06 - Boards & Commissions - Minutes & ReportsItem No. 6
REGULAR MEETING MINUTES
CITY OF PARIS HISTORIC PRESERVATION COMMISSION
CITY COUNCIL CHAMBERS
107 EAST KAUFMAN
PARIS TEXAS
_ WEDNESDAY NOVEMBER 13 2019_
� Present Absent
Chris Dux, Chairman
Matt Coyle, Vice Chairman Guests
Linda Vandiver Maria Mougridis
Laura Caffey Certified Local Government Specialist
Glee Emmite Texas Historic Commission
Mike Lazar
Randy Hider, Secretary
Cheri Bedford, HPO
1. Chairman Dux called the meeting to order at 4:00 p.m.
2. Commissioner Vandiver noted a correction a few days prior to the meeting that was
corrected. A motion was made to approve the minutes of the September 2019 by
Commissioner Lazar, and seconded by Commissioner Caffey. Motion carried.
3. The Certificate of Appropriateness for Swaim Hardware was withdrawn prior to the meeting.
4. Commissioner Caffey made the motion to process the listed properties on to Building and
Standards Commission as it was determined the properties have no significance for Paris and
cannot be rehabilitated, designated on the National Register of Historic Places, as a recorded
Texas Historic Landmark, or eligible as historic property as designated by the City Council
of the City of Paris. The motion was seconded by Commissioner Emmite. Motion carried.
A. 950 Martin Luther King BLVD
B. 1_460 Hickor
C. 1191 Grove
D. 906 Polk
E. 827 NW 13th
W
F. 635 N 13 m
G. 1314 W Austin
5. Cheri Bedford reviewed the list of minor Certificates of Appropriateness approved in house
in September and October. She gave a brief update on the fire that occurred on November 11
at 7 E. Plaza, and went over the list of holiday events coming up. She queried the
commission about meeting times in December, and it was determined that unless there was
Certificate of Appropriateness the commission would not meet.
Cheri Bedford introduced the Maria Mougridis, from the Texas Historic Commission who
would be conducting a CLG training after the regularly scheduled meeting.
A motion was made to adjourn at 4:15 p.m. by Commissioner Emmite, seconded by
Commissioner Hider. Motion carried.
Following
A
Chairman
gular meeting the Commission entered into CLG training.
�......,_- _day ofV.,_ _ 2020
Paris Public Library Advisory Board
Meeting Minutes
December 18, 2019
Opening:
The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m. by Chairwoman Carol
James.
Present:
Board members present were Carol James, Marilyn Threadgill, Ashley Lassiter, Rebecca Umphrey, Wendy Hamaker and
Denise Kornegay. Director Priscilla McAnally was absent, but Judy filled in for her. Melanie Loughmiller was absent.
• Approval of Minutes:
The minutes of the November 20, 2019 meeting were unanimously approved.
• Citizen Forum:
No one from the public was in attendance.
• New Business:
Judy reported that February or March will be amnesty month for all overdue books.
• Old Business:
None.
• Presentations:
• Budget Report was presented for review with no comments.
• Statistical Report was presented with no comments.
• Friends of the Library-,
No report
• Director's Remarks:
None.
The next meeting will be January 19, 2020 at 4:OOpm.
Adjournment: Meeting was adjourned at 4:09p.m.
Submitted by: Ashley Lassiter, Secretary
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
October 31, 2019
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
GBB CD 6303883
GBB CD 6303882
PN8 CD 5213093
Liberty Money Market
Total Current Assets
OTHER ASSETS
Returned Checks Receivable
Due From Not Hot Checking
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Due to Trail de Paris T -Shirt
Due to Hot Checking
Payroll Liabilities
Sales Tax Payable
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 29,028.42
1,11,727.98
28,113.88
101,476.82
50,378.62
51040.12
371,765.84
35.00
381.00
416.00
$ 372181.84
$ 988.72
5,977.39
10.00
381.00
1,647.58
105.77
398,404.40
____q5,333.02
363,071.38
$ 372,181.84
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the Month.Ended October 31, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Oct 31, 2019
Oct 31, 2019
Variance
% of Budget Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
0.00
$ 0.00
0.00% $$
6500013-00
Total Revenueo.00
0.00
0.00
0.00% ---
650 00-00
Operating Expenses
Postage
49.84
50.00
(0.16)
99.68%
1,000.00
Misc Expenses
7.66
10.00
(2.34)
76.60%
2,500.00
D & 0 Insurance
0.00
0.00
0.00
0.00%
1,500.00
Worker's Comp
0.00
0.00
0.00
0.00%
2,000.00
Staff Ins./Retirement
508.42
708.00
(199.58)
71.81 %
8,500.00
Meetings & Hosting
0.00
0.00
0.00
0.00%
600.00
Chamber Management
0.00
0.00
0.00
0.00%
40,000.00
Out of Town Travel
12.94
25.00
(12.06)
51.76%
2,000.00
Intown Auto/Exp Allowance
200.00
225.00
(25.00)
88.89%
2,700.00
Membership Dues/Sub.
775.00
800.00
(25.00)
96.88%
5,500.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
425.00
500.00
(75,00)
85.00%
6,000.00
Payroll Expenses
6,790.76
6,835.00
(44.24)
99.35%
82,025.00
Payroll Tax Expense
514.33
538.00
(23.67)
95.60%
6,450.00
Office Expense
90.06
100.00
(9.94)
90.06 %
2,000.00
Communications
127.37
167.00
(39.63)
76.27%
2,000.00
Historical Museum
0.00
0.00
0.00
0.00%
3,500.00
Bank Service Charge
7.46
10.00
(2.54)
74.613 %
1,000.00
Credit Card Fee
85.41
85.00
0.41
100.48%
2,000.00
Motel Tax Transferred to LCC
0.00
0.00
0.00
0.00%
325,000.00
Marketing/Advertising
61843.41
7,000.00
(156.59)
97.76%
65,000.00
Chaparral Square Dancers
0.00
0.00
0.00
0.00%
2,100.00
Tour de Paris tarp
0.00
0.00
0.00
0.00%
30,000.00
ASA
0.00
0.00
0.00
0.00%
27,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,500.00
Events Promotion / Funding
6,615.00
7,000.00
(385.00)
94.50%
39,000.00
Arts Allocation
0.00
0.00
0.00
0.00%
7,000.00
Baseball Field Lighting
11,855.86
11,855.86
0.00
100.00%
11,855.86
Rent to COC
1,000.00
1„000.00
0.00
100.00 %
12,000.00
Total Operating Expenses
35,908.52
36,908.86_11
000.34
97.29%
699930.86
Operating Income (Loss)
__M,908.62 3 5,908..??}
X36,908.86)
1,000.34
97.29% 49,930.86
NOT -HOT INCOME
Misc Income
1.53
2.00
(0.47)
76.50%
1,000.00
Trolley / Historical
550.00
500.00
50.00
110.00%
5,000.00
Tour de Paris Income
0.00
0.00
0.00
0.00%
49,000.00
Souvenir Sales
1,145.27
834.00
311.27
137.32%
10,000.00
Interest Income
26.22
13.00
13.22
201.69%
150.00
Total Not Hot Income_1
723.02
1,349.00
374.02
127.73%
65,150.00
NOT -HOT EXPENSES
Trolley Driver
180.00
200.00
(20.00)
90.00 °%
1,800.00
Trolley Expenses
0.00
0.00
0.00
0.00%
6,000.00
Trolley Insurance
179.98
175.00
4.98
102.86%
2,100.00
Souvenir Exp1-2.461
787.54
_mm 800.00
98.44 %
5u000.00
Total Not -Hot Expenses
1,147.52
1,175.00_(27.48)
97.66 %
14,900.00
Net Income (Loss)
$" 135,333.02
$36„,734.88
$ 1 401.84
6.18% $
319.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For Month Ended October 31, 2019 and 2018 and Month Ended October 31, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
Month Ended
Oct 31, 2019
Oct 31, 2019
Oct 31, 2018
Oct 31, 2018
Actual
Budget
Actual
Actual
REVENUE
Total Revenue
0.00
0.00
0.00
0.00
OPERATING EXPENSES
Postage
$ 49.84
$ 50.00
$ 91.13
$ 91.13
Misc Expenses
7.66
10.00
0.00
0.00
Worker's Comp
0.00
0.00
707.33
707.33
Staff InslRetlrement
508.42
708.00
466.17
486.17
Out of Town Travel
12.94
25.00
269.90
269.90
Intown Auto/Exp Allowance
200.00
225.00
200.00
200.00
Membership Dues/Sub.
775.00
800.00
0.00
0.00
Bookkeeping
425.00
500.00
373.33
373.33
Payroll Expenses
6,790.76
6,835.00
6,592.32
6,592.32
Payroll Tax Expense
514.33
538.00
499.16
499.16
Office Expense
90.06
100.00
145.26
145.26
Communications
127.37
167.00
0.00
0.00
Bank Service Charge
7.46
10.00
7.46
7.46
Credit Card Fee
85.41
85.00
140.09
140.09
Marketing /Advertising
6,843.41
7,000.00
11,683:41
11,683.41
Event Expenses - Other
0.00
0.00
47.66
47.66
Chaparral Square Dancers
0.00
0.00
1,541.18
1,541.18
Tour de Paris Exp
0.00
0.00
31.11
31.11
Events Promotion / Funding
6,615.00
7,000.00
2,974.20
2,974.20
Baseball Field lighting
11,855.86
11,855.86
11,855.86
11,855.86
Rent to COC
1,000.00
1,000.00
_ 1,000.00
_ 1 „000.00
Total Operating Expenses
35,908.52
36,908.86
381625.57
38,625.57
Operating Income (Loss)
(35,908.52
____ 36,908.8638,825.57
38,826.57)
NOT -HOT INCOME
Discounts & Allowances
1.53
2.00
0.70
0.70
Trolley / Historical
550.00
417.00
75.00
75.00
Souvenir Sales
1,145.27
834.00
567.46
567.46
Interest Income
26.22
13.00
14.74
14.74
Total Other Income
1,723.02
1,266.00
667.90
667.90
NOT -HOT EXPENSES
Trolley Driver
180.00
200.00
345.00
345.00
Trolley Expenses
0.00
0.00
100.00
100.00
Trolley Insurance
179.98
175.00
164.48
164.48
Souvenir Exp
787.54
800.00
148.00
Total Not -Hot Expenses
1,1147.52
1175.00
757.48
757.48
Net Income (Loss)
S 35,333.02
$36811.86
$ {38,725.15)
$ �'38,725.15�
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
VCC Quarterly Report for October, November, and December - 2019
October
Harley Davidson "Bring It Home World Record Motorcycle Parade
Funded: $2500 Paris Hotels full, and Visitors were staying out of town because they could
not find a room locally! We had estimated over 4,000 coming to participate. Final count to break
record was 349711
Backyard Blowout at Love Civic Center
Funded: $2,000 Room Nights: 35
TEXPACC Square Dance Convention at Love Civic Center
Funded $1500 Room Nights: 137
City of Paris Main Street Festival of Pumpkins at Bywaters Park
Funded $1,110 Room Nights: 20
TSTA A04 Leadership Academy at North Lamar High School
Funded: $1500 Room Nights: 84
December
Paris High School Basketball Tournament
Funded: $2500 Room Nights: 150
Paris Visitor $ Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
November 30, 2019
ASSETS
CURRENT ASSETS
HOT Checking
$ 113,487.32
Not HOT Checking i
110,633.15
GBB CD 6303883
28,113.88
GBB CD 6303882
101,476.82
PNB CD 5213093
50,378.62
Liberty Money Market
51,040.12
Total Current Assets
...........455 129.97.
OTHER ASSETS
Retumed Checks Receivable
35.00
Due From LCC
28.80
Due From Hot Checking
83.50
Total Other Assets
147.30
Total Assets
455 277.21
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 2,788.72
Due to LCC
8,894.12
Due to Trail de Paris T -Shirt
10.00
Due to Not Hot Checking
83.50
Payroll liabilities
797.10
Sales Tax Payable133.42
Total Current Liabilities
NET ASSETS
Retained Earnings
397,905.85
Net Income
44,664.50
Total Net Assets
442,570.35
Total Liabilities and Net Assets
$ 455,277.21
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 2 Months Ended November 30, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
2 Months Ended
2 Months Ended
Nov 30, 2019
Nov 30, 2019
variance
% of Budget Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax,
$ 225,538.76
$ 162 00.00S
63 030.76
138.79% $..,.,_
650000.00
Total Revenue
226,538.76
162,50D.00
63,038.76
138.79%
650,000.00
Operating Expenses
Postage
60.54
60.00
0.54
100.90%
1,000.00
Mfsc Expenses
7.66
10.00
(2.34)
76.60%
2,500.00
D & O Insurance
0.00
0.00
0.00
0.00%
1,500.00
Worker's Comp
0.00
0.00
0.00
0.00%
2,000.00
Staff Ins./Retirement
847.96
1,416.00
(568.04)
59.88%
8,500.00
Meetings & Hosting
66.19
50.00
16.19
132.38%
600.00
Chamber Management
10,000.00
10,000.00
0.00
100.00%
40,000.00
Out of Town Travel
90.74
100.00
(9.26)
90.74%
2,000.00
Intown Auto/Exp Allowance
400.00
450.00
(50.00)
88.89%
2,700.00
Membership Dues/Sub.
775.00
800.00
(25.00)
96.88%
5,500.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
938.33
1,000.00
(61.67)
93.83%
6,000.00
Payroll Expenses
13,319.76
13,670.00
(350.24)
97.44%
62,025.00
Payroll Tax Expense
1,008.62
1,076.00
(67.38)
93.74%
6,450.00
Office Expense
341.45
350.00
(8.55)
97.66%
2,000.00
Communications
301.58
334.00
(32.42)
90.29%
2,000.00
Historical Museum
0.00
0.00
0.00
0.00%
3,500.00
Bank Service Charge
14,92
20.00
(5.08)
74.60%
1,000.00
Credit Card Fee
359.85
335.00
24.85
107.42%
2,000.00
Motel Tax Transferred to LCC
112,769.38
81,250.00
31,519.38
136.79%
325,000.00
Marketing / Advertising
7,242.16
7,400.00
(157.84)
97.87%
65,000.00
Chaparral Square Dancers
0.00
0.00
0.00
0.00%
2,100.00
Tour de Pads Exp
0.00
0.00
0.00
0.00%
30,000.00
ASA
040
0.00
0.00
0.00%
27,000.00
SDBA Boat Races
0.00
0.00
0.00
0.D0 %
7,500.00
Events Promotion / Funding
9,724.00
10,1 D0.00
(376.00)
96.28%
39,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
11,855.86
0.00
100.00%
11,855.86
Rent to COC
2,00100
2,000.00,
0.00
100.00%
12,000.00
Total Operating Expenses
179,124.00
149,276.86
29,847.14
119.99%
699,930.86
Operating Income (Loss)46,414.76
13L223.14
33,191.62
351.01 % (49,930.86')
NOT -HOT INCOME
Mlsc Income
1.53
2.00
(0.47)
76.50%
1,000.00
Trolley/ Historical
550.00
500.00
50.00
110.00%
5,000.00
Tour de Paris Income
0.00
0.00
0.00
0.00%
49,000.00
Souvenir Sales
1,379.37
1,668.00
(288.63)
82.70%
10,000.00
Interest Income
54.01
26.00.
28.01
207.73%
150.00
Total Not -Hot Income
1,984.91
2,196.00
_ (211.09)
90.39%
65150.00
NOT -HOT EXPENSES
Trolley Driver
255.00
275.00
(20.00)
92.73%
1,800.00
Trolley Expenses
1,634.72
1,600.00
34.72
102.17%
6,000.00
Trolley insurance
355.81
350.00
5.81
101.66%
2,100.00
Souvenir Exp
1,489.64
1 500.00
______(1036)
99.31 %_
5,000.00
Total Not -Hot Expenses
��
3.726.00
10.17
7
100.27 % .
14 90000
Net Income (Loss)
$ 44 664.50
$ 11,694.14
$_____A&970.36 970.36
381.94% $
319.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended November 30, 20191 and 2018 and 2 Months Ended November 30, 2018
1 Month Ended 1 Month Ended 1 Month Ended 2 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Nov 30, 2019
Nov 30, 2019
Nov 30, 2018
Nov 3% 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax 5
225,538.76
$ 162,500.00
$ 188,476.26
$ 188,476.26
Total Revenue
225,538.76
162,500.00
X6.26
186,476.26
OPERATING EXPENSES
Postage
10.70
10.00
7.83
98.96
Misc Expenses
0.00
0.00
63.96
63.96
Worker's Camp
0.00
0.00
0.00
707.33
Staff Ins./Retirement
339.54
708.00
491.88
958.05
Meetings & Hosting
66.19
50.00
46.53
46.53
Chamber Management
10,000.00
10,000.00
10,000.00
10,000.00
Out of Town Travel
77.80
75.00
0.00
269.90
Intown Auto/Exp Allowance
200.00
225.00
200.00
400.00
Membership Dues/Sub.
0.00
0.00
790.00
790.00
Bookkeeping
513.33
500.00
618.83
992.16
Payroll Expenses
6,529.00
6,835,00
6,465.28
13,057.60
Payroll Tax Expense
494.29
536.00
520.40
1,019.56
Office Expense
251,39
250.00
0.00
145.26
Communications
174.21
167.00
0.00
0.00
Bank Service Charge
7.46
10.00
7.46
14.92
Credit Card Fee
274.44
250.00
285.62
425.71
Motel Tax Transferred to.LCC
112,769.38
81,250.00
94,238.13
94,238.13
Marketing/Advertising
396.75
400.00
4,020.00
15,703.41
Event Expenses - Other
0.00
0.00
0.00
47.66
Chaparral Square Dancers
0.00
0.00
0.00
1,541.18
Tour de Paris Exp
0.00
0.00
851.65
882.76
SDBA Boat Races
0.00
0.00
507.90
507.90
Events Promotion / Funding
3,109.00
3,100.00
763.82
3,738.02
Arts Allocation
7,000.00
7,000.00
0.00
0.00
Baseball Field Lighting
0.00
0.00
0.00
11,855.86
Rent to COC
1„000.00
_._ 1,000.001,000.00_
2,000.00
Total Operating Expenses
143 215.48
112 368.00
120,879.29
159,504.86
Operating Income (Loss)
82 323.28
Q
50,152.00
67,596.97
28 971.40
NOT-HOT INCOME
Discounts & Allowances
0.00
0.00
0.00
0.70
Trolley/Historical
0.00
0.00
1,650.00
1,725.00
Souvenir Sales
332.60
834.00
281.06
848.52
Interest Income
27.79
13.00
14.25
28.99
Total Other Income
580.39,
847.00
1L945-31
2,603.21
NOT -HOT EXPENSES !
Trolley Driver
75.00
75.00
97.50
442.50
Trolley Expenses
1,634.72
1,600.00
536.69
636.69
Trolley Insurance
175.83
175.00
162.32
326.80
Souvenir Exp
702.10
700.00
132.00
280.00
Total Not -Hot Expenses
_. _www 2,587.65
20550,00
928.51
9,685.99
Net Income (Loss)
80,096.02
$ 48429.00
$ 68,613.77
$ 29 888.62
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
December 31, 2019
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
GBB CD 6303883
GBB CD 6303882
Liberty Money Market
LN8 CD
Total Current Assets
OTHER ASSETS
Returned Checks Receivable
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Due to Trail de Paris T -Shirt
Payroll Liabilities
Sales Tax Payable
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 90,516.72
109,253.20
28,113.88
101,476.82
51,040.12
50,462.96
490,869.70
35.00
35.00
$ 430,898.70
$ 600.00
3,653.30
10.00
1,105.62
134.52
5,505.44
397,905.85
27,489.41
425,395.26
$ 430,898.70
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 3 Months Ended December 31, 2019
3 Months Ended
3 Months Ended
Dec 31, 2019
Dec 31, 2019
Variance
% of Budget 'Annual Budget
Actual
Budget
Revenue
Hotel /Motel Occu $
225,538.76
$ 162,500.00
$ 63,038.76
138.79% $
650,000.00
Hot Money Interes
84.34
0.00
84.34
0.00%
0.00
Total Revenue
225,623.10
162,500.00
63,123.10
138.84%
650,000.00
Operating Expenses
Postage
60.54
60.00
0.54
100.90 %
1,000.00
Misc Expenses
207.66
210.00
(2.34)
98.89%
2,500.00
General Liability
1,007.30
0.00
11007,30
0.00%
0.00
D & O Insurance
1,435.34
11500.00
(64.66)
0.00%
1,500.00
Worker's Comp
664.00
600.00
64.00
0.00%
2,000.00
Staff Ins./Rotireme
1,913.90
2,124.00
(210.10)
90.11 %
8,500.00
Meetings & Hostip.
97.72
100.00
(2.28)
97.72%
600.00
Chamber Manager
1.0,000.00
10,000.00
0.00
100.00%
40,000.00
Small Equipment
129.90
0.00
129.90
0.00%
0.00
Out of Town Trave
338.36
350.00
(11.64)
96.67%
2,000.00
Intown Auto/Exp A
600.00
675.00
(75.00)
88.89%
2,700.00
Membership Dues,
775.00
800.00
(25.00)
96.88%
5,500.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
1,401.66
1,500.00
(98.34)
93.44%
6,000.00
Payroll Expenses
21,285.18
20,505.00
780.18
103.80%
82,025.00
Payroll Tax Expen!
1,612.81
1,614.00
(1.19)
99.93%
6,450.00
Office Expense
565.69
575.00
(9.31)
98.38%
2,000.00
Communications
458.43
501.00
(42.57)
91.50%
2,000.00
Historical Museum
0.00
0.00
0.00
0.00%
3,500.00
Bank Service Char
22.38
30.00
(7.62)
74.60%
11000.00
Credit Card Fee
495.53
501.50
(5.97)
98.81 %
2,000.00
Motel Tax Transfer
112,769.38
81,250.00
31,519.38
138.79%
325,000.00
Marketing / Advert
7,647.67
8,100.00
(452.33)
94.42%
65,000.00
Chaparral Square
0.00
0.00
0.00
0.00%
2,100.00
Tour de Paris Exp
0.00
0.00
0.00
0.00%
36,000.00
ASA
0.00
0.00
0.00
0.00%
27,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,500.00
Events Promotion
10,876.50
11,100.00
(223.50)
97.99%
39,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Ligt
11,855.86
11,855.86
0.00
100.00 %
11,855.86
Rent to COC
3.000.00
_ W. 3000.00
0.00
100.00 % _
12 000.00
Total Operating
198,220.81
163,951.36
32,269.45 .,
119.68%
699,930.66
Operating Incor
29,402.29
(1,451.36
301853.65
(2,025.84)% r (49,930.86)
NOT -HOT INCOME
Misc Income
1.53
2.00
(0.47)
76.50%
1,000.00
Trolley I Historical
1,000.00
1,000.00
0.00
100.00%
5,000.00
Tour de Paris Inca
0.00
0.00
0.00
0.00%
49,000.00
Souvenir Sales
1,552.68
2,502.00
(949.12)
62.07%
10,000.00
Interest Income
83.70
39.00
44.70
214.62%
150.00
Total Not -Hot In
2,638.11
3,643.00
904.89'
74.46%
65,150.00
NOT -HOT EXPENSES
Trolley Driver
795.00
825.00
(30.00)
96.36%
1,800.00
Trolley Expenses
1,734.72
1,700.00
34.72
102.04%
6,000.00
Trolley Insurance
531.63
525.00
6.63
101.26%
2,100.00
Souvenir Exp .....
...., 1 489.64„
1500.00
(10.36)
99.31 % w
5000.00
Total Not -Not E
4,550.99
4,550.00
0.99,
100.02%
14„900.00
Net Income (Lo: $
27,489.41
$ 2,4S1i,36
$ 29,947.77
1.118.20 % $
319.14
Financial statement preparation service provided by Malnory, WNW & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended December 31, 2019 and 2018 and 3 Months Ended December 31, 2018
Financial statement preparation service provided by Malnory, McNeal do Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
3 Months Ended
Doc 31, 2019
Dec 31, 2019
Dec 31, 2016
Dec 31, 2018
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 188,476.26
Hot Money Interest
84.34
0.00
_0.00
0.00
Total Revenue
84.34
0.00
0.00
788 476.26
OPERATING EXPENSES
Postage
0.00
0.00
136.36
235.32
Misc Expenses
200.00
200.00
0.00
63.96
General Liability
1,007.30
0.00
0.00
0.00
D & O insurance
1,435.34
1,500.00
1,435.33
1,435.33
Worker's Comp
664.00
600.00
0.00
707.33
Staff Ins./Retirement
1,065.94
708.00
986.65
1,944.70
Meetings & Hosting
31.53
50.00
158.37
204.90
Chamber Management
0.00
0.00
0.00
10,000.00
Small Equipment
129.90
0.00
0.00
0.00
Out of Town Travel
247.62
250.00
0.00
269.90
Intown Auto/Exp Allowance
200.00
225.00
200.00
600.00
Membership Dues/Sub.
0.00
0.00
0.00
790.00
Bookkeeping
463.33
500.00
538.33
1,530.49
Payroll Expenses
7,965.42
6,835.00
7,618.58
20,676.18
Payroll Tax Expense
604.19
538.00
577.66
1,597.22
Offlee Expense
224.24
225.00
0.00
145.26
Communications
156.85
167.00
89.14
89.14
Bank Service Charge
7.46
10.00
7.46
22.38
Credit Card Fee
135.68
156.50
105.19
530.90
Motel Tax Transferred to LCC
0.00
0.00
0.00
94,238.13
Marketing /Advertising
660.51
700.00
(2,874.49)
12,828.92
Event Expenses - Other
0.00
0.00
0.00
47.66
Chaparral Square Dancers
0.00
0.00
0.00
1,541.18
Tour de Paris Exp
0.00
0.00
0.00
882.76
SDBA Boat Races
0.00
0.00
0.00
507.90
Events Promotion / Funding
1,152.50
1,000.00
1,725.00
5,463.02
Baseball Field Lighting
0.00
0.00
0.00
11,855.86
Rent to COC
1,000.00
1 „000.00
1,000.00
_ 3,000.00
Total Operating Expenses
17,361.87
74,674.50
71,703.58
171,208.44
Operating Income (Loss)
___'1� 7,267.47
(14,674.50)
11,70$.56
17267.82
NOT -HOT INCOME
Discounts & Allowances
0.00
0.00
0.00
0.70
Trolley / Historical
450.00
500.00
75.00
1,800.00
Tour de Paris Income
0.00
0.00
7,837.64
7,837.64
Souvenir Sales
160.91
834.00
281.96
1,130.48
Interest Income
29.69
13.00
16.62
45.61_
Total Other Income8„211.22
640.60
,347.00
10,814.43
NOT -HOT EXPENSES
Trolley Driver
540.00
550.00
150.00
592.50
Trolley Expenses
100.00
100.00
609.06
1,245.75
Trolley Insurance
175.82
175.00
162.32
489.12
Souvenir Exp
0.00
_IT 0.00
61.00
_ _ 341.00;
Total Not -Hot Expenses
815.82
825.00
982.38
2,668.37
Net Income (Loss)
42.69
1525
47 74.74
5,413.880
Financial statement preparation service provided by Malnory, McNeal do Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
October 31, 2019
CURRENT ASSETS
Love Civic Center
Reserved for Construction
Returned Checks Receivable
Liberty CD 59873
Due From VCC
Due from Others
Total Current Assets
Total Assets
ASSETS
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Not Assets
Total Liabilities and Net Assets
$ 260,893.59
220,141.00
360.00
32,347.07
5,977.39
32.82
� 19,751.87
$ 519,751.87
$ 74.00
1,099.68
1,173.68
530,494.45
.�..................'11 916.26
518,578.19
$ 519,751.87
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all discfosures ordinarily included in fmancial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the Month Ended October 31, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with fhe income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Oct 31, 2019
Oct 31, 2019
Variance
% of Budget
Annual Budget
Actual
Budaet
REVENUE
Catering
$ 0.00
$ 0.00
$ 0.00
0.00%
$ 750.00
Motel Tax
0.00
0.00
0.00
0.00%
325,000.00
R.V. Hook Up
1,178.52
1,000.00
178.52
117.85%
10,000.00
Misc Income
0.00
0.00
0.00
0.00%
1,800.00
Rent
8,945.71
91000.00
(54.29)
99.40%
100,000.00
Refunded Deposits
(200.00)
(200.00)
0.00
100.00%
(11,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
500.00
Craft Expo Inc.
0.00
0.00
0.00
0.00%
3,000.00
Bicycle Rentals
371.19.
375.00 ,
3.81
98.98 %
�4„mmm000.00
Total Revenue
10,296.42
10,176.00
120.42
101.18%
434.„450.00
Gross Profit
10295.4210,176.00
120.42
101.18%
434,450.00
OPERATING EXPENSES
Bank Service Charge
63.55
42.00
21.55
151.31 %
500.00
Communications
335.72
417.00
(81.28)
80.51 %
5,000.00
Office Expense
109.55
100.00
9.55
109.55%
600.00
Payroll Expenses
7,694.39
8,333.00
(638.61)
92.34%
100,000.00
Payroll Tax Expense
584.40
667.00
(82.60)
87.62%
8,000.00
Marketing / Advertising
0.00
0.00
0.00
0.00%
3,000.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
425.00
500.00
(75.00)
85.00%
6,000.00
Membership Dues/Sub
156.00
200.00
(44.00)
78.00%
200.00
Electricity
3,268.98
3,333.00
(64.02)
98.08%
40,000.00
Water
313.81
417.00
(103.19)
75.25%
5,000.00
Gas
185.71
375.00
(189.29)
49.52%
4,500.00
Trash Disposal
889.90
438.00
451.90
203.17%
5,250.00
Intown Auto Exp Allowance
250.00
250.00
0.00
100.00%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
1,000.00
Chamber Management
0.00
0.00
0.00
0.00%
18,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
2,000.00
Building MainL/Spls.
