06 - Boards and Comimissions - Reports & MinutesItem No. 6
Love Civic Center
Statement of Assets, Llabilities and Net Assets
Modified Cash Basis
March 31, 2020
CURRENT ASSETS
Love Civic Center
Reserved for Construction
Returned Checks Receivable
Liberty CD 59873
FF Money Market 37109
Due From VCC
Due from Others
Total Current Assets
Total Assets
ASSETS
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Statement Out of Balance
Total Liabilities and Net Assets
$ 103,655.14
161,500.00
360.00
32,506.59
250,000.00
11,182.34
32.82
559 236.89
$ 559,238.89
$ 74.00
1,108.31
31
530,494.45
27„000.115
557,494.60
559.98
$„ 559,236.89
Financial statement preparation service provided by Malnory, McNeal 8t Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended March 31, 2020 and 2019 and 6 Months Ended March 31, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
f Month Ended
6 Months Ended
Mar 31, 2020
Mar 31, 2020
Mar 31, 2019
Mar 31, 2019
Actual
Budget
Actual
Acutal
Revenue
Catering
0.00
0.00
250.00
250.00
Motel Tax
0.00
0.00
1,114.43
166,497.34
R.V. Hook Up
1,651.16
2,000.00
914.36
1,947.29
Rent
10,025.00
10,000.00
11,111.95
81,411.10
Refunded Deposits
(2,600.00)
(2,600.00)
(1,4d0.00)
(7,700.00)
Craft Expo Inc.
0.00
0.00
310.00
885.00
Bicycle Rentals
mmm„ 238.65
_ 250.00
786.76
1,841.24
Total Revenue
9,314.81
9 650.00
13,087.50
245,131.97
Operating Expenses
Bank Service Charge
13.06
42.00
38.86
209.10
Communications
358.38
417.00
475.14
2,126.81
Office Expense
92.95
0.00
0.00
570.01
Payroll Expenses
7,844.26
8,333.00
7,253.09
46,147.46
Payroll Tax Expense
581.47
667.00
531.47
31510.11
Marketing / Advertising
0.00
0.00
0.00
400:00
Audit
1,983.00
2,200.00
0.00
1,850°00
Bookkeeping
413.33
500.00
345.00
2,878.85
Membership Dues/Sub
168.00
0.00
0.00
156.00
Electricity
2,101.50
3,333.00
21107.01
13,896.22
Water
171.92
417.00
165.27
2,269.18
Gas
344.02
375.00
609.75
3,459.72
Trash Disposal
444.95
438.00
405.21
2,431.26
Intown Auto Ftp Allowance
250.00
250.00
250.00
1,500.00
Small Equipment
0.00
0.00
0.00
556.84
Contracted Services
0.00
0.00
0.00
180.00
Chamber Management
0.00
0.00
0.00
18,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
250.20
Building Maint./Spls.
3,208.16
3,000.00
2,519.79
21,181:56
Security -
1,597.20
104.00
334.35
629.10
Staff Ins./Retirement
1,008.25
708.00
883.22
4,186.06
Building Insurance
0.00
0.00
0.00
4,277.09
General Liability
0.00
0.00
0.00
2,880.15
Workers Comp. Insurance
0.00
0.00
0.00
707.34
Directors & Officers
0.00
0.00
0.00
1,435.34
Misc Expenses
0.00
80.00
(2.14)
371.33
Interest Expense
0.00
0.00
0.00
3,072.23
Ground Maintenance
0.00
600.00
582.50
4,077.50
Supplies
0.00
0.00
67.00
1,867.13
Bicycles & Related Expenses
0.00
0.00
0.00
51.55
Cleaning
0.00
0.00
_..... 0.00
1,012.77
Total Operating Expenses
20,580.45
21,48COO
146,140.91
Operating Income (Loss)
((11,265.64111
.814.001
3L476.102)
98„991.06
Other Income
Interest Income
25.74
�mm w m 29.00
,.,.__.,.,.,..._160.83
160.83
Total Other Income
25.74
29.00
160.83
160.83
Net Income (Loss)
$11239.90
S 11 786.00)
L ,317.19
S �mm 99,151.89
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 6 Months Ended March 31, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
6 Months Ended
8 Months Ended
Mar 31, 2020
Mar 31, 2020
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 0.00
$ 0.00
$ 0.00
0.00%
$ 750.00
Motel Tax
164,949.24
182,000.00
(17,050.76)
90.63%
325,000.00
R.V. Hook Up
4,300.13
4,480.00
(179.87)
95.99%
10,000.00
Misc Income
0.00
0.00
0.00
0.00%
1,800.00
Rent
71,913.13
71,500.00
413.13
100.58%
100,000.00
Refunded Deposits
(8,650.00)
(8,400.00)
(250.00)
102.98%
(11,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
500.00
Craft Expo Inc.
0.00
0.00
0.00
0.00%
31000.00
Bicycle Rentals_
........ 1,379.6725-0.
____ 45,33
96.82%
4,000.00
Total Revenue
233,892.17
251 005.00
17,112.83
93.18%
434,450.00
Gross Profit
233892.17
261,006.00______(17112.83
93.18 %
434,450.00
OPERATING EXPENSES
Bank Service Charge
375.62
252.00
123.62
149.06%
500.00
Communications
2,254.15
2,502.00
(247.85)
90.09%
5,000.00
Office Expense
789.42
600.00
189.42
131:57 %
600.00
Payroll Expenses
48,863.61
49,998.00
(1,134.39)
97.73%
100,000.00
Payroll Tax Expense
3,736.60
4.,002.00
(265.40)
93.37%
8,000.00
Marketing / Advertising
0.00
0.00
0.00
0.00%
3,600.00
Audit
1,983.00
2,200.00
(217.00)
90.14%
2,200.00
Bookkeeping
2,630.01
3,000.00
(369.99)
87.67%
6,000.00
Membership Dues/Sub
324.00
200.00
124.00
182.00%
200.00
Electricity
14,192.46
19,998.00
(5,805.54)
70.97%
40,000.00
Water
1,795,23
2,502.00
(706.77)
71.75%
5,000.01)
Gas
2,459.72
2,250.00
209.72
109.32%
4,500.00
Trash Disposal
2,914.70
2,628.00
286.70
110.91 %
5,250.00
Intown Auto Exp Allowance
1,500.00
1,500.00
0.00
100,00%
3,000.00
Small Equipment
98.99
100.00
(1.01)
98.99%
1,000.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
2,000.00
Building Maint/Spls.
21,077.71
20,700.00
377.71
101.82%
99,000.00
Security
1,691.95
520.00
1,371.95
363.84%
1,250.00
Staff Ins./Retirement
4,080.67
4,248.00
(167.33)
96.06%
8,500.00
Building Insurance
4,521.23
5,000.00
(478.77)
90.42%
5,000.00
General Liability
3,067.05
5;000.00
(1,932.95)
61.14%
5,000.00
Workers Comp. Insurance
664.00
700.00
(35.00)
94.86%
1,400.00
Directors & Officers
1,435.33
2,000.00
(564.67)
71.77%
2,000.00
Long Term Disability
0.00
0.00
0.00
0.00%
210.00
Misc Expenses
601.78
940.00
(338.22)
64.02%
1,400.00
Interest Expense
0.00
0.00
0.00
0.00%
7,500.00
Ground Maintenance
4,398.29
51000.00
(601.71)
87.97%
81500.00
Supplies
0.00
150.00
(150.00)
0.00%
3,000.00
Furniture & Fixtures
10.99
0.00
10.99
0.00%
0.00
Bicycles & Related Expenses
296.76
340.00
(43.24)
87.28%
1,500.00
Catering Exp
0.00
0.00
0.00
0.00%
1,700.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cost of Issuance
63,500.00
0.00
63,500.00
0.00%
0.00
Cleaning
30.42
50.00
____§0.84 %
10,000.00
Total Operating Expenses
207j493.69
154,380.00
53,113.69
134.40%
410,210.00
Operating` income (Loss)
28,398.48
96,625.00
�(770�226.522)
27.32 %
24,240.00
OTHER INCOME
Interest Income
601.67
__.. w 174.00
427.67
345.79%
w 350.00
Total Other Income
601.67
174.00
427.67
345.79%
350.00
Net Income (Loss)
27,000.16
98,799.00
(89,798.85)
27.89 %
24 590A0
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
February 29, 2020
ASSETS
CURRENT ASSETS
Love Civic Center
$ 5,027.57
Reserved for Construction
225,000.00
Returned Checks Receivable
360.00
Liberty CD 59873
32,506.59
FF Money Market 37109
250,000.00
Due From VCC
57,665.66
Due from Others
32.82
Total Current Assets
570 592.64
Total Assets
$ 570592.64
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC $ 74.00
Due to VCG 650000
Payroll Liabilities 1134.14
Total Current Liabilities 185814
NET ASSETS
Retained Earnings 530,494,45
Net Income 38,240.05
Total Net Assets 668,734.60
Total Liabilities and Net Assets $ 570®692864
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 7 Month Ended February 29, 2020 and 2019 and 5 Months Ended February 28, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
5 Months Ended
Feb 29, 2020
Feb 29, 2020
Feb 28, 2019
Feb 28, 2019
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 52,179.86
$ 72,000.00
$ 71,144.78
$ 165,382.91
R.V. Hook Up
1,015.70
1,000.00
140.00
1,032.93
Rent
19,857.95
20,000.00
22,780.70
70,299.15
Refunded Deposits
(600.00)
(600.00)
(1,600.00)
(6,300.00)
Craft Expo Inc.
0.00
0.00
575.00
575.00
Bicycle Rentals
171.15
200`00
_ITITITITITITITITITITITIT136.79„
_ _ I 054.48
Total Revenue
72,624.66
92 600.00
93,177.27
232,044A7
Operating Expenses
Bank Service Charge
11.20
42.00
40.73
170.24
Communications
250.40
417.00
277.94
1,651.57
Office Expense
108.24
50.00
150.38
570.01
Payroll Expenses
7,914.98
8,333.00
7,471.34
38,894.37
Payroll Tax Expense
622.86
667.00
582.04
2,978.64
Marketing /Advertising
0.00
0.00
200.00
400.00
Audit
0.00
0.00
0.00
1,850.00
Bookkeeping
465.00
500.00
478.34
2,533.85
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
2,042.64
3,333.DD
1,945.07
11,789.21
Water
171.92
417.00
175.05
2,103.91
Gas
481.04
375.00
1,048.40
2,849.97
Trash Disposal
444.95
438.00
405.21
2,025.05
Intown Auto Exp Allowance
250.00
250.00
250.00
1,250.00
Small Equipment
98.99
100.00
0.00
556.84
Contracted Services
0.00
0.00
0.00
180.00
Chamber Management
0.00
0.00
0.00
18,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
250.20
250.20
Building Maint./Spls.
4,630.81
5,000.00
3,676.31
18,661.77
Security
58.95
104.00
58.95
294.75
Staff Ins./Retirement
531.90
708.00
622.93
3,302.84
Building Insurance
0.00
0.00
0.00
4,277.09
General Liabil'dy
0.00
0.00
0.00
2,880.15
Workers Comp. Insurance
0.00
0.00
0.00
707.34
Directors & Officers
0.00
0.00
0.00
1,435.34
Mlsc Expenses
78.69
80.00
0.00
373.47
Interest Expense
0.00
0.00
1,462.34
3,072.23
Ground Maintenance
582.50
600.00
582.50
3,495.00
Supplies
0.00
0.00
660.79
1,800.13
Furniture &Fixtures
10.99
0.00
0.00
0.00
Bicycles & Related Expenses
263.86
300.00
7.82
51.55
Cost of Issuance
63,500.00
0.00
0.00
0.00
Cleaning0.00
.....................................�8r00
.._0.00
........�...................�.
1,012
�..�..�.77
�
Total Operating Expenses
82,619.72
20346-34
29576-39
Operating Income (Loss)
9.895.06
7D 866.00
72,830.93
102 9.08
Other Income
Interest Income66.5599
__.
29
29.00
.._ 0.00
0.00
Total Other Income
66.59
29.00
0.00
0.00
Net Income (loss)
$ 8288.47
$ 70,916.00
72830.93
$ 102,469.08
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 5 Months Ended February 29, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
5 Months Ended
6 Months Ended
Feb 29, 2020
Feb 29, 2020
Variance
% of Budget Annual Budget
Actual
Budget
REVENUE
Catering
$ 0.00
$ 0.00
$ 0.00
0.00% $
750.00
Motel Tax
164,949.24
182,000.00
(17,050.76)
90.63%
325,000.00
R.V. Hook Up
2,648.97
2,480.00
168.97
106.81 %
10,000.00
Misc Income
0.00
0.00
0.00
0.00%
1,800.00
Rent
61,888.13
61,500.00
388.13
100.63%
100,000.00
Refunded Deposits
(6,050.00)
(5,800.00)
(250.00)
104.31 %
(11,000,00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
500.00
Craft Expo Inc.
0.00
0.00
0.00
0.00%
3,000.00
Bicycle Rentals
1141.02
1,175,00
___97.11 %
4000.00
Total Revenue
224577.36
241,355.0mmmm.0
, 16,777.64
95-05%434450
00
Gross Profit
224,577.36
241,355.00
.....'1( 6,777.64
3.05%
434,450.00
OPERATING EXPENSES
Bank Service Charge
362.56
210.00
152.56
172.65%
500.00
Communications
1,895.77
2,085.00
(189.23)
90.92%
5,000.00
Office Expense
696.47
600.00
96.47
116.08%
600.00
Payroll Expenses
41,019.35
41,665.00
(645.65)
98.45%
100,000.00
Payroll Tax Expense
3,955.13
3,335.00
(179.87)
94.61 %
8,000.00
Marketing / Advertising
0.00
0.00
0.00
0.00%
3,000.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
2,216.68
2,500.00
(283.32)
88.67%
6,000.00
Membership Dues/Sub
156.00
200.00
(44.00)
78.00%
200.00
Electricity
12,090.96
16,665.00
(4,574.04)
72.55%
40,000.00
Water
1,623.31
2,085.00
(461.69)
77.86%
5,000.00
Gas
2,115.70
1,875.00
240.70
112.84%
4,500.00
Trash Disposal
2,469.75
2,190.00
279.75
112.77%
5,250.00
Intown Auto Exp Allowance
1,250.00
1,250.00
0.00
100.00%
3,000.00
Small Equipment
98.99
100.00
(1.01)
98.99%
1,000.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower L'ighting/Maint
0.00
0.00
0.00
0.00%
2,000.00
Building MaintJSpls.
17,869.55
17,700.00
169.55
100.06%
99,000.00
Security
294.75
520.00
(225.25)
56.68%
1,250.00
Staff Ins./Retirement
3,072.42
3,540.00
(467.58)
86.79%
8,500.00
Building Insurance
4,521.23
5,000.00
(478.77)
90.42 %
5,000,00
General Liability
3,067.05
5,000.60
(1,932.95)
61.34%
5,000.00
Workers Comp. Insurance
664.00
700,00
(36.0(1)
94.86%
1,400.00
Directors & Officers
1,435.33
2,000.00
(564.67)
71.77%
2,000.00
Long Term Disability
0.00
0.00
0.00
0.00%
210.00
Misc Expenses
601.78
860.00
(258,22)
69.97%
1,400.00
Interest Expense
0.00
0.00
0.00
0.00%
7,500.00
Ground Maintenance
4,398.29
4,400.00
(1.71)
99.96%
8,500.00
Supplies
0.00
150.00
(150.00)
0.00%
3,000.00
Furniture & Fixtures
10.99
0.00
10.99
0.00%
0.00
Bicycles & Related Expenses
296.76
340.00
(43.24)
87.28%
-1,500.00
Catering Exp
0.00
0.00
0.00
0.00%
1,700.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cost of Issuance
63,500.00
0.00
63,500.00
0.00%
0.00
Cleaning
____ Y_„mm 30.42
50.00
LL _ 1 9Sf
60.84%
10000.00
Total Operating Expenses
186,913.24
133,020.00
63,893.24
140.52%
410,210.00
Operating Income (Loss)
_..37,864.12
108,356.00
(70,670.8J8
,m 34.77 % _..__24
240.00
OTHER INCOME
Interest Income
ua 575.93
145.00
��93
430.93
397.19
.__....97.19
_. 0
Total Other Income
575.93
145.00'
. 430.93
397.19%
350.00
Net Income (Loss)
38,240.05
108,460.00
70,239.95
36.25 %
24,590.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
January 31, 2020
ASSETS
CURRENT ASSETS
Love Civic Center
$ 318,812.36
Reserved for Construction
225,000.00
Returned Checks Receivable
360.00
Liberty CD 59873
32,505.59
Due From VCC
2,953.65
Due from Others
_..„_ 32.82
Total Current Assets
579.885,42
Total Assets
$ 579,665.42
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC $ 74.00
Payroll Liabilities 1,028,45
Total Current Liabilities 1,102.45
NET ASSETS
Retained Earnings 530,494.45
Net Income 48,068.52
Total Net Assets 578,562.97
Total Liabilities and Net Assets $ 579,665.42
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting aro omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended January 31, 2020 and 2019 and 4 Months Ended January 31, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
4 Months Ended
Jan 31, 2020
Jan 31, 2020
Jan 31, 2019
Jan 31, 2019
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 0.00
$ 0.00
$ 0.00
$ 94,238.13
R.V. Hook Up
140.00
150.00
337.13
892.93
Rent
16,099.87
18,000.00
12,612.89
47,518.45
Refunded Deposits
(2,200.00)
(2,000.00)
(300.00)
(4,700.00)
Bicycle Rentals
185.93
200.00
201.97
917.69
Total Revenue
14,226.80
14,360.00
12,851.99
138fl667.20
Operating Expenses
Bank Service Charge
61.72
42.00
73.86
129.51
Communications
310.43
417.00
385.62
1,373.73
Office Expense
0.00
0.00
0.00
419.63
Payroll Expenses
7,633.51
8,333.00
7,274.48
31,423.03
Payroll Tax Expense
595.25
667.00
566.22
2,396.60
Marketing / Advertising
0.00
0.00
0.00
200.00
Audit
0.00
0.00
1,850.00
11850.00
Bookkeeping
350.00
500.00
525.00
2,055.51
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
2,327.38
3,333.00
8.98
9,844.14
Water
171.92
417.00
390.19
1,928.86
Gas
651.51
375.00
611.38
1,801.57
Trash Disposal
689.95
438.00
405.21
1,620.84
Intown Auto Exp Allowance
250.00
250.00
250.00
1,000.00
Small Equipment
0.00
0.00
0.00
556.84
Contracted Services
0.00
0.00
60.00
180.00
Chamber Management
0.00
0.00
0.00
18,000.00
Building MaIntJSpls.
3,058.97
3,000.00
2,876.61
14,985,46
Security
58.95
104.00
58.95
235.80
Staff InsJRetirement
639.41
708.00
622.93
2,679.91
Building Insurance
0.00
0.00
0.00
4,277.09
General Liability
0.00
0.00
0.00
2,880.15
Workers Comp. Insurance
0.00
0.00
0.00
707.34
Directors & Officers
0.00
0.00
0.00
1,435.34
Misc Expenses
124.15
80.00
85.91
373.47
Interest Expense
0.00
0.00
0.00
1,609.89
Ground Maintenance
582.50
600.00
582.50
2,912.50
Supplies
0.00
0.00
0.00
1,139.34
Bicycles &'Related Expenses
25.98
30.00
0.00
43.73
Cleaning
30.42
50.00
0.001,012.77
Total Operating Expenses
17,562.05
19,344.00
16,627.84
109,229.05
Operating Income (Loss)3
336.2
4,994.00
(3„775.85)
Le 63815
Other Income
Interest Income
253.17
29.00
0.00
0.00
Total Other Income
263.17
29.00
0.00
0.00
Net Income (Loss)
S_ 3 083.OBt
$ 14,965.00)
$ 3 775.85
S 29638.15
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 4 Months Ended January 31, 2020
Financial statement prcpmTdon service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
4 Months Ended
4 Months Ended
Jan 31, 2020.
Jan 31, 2020
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Catering
$ 0.00
$ 0.00
$ 0.00
0.00%
$ 750.00
Motel Tax
112,769.38
110,000.00
2,769.38
102.52%
325,000.00
R.V. Hook Up
1,633.27
1,480.00
153.27
110.36%
10,000.00
Misc Income
0.00
0.00
0.00
0.00%
1,800.00
Rent
42,030.18
41,500.00
530.18
101.25%
100,000.00
Refunded Deposits
(5,460.00)
(5,200.00)
(250.00)
104.81 %
(11,000.00)
Booth Rental
0.00
0.00
0.00
0.OD %
400.00
Tower Lighting
O.Od
0.00
0.00
0.00%
500.00
Craft Expo Inc.
0.00
0.00
0.00
0.00%
3,000,00
Bicycle Rentals
969.87
975.00
�5.13m
99.47 %4,000.00
Total Revenue151,952.70
M,
148 755.00
r
3197.70
_ 102.15%
434,450.00
Gross Profit
151 952.70
148 755.00
3,197.70
102.15-%
434,450.00
OPERATING EXPENSES
Bank Service Charge
351.36
168.00
183.36
209.14%
.500.00
Communications
1,645.37
1,668.00
(22.63)
98.64%
5,000.0D
Office Expense
588.23
550.00
38.23
106.95%
600.00
Payroll Expenses
33,104.37
33,332.00
(227.63)
99.32%
100,000.00
Payroll Tax Expense
2,532.47
2,668.00
(135.53)
94.92%
8,000.00
Marketing /Advertising
0.00
0.00
0.00
0.00%
3,000.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
1,751.68
2,000.00
(248.32)
87.58%
6,000.00
Membership Dues/Sub
156.00
200.00
(44.00)
78.00%
200.00
Electricity
10,048.32
13,332.00
(3,283.68)
75.37%
40,000.00
Water
1,451.39
1,666.00
(216.61)
87.01 %
51000.00
Gas
1,634.66
1,500.00
134.66
108.98%
4,500.00
Trash Disposal
2,024.80
1,752.00
272.80
115.57%
5,250.00
Intown Auto Exp Allowance
1,000.00
1,000.00
0.00
100.00%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
1,000.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
2,000.00
Building Maint./Spls.
13,238.74
12,700.00
538.74
104.24%
99,000.00
Security
235.80
416.00
(1.80.20)
56.68%
1,250.00
Staff InsJRetirement
2,540.52
2,832.00
(291.48)
89.71 %
8,500.00
Building Insurance
4,521.23
5.000.00
(478.77)
90.42%
5,000.00
General Liability
3,067.05
5,000.00
(1,932.95)
61.34%
5,000.00
Workers Comp. Insurance
654.00
700.00
(36.00)
94.86%
1,400.00
Directors & Officers
1,435.33
2,000.00
(664.87)
71.77%
2,000.00
Long Term Disability
0.00
0.00
0.00
0.00%
210.00
Misc Expenses
523.09
780.00
(256.91)
67.08%
1,400.00
Interest Expense
0.00
0.00
0.00
0.00%
7,500.00
Ground Maintenance
3,815.79
3,800.00
15.79
100.42%
8,500.00
Supplies
0.00
150.00
(150.00)
0.00%
31000.00
Bicycles $ Related Expenses
32.90
40.00
(7.10)
82.25%
1,500.00
Catering Exp
0.00
0.00
0.00
0.00%
1,700.00
Capital Improvements
0.00
0.00
0.00
0.00%
50,000.00
Cleaning
w „ m 30.42
50.00
19.58
_ 60.84%
mm w 10 000.00
Total Operating Expenses
104,393.52
1111306.00
j8„912.48
_ 93.79 %
w 410,210.00
Operating Income Loss
(Loss)
37,4.49.00
9.00
10110.16
127.00%
24 240.00
OTHER INCOME
Interest Income
5 . 4
116.00
393.34
.350.00
_ ...._439.09 °�6
Total Other Income
509.34
116.00
393.34
439.09 %
.......
350.00
Net Income (Loss)
48„068.52
37,565.00
10,503.52
127.96%
24 590.00
Financial statement prcpmTdon service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
VCC Quarterly Reports for January, February, and March 2020
January
ASA Western Region Indoor 3D Tournament January 31 thru February 2"d.........130 room nights
Funded $2225.00
Tower City Comedy Festival, January 30th thru February 11t ...................................160 room nights
Funded $1875.00
February
No funded events
March
No funded events
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
March 31, 2020
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
GBB CD 6303883
GBB CD 6303882
Liberty Money Market
LNB CD
Total Current Assets
OTHER ASSETS
Returned Checks Receivable
Due From LCC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Due to Trail de Paris T -Shirt
Payroll Liabilities
Sales Tax Payable
Total Current Liabliities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 87,937.59
111,259.93
28,113.88
101,476.82
51,040.12
50.462.96
430,291.30
35.00
650.00
685.00
$ 430,976.30
$ 540.00
11,182.34
10.00
916.86
139.77
12,788.87
397,905.85
20,281.48
418,187.33
$ 430,976.30
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 6 Months Ended March 31, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
6 Months Ended
6 Months Ended
Mar 31, 2020
Mar 31, 2020
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 329,898.48
$ 325,0013.00
$ 4,896.48
101.51 % $
650,000.00
Hot Money Interest
84.34
0.00,
84.34...
0.00%
0.00
Total Revenue
.__329y982.82 329u982.82
325,000.00
4,982.82
_ 101.63%
650,000.00
Operating Expenses
Postage
345.76
360.00
(14.24)
96.04%
1,000.00
Misc Expenses
680.62
410.00
270.62
166.00%
2,500.00
General Liability
1,494.00
0.00
1,494.00
0.00%
0.00
D & O Insurance
1,435.34
1,500.00
(64.66)
95.69%
1,500:00
Worker's Comp
664.00
600.00
64.00
110.67%
2,000.00
Staff Ins./Retirement
4,363.29
4,248.00
115.29
102.71 %
8,500.00
Meetings & Hosting
97.72
100.00
(2,28)
97.72%
600.00
Chamber Management
20,000.00
20,000.00
0.00
100.00%
40,000.00
Small Equipment
129.90
0.00
129.90
0.00%
0.00
Out of Town Travel
839AS
950.00
(110.54)
88.36%
2,000.00
IntownAuto/ExpAllowance
1,200.00
1,3513.00
(150.00)
88.89%
2,700.00
Membership Dues/Sub.
1,000.00
1,200.00
(200.00)
83.33%
5,500.00
Audit
1,983.00
2,200.00
(217.00)
90.14%
2,200.00
Bookkeeping
2,629.99
3,000.00
(370.01)
87.67%
6,000.00
Payroll Expenses
41,133.94
41,010.00
123,94
100.30%
82,025.00
ABBS Wage Reimburement
(1,632.56)
0.00
(1,632.56)
0.00%
0.00
Payroll Tax E=xpense
3,254.03
3,228.00
26.03
100.81 %
6,450.00
Office Expense
1,403.53
11160.00
243.63
121.00%
2,000.00
Communications
729.35
1,062.00
(272.65)
72.79%
2,000.00
Historical Museum
0.00
0.00
0.00
0.00%
31500.00
Bank Service Charge
44.76
280.00
(235.24)
15.99%
1,000.00
Credit Card Fee
830.22
1,001.00
(170.78)
82.94%
2,000.00
Motel Tax Transferred to LCC
164,949.24
182,000.00
(17,050.76)
90.63%
325,000.00
Marketing / Advertising
20,152.51
12,600.00
7,552.51
159.94%
85,OOD.00
Chaparral Square Dancers
0.00
2,100.00
(2,100.00)
0.00%
2,100.00
Tour de Paris Exp
1,118.05
1,000.00
118,05
111.81 °%
30,000.00
ASA
208.00
200.00
8.00
104.00%
27,600.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,500.00
Events Promotion /Funding
16,543.00
17,300.00
(657.00)
96:20 %
39,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
11,855.86
0.00
100,00%
11,855.86
Rent to COC
6,000 00
6,000.00
IT -_0.00
100.00%
12,000.00
Total Operating Expenses
p g p
,55 .
,654.86
(13,101.76)
95.95%
699,930.86
Operating Income (Loss)„19.429.71
1,345.14
18,084.57
X444.44 %
930.86
NOT -HOT INCOME
Misc Income
2,096.16
262.00
1,834.16
800.06%
1,000.00
Trolley / Historical
2,875.00
3,200.00
(325.00)
89.84%
5,000.00
Refunds
(375.00)
0.00
(375.00)
0.00%
0.00
Tour de Paris Income
760.00
100.00
660.00
760.00%
49,006.00
Souvenir Sales
3,203.84
5,002.00
(1,798.16)
64.05%
10,000.00
Interest Income
_ _ 163.97
� .-... 78.00
..._......... 85.97
210.22% _
150.00
Total Not -Hot Income
_ _ B,723.97
8,642.00
61.97
100.95%
66,160.00
NOT -HOT EXPENSES
Not -Hot Events
1,000.00
0.00
1,000.00
0.00%
0.00
Trolley Driver
1,120.00
1,200.00
(80.00)
93.33%
1,800.00
Trolley Expenses
2,265.87
2,900.00
(634.13)
78.13%
6,000.00
Trolley Insurance
1,059.D9
1,050.00
9.09
100.87%
2,100.00
Souvenir Exp
2,427.24
„ 3g1OD.00
672m761
78.30%
_5 000.00
Total Not -Hot Expenses
P_
7872.20
��
Be26000
(377.80
95.02 %
14.900.00
Net Income(Loss)
( Loss
$ 20 281 A8
. �
$ 1787.14
$ 111 544 34
1,167.52% $
919.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended March 31, 2020 and 2019 and 6 Months Ended March 31, 2019
1 Month Ended 1 Month Ended 1 ionth Ended 6 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Mar 31, 2020
Mar 31, 2020
Mar 31, 2019
Mar 31, 2079
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 2,228.86
$ 332,994.69
Hot Money Interest
0.00
0.00
10.44
12.97
Total Revenue
0.00
0.00
2,239.30
333007-66
OPERATING EXPENSES
utilities
0.00
0.00
34.56
34.56
Training / Education
0.00
0.00
0.00
130.00
Postage
132.05
100.00
93.05
382.09
Misc Expenses
358.00
0.00
75.76
146.75
General Liability
1,494.00
0.00
0.00
0.00
D & O Insurance
0.00
0.00
0.00
1,435.33
Worker's Comp
D.00
0.00
0.00
707.33
Staff InsJRetirement
1,193.98
708.00
900.63
3,931.71
Meetings & Hosting
0.00
0.00
0.00
224.57
Chamber Management
0.00
0.00
0.00
20,000.00
Out of Town Travel
231.13
250.00
750.56
1,109.77
Irtown Auto/Exp Allowance
200.00
225.00
200.00
1,200.00
Membership Dues/Sub.
325.00
400.00
225.00
1,015.00
Audit
1,983.00
2,200.00
0.00
1,850.00
Bookkeeping
413.33
500.00
345.00
2,878.82
Payroll Expenses
6,659.88
6,835.00
6,338.24
39,817.94
ABBS Wage Reimburement
0.00
0.00
0.00
(1,632.55)
Payroll Tax Expense
526.74
538.00
505.31
3,191.74
Office Expense
207.69
140.00
0.00
145.26
Communications
210.92
167.00
177.65
534.23
Bank Service Charge
7.46
120.00
7.46
44.76
Credit Card Fee
93.64
166.50
143.07
879.07
Motel Tax Transferred to LCC
0.00
0.00
1,114.43
166,497.34
Marketing / Advertising
7,939.29
0.00
6,281.63
30,805.24
Event Expenses - Other
0.00
0.00
0.00
47.66
Chaparral Square Dancers
0.00
2,100.00
0.00
1,541.18
Paris Art 8 Wine Fest Exp
0.00
0.00
750.00
750.00
Tour de Paris Exