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06 - Boards & Commissions - MinutesItem No. 6 Psis Visitors & Convention Council Board of Directors Meeting, November 18, 2019 Members Present: Dustin Broadway, Casey Ressler, Bryan Hargis, Renee Harvey, Brittney Keys, Lea Emerson, Trey Glascock, Bryan Glass, Tony Corso, Jeff Nutt, Mark Pankaj and Chadlee Johnston. Staff Present: Becky Semple, Gina Crawford and Paul Allen. Paul Allen called the meeting to order at 4:00 pm. Minutes: A motion to approve October minutes was made by Trey Glascock, seconded by Dustin Broadway. Motion passed unanimously. Financials were presented by Bryan Glass. A motion to approve financials was made by Dustin Broadway, seconded by Tony Corso. Motion passed unanimously. Becky Semple stated that we received the hot tax check and it was $225k, the biggest check we have ever received. New Business: Becky Semple presented funding request for the PHS Annual Basketball tournament on December 26-28, 2019. Based on scoring criteria the amount recommended was $2418.00. A motion to approve $2418.00 was made by Bryan Hargis, seconded by Dustin Broadway. Motion passed unanimously. Directors Rep,rt: Becky Semple stated that at the last meeting we funded Texas State Teacher Association the amount of $1850.00. They informed us that they would not have as many heads in beds and due to the funding policy, we will only award them $1500.00. A motion to approve $1500.00 was made by Casey Ressler, seconded by Mihir Pankaj. Motion passed unanimously. Paul Allen stated that we are working with ASA to have an indoor archery shoot at North Lamar. He also stated that the new entrance signs will start going up on Wednesday and the videos will start next week. Bryan Hargis stated that we were able to obtain TMBRA race event Labor Day weekend, 2020 at Barber Hills. This will be an annual event. Adiourn: Tony Corso made the motion to adjourn. Meeting adjourned at 4:24 p.m. Respectfully Submitted, Gina Crawford REGULAR MEETING MINUTES MAIN STREET ADVISORY BOARD Tuesday, November .12,201 4:30 PM Present: Absent: Glee Emmite, Chair Kaydee Tate Carolyn Patterson Laurie Re ® Brazile William Walker Kari Daniel Clayton Pilgrim — Council Liaison Becky Semple 2° Citizens Forum — No one was present to speak. Wall ielnng-7% MOOR LV Ulpfum ME 0MUM rZ, ZM-7f=t T Tvas MaTo *y joill Wruzllu, so UNT uj Ka rl ,ame motion c,?lried. Project updates and BIG awards — Daq'z Crazy and Wings — A $5,000 BIG award was presented to Raphyael Tyson, owner, for the required improvements at his restaurant. The funds were used for a ventilation hood for the kitchen. A photo was taken of the check, Raphyael Tyson and the board. . A $5,000 BIG award was presented to Kari Daniel for a new roof at I I I Lamar Avenue. A photo was taken of the check, Kari Daniel and the board. 5. Board Member activity reports — - Glee Eramite reported that HPC did not have a meeting in October. PDA will have a meeting at 8:15 AM on November 13, 2019, at Spangler's. Glee Emmite has been contacted by Walt Reep, the son of the late June Reep who owned Reep's Furniture Store. Reep wants to be a part of the revitalization of downtown Paris. He hopes to create a 5016 and establish a boutique hotel in the downtown area. Reep has scheduled a meeting on December 40, at the Loft 123 to discuss the project. - John Brazile reported that a promotions meeting will be held immediately following the Main Street meeting to discuss holiday events. Mannequin Night was held on October 19th with an attendance estimated at 1,500. New for 2019, the Walking Ghost Tour was very successful, The tour was coordinated by the Drama Department at PJC. Festival of Pumpkins was held on October 26', and the event was well attended even with the rain early in the day. Bywaters Park is the temporary location for the event until downtown construction is completed, - Organization - Cheri Bedford reported in the absence of Laurie Redus that she has started getting the paperwork ready for Wine Fest scheduled for April 4, 2020. Restaurants and wineries need to be contacted soon. Thank you cards for volunteers at the Pumpkin Festival are being prepared. - Becky Semple reported that a group of senior citizens from Allen, TX will be visiting downtown Paris for shopping, eating, etc, on November 131. 6. Coordinator's Report — Cheri Bedford reported the following. • The Dr Pepper mural on I" Street will be painted soon. Scaffolding is already in place. • A mini Farmers Market is open on Saturdays I I AM - I PM. About 8 vendors are registered. They do not sell produce. - Several building downtown are currently for sale with Cheri Bedford receiving calls about several other& Jeff Faber reported to Bedford that he will be selling several buildings in downtown that had belonged to his uncle. - In regards to the recent fire downtown, Robin Weemes reported that there was damage to the second floor in her store, but the ground floor was not as badly damaged as originally believed. She plans to inspect all of her inventory to determine the next steps. The state fire marshal will join the Paris Fire Marshal to investigate the cause of the fire. • Christmas tree lighting activities are scheduled for 4-8 PM, November 23, 2019 on the Plaza. Main Street will sell hot chocolate at the event. Live reindeer, Santa, music and caroling will be featured during the evening. • Small Business Saturday is November 301. • Kari Daniel reported on the 10th Annual Christmas Parade sponsored by PDA. The parade is scheduled for downtown at 6 PM, December 7'h. Patsy and Norm Davis will be the Grand Marshals this year. Registration for parade floats is currently open online. • City workers are currently installing Christmas lights in the trees around the Plaza. Prime Time members made forty lighted Christmas balls that will hang in the Plaza trees. Paris High School Ag Department made some large metal rings for extra lighting around the fountain. Peoples Bank and PDA plan to donate money to buy new garland for the big tree. Kari Daniel volunteered to form a committee to raise funds and work with the Parks Department next year to get more lights and decorations around the Plaza. 9. Kari Daniel made a motion to adjourn, second by John Brazile, motion carried. The meeting was adjourned at 5:11 PM. Respectfully submitted, Carolyn Patterson Secretary, Main Street Advisory Board Approved this day of�2020. Glee Emmite, ....Board Chair MINUTES PLANNING AND ZONINGC'OMMISSION TY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, JANUARY �._� 6, 2020 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission was called to order at 5:30 p. m. by Keith Flowers, Chairman. All members were present with the exception of Sims Norment. Also present were staff members Carla Easton, Triniti Frazier, Clyde Crews and concerned citizens. 2. Citizen's forum (Persons desiring to address the Planning and "Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existingpolicy, or to a staf'person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) Citizen forum was declared open. With no one speaking, the citizen's forum was declared closed. 3. Approval of minutes from the meeting of December 2, 2019. Motion was made by Francine Neeley, seconded by James O'Bryan to approve minutes for the December 2, 2019 meeting. Motion carried 6-0. 4. Public hearing to consider and take action regarding the petition of Ramseur Baptist Church for a change in zoning from a One -Family Dwelling District No. 2 (SF2) to a General Retail District (GR), in the City of Paris, Block 287, Lots PT of 1B and PT of 5, located in the 3400 Block ofLamar Ave. Easton states Ramseur Baptist Church owns approximately 6.9 acres and they plan to sell a portion of the property with frontage along Lamar Avenue for retail use. A sliver of the lot is already zoned General Retail, however, a larger area is necessary to proceed with any new development project under retail zoning. Ramseur Baptist Church seeks this zoning change in order to allow for future development of the eastern portion of the property, potentially as a fast food establishment. The future land use plan recommends the site to be used for retail and this change is consistent with existing land uses in the area. City staff recommends approval of this zoning change. Three zoning input forms were received from neighboring property owners. One is in favor of the petition and two are in opposition. Concerns noted are water during heavy rain, more traffic, trash and noise could disrupt quiet neighborhood. Public hearing was declared open. Matthias Haubert, Assistant Project Manager, Frisco, TX, representing for the future fast food restaurant. Haubert states they are aware of city ordinances regarding buffers and setbacks due to residential adjacency and they will comply with all ordinances at site plan approval. Public hearing was declared closed. Motion was made by Chad Lindsey, seconded by Rick Hundley to approve the petition. Motion carried 6-0. 5. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the Davis Addition, located in the 2000 Block of W Sherman Street. Easton states the owner is proposing to combine two lots and construct a single-family home. The owner has submitted a preliminary and final plat. Water and sewer service are available along W Sherman Street. The street curb and gutter will be required to be built as part of the site development and upon issuance of a building permit. It appears that the plat complies with the City of Paris subdivision regulations with the following revisions: 1. Provide a unique subdivision name by adding CB 213 to title. 2. Provide current zoning. Motion was made by Keith Flowers, seconded by Rick Hundley to approve the preliminary plat with City Engineer recommendations. Motion carried 6-0. S. Consideration of and action on the Final Plat of Lot 1, Block A of the Davis Addition, located in the 2000 Block of W Sherman Street. Easton states this is the same plat with same comments. Motion was made by Keith Flowers, seconded by Rick Hundley to approve the final plat with City Engineer recommendations. Motion carried 6-0. 7, Consideration of and action on the Preliminary Plat of Lot 1, Block A of the 271 North Trailer Addition, located in the 3500 Block of N Main- LCAD Parcel No. 404796. Easton states the owner has submitted a preliminary plat of the property. Water and sewer service is available along US 271 frontage, however, sanitary sewer is not readily available to the site. An alternative system will be approved for immediate use, and the developer will be required to install a 4" sewer force main pipe across the property for future use. It appears that the preliminary plat complies with the City of Paris subdivision regulations with the following revisions: 1. Clarify the proposed property is identified in the vicinity map. 2. Combine the utility easement along frontage to avoid a strip between easements. Motion was made by Clifton Fendley, seconded by Francine Neeley to approve the preliminary plat with City Engineer recommendations. Motion carried 6-0. 8. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the Sanitation Solutions Addition, located in the 2100 Block of S Church Street- LCAD Parcel Nos. 400119 and 71936. Easton states the owner is proposing to combine several parcels into a singlelot expand the existing shop building. The owner has submitted a preliminary and final plat of the property. Water and sanitary sewer services are available along S Church Street. It appears that the preliminary and the final plat comply with the City of Paris subdivision regulations. Staff recommends approval. Motion was made by James O'Bryan, seconded by Keith Flowers to approve the preliminary plat. Motion carried 6-0. 9. Consideration of and action on the Final Plat of Lot 1, Block A of'the Sanitation Solutions Addition, located in the 2100 Block of'S Church Street- LCAD Parcel Nos. 400119 and 71936. Easton states this is same plat with the same comments. Motion was made by Keith Flowers, seconded by Rick Hundley to approve the final plat. Motion carried 6-0. 10. Consideration of and action on the Final Plat of Lot 1, Block A of the CEFCD North Addition, located in the 2500 Block of N Wain Street. Easton states a preliminary plat of the property was approved in November 2019 and the owner has submitted a final plat. The owner is proposing to construct a new CEFCO Convenience Store on the combined lot to replace the existing store. Water and sewer utilities are available to the site and access to the public street is available but subject to final approval by TxDOT. It appears that the plat complies with the City of Paris subdivision regulations, subject to the following revision: 1. Note the proposed detention pond area as reserved for said purpose. Motion was made by Francine Neeley, seconded by Keith Flowers to approve the final plat with City Engineer recommendation. Motion carried 6-0. IL Consideration of and action on the Final Plat of Lots I and 2, Block of the CEFCO South Addition, located in the 2900 Block of S Church Street Easton states a preliminary plat of the property was approved in November 2019, and the owner has submitted a final plat. Water is available along 7th SW. A sanitary sewer main must be extended by the developer to serve the lot, and access to the public street is available but subject to final approval by TxDOT. In order to proceed with the final plat, the developer will provide a guarantee of construction in the form of a bond in the amount of $164,386.80 to cover all costs to extend sewer to the property. It appears that the plat complies with the City of Paris subdivision regulations, subject to the following revisions: 1. Note the zoning district. 2. Note the proposed detention pond area as reserved for said purpose. 3. Provide a 20' drainage and utility easement along the frontage. Motion was made by Clifton Fendley, seconded by Keith Flowers to approve the final plat with City Engineer recommendations. Motion carried 6-0. 12. Consideration of and action on the Replat of Lot 1, Block A of the Fikes West Paris Addition, located in the 3900 Block of Bonham Street. Easton states the owner has submitted the replat of the property to combine the two separate lots. Water and sewer utilities are available to the site and access to the public street is available but subject to final approval by TxDOT. It appears that the plat complies with the City of Paris subdivision regulations, subject to the following revisions: 1. Identify existing drainage and utility easements along the frontage. 2. Provide proposed building location and finished floor elevation. Motion was made by Keith Flowers, seconded by Clifton Fendley to approve the final plat with City Engineer recommendations. Motion carried 6-0. 13. Adjournment. Motion made by Clifton Fendley and seconded by Keith Flowers to adjourn. Meeting adjourned at 5:44 p.m. APPROVED THIS 3"' DAY OF FEBRUARY, 2020 Chairman SPECIAL MEETING MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFERENCE ROOM PARIS TEXAS ...__.....BE _. MONDAY. DECEMBER 9, 2019..___..m._..... 