413.64
450.00
(36.36)
91.92%
99,000.00
Security
58.95
104.00
(45.05)
56.68%
1,250.00
Staff Ins./Retirement
521.05
708.00
(186.95)
73.59%
81500.00
Building Insurance
4.521.23
51000.00
(478.77)
0.00%
51000.00
General Liability
0.00
0.00
0.00
0.00%
5,000.00
Workers Comp. Insurance
0.00
0.00
0.00
0.00%
1,400.00
Directors & Officers
0.00
0.00
0.00
0.00%
2,000.00
Long Term Disability
0.00
0.00
0.00
0.00%
210.00
Misc Expenses
299.28
300.00
(0.72)
99.76%
1,400.00
Interest Expense
0.00
0.00
0.00
0.00%
7,500.00
Ground Maintenance
2,068.29
2,000.00
68.29
103.41 %
8,500.00
Supplies
130.00
150.00
(20.00)
86.67%
31000,00
Bicycles & Related Expenses
6.92
10.00
(3.08)
69.20%
1,500.00
Catering Exp
0.00
0.00
0.00
0.00%
1,700.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cleaning
0.00
0.00
0.00
0.00%
10 000.00
Total Operating Expenses
22,296.37
23,794.00
____111497.63
93.71%
410,210.00
Operating Income Loss
g (Loss)
.72,000.95
13,618.00
7 618.05,
88.12%
24,240.00
OTHER INCOME
Interest Income
84.69
29.00
_ _ 55.69w_
292.03%
350.00
Total Other Income
84.69
29.00
66.69
292.03 %
350.00
Net Income (Loss)
-J11916726)_
fl3�590.ffi
1 673.74
7.68%
24 590.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with fhe income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the Month Ended October 31, 2019 and 2018 and Month Ended October 31, 2018
Financial statement preparation service provided by Malnory, McNeal &. Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in fmancial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Month Ended
Month Ended
Oct 31, 2019
Oct 31, 2019
Oct 31, 2018
Oct 31, 2016
Actual
Budget
Actual
Acutal
Revenue
R.V. Hook Up
$ 1,178.52
$ 1,000.00
$ 240.80
$ 240.80
Rent
8,945.71
9,000.00
6,524.14
6,524.14
Refunded Deposits
(200.00)
(200.00)
(900.00)
(9(10.00)
Bicycle Rentals
371.19
375.00
394.48
394.48
Total Revenue
10,295A2
10,175.00
6,259.42
6,259.42
Operating Expenses
Bank Service Charge
63.55
42.00
7.46
7.46
Communications
335.72
417.00
291.60
291.60
Office Expense
109.55
100.00
0.00
0.00
Payroll Expenses
7,694.39
8,333.00
7,324.74
7,324.74
Payroll Tax Expense
584.40
667.00
554.68
554.68
Bookkeeping
425.00
500.00
373.34
373.34
Membership Dues/Sub
156.00
200.00
156.00
156.00
Electricity
3,268.98
3,333.00
3,217.96
3,217.96
Water
313.81
417.00
1,256.24
1,256.24
Gas
185.71
375.00
73.69
73.69
Trash Disposal
889.90
438.00
405.21
405.21
Intown Auto Exp Allowance
250.00
250.00
250.00
250.00
Small Equipment
0.00
0.00
556.84
556.84
Contracted Services
0.00
0.00
60.00
60.00
Building Ma!nt./Spls.
413.64
450.00
5,608.45
5,608.45
Security
58.95
104.00
58.95
58.95
Staff Ins./Retirement
521.05
708.00
530.83
530.83
Building Insurance
4,521.23
5,000.00
0.00
0.00
Workers Comp. Insurance
0.00
0.00
707.34
707.34
Mac Expenses
299.28
300.00
0.00
0.00
Ground Maintenance
2,068.29
2,000.00
582.50
582.50
Supplies
130.00
150.00
0.00
0.00
Bicycles � Related Expenses
cY p
10.00
43.73
43.73
Total Operating Expenses
22,29U7
23.794.00
22,059.56
22.059.56
Operating Income (Loss)_
t2,0QQ•95)
13,619.00
X15,800.14
15,800.14
Other Income
Interest Income
84.69
29.00
0.00
0.00
Total Other Income
84.69
29.00
0.00
0.00
Net Income (Loss)
$ 11,916.26)
$ (13,590.00)
!______(15,800.14
Financial statement preparation service provided by Malnory, McNeal &. Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in fmancial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center Activity 4th gyarter
Date
# of Attendees Event
10/2/2019
35 Ambassador Lunch
10/4-6/19
500 Backyard Blowout
10/6/2019
45 Church Service
10/9/2019
250 Community Service Banquet
10/13/2019
45 Church Service
10/15/2019
75 Business Services Banquet
10/16-19/19
350 Texpacc Square Dancers
10/19/2019
45 Church Service
10/22/2019
500 Chamber Celebration
0/24/19
450 Paris Pregnancy Dinner
10/27/2019
45 Church Service
10/28/2019
40 Mayes Home Health Meeting
11/2/2019
300 Rodriguiz Birthday Party
11/3/2019
45 Church Service
11/6/2019
35 Ambassador Lunch
11/7/2019
250 COC women's Event
11/9/2019
125 PJC Alumni Banquet
11/16/2019
300 Armenta Baptism
11/22-23/19
2500 Christmas in Paris
11/29-12/1/19
1500 Gun & Knife show
12/4/2019
35 Ambassador Lunch
12/7/2019
800 PRMC Christmsa Party
12/9/2019
250 Pesticide Seminar
12/11/2019
300 City of Paris Christmas Party
12/13/2019
800 Load Trail Christmas Party
12/14/2019
350 Macxey Trailers Christmas Party
12/21/-22/19
1500 Gun & Knife show
12/31/2019
350 Martin Concert
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Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
November 30, 2019
ASSETS
CURRENT ASSETS
$ 74.00
Love Civic Center
$ 334,827.10
Reserved for Construction
220,141.00
Returned Checks Receivable
360.00
Liberty CD 59873
32,347.07
Due From VCC
8,894.12
Due from Others
32.82
Total Current Assets
596602.11
Total Assets
$ 596 602.11
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 74.00
Due to VCC
28.80
Payroll Liabilities
1,062.49
Total Current Liabilities
1,165.29
NET ASSETS
Retained Earnings
530,494.45
Net Income
64 942.37
Total Net Assets 595,436.82
Total Liabilities and Net Assets $ 596,602.11
t
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget Year -to -Date
Modified Cash Basis
1 !
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
y the AICPA, substantially all disclosures ordinarily included in financialIlmancial statements prepared in accordance with the income tax basis of
accounting are omitted assurance is provided
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Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
y the AICPA, substantially all disclosures ordinarily included in financialIlmancial statements prepared in accordance with the income tax basis of
accounting are omitted assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended November 30, 2019 and 2018 and 2 Months Ended November 30, 2018
Financial statement preparation service provided by Malnory, McNeal 8t Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
2 Months Ended
Nov 30, 2019
Nov 30, 2019
Nov 30, 2018
Nov 30, 2018
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 112,769.38
$ 110,000.00
$ 94,238.13
$ 94,238.13
R.V. Hook Up
31.69
30.00
315.00
555.80
Rent
7,585.00
7,000.00
13,814.72
20,338.86
Refunded Deposits
(850.0.0)
(600.00)
(1,700.00)
(2,600.00)
Bicycle Rentals
207.62
200.00
219.62
614.10
Total Revenue__
.69
116,630.00
106,887.47
113,146.89
Operating Expenses
Bank Service Charge
61.68
42.00
9.33
16.79
Communications
389.66
417.00
315.76
807.36
Office Expense
427.41
400.00
354.69
354.69
Payroll Expenses
7,586.00
8,333.00
7,498.73
14,823.47
Payroll Tax Expense
575.48
667.00
567.97
1,122.65
Marketing / Advertising
0.00
0.00
200.00
200.00
Bookkeeping
513.34
500.00
618.83
992.17
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
2,913.28
3,333.00
2.378.49
5,596.45
Water
531.29
417.00
112.16
1,368.40
Gas
334.27
375.00
139.64
213.33
Trash Disposal
444.95
438.00
405.21
810.42
Intown Auto Exp Allowance
250.00
250.00
250.00
500.00
Small Equipment
0.00
0.00
0.00
556.84
Contracted Services
0.00
0.00
60.00
120.00
Chamber Management
18,000.00
18,000.00
18,000.00
18,000.00
Building Malnt./Spls.
