff Present: Paul Allen. Paul Allen called the meeting to order at 4:00 pm. Minutes: A motion to approve August minutes was made by Tony Corso, seconded by Trey Glascock. Motion passed unanimously. Financials were presented by Jay Hodge. A motion to approve financials was made by Renee Harvey, seconded by Casey Ressler. Motion passed unanimously. Jay Hodge stated that we moved $50,000 from our money market account to the VCC Hot account in order to pay for expenses. New Business: Paul Allen presented funding request for the Festival of Pumpkins on October 26, 2019. Based on scoring criteria the amount recommended was $1155.00. A motion to approve $1155.00 was made by Casey Ressler, seconded by Dustin Broadway. Motion passed unanimously. Paul Allen presented funding request from TSTA for their fall leadership academy. This is a three-day event with approximately 150-200 guest. Based on scoring criteria the amount recommended was $1850.00. A motion to approve $1850 was made by Casey Ressler, seconded by Dustin Broadway. Motion passed unanimously. Directors Rer1ort: Paul stated that we would look at possible funding for smile sign because of possible wind damage to sign and frame. This will be discussed at a later date. Pump Track update: Casey Ressler and Greg Wilson gave update. Their hope is that grant money will be coming in soon and the process will begin. There is sitework that can be done prior to construction. Talks are ongoing with the City. Adjourn: Tony Corso made the motion to adjourn. Meeting adjourned at 4:30 p.m. Respectfully Submitted, Paul Allen (Typed by Gina Crawford) Paris Public Library Advisory Board Meeting Minutes October 16, 2019 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:01 p.m. by Chairwoman Carol James. Present: Board members present were Carol James, Melanie Loughmiller, Ashley Lassiter, Rebecca Umphrey, and Denise Kornegay. Director Priscilla McAnally was also present. Marilyn Threadgill and Wendy Hamaker were absent. • Approval of Minutes: The minutes of the September 18, 2019 meeting were unanimously approved. • Citizen Forum: No one from the public was in attendance. • New Business: Christina moved, creating a vacancy on the Board. The Council filled the position with Wendy Hamaker, who will complete Christina's term in 2020, and can then serve 2 more terms. • Old Business: Director reported that the new security gates are working well. Also, the THC Davy Crockett historical marker will be moved from Clarksville Street to the library grounds. • Presentations: • Budget Report was presented for review with no comments. • Statistical Report was presented with no comments. • Friends of the Library: No report • Director's Remarks: Director reported that the city book club met at Oak Park and had 7 participants. They will meet again next month. Also, Director is closing the library on October 26 during Pumpkin Festival because the streets will be closed and there will be no parking lot access. The next meeting will November 20, 2019 at 4:OOpm. Adjournment: Meeting was adjourned at 4:20 p.m. Submitted by: Ashley Lassiter, Secretary PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Tim Hernandez, Chairman Mihir Pankaj, Secretary/Treasurer Shay Bills Marion Hamill Ex -Officio Members Present: Pam Anglin, PJC President Legal Counsel: Stephanie Harris (Arrived at 4:13 p.m.) Call to Order. Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesdav October 15 2019 4:00 O'CLOCK P.M. MIlVUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News Katie Dixon, myparistexas.com Richard Manning, Citizen City Council Liaison: Paula Portugal Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on October 15, 2019. Invocation Ms. Bills gave the invocation. Citizens' In lut Mr. Hernandez invited those present to speak during Citizens' Input. No one came forward and the Citizen's Input was closed. Discuss and ossibl a grove Minutes ofthe Se Member 17 2019 Monthly Meeting. Mr. Hernandez asked if there were any changes to the minutes. Mr. Pankaj made a motion to approve the minutes as presented. Mr. Hamill seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss and possibly apj2Kove September 2019 Financials. Mr. Pankaj pointed to the Cash Out report and stated that everything looked in order. He went on to Marketing and Promotions where a couple of marketing trips were taken in September. New Industry Projects shows GHD Services being paid for the finalization of the demo. The PEDC total expenses for September were $59,370.75. With our expenses taken out, our total cash for the month is $4,212,806.13. Mr. Pankaj did mention that he PLDL 13oara Meeting Minutes October 15, 2019 Page 2 of 3 would be asking Gene Anderson about why the Sales Tax Receivable has stayed the same on the Balance Sheet for the last three months. Mr. Paris asked that we have Mr. Anderson at the next meeting to address the question. Ms. Bills made a motion to approve the September financials. Mr. Hamill seconded the motion. Vote was 3 -ayes to 0 -nays. (Mr. Pankaj stepped out of the room and did not vote.) Presentation bv Marion Hamill on the 2019 Research SummitinWashin aeon D.C. In September, Mr. Hamill attended the 2019 Research Summit in Washington, D.C. The Summit encompassed all things pertaining to civic engagement in our communities. Mr. Hamill