12:04 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by David Hamilton, Chairman at 12: 03 p.m. The following members were present: David Hamilton, Benny Plata, Brady Fisher, Ruth Ann Alsobrook and Chris Fitzgerald. Also present was John Ankrum and concerned citizens. 2. Approval of minutes from previous meeting. (November 5, 2019) Motion was made by Benny Plata, seconded by Ruth Ann Alsobrook to approve minutes for the November 51, 2019 meeting. Motion carried 5:0. 3. Public hearing to consider and take action on the petitions ofSkyler Burchinal on Lot 7, Block 7, of the Gibbons -Braden Addition, being located at 1400 Cedar Street. The petition requested a variance of Sections 9-501(1) and 9-701(1) of the Zoning Ordinance which provides as follows: 9-501 (1) Schedule minimum Front Yards, (Zoning 2F) 25' feet. 9-701 (1) Schedule minimum Rear Yards, (Zoning 2F) 10' feet. The applicant is requesting a variance to reduce the front yard setback from 25' to 20' and the rear yard setback from 10' to 5'. Public hearing was declared open. John Ankrum, City Building official, presented the case to the Board speaking in favor of the variance since there was previously a house on the lot. Ankrum explained that the lot is narrow because it has setbacks on both frontages, but also that it is in the best interest of the City to have a single family home on the lot even though it is zoned for a duplex. Skyler Burehinal, property owner, explained that he is only interested in putting a single family home on the lot in the same place as the previous home and to do so this variance is required to be in compliance with the City. Stanley Tipit, of 1340 Cedar, spoke in favor of the variance as long as the proposed home does not block the visibility of drivers on the corner. No one else spoke in favor or opposition. Public hearing was declared closed. Ruth Ann Alsobrook stated that the construction of a single family home would be a nice addition to the neighborhood. Motion was made by Brady Fisher, seconded by Ruth Ann Alsobrook to approve the variance to sections 9-501(1) and 9-701(1) of the Zoning Ordinance. Motion carried 5:0. 5. Meeting adjourned 12:14 P.m. APPROVED THE 4TH DAY OF FEBRUARY, -2020. Chairman Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday January 07, 2020 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Bill Sanders 2. Sally Boswell 3. Wendell Moore 4. Charles Richards The city staff was represented by Asst. Chief Randy Tuttle and City Engineer Carla Easton. Vice -Chairperson Sally Boswell called the meeting to order at 5:15pm. A quorum was established with four members present. Ms. Boswell then moved to item #2 regarding approval of minutes from October 01, 2019 meeting. Mr. Sanders made a motion to approve minutes with second from Mr. Moore. Motion passed 4-0. Ms. Boswell then moved to item #3 regarding discussion and possible action concerning installation of four way stop signs at Church & Sherman. Mr. Tuttle advised this item had been requested by City Engineer. Ms. Easton presented to members that Church Street had recently been resurfaced and completed along with new sidewalks. Ms. Easton told members that the intersection of Church and Sherman does not warrant a four way stop for traffic control but she did recommend that a four way stop sign be placed for pedestrian safety. Ms. Easton continued by saying the Downtown Plan includes new sidewalks on Sherman Street from 3"d NE west to Heritage Park to include sidewalks to link downtown, Wise Field, Heritage Park, and the future Trail de Paris connector. This should increase pedestrian use along Sherman Street. During member discussion Mr. Sanders and Mr. Moore agreed that a four way stop was not warranted for traffic control but after Ms. Easton's presentation understood the need for the four way stop sign for pedestrian safety. Mr. Richards made a motion to place a four way stop sign at Church and Sherman. The motion was second by Mr. Moore. Motion passed 4-0. Ms. Boswell then moved to item #4 regarding any Old Business. Mr. Tuttle informed members that Traffic Commission member Kim McCann had resigned from the Traffic Commission effective today due to her moving from Paris. Mr. Moore asked if any improvements had been made by TXDOT in the curve on 20th NE & Martin Luther King Jr. Drive. Members were informed that additional signage had been placed in the curve but no edge of payment markers had been installed at this time. Mr. Sanders asked about the issue of placing delineators on Lamar Avenue at the entrance to Paris Towne Center. Members were advised that TXDOT was waiting for the completion of the closure to the crossover on SE Loop 286. Since this has been completed Ms. Easton said she would contact the TXDOT Area Engineer and inquire about this. Ms. Boswell then moved to item #5 regarding request for future agenda items. Mr. Sanders asked that TXDOT be requested to place a street light at the SE Loop & Dawn Drive crossing. At 5:32pm Mr. Sanders made a motion to adjourn the meeting. A second was made by Mr. Richards and motion carried 4-0. Chairperson: Date: ° t _ y- ��