6,822.11
6,750.00
3,512.20
9,120.65
Security
58.95
104.00
58.95
117.90
Staff InsJRetirement
372.08
708.00
532.91
1,063.74
Building Insurance
0.00
0.00
4,277.09
4,277.09
General Liability
3,067.05
5,000.00
0.00
0.00
Workers Comp. Insurance
0.00
0.00
0.00
707.34
Misc Expenses
359.35
300.00
137.56
137.56
Interest Expense
0.00
0.00
1,609.89
1,609.89
Ground Maintenance
582.50
800.00
1,165.00
1,747.50
Supplies
0.00
0.00
682.84
682.84
Bicycles & Related Expenses
0.00
0.00
0.00
43.73
Cleaning
0.00
0.00
1,012.77
1,012.77
Total Operating Expenses
43,289.40
46,634.00
43,900.02
65,959 58
Operating Income (Loss)
76634.29
69,996.00
_ 62,987.45
47,187.31
Other Income
Interest Income
78.71
29.00
0.00
0.00
Total Other Income
78.71
29.00
0.00
0.00
Net Income (Loss)
$ 76,713.00
$ 70,025.00
$ 62 987.45
$ 47,187.31
Financial statement preparation service provided by Malnory, McNeal 8t Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
December 31, 2019
ASSETS
CURRENT ASSETS
Love Civic Center
$ 325,821.19
Reserved for Construction
220,141.00
Returned Checks Receivable
360.00
Liberty CD 59873
32,347.07
Due From VCC
3,653.30
Due from Others
32.82
Total Current Assets
--,355.38
Total Assets
$ 582,355.38
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 74.00
Payroll liabilities
1,6642.63
Total Current Liabilities
1,716.63
NET ASSETS
Retained Earnings
530,494.45
Net Income
50,144.30
Total Net Assets
580,638.75
Total Liabilities and Net Assets
$ 582,355.38
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income = basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 3 Months Ended December 31, 2019
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
3 Months Ended
3 Months Ended
Dec 31, 2019
Dec 31, 2019
Variance
% of. Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 0.00
$ 0.00
$ 0.00
0.00%
$ 750.00
Motel Tax
112,769.38
110,000.00
2,769.38
102.52%
325,000.00
R.V. Hook Up
1,493.27
1,330.00
163.27
112.28%
10,000.00
Misc Income
0.00
0.00
0.00
0.00%
1,800.00
Rent
25,930.31
25,500.00
430.31
101.69%
100,000.00
Refunded Deposits
(3,250.00)
(3,200.00)
(50.00)
101.58%
(11,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
500.00
Craft Expo Inc.
0.00
0.00
0.00
0.00%
3,000.00
Bicycle Rentals
_ 783.94
775.00
_ 8.94
101.15%
4,000.00
Total Revenue
137 726.90
134,405.00
102.47%
434,450.00
Gross Profit
7,726.80,
� 134,4 05.00
3,321.90
102.47 %
434„450.00
OPERATING EXPENSES
Bank Service Charge
289.64
126.00
163.64
229.87%
500.00
Communications
1,334.94
1,251.00
83.94
106.71 °%
5,000.00
Office Expense
588.23
550.00
38.23
106.95%
600.00
Payroll Expenses
25,470.86
24,999.00
471.86
101,89%
100,000.00
Payroll Tax Expense
1,937.22
2,001.00
(63.78)
96.81 °%
81000.00
Marketing / Advertising
0.00
0.00
0.00
0.00%
3,000.00
Audit
0.00
0.00
0.00
0.00%
2,260.00
Bookkeeping
1,401.68
1,500.00
(98.32)
93.45%
6,000.00
Membership Dues/Sub
156.00
200.00
(44.00)
78.00%
200.00
Electricity
7,720.94
9,999.00
(2,278.06)
77.22%
40,000.00
Water
1,279.47
1,251.00
28.47
102.28%
5,000.00
Gas
983.15
1,125.00
(141.85)
87.39%
4,500.00
Trash Disposal
1,334.85
1,314.00
20.65
101.59%
5,250.00
Intown Auto Exp Allowance
750.00
750.00
0.00
100.00%
3,000.Ob
Small Equipment
0.00
0.00
0.00
0.00%
1,000.00
Chamber Management
18,000.00
18,000.00
0.00
100.00 %
18,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
2,000.00
Building Maint./Spls.
9,690.42
9,700.00
(9.58)
99.90%
99,000.00
Security
176.85
312.00
(135.15)
56.68%
1,250.00
Staff Ins./Retirement
1,901.11
2,124.00
(222.89)
69.51 %
8,500.00
Building Insurance
4,521.23
5,000.00
(478.77)
00.42%
5,000.00
General Liability
4,074.35
5,000.00
(925.65)
81.49 %
5,000.00
Workers Comp. Insurance
664.00
700.00
(36.00)
0.00%
1,400.00
Directors & Officers
1,435.33
2,000.00
(564.67)
0.00%
2,000.00
Long Term Disability
0.00
0.00
0.00
0.00%
210.00
Misc Expenses
398.94
700.00
(301.06)
56.99%
1,400.00
Interest Expense
0.00
0.00
0.00
0.00%
7,500.00
Ground Maintenance
3,233.29
3,200.00
33.29
101.04%
8,500.00
Supplies
489.35
150.00
339.35
326.23%
3,000.00
Bicycles & Related Expenses
6.92
10.00
(3.08)
69.20%
1,500.00
Catering Exp
0.00
0.00
0.00
0.00%
1,700.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cleaning
O.DO
0.00„
0.00
0.00%
10.000.00
Total Operating Expenses
87,838.77
81,962.00
4,123.23
95.52%
410,210.00
Operating Income Loss
(Loss)
88.3
42,443.00
7,445.13.,
117.64%
24,240.00
OTHER INCOME
Interest Income
... 256.17
87.00
169.17
294.45%
350.00
Total Other Income
266.17
87.00
169.17
_ 294.46%
350.00
Not Income (Loss)
50,144.30
42 53000
7,614.30
117.90%
24,590.00
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended December 31, 2019 and 2018 and 3 Months Ended December 31, 2018
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
7 Month Ended
1 Month Ended
1 Month Ended
3 Months Ended
Dec 31, 2019
Dec 31, 2019
Dec 31, 2018
Doc 31, 2018
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 0.00
$ 0.00
$ 0.00
$ 94,238.13
R.V. Hook Up
283.06
300.00
0.00
555.80
Rent
9,419.60
91500.00
14,566.70
34,905.56
Refunded Deposits
(2,400.00)
(2,000.00)
(1,800.00)
(4,400.00)
Bicycle Rentals
205.13
200.00
101.62
715.72
Total Revenue
71607.79
81000.00
12,868.32
126,015.21
Operating Expenses
Bank Service Charge
164.41
42.00
38.86
55.65
Communications
609.56
'417.00
380.75
988.11
Office Expense
51.27
50.00
64.94
419.63
Payroll Expenses
10,190.47
8,333.00
9,325.08
24,148.55
Payroll Tax Expense
777.34
667.00
707.73
1,830.38
Marketing / Advertising
0.00
0.00
0.00
200.00
Bookkeeping
463.34
500.00
538.34
1,530.51
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
1,868.14
3,333.00
4,238.71
9,835.16
Water
434.37
417.00
170.27
1,538.67
Gas
463.17
375.00
976.86
1,190.19
Trash Disposal
444.95
438.00
405.21
1,215.63
Intown Auto Exp Allowance
250.00
250.00
250.00
750.00
Small Equipment
0.00
0.00
0.00
556.84
Contracted Services
0.00
0.00
0.00
120.00
Chamber Management
0.00
0.00
0.00
18,000.00
Building MaIntJSpls.
2,454.67
2,500.00
2,988.20
12,108.85
Security
58.95
104.00
58.95
176.85
Staff InsJRetirement
1,007.98
708.00
993.24
2,056.98
Building Insurance
0.00
0.00
0.00
4,277.09
General Liability
1,007.30
1,000.00
2,880.15
2,880.15
Workers Comp. Insurance
664.00
700.00
0.00
707.34
Directors & Officers
1,435.33
2,000.00
1,435.34
1,435.34
Misc Expenses
99.66
100.00
150.00
287.56
Interest Expense
0.00
0.00
0.00
1,609.89
Ground Maintenance
582.50
600.00
582.50
2,330.00
Supplies
0.00
0.00
456.50
1,139.34
Bicycles & Related Expenses
0.00
0.00
0.00
43.73
Cleaning
0.00
0.00
0.00,
1,012.77
Total Operating Expenses
23,027.41
22,534.00
26,641.63
92,601.21
Operating Income (Loss)
15 5� . 19.62)
(14,534.00)
13,773.311
3,414.00
Other Income
Interest Income
92.77
29.00
0.00
0.00
Total Other Income
92.77
29.00
0.00
0.00
Net Income (Loss)
$ 5 426.85
$ (14,505.00)
$ 13 773.31
$ 33,414.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Paris City Council Chambers
107 East Kaufman St.
Paris, Texas 75460
Wednesda,* December ,18.2019
5:30�CK P.M.
Board Members Present:
Tim Hernandez, Chairman
Shay Bills, Vice -Chairman
Mihir Pankaj, Secretary/Treasurer
A.J. Hashmi
Marion Hamill
Ex -Officio Members Present:
Paul Allen, Lamar County Chamber President
Gene Anderson, Interim City Manager
Steve Clifford, Mayor
Brandon Bell, Lamar County Judge
Legal Counsel:
Stephanie Harris
Call to Order.
MINUTES
Staff Present:
Michael Paris, Executive Director
Chris Stout, Economic Development Associate
Paula Brownfield, Administrative Assistant
Guests) .Present:
Mary Madewell, The Paris News
Shawn Napier, EST, Inc.
Lisa Mikitarian, Paris Texas Film Office
City Council Liaison:
Paula Portugal
Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m.
on December 18, 2019.
Invocation
Ms. Bills gave the invocation.
Citizens' Inlxut
Mr. Hernandez invited those present to speak during Citizens' Input. No one came forward and. the Citizen's
Input was closed.
Discuss and ossibl a , rove Minutes of the November 25 2019, Monthl% Meeting
Dr. Hashmi made a motion to approve the November 25, 2019 minutes. Mr. Pankaj seconded the motion. Vote
was 5 -ayes to 0 -nays.
Asset,Manaement;
Mr. Hernandez made a motion that agenda item 15 be moved to current location. Dr. Hashmi seconded the
motion. Vote was 5 -ayes to 0 -nays. Mr. Paris stated that at the last meeting the Board requested more information
December 18, 2019
Page 2 of 5
• RFB for Land Clearing
• Opening Bids December 23, 2019
Mr. Pankai explained Marketing costs were $4,855,56 and total Marketing including the NBAA was $5,082,32.
New Industry Projects had expenditures of $12,021.58 and Debt Accoun had $ 2 40 99 in expe s Tota
expenses for November were $47, 963.90. The PEDC ts I , L nse , I
cash balance for November is $4,329,341.53. Dr. Hashmi
made a motion to approve the financials and Mr. Hamill seconded it. Vote was 2 -ayes to 3 -nays, The nays were
MrHernandez, Mr. Pankaj and Ms. Bills. Mr. Hernandez made a motion to table this item due to items that
needed clarification. Dr. Hashmi seconded the motion. Vote was 5 -ayes to 0 -nays.
Dis uss and
kt�_apppkve for DC Board.
Mr. Paris stated that we are having a hard time finding a quorum n b r We a a Bo d e d to have a standard
day and time, Dr. Hashmi made a motion to move the PEDC Bo um C. s ar n e
ard Meeting times to the third Monday of the
month at 5:30 p.m. Mr. Pankaj seconded the motion, Vote was 5 -ayes to 0 -nays.
PLIscu,8 _and revleyK October finqncial statement.
Mr. Hernandez made a motion to table this item. Dr. Hashmi seconded the motion. Vote was 5 -ayes to 0 -nays,
PEDC Board Meeting Minutes
December 18, 2019
Page 3 of 5
Discuss, revision and possible af; royal _to.... nti travel
rrocedural
protocols �n documenhn ITw and credit card
related ex ease.
Dr. Hashmi made a motion to table this item. Mr. Hernandez seconded the motion. Vote was 5 -ayes to 0 -nays.
Piseuss andmi)ossibl approve the PEDC cash #low in re cards to the debt we have and formin�threeee-� ear
Plan.
Mr. Paris stated that as projects come in we need to know the cash flow we will need for each project and for all
the projects we have committed to. Mr. Hernandez pointed out the cash flow projections starting in 2020 and
forecasting through 2024. He highlighted the major expenditures: American Jobs and Rail at $2 million; Skinner
Rail at $300,000.00; Project Rainwater Falls at $1.5 million; Project Rocket X at $140,000.00; ongoing
commitments of $380,000.00. Mr. Hernandez informed the Board that our total cash needs in 2020 will be
$4,925,149.00; our total anticipated cash receipts is $1,450,000.00; our cash: shortage our
current cash on hand is $4,250,000.00; and the cash on hand projection would be $774,851.00. He went on with
the cash projections through 2024. PEDC borrowing for projects would be limited to $3 million less our current
debt of $1.2 million dollars. Dr. Hashmi asked Mr. Anderson what he thoughts were on the PEDC finances. Mr.
Anderson answered that the first thing he noticed was the anticipated receipts with a yearly increase of 2.5%. He
stated that this increase was very optimistic. The sales tax increase for 2017-2018 fiscal year to this past fiscal
year the increase was 0.43%. Mr. Anderson said he was also concerned about the State Legislature looking at
municipal revenues. Right now they are looking at eliminating property taxes and redistributing what sales tax
would be used for. Mr. Anderson stated that he would have concern about extended debt being paid back in 30
years. Dr. Hashmi asked, Mr. Anderson, his thoughts about a company coming in and bringing in 100 jobs and
his opinion of incurring the debt. Mr. Anderson answered by saying it was something that should be looked at in
the moment. W. Hernandez commented on the projections and pointed out the Other New Projects is an
anticipated number that could be changed. Mr. Paris asserted that this should be done on a case by case basis.
Dice a not chaW n
uss the ,Sales Tax Receivable item an the ..__.. � M,
e Balance Sheet and why the numbers. �'_-.�� ,
Mr. Anderson said that normally this number is adjusted when the audited financial statements come out. It is a
public set of financials. The average sales tax receivable for the 2018-2019 fiscal year is $244, 636.00 which is
very close to the number currently listed. W. Hernandez stated that the number should be changed from month to
month since it is a receivable. Mr. Anderson answered that historically the number has not changed more than a
few thousand dollars from any month to month. The sales tax receivable is an estimate since we are paid by the
state on the sales tax collected two months prior. There is no reason to change the number when it is not used in
any financial decisions.
Discuss and ossibl a rovemmarketin2 and travel „for 2020.
Dr. Hashmi made a motion to table this item and to table the Executive Session, Item 16, Ms. Bills seconded the
motion. Vote was 5 -ayes to 0 -nays.
Disc ,ss direction xn pyre aria m awPEDC Strate xic__Ptan to be [ resent to the mmPEDC and �Ch—, Council in
u
August 2020.
Mr. Paris stated City Councilor, Paula Portugal, asked that a strategic plan from the PEDC be presented to City
Council. We have not presented a plan since Mr. Paris came here. The questions for the Board would be how we
want to proceed. He would like to start with assessing different groups in the community and what they see as
growth in Paris. We have a few consultants in mind to help with the process. We would have a joint meeting with
the PEDC and City Council; also included in the conversation would be realtors, bankers, non -profits and
churches to talk about growth. Mr. Paris asked the Board to consider bringing in a consultant to help with a
PEDC Board Meeting Minutes
December 18, 2019
Page 4 of 5
strategic plan. Dr. Hashmi stated that in 2011 or 2012 the City brought in a consultant. The consultant went to
PJC and copied pages from them and charged the City $150,000.00. Mr. Paris would like to engage the
community in the plan. Mr. Pankaj said that a strategic plan is very important and gave the example in the Sales
Tax Workshop where the attendees were asked who had a strategic plan. Most raised their hands except for Paris
and a few other cities. He went on to say that we need to make our assessments of a consultant based on
community input. Mr. Paris said that we should come back and put together an outline of our goals for the June
presentation.
Discuss direction in pursuinga workforce maw Ian to hi.•-hli, ht h!1F#Atafilt-iositio skill
attainment in Lamar Count°� . —
Mr. Paris told the Board that the unemployment in Lamar County is at 3.2%. PJC has surveyed the skill gaps that
we have in Lamar County. We need to find creative ways to get our graduates into manufacturing.
Communicating to the graduates, the disadvantaged, or those at a lower income what jobs exist in manufacturing
and how much they pay. A person skilled in social media to put out social media campaigns in a format that the
young people respond to. We will come back to the Board with a program of work and ask for your suggestions
on how to proceed. Mr. Pankaj said that Paul Allen has done a phenomenal job with the Chamber and suggested
that he be asked for input. Mr. Paris stated that he has asked for help from: Mr. Allen, Lamar County Chamber;
Dr. Anglin, President of PJC; and Ms. Wilson, Executive Director of the United Way; Texas Workforce
Commission; the Council of Governments. Mr. Hernandez said that temporary worker agencies should be
included. Mr. Hamill stated that the 3.2% is the average unemployment rate with certain areas having a higher
rate. One problem in Lamar County is getting some interested in. work. Ms. Bills commented that it would be
beneficial to have people who looked like you in this group. She said that minorities should be a part of this.
Amer can SViraiWeld Pi ____ date:
• Phase II Transfer of the Brownfield to ASWP. All the paperwork has been completed and is being
sent to the title company for signatures. We are waiting on a letter from Berg -Oliver concerning the
wetlands. This letter will wrap up the wetlands and transfer them to American SpiralWeld. The
environmental part with GHD is waiting on the state, when we hear from them construction will start
of the brownfield.
• Rail Construction Agreement. Two remaining components between, PEDC, American and Kiamichi
Railroad: 1) who is responsible if costs go above $1 million, American has agreed to go up to
$75,000.00 if there is a cost overrun; 2) penalties if construction is delayed, the timeline was between
six and eight months with a fee of $2,500.00 a day penalty. We are moving the timeline to twelve
months and keeping the fee. Mr. Hernandez asked why we have not seen an estimate of the cost of the
rail. Mr. Paris stated that January first the costs will start changing due to market factors. We do have
a scope of work ready..
Asset 1V%anaement
As shown, this item was moved between Items 4 and 5.
• RFB for Land Clearing
• Opening Bids December 23, 2019
Convene into Executive Session:
Executive Session was tabled under Item 11.
PEDC Board Meeting Minutes
December 18, 2019
Page 5 of 5
Pursuant to Section 551.074 of the Texas Government Code: 1) to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: or
2) to hear a complaint to charge against an officer or employee.
• Executive Director
Reconvene into -pan Session and �ossiblN stake action�on item si discussed in Executive Session.
No Executive Session took place.
Discuss Future AendM.
No future agenda items were discussed. Dr. Hashmi stated that he wants to see more description of the agenda
items. Other members agreed.
Adjourn
Dr. Hashmi made a motion to adjourn. Mr. Pankaj seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting
adjourned at 6:55 p.m.
Respectfully submitted,
Paula Brownfield
Administrative Assistant
Paris Economic Development Corporation
PARIS ECONOMIC DEVELOPMENT CORPORATION
SPECIAL MEETING
Paris City Council Chambers
107 East Kaufman St,
Paris, Texas 75460
Taesdav„Januar 7722020
4:00 O'CLOCK P.M.
Board Members Present:
Tim Hernandez, Chairman
Shay Bills, Vice -Chairman
Mihir Pankaj, Secretary/Treasurer
A.J. Hashmi (Arrived at 4:10 p.m.)
Ex -Officio Members Present:
Paul Allen, Lamar County Chamber President
Gene Anderson, Interim City Manager
Pam Anglin, PJC President
Legal Counsel:
Stephanie Harris
Call to Qrder.
MINUTES
Staff Present:
Michael Paris, Executive Director
Chris Stout, Economic Development Associate
Paula Brownfield, Administrative Assistant
Guest(s) Present:
Mary Madewell, The Paris News
Shawn Napier, EST, Inc.
Tyler Dudley, Outlaw Land Clearing
Austin Unruh, Brush Tech Land Clearing
City Council Liaison:
Paula Portugal
Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 4:01 p.m.
on January 7, 2020.
js uss �an _ .M .. and Cleanin - work at various
tos ....
dingy= Bidder for Lot Clearing ;
PEI3C r�ooertees lbl� a��rove awar. v a
Mr. Paris stated that we received bids for lot clearing and cleaning; and we are submitting them to the Board for
review and approval. He pointed out that the budget for these items was $320,000.00 for SW Business Park
development and $180,000.00 for the other properties. Mr. Napier stated that we received four bids with Brush
Tech Land Clearing being the lowest bid at $249,400.00. The memo in the packet shows several options far the
Board to consider in the amount of money spent and the lots being cleared. The first option is to clear all five lots
with other options including clearing some but not all five lots. Mr. Paris said to the Board a budget adjustment
could be made if extra expenditures are made. If not, we could stay within this year's budget and allocate some of
next year's budget to completing certain lots. Mr. Pankaj made a motion to go with Option Four which is clearing
Lots 1, 2 and 5. Ms. Bills asked if Lots 4 and 5 are next to each other. Mr. Napier answered that they were next to
each other, inside the Loop and basically in the Industrial Park. Mr. Paris encouraged the Board to take from the
SW Park budget to add the clearing of Lot 4. Ms. Harris stated that a motion was already on the table and would
need a second on the motion or amending of the motion. Mr. Pankaj asked if we had anyone interested in Lot 4.
Mr. Paris indicated that we did not. Mr. Pankaj amended his motion from Option Four to Option Three for land
clearing and also amend the budget for the project to allow land clearing of Lots 1, 2, 4 and 5. Brush Tech Land
Clearing is awarded the bid for $204,400.00. Dr. Hashmi seconded the motion. Vote was 4 -ayes to 0 -nays.
PEDC Board Meeting Minutes
January 7, 2020
Page 2 of 2
Convene into Executive Session:
Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding
commercial or financial information that the governmental body has received from a business
prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of
the governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other incentive to a
business prospect described by Subdivision (1), to wit:
I Skinner
Chairman Hernandez convened the Board into Executive Session at 4:21 p.m.
Chairman Hernandezneconvened theoabd into open sessionan ytemi s p 4iscussed4in Executive Session.
i _
p at 4:41 p.m. Dr. Hashmi made a motion to approve
the new incentive agreement for I Skinner. Mr. Pankaj seconded the motion. Vote was 4 -ayes to 0 -nays.
Adjourn
Dr. Hashmi made a motion to adjourn. Mr. Pankaj seconded the motion. Vote was 4 -ayes to 0 -nays. The meeting
adjourned at 4:42 p.m.
Respectfully submitted,
Paula Brownfield
Administrative Assistant
Paris Economic Development Corporation