stated that the biggest thing he took away from the Summit was that we watch as our kids seem to leave Paris and Lamar County in droves. Many times they come back to no careers because they did not finish college. Most of those who come back need to refocus on their goals and we as a community should be cognizant of careers that we don't have. We want to keep kids here in Paris with good careers; if we fail to keep them here, we will become a retirement community. The workshops all emphasized those students who were involved in their community through volunteer services or school organizations were 85% more likely to get a college degree and successful jobs. These statistics were researched by the University of Wisconsin. It was noted the kids who are involved in activities have growing social networks that help guide them toward more opportunity. One workshop discussed 360 degree video impact and that it has proven to be very successful. This is very similar to what we did in our videos. Their videos showcased the industries by showing the insides to the industries. Another workshop emphasized Project North Carolina and the strides they are making into other industry since the decline of the tobacco industry. One small town had a local family donate an old service station. The town cleaned and remodeled the building. At the same time a glass blower moved to their community. The area university and the glass blower applied for grants in the arts and turned it into an educational, economic development and job situation. Mr. Hamill stated that he received a book by the National Endowment of the Arts with lists of grants. This could be a way to revitalize our downtown. One of the topics dealt with small towns and old downtowns that consisted of art galleries and antique shops, which keep downtowns stagnant. They encouraged cities to look at bringing the history back by bringing in businesses and restaurants which keep foot traffic in the downtown area. The take- away is that we need to target our students to help keep them here in Paris or come back to Paris. Discuss, plan and .aossibl a grove services of The Pyramid, Grou to assess an investmentt and Lob Li rowth strater for Paris. Texas. _, . Mr. Paris asked for this item to be tabled until next month. American S iralWeld Pi )e U )date: • Construction. Construction is going well. Where the main piece of machinery will be located., 120 concrete piers were dug 20-30 feet down. The workers are using the brownfield site for parking. The timeline is good. • Phase II Transfer of the Brownfield to ASWP. The Moore Law Firm is in discussions with the site selector group detailing the transfer. We still see that being completed by the end of the month. Ninety-eight percent (98%) of the TECQNCP environmental quality should be completed by then. • Phase III Wetlands Progress. Pat Hook has asked for revisions on the wetlands. This will be a small impact on the wetlands. Berg Oliver just submitted National Permit #18 with a timeline of thirty days. If the Tulsa Corp does not respond within thirty days, it will be relinquished and we will receive the small portion of wetlands. This could wrap up the wetlands much sooner than the next six months which was allowed. • Rail Development. We have a redline agreement with Casey at Moore Firm that we are preparing to respond to. There could be some conditions to finalize the construction of the rail, as long as railcar loads are guaranteed through American SpiralWeld. We are helping with the payment of construction, but we also need to make sure the rail is being maintained as long as American rtuL b0ara meeting minutes October 15, 2019 Page 3 of 3 SprialWeld is there. The agreement should be completed in 30-45 days. We will then be taking public bids on our portion of the rail. Asset Mana gement: • Preparation of Gene Stallings Business Park. Walker Partners is accessing what we can do with the site. They will be coming to the Board with three different scenarios, but the main scenario is to get the infrastructure to the site and leave it wide open. A gravel road will be added to the site for ease of showing the site. EST, Inc. will develop a scope of work for bid process of clearing the land and thinning the cedar trees. We want to have a clean piece of property to show. • Scope of work for land clearing. All the PEDC properties will be cleared. These are heavily treed areas to be cleared. EST will be helping get the City permits needed to get this done. Some rezoning will be done. • Prioritizing land preparation for development. EST will help prioritize what the land sites should be first to be developed. We will be bid out the work that will be done. Discuss Future A enda Items. The future agenda items requested for the next meeting are: 1) the PEDC cash flow in regards to the debt we have and forming a three-year plan; 2) the Sales Tax Receivable item on the Balance Sheet and why the numbers are not changing. Ad ourn The meeting was adjourned at 4:29 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING Community Room next to PEDC Office 1125 Bonham Street Paris, Texas 75460 Thursdgh November 7 2019 4:00 O'CLOCK P.M. Board Members Present: Tim Hernandez, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer Marion Hamill A.J. Hashmi Ex -Officio Members Present: Paul Allen, Lamar County Chamber President Gene Anderson, Interim City Manager Steve Clifford, Mayor Legal Counsel: Stephanie Harris Call to Order. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Guest(s) Present: Mary Madewell, The Paris News Amanda Cutshall, eparisextra.com Shrinath Sundaram, President of Attadus, Inc. City Council Liaison: Paula Portugal Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 4:00 p.m. on November 7, 2019. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Iron Shovel • Project Rocket X • J. Skinner • Project Rainwater Falls Reconvene into O yen Session and )ossibly take action on item discussed in Executive Session. 1. Motion to offer incentives as proposed for Project Iron Shovel. Dr. Hashmi made the motion, Mr. Pankaj seconded the motion. Motion passed 5-0. rtuL isoaro roieeimg rnmuies November 7, 2019 Page 2 of 2 2. Motion to approve offer of proposed incentives for Project Rocket X, pending due diligence as well as confirming whether the company could use 10 acres instead of 19 acres. Dr. Hashmi made the motion, Mr. Pankaj seconded the motion. Motion passed 5-0. 3. Action on J Skinner was tabled. 4. Motion to approve offer of incentives to Project Rainwater Falls with the addition of a $500,000 incentive towards rail development. Dr. Hashmi made the motion, Mr. Pankaj seconded the motion. Motion passed 5-0. Discuss Future A Benda Items. No items were discussed. Ad'o urn Mr. Hernandez adjourned the meeting at 6:40 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING PEDC Conference Room 1125 Bonham Street Paris, Texas 75460 TuesdaN'. November 12- 2019 5:30 O'CLOCK P.M. Board Members Present: Tim Hernandez, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer Marion Hamill A.J. Hashmi Ex -Officio Members Present: Paul Allen, Lamar County Chamber President Pam Anglin, PJC President Gene Anderson, Interim City Manager Steve Clifford, Mayor Legal Counsel: Stephanie Harris Call to Order. MINUTES Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News City Council Liaison: Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on November 12, 2019. Convene into Executive Session: Pursuant to Section 551.074 of the Texas Government Code: 1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: or 2) to hear a complaint to charge against an officer or employee. + Executive Director Chairman Hernandez convened the Board into Executive Session at 5:32 p.m. Chairman Hernandez reconvened into open session at 6:04 p.m. A motion was made by Ms. Bills to continue the Executive Session without the Ex-Officios. Dr. Hashmi seconded the motion. Vote was 5 -ayes to 0 -nays. Chairman Hernandez convened the Board back into Executive Session at 6:06 p.m. rtut, eoara meeting minutes November 12, 2019 Page 2 of 2 Reconvene into Open Session and °ossibl take action on items discussed in Executive Session. Chairman Hernandez reconvened the Board into open session at 7:07 p.m. Chairman Hernandez made a motion, to review the process of the Executive Director and dissemination of incentives, by an outside group. Dr. Hashmi seconded the motion. Vote was 5 -ayes to 0 -nays. A(Fourn Dr. Hashmi made a motion to adjourn. Mr. Pankaj seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting adjourned at 7:11 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation PARIS CITY COUNCIL & PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL JOINT MEETING Community Room next to PEDC Office 1125 Bonham Street Paris, Texas 75460 Thursda f November 14, 2019 5:30 O'CLOCK P.M. Board Members Present: Tim Hernandez, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer Marion Hamill A.J. Hashmi Ex -Officio Members Present: Paul Allen, Lamar County Chamber President Pam Anglin, PJC President Gene Anderson, Interim City Manager Legal Counsel: Stephanie Harris Call to Order. MINUTES City Councilors Present: Steve Clifford, Mayor Clayton Pilgrim Renae Stone Paula Portugal Linda Knox Staff Present: Michael Paris, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Janice Ellis, City Clerk Guest(s) Present: Mary Madewell, The Paris News Mayor Clifford and Chairman Hernandez both called the joint special meeting of the Paris City Council and Paris Economic Development Corporation to order at 5:30 p.m. on November 14, 2019. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: + Project Rainwater Falls + J. Skinner Bakery Mayor Clifford convened the City Council and Chairman Hernandez convened the PEDC Board into a joint Executive Session at 5:30 p.m. City Council & PEDC Board Special Meeting Minutes November 14, 2019 Page 2 of 2 Reconvene into 4 )en Session and ossibl take action on items discussed in Executive Session, Mayor Clifford and Chairman Hernandez reconvened the Board into open session at 6:20 p.m. Dr. Hashmi made a motion to offer the company, Project Rainwater Falls, an incentive package as discussed in the Executive Session with the changes that were discussed and send it to the City Council for formal approval. Mr. Pankaj seconded the motion. The PEDC Board vote was 5 -ayes to 0 -nays. Mayor Clifford stated that the City Council is in session. Mayor Clifford made a motion for the Council to approve the incentive package as described by Dr. Hashmi, so the Council will give their approval to it. Ms. Portugal seconded the motion. The City Council vote was 5 -ayes to 0 -nays. Ad urn Dr. Hashmi made a motion to adjourn. Mr. Pankaj seconded the motion. The joint meeting was adjourned at 6:21 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS TEXAS MONDAY ,NOVEMBER 4,.j 5:30 4,.2 ..._..019 ...._ 5:30 O'CLOCK P.M. 1, The meeting of the Planning and Zoning Commission -vas called to order at 5:3 op.m. by Keith Flowers, Chairman. All members were present with the exception of Francine Neeley. Also present were staff members Carla Easton, Triniti Frazier, Clyde Crews and concerned citizens. 2. Citizen's forum (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a stafj'person with speci, fic factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens ' forum) Citizen forum was declared open. With no one speaking, the citizen's forum was declared closed. 3. Approval of minutes from previous meeting. October 7, 2019) Motion was made by Clifton Fendley, seconded by Rick Hundley to approve minutes for the October 7, 2019 meeting. Motion carried 6-0. 4. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the Southwest Estates Phase I CB156 Addition, being located in the 800 Block ofSW 3rd Street. Easton states the owner has submitted a preliminary and final plat of the property. Water and sewer service is available along 3 SW. It appears that the plat complies with the City of Paris subdivision regulations. The required building line is 10' along the side yard for MF -1 development. Staff recommends approval with the noted revision. Motion was made by Chad Lindsey, seconded by Keith Flowers to approve the Preliminary Plat with noted revision. Motion carried 6-0. 5. Consideration of and action on the Final Plat of Lot 1, Block of the Southwest Estates Phase I CB 156 Addition, being located in the 800 Block ofSW 3rd Street. Easton states this is same item for Final Plat and staff recommends approval with noted revision. Motion was made by Keith Flowers, seconded by Chad Lindsey to approve the Final Plat with noted revision. Motion carried 6-0. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block of the Southwest Estates Phase 1I CB119 Addition, being located in the 300 Block of SW 4th Street. Easton states the owner has submitted a preliminary and final plat of the property. Watei and sewer service is available along 4a' Street SW. It appears that the plat complies with the City of Paris subdivision regulations. The required building line is 10' along the side yard for MF -1 development. Staff recommends approval with the noted revision. Motion was made by Keith Flowers, seconded by Rick Hundley to approve the Preliminary Plat with noted revision. Motion carried 6-0. 7. Consideration of and action on the Final Plat of Lot 1, Block of the Southwest Estates Phase II CB119 Addition, being located in the 300 Block of SW 46 Street. Easton states this is same item for Final Plat and staff recommends approval with noted revision. Motion was made by Rick Hundley, seconded by James O'Bryan to approve the Final Plat with noted revision. Motion carried 6-0. 8. Consideration of and action on the Preliminary Plat of Lot 1, Block of the CEFCO North Addition, being located in the 2500 Block of N Main Street. Easton states the owner has submitted a preliminary plat of the property. Water and sewer utilities are available to the site, and access to the public street is available but subject to final approval by TxDOT. It appears that the plat complies with the City of Paris subdivision regulations subject to the following revisions: 1. Note the proposed detention pond area as reserved for said purpose 2. Identify existing drainage and utility easements along the frontage 3. Provide proposed building location and finished floor elevation 4. Extend the fire lane/access easement across the frontage 5. Define and show the required Oncor utility easements needed for relocation Staff recommends approval of the preliminary plat with noted revisions. Motion was made by Rick Hundley, seconded by Sims Norment to approve the Preliminary Plat with noted revisions. Motion carried 6-0. 9. Consideration of and action on the Preliminary Plat of Lots I and 2, Block of the CEFCO South Addition, being located in the 2900 Block of S Church Street. Easton states the owner has submitted a preliminary plat of the property. Water is available along 711h SW. A sanitary sewer main must be extended by the developer to serve the lot. Access to the public street is available but subject to final approval by TxDOT. It appears that the plat complies with the City of Paris subdivision regulations, subject to the following revisions: 1. Note the zoning district 2. Note the proposed detention pond area as reserved for said purpose 3. Provide a 20' drainage and utility easement along the frontage 4. Provide proposed building location and finished floor elevation 5. Extend the fire lane/access easement across the property Staff recommends approval of the preliminary plat with noted revisions. Motion was made by Keith Flowers, seconded by James O'Bryan to approve the Preliminary Plat with noted revisions. Motion carried 6-0. 10, Adjournment. Motion made by Sims Norment and seconded by Keith Flowers to adjourn. Meeting adjourned at 5:36 p.m. APPROVED THIS 2nd DAY OF DECEMBER, 2019