1992-009-RES WHEREAS, under the provisions of the Anti-Drug Abuse Act of 1988 (Public Law 100-690), Texas will
RESOLUTION NO. 92-009
WHEREAS, under the provisions of the Anti-Drug Abuse Act
of 1988 (Public Law 100-690), Texas will receive federal
funds to provide funding for the Texas Narcotics Control
Program (TNCP), and Governor Richards has designated the
Criminal Justice Division, Office of the Governor, to
administer the program in the form of grants to units of
government; and,
WHEREAS, the City Council of the City of Paris deems it
to be in the best interest of the citizens of Paris to seek
such assistance which will focus on drug law enforcement;
and,
WHEREAS, an application for such grant assistance in an
amount to be determined by John Coffel, Director, Texas
Narcotics Control Program, after all applications have been
received, should be made; and,
WHEREAS, if such
approved, the project
and 25% local matching
application for grant
is to be funded by 75%
funds; NOW, THEREFORE,
assistance is
federal funds
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS:
1. That an application be made to the Texas Narcotics
Control Program, Office of the Governor, Criminal Justice
Division for a Texas Narcotics Control Program, 1992 Grant,
in an amount to be determined by John Coffel, Director, Texas
Narcotics Control Program after all applications have been
received, and if such application for grant assistance is
approved, the project is to be funded by 75'70 federal funds
and 25% local matching funds.
2. That Michael E. Malone, City Manager of the City of
Paris, be, and he is hereby appointed as the Authorized
Official of said project and is authorized and directed to
execute on behalf of the City of Paris the application for
grant in the form attached hereto as Exhibit A.
3. That Karl Louis, Chief, Paris Police Department,
be, and he is hereby appointed as Project Director and is
hereby authorized to execute and deliver on behalf of the
City of Paris all reports, communications, assurances and
documents necessary for the completion of said project.
4. That W. E. Anderson, Director of Finance, be, and
he is hereby appointed as Financial Officer and is hereby
authorized to receive and distribute funds for purposes of
said project.
Passed and adopted this 10th day of February, 1992.
~ ~~
G r~her, Mayor
ATTEST:
ApPLICATION FOR STATE OR FEDERAL ASSISTANCE
CE OF THE GOVERNOR, CRIMINAL JUSTICI IISION
1. For CJD Use Only 3. a. Date Submitted b. Applicant Identifier
2. FederaVStale Program Classification (For CJO Use Only) 4. 8. Date Received by Stale/COG b. Slate Application Identifier
5. Applicant Information
a. Legal Name: \ c. Organizational Unit
.__.~.~.~._._._~-~..~_......-._..._.__..................._..._-_.-_.__....._.__._._._-_.~_.-_._---_._._._..._......_.._...-.............---...--.--.---.-.--.---.--..........
b. Address (give street or P. O. Box, city. county, state. and zip code) I' Name and telephone number of the person to be contacted on matters
involving this application (give area code).
6. State Payee Identification Number 7. Type of Applicant (enter the appropriate letter in box) U
A. Stata H. Independent School District
8. Type of Application: B. County I. Stale Controlled Institution of Higherlearning
C. Municipal J. Private University
D New D Continuation D Revision D. Township K Indian Tribe
If Revision, check appropriate box(es). E. Interstate L. Individual
F. Interm,micipal M. NonprofilOrganizalion
D Increase Award D Other (specify) G. Special District N. Other (specify):
D Decrease Award 9. Name of Grantor Agency:
D Increase Duration Office of the Govemor, Criminal Justice Division
D Decrease Duration P. O. Box 12428
Austin, Texas 78711
10. Catalog of Federal Domestic Assistance Number 11. Title and Brief Description of Applicant's Project:
Check One (federal funding sources only):
D 16.54o--Juvenile Justice & Delinquency Prevention Act
D 16.575-Victims of Crime Act
D 16.579- Texas Narcotics Control Program
12. Areas of Project Activities (Cities, Counties, States, etc.)
13. Proposed Project: 14. Program Focus
I Ending Oat; I. ~~--~.~_. -~~._._..~~.
Start Date: a. Check all that apply: I. b. Check One:
I. D Violent Crime D Drugs D Gangs D Victims I. D Juvenile D Non-juvenile
i I.
15. Requested Funding: 16. Is application subject to review by state executive order 12372 process?
~~~'~-~~~~~-'~~1'-''''''~~~-'-'~''-----~''~~
a. Federal Grant I $ .00
Funds (CJD) I.
I. D YES, this application was made available to the Texas Review and Comment
...........................................................................................................
! System (TRACS) for review on
b. State Grant j $ .00
Funds (CJD) i (date)
..................................+........................................................................ D NO. D Program is not covered by E. O. 12372
I $
c. Cash Match .00
D Program has not been selected by state for review
d. In-Kind I $ .00
(VDCA Only) ! Is the applicant delinquent on any federal debt?
17.
............... ................!... .......................... .... ....................
.................................T............... ........................................... .........
I D YES If "Yes" attach an explanation D NO
e. TOTAL .00
I
18. To the best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the governing
body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded.
a. Typed Name of Authorized Official lb. nle t T elephana Number
Hichael E. Malone j City Manager (903) 785-7511
.._~..~~_.._.~_.__.._~_....~.~..~._._~_~_~_~_~_~~_~__._.........~~_.~_~._~~~:____~_____._._..__._._.~_.._u.~..._~..~.
d. Signature of Authorized Official Ie. Date Signed 10,199~
February
CJD-1
EXHIBIT A
CONTINUATION PAGE
For continuation, if necessary, of any item on application page CJD-1. Identify by number the item
being continued.
This sheet may also be used for any other remarks, at the applicant's option.
CJD-2
PART II
PROJECT APPROVAL INFORMA N
Item 1.
Does this assistance request require state, local,
regional, or other priority rating?
DYes
o No
Item 2.
Does this assistance request require state, or local
advisory, educational, or health clearance?
DYes 0 No
Name of Governing Body
Priority Rating
Nameof Agency or Board
(Attach Documentation)
Item 3.
Does this assistance request require TRACS review?
DYes 0 No
(Attach Comments)
Item 4.
Does this assistance request require state, local,
regional, or other planning approval?
DYes 0 No
Name of Approving Agency
Date
Item 5.
Is the proposed project covered by an approved
comprehensive plan?
DYes 0
No
Item 6.
Will the assistance requested serve a federal
installation?
DYes
o No
Item 7.
Will the assistance required be on federal land or
installation?
DYes
o No
ItemB.
Will the assistance requested have an impact or
effect on the environment?
DYes
o No
Item 9.
Will the assistance requested cause the displace-
ment of individuals, families, businesses or farms?
DYes
o No
Check One: 0
o
o
Location of Plan
State
Local
Regional
Nameof Federal Installation
Federal Population Benefiting from Project
Nameof Federal Installation
Location of Federal Land
Percent of Project
See instructions for additional information to be
provided.
Number of: Individuals
Families
Businesses
Farms
Item 10.
Is there other related assistance on this project
previous, pending, or anticipated?
DYes 0 No
See instructions for additional information to be
provided.
Item 11.
Is the project in a designated flood hazard area?
DYes 0 No
See instructions for additional information to be
provided.
CJD-3
BUDGET INFORMATION
Section A-Budget Summary
L S
I C
n h
.
e d
u
I
e
Budget Categories
(1 )
CJD/Federal
Funds
(2)
(3)
(4)
Cash Match
In-Kind Match
Total
9. G. Indirect Costs
$
$
t. A. Personnel (Salaries)
2. A. Personnel (Fringe Benefits)
3. B. Contractual
4. C. Travel
5. D. Equipment
6. E. Reserved for Future Use
7. F. Supplies & Direct
Operating Expenses
8. Total Direct Charges
(Sum of 1-7)
10. Totals
(Sum of 8-9)
$
$
11. Program Income
$
Section B-Cash Match
Enter separately each source of matching funds and the amounts.
Total must aaree WITh Line 10 Column 2 above and line 15 c. on nane CJD-1.
Source Amount Source Amount
Program Income
(entry must be completed)
CJD-4
Office of the Governor
Criminal Justice Division
SCHEDULE A
PERSONNEL
1 Direct Salaries
(1 ) (2) (3)
"10 of CJD/Federal
Title or Position' Time2 Funds Cash Match TOTAL3
(A) $ $ $
(B)
(C)
(D)
(E)
(F)
(G)
(H)
(I)
(J)
(K)
(L)
Overtime
TOTAL DIRECT SALARIES $ $ $
2, Fringe Benefits
"10 or
$ Rate
FICA $ $ $
Retirement @
Insurance @
Other (Explain) @
@
TOTAL Fringe Benefits $ $ $
TOTAL Personnel Budget $ $ $
1. Include only one position per line. Attach a description of the duties or responsibilities of each position.
2 Express as a percent of total time. (40 hours per week)
, Should reflect employee's gross salary attributable to the project.
CJD-5
Office of the Governor
Criminal Justice Division
SCHEDULE 8
PROFESSIONAL AND CONTRACTUAL SERVICES
(1) (2) (3)
CJD/Federal
Description of Service Funds Cash Match TOTAL
(A) $ $ $
(8)
(C)
(D)
(E)
(F)
(G)
(H)
(I)
TOTAL PROFESSIONAL AND $ $ $
CONTRACTUAL SERVICES
REQUIRED NARRATIVE: Briefly describe any anticipated contractual arrangement and work products
expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants.
trainers, counselors. evaluators. etc.) should be described by type of service, number of hours. rate per hour.
and travel costs, if any.
CJD.6
Office of the Governor
Criminal Justice Division
SCHEDULE C
TRAVEL
1. Local Travel
(1) (2) (3)
Miles Traveled CJD/Federal
Title or Position Annuallyl $Rate Funds Cash Match TOTAL
(A) $ $ $
(B)
(C)
(D)
(E)
(F)
(G)
(H)
LOCAL TRAVEL TOTAL $ $ $
2. In-State Travel (Specify clearly and use continuation pages if necessary)
CJD/Federal
Purpose Destination Funds Cash Match TOTAL
$ $ $
IN-STATE TRAVEL TOTAL $ $ $
3. Out-of-State Travel (Specify clearly and use continuation pages if necessary)
CJD/Federal
Puroose Destination Funds Cash Match TOTAL
$ $ $
OUT-OF-STATE TOTAL $ $ $
ITOTAL TRAVEL BUDGET
I $
I $
1$
CJD-7
Office of the Governor
Criminal Justice Division
SCHEDULE C (Continued)
REQUIRED NARRATIVE: Briefly describe the applicant's travel policy (i.e. mileage rates and per diem
rates). Specify purposes for each item of travel. Break out costs of each in-state and each out-of-state
trip to separately show the specific costs of transportation and of per diem.
NOTE: If personally owned vehicles are to be used, transportation costs should be shown on Schedule C; if agency or leased
vehicles are to be used, the vehicle operation/maintenance costs should be shown on Schedule F, "Supplies and
Direct Operating Expenses.'
CJD-8
Office of the Governor
Criminal Justice Division
SCHEDULE 0
EQUIPMENT PURCHASES
(1) (2) (3)
CJD/Federal
Equipment Name or Description and Quantity Funds Cash Match TOTAL
(A) $ $ $
(B)
(C) .
(D)
(E)
(F)
(G)
(H)
(I)
(J)
(K)
(L)
(M)
(N)
(0)
(P)
(Q)
TOTAL EQUIPMENT PURCHASES $ $ $
REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item.
SCHEDULE E
Schedule E is currently applicable to regional juvenile detention facilities only.
Contact CJD for details regarding these construction projects.
CJD.9
Office of the Governor
Criminal Justice Division
SCHEDULE F
SUPPLIES AND DIRECT OPERATING EXPENSES
(1) (2) (3)
Directly Charged Supplies and CJD/Federal
Other Operating Expenses Funds Cash Match TOTAL
(A) $ $ $
(B)
(C)
(D)
(E)
(F)
(G)
(H)
TOTAL SUPPLIES AND DIRECT $ $ $
OPERATING EXPENSES
REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item.
CJD-10
Office of the Governor
Criminal Justice Division
SCHEDULE G
INDIRECT COSTS
(1) (2) (3)
Indirect Costs CJD/Federal Cash Match TOTAL
(A) Indirect Costs Per Approved Cost Allocation Plan $ $ $
(B) Indirect Costs Per CJD Computation Table $ $
REQUIRED NARRATIVE: If Method (A) is used, specify the rate and attach a copy of the document by
which the current cost allocation plan was approved.
NOTE: Indirect Costs are authorized In an amount not to exceed the computation table In the CJD Financial and Administrative
Requirements section of the grant application kit, or as authorized per the applicant's cost allocation plan.
CJD-11
Program Narrative
Applicant
Project Title
This project targets: (check all that apply)
o
o
Violent Crime 0
Drug-related Crime 0
Gang-related Crime
Victims of Crime
1. Problem Statement (What problem will this project impact?)
2. Historical Data (What statistical data is available to demonstrate the problem stated in #1?)
3. Proposed Project Activities (What activities will be conducted to address the stated problem?)
Submit this page at the time of application and attach a copy to both Progress Reports (CJD-13).
This information will be used in the project evaluation.
CJD-12
Progress Report
Grantee
Grant No.
Project TItle
ReportTime Period
Check One:
to
Submitted
by:
Oat.
D Six-Month Report
D Final Report
SigMtur. Projoct Director
Reported Crimes: (Provide information regarding reported crimes in your project area (city, county, etc.)
during the project period. You need only provide information on your project focus (violent crime, gang-
related crime, drug-related crime, and victims of crime.)
Impact Statement: (Explain the impact that the project has had on the problem stated on page CJD-
12, Program Narrative)
Submit this page 10 the Criminal Justice Division six months through the grant period and again at the end.
CJD-13
PART V
ASSURANCES
The Applicant hereby assures and certifies that he will comply with the regulation, policies, guidelines and
requirements including OMS Circulars No. A-122, A.ll0, A-l02, and A-87, as they relate to the application,
acceptance and use of Federal funds forthis federally-assisted project. Also the Applicant assures and certifies to
the grant that:
1. It possesses legal authority to apply for the grant; that a 9.
resolution, motion or similar action has been duly adopted or
passed as an official act ot the applicant's goveming body,
authorizing the filing of the application including all under-
standings and assurances contained therein, and directing
and authorizing the person identified as the official represen-
tative of the applicant to act in connection with the application
and to provide such additional information as may be re-
quired.
2. It will comply with Title VI of the Civil Rights Act of 1964 (P.
L. 88-352) and in accordance with Title VI of that Act, no
person inthe United States shall, on the ground of race, color,
or national origin, be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimi-
nation under any program or activity for which the applicant
receives Federal Financial assistance and will immediately
take any measures necessary to effectuate this agreement.
3. It will comply with Title VI of the Civil Rights Act of 1964 (42
USC 2000d) prohibiting employment discrimination where
(1) the primary purpose of a grant is to provide employment
or (2) discriminatory employment practices will result in
unequal treatment of persons who are or should be benefiting
from the grant-aided activity.
4. It will comply with requirements of the provisions of the
Uniform Relocation Assistance and Real Property Acquisi-
tions Act of 1970 (P. L. 91-646) which provides for fair and
equitable treatment of persons displaced as a result of
Federal and federally assisted programs.
5. It will comply with the provisions of the Hatch Act which limit
the political activity of employees.
6. It will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act, as they
apply to hospital and educational institution employees of
State and local govemments.
7. It will establish safeguards to prohibit employees from using
their positions for a purpose that is or gives the appearance
of being motivated by a desire for private gain forthemselves
or others, particularly those with whom they have family,
business, or other ties.
8. It will give the sponsoring agency orthe Comptroller General
through any authorized representative the access to and the
right to examine all records, books, papers, or documents
related to the grant.
It will comply with all requirements imposed by the Federal
sponsoring agency conceming special requirements of law,
program requirements, and other administrative require-
ments.
10. It will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment of
the project are not listed on the Environmental Protections
Agency's (EP A) list of Violating Facilities and that it will notify
the Federal grantor agency of the receipt of any communi-
cation form the Director of the EPA Office of Federal Activi-
ties indicating that a facility to be used in the project is under
consideration for listing by the EPA.
11. It will comply with the flood insurance purchase requirements
of 9 102 (a) of the Flood Disaster Protection Act of 1973,
Public Law 93-234, 87 Stat. 975, approved December 31,
1976. Section 102 (a) requires, on and after March 2, 1975,
the purchase of flood insurance in communities where such
insurance is available as a condition for the receipt of any
Federal financial assistance for construction or acquisition
purposes for use in any area that has been identified by the
Secretary of the Department of Housing and Urban Develop-
ment as an area having special flood hazards.
The phrase 'Federal financial assistance' includes any form
of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct
or indirect Federal assistance.
12. It will assistthe Federal grantor agency in its compliance with
9 106 of the National Historic Preservation Act of 1966 as
amended (16 U. S. C. 470), Executive Order 11593, and the
Archeological and Historic Preservation Act of 1966 (16 U.
S. C. 469a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of investigations, as
necessary, to identify properties listed in or eligible for
inclusion in the National Register of Historic Places that are
subject to adverse effects (see 36 CFR Part 800.8) by the
activity, and notifying the Federal grantor agency of the
existence of any such properlies, and by (b) complying with
all requirements established by the Federal grantor agency
to avoid or mitigate adverse effects upon such properties.
13. It will comply with the Uniform Grant and Contract Manage-
ments Standards (UGCMS) developed underthe directive of
the Uniform Grant and Contract Management Act of 1981,
Texas Civil Statutes, Article 4413 (32g).
14. It, if a county, has taken or will take all action necessary to
provide the Texas Department of Criminal Justice and the
Department of Public Safefy any criminal history records
maintained by the county in the manner specified for the
purposes of those departments.
CJD-14
~ ..:SIGNATION OF GRANT OFI ,";IALS
CJD rules require thatthree persons be designated to the positions of Authorized Official, Project Director,
and Financial Officer for the purposes of administering a grant. The Project Director and the Financial
Officer may not be the same person but, under extenuating circumstances, one person may otherwise fill
two positions. In accordance with the criteria and definition of responsibilities set forth in the Financial
and Administrative Requirements section of the Application Kit governing submission ofthis application,
the following designations are made:
APPLICANT: CITY OF PARIS, PARIS, TEXAS
PROJECT TITLE: TEXAS NARCOTICS CONTROL PROGRAM
Mr.Jt.Xs. Karl Louis
Project Director (Type or Print)
Mr. ~K: W. E. Anderson
Financial Officer (Type or Print)
Chief of Police
TITle
Title
Director of Fin~n~p
P. O. Box 9037
Address (Street or P. O. Box)
P. O. Box 9037
Address (Street or P. O. Box)
Paris,
Texas
Zip
75460
Paris.
Texas
Zip
75460
City
City
(903) 785-7511 Ext. 239
Telephone Number
(903) 785-7511 Ext. 241
Telephone Number
Mr. mi. Michael E. Malone
Authorized Official (Type or Print)
City Manager
T~le
P. O. Box 9037
Address (Street or P. O. Box)
Paris, Texas
Zip
75460
City
(903) 785-7511 Ext. 201
Telephone Number
CJD-15