15 - NLISD Joint Election AgreementItem No. 15
memorandum
TO: Mayor & City Council
Gene Anderson, Interim City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: JOINT ELECTION AGREEMENT WITH NLISD
DATE: January 16, 2020
BACKGROUND: Section 11.0581 of the Texas Education Code requires that the North Lamar
Independent School District hold elections on the same date as municipal or county elections.
Chapter 271 of the Texas Election Code requires such election shall be held as a joint election.
STATUS OF ISSUE: North Lamar Independent School District has elected to hold their Board
of Trustee members' election and on the same date as the City of Paris' general election.
BUDGET: The estimate provided by the County Elections Administrator for election services is
$7,801.70 for the general and special elections combined, but amount will decrease should an
election be conducted for North Lamar School District on the same date.
RECOMMENDATION: Approve a Resolution authorizing a Joint Election Agreement between
the City of Paris and North Lamar Independent School District.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A JOINT ELECTION AGREEMENT BETWEEN THE CITY OF
PARIS AND NORTH LAMAR INDEPENDENT SCHOOL DISTRICT FOR THE
MAY 2, 2020 ELECTION DATE; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 11.0581 of the Texas Education Code requires that the North
Lamar Independent School District must hold elections for Board of Trustee members on
the same day as municipal or county elections; and,
WHEREAS, elections held on the same day as provided by Section 11.0581 of the
Texas Education Code shall be held as a joint election under Chapter 271 of the Texas
Election Code; and,
WHEREAS, schools must coordinate with their cities and have the same polling
location(s) for both jurisdictions as consistent with Section 271.003(b), Election Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. In accordance with Section 11.0581 of the Texas Education Code and
Chapter 271 of the Texas Election Code, the North Lamar Independent School District will
hold its Board of Trustee elections on the same day and location(s) as the City of Paris as
set forth in the Joint Election Agreement and attached hereto as Exhibit "A" and
incorporated by reference herein for all purposes.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED by the City Council of the City of Paris in its regular
meeting, at the City Hall of said City, on this 27th day of February, 2020.
Steven 1. Clifford, M.D., Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A JOINT ELECTION AGREEMENT BETWEEN THE CITY OF
PARIS AND NORTH LAMAR INDEPENDENT SCHOOL DISTRICT FOR THE
MAY 2, 2020 ELECTION DATE; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 11.0581 of the Texas Education Code requires that the North
Lamar Independent School District must hold elections for Board of Trustee members on
the same day as municipal or county elections; and,
WHEREAS, elections held on the same day as provided by Section 11.0581 of the
Texas Education Code shall be held as a joint election under Chapter 271 of the Texas
Election Code; and,
WHEREAS, schools must coordinate with their cities and have the same polling
location(s) for both jurisdictions as consistent with Section 271.003(b), Election Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. In accordance with Section 11.0581 of the Texas Education Code and
Chapter 271 of the Texas Election Code, the North Lamar Independent School District will
hold its Board of Trustee elections on the same day and location(s) as the City of Paris as
set forth in the Joint Election Agreement and attached hereto as Exhibit A and
incorporated by reference herein for all purposes.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED by the City Council of the City of Paris in its regular
meeting, at the City Hall of said City, on this 27th day of January, 2020.
Steven J. Clifford, M.D., Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
JOINT ELECTION AGREEMENT
between
North Lamar Independent School District (the District)
and
The City of Paris, Texas (the City)
BY THE TERMS OF THIS AGREEMENT, the District and the City do hereby agree, pursuant to
the provisions of Section 11.0581 of the Texas Education Code and Chapter 271 of the Texas Election
Code, to hold a joint election on the uniform election date required to be held on Saturday, May 2,
2020.
The District and the City (Districts 1, 2, 3, and 6) agree to share the Lamar County Courthouse Annex
(County Services Building), 231 Lamar Avenue, Paris, Texas 75460, as the common polling location
on election day.
The District and the City will hold early voting at the Lamar County Courthouse Annex (County
Services Building), 231 Lamar Avenue, Paris, Texas 75460.
Both entities have contracted with Lamar County to provide electronic voting equipment that meets the
requirements of the Texas Election Code and the Federal Help America Vote Act, and the the ES&S
AutoMARK machines, to be utilized at the polling site.
The District and the City will share election judges and clerks and will equally share responsibility for
compensation of election officers. All entities will share electronic voting machines as previously
detailed. Both entities will share election supplies and associated cost.
The District and the City name the Lamar County Elections Administrator as the custodian of election
records in the elections services contract.
The District and the City shall be separately responsible for their own election orders, resolutions,
notices, justice department submissions, official canvass, and other necessary documents for adoption
by the appropriate board or council.
APPROVED BY THE TRUSTEES OF THE NORTH LAMAR INDEPENDENT SCHOOL
DISTRICT in its meeting held the day of , 2020, and executed by its authorized
representatives.
Attest:
Name: Name:
Title : Title:
APPROVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS in its meeting held
the 27th day of January, 2020, and executed by its authorized representatives.
By:.. ....... ..................... ._...... _ Attest:
Name: Name:
Title : Title: