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05 - City Council MinutesItem No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS February 24, 2020 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, February 24, 2020, at the City Council Chamber, 107 E. Kauffman, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Paula Portugal; Renae Stone; and Linda Knox City Staff: Gene Anderson, Interim . City Manager/Finance Director; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Bob Hundley, Police Chief, Thomas McMonigle, Interim Fire Chief, Kent Klinkerman, EMS Director; Carla Easton, City Engineer; Priscilla McAnally, Library Director; and Clyde Crews, Fire Marshal Absent: Council Members: Derrick Hughes and Clayton Pilgrim O venin ° A enda. 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p --M. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Portugal led the pledge. 4. Citizens' forum. No one spoke during citizens' forum. Consent Agenda__ Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Knox, and seconded by Council Member Stone. Motion carried, 4 ayes ® 0 nays. Regular Council Meeting February 24, 2020 Page 2 5. Approve minutes from the meeting of February 10, 2020. 6. Receive reports and/or minutes from the following boards and commissions: a. Paris -Lamar County Health District (11-18-2020) b. Historic Preservation Commission (1-8-2020) c. Main Street Advisory Board (1-14-2020) d. Housing Authority (12-17-2019) e. Paris Economic Development Corporation (1-20-2020 & 1-30-2020) 7. Receive the January financial report. Receive January drainage report. 9. Receive demolition and code enforcement activity reports. Regular Agenda 10. Conduct a public hearing,'. discuss and act on ORDINANCE NO. 2020-006: AN ORDINANCE OF THE CITY COUNCIL OF THE ; CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY, . BLOCK 220-A, LOT 1, LOCATED AT 203 N.E.'20TH STREET, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM AN OFFICE DISTRICT (0) TO A GENERAL RETAIL DISTRICT (GR); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Engineer Carla Easton explained that this lot was currently zoned as office district and proposed zoning was for general retail to accommodate a thrift store. She said that Planning & Zoning recommended approval of this zoning request. Mayor Clifford opened the public hearing and asked for anyone wishing to speak in support or opposition of this zoning change, to please come forward. With no one speaking, Mayor Clifford closed the public hearing. A Motion to approve this item was made by Council Member Knox and seconded by Council Member Portugal. Motion carried, 4 ayes — 0 nays. 11. Discuss and act on A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; ADOPTING THE BYLAWS OF THE BOARD OF DIRECTORS OF THE CITY OF PARIS TAX INCREMENT FINANCING REINVESTMENT ZONE NO. 1; MAKING OTHER FINDINGS AND PROVISIONS RELATED OT THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Regular Council Meeting February 24, 2020 Page 3 Ms. Easton said TIRZ Number One was created in November and the board held their first meeting to review the bylaws, the TIRZ Finance Plan and Project Plan. Ms. Easton also said the board recommended by a vote of 3-0 that the City Council approve the bylaws, the TIRZ Number One Finance Plan and Project Plan. Mayor Clifford said these bylaws looked like they were copied from Farmersville. He said they were good bylaws but there were sections not applicable to the City of Paris. Mayor Clifford gave examples, such as the City Council had discussed having three citizens and two city employees on the board, but that was not in the bylaws. In reference to city board policies, Mayor Clifford said there was no reference to staggered terins or the manner in which that would be accomplished when setting up the board. He said another example was a board member had the right to a public hearing if the City Council decided to remove the board members, and he thought that was ridiculous. He said this was not what the City of Paris does. Mayor Clifford said all positions were volunteer and should not be compensated for expenses. He said city secretary needed to be changed to city clerk. Mayor Clifford said these were minor but they did not want to adopt bylaws that they would have to turn around and amend right away., He also said the bylaws referenced other taxing jurisdictions and Paris was the only one participating. Mayor Clifford said he was not inclined to pass these bylaws without significante.revisions. Council Member Stone agreed, and said there were too many inconsistencies between this board and the other boards. Mayor Clifford said there was no language regarding the ethics policy and that should be in, the bylaws. Council Member Portugal said the board was advisory in nature and that should be reflected in the title. Ms. Easton said staff could review and make revisions. r nW... t' A Motion to table this item was made by' Mayor Clifford and seconded by -Council Member Portugal., Motion carried 4 ayes — 0 nays. 12. Discuss and act on ORDINANCE NO. 2020-007: AN ORDINANCE OF THE CITY OF PARIS, TEXAS APPROVING THE FINAL PROJECT PLAN AND REINVESTMENT ZONE FINANCING PLAN FOR REINVESTMENT ZONE NUMBER ONE; PROVIDING FOR SEVERABILITY; PROVIDING FOR PUBLICATION; PROVIDING AN EFFECTIVE DATE; AND FINDING AND DETERMINING THE MEETING AT WHICH THIS ORDINANCE IS ADOPTED TO BE OPEN TO THE PUBLIC AS REQUIRED BY LAW. Ms. Easton said the Project Plan and Financing Plan was reviewed with the board, and that Larry Cline would review the information with them. Mr. Cline said these documents were previously approved by City Council, and sent to the Board for review and with no changes being recommended, were coming back to the Council for approval. A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Knox. Motion carried, 4 ayes— 0 nays. 13. Discuss and act on ORDINANCE NO. 2020-008: AN ORDINANCE OF THE CITY OF PARIS, TEXAS, DECLARING UNOPPOSED CANDIDATES IN CITY COUNCIL Regular Council Meeting February 24, 2020 Page 4 DISTRICTS 1, 3, AND 6 FOR THE MAY 2, 2020 GENERAL ELECTION BE ELECTED TO OFFICE; DETERMINING THAT NO GENERAL ELECTION BE HELD IN DISTRICTS 1, 3, AND 6; DIRECTING THAT A COPY OF THIS ORDINANCE BE POSTED AT APPROPRIATE POLLING PLACES; DIRECTING THAT A CERTIFICATE OF ELECTION BE ISSUED TO THE UNOPPOSED CANDIDATES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Clerk Janice Ellis said Renae Stone, Benny Plata and Clayton Pilgrim were uncontested, and asked the City Council to declare the candidates unopposed and elected to office. A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 4 ayes — 0 nays. 14. Receive and discuss reportfrom Chief Hundley about creation of a safe zone at local hotels in the City of Paris, Texas. Chief Hundley presented .,his report about activities at local hotels. He said with the increased presence of patrol on all of the hotel lots, along with cooperation by the businesses involved it seemed to keep the calls for service lower and make the areas safer. Chief Hundley suggested they continue with patrol presence and monitor the calls. s It was a consensus of City Council for Chief Hundley toereport on this subject again in June. 15. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as follows: review proposed city manager's contract. Mayor Clifford convened City Council into executive session at 5:50 p.m. 16. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. Mayor Clifford reconvened City Council into open session at 6:38 p.m. and said they discussed the proposed contract with the new city manager. 17. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Mayor Clifford said he wanted a future item about doing away with collection of the tax for the PEG. Regular Council Meeting February 24, 2020 Page 5 18. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Portugal. Motion carried, 4 ayes — 0 nays. The meeting was adjourned at 6:38 p.m. STEVEN J. CLIFFORD, M.D., MAYOR JANICE ELLIS, CITY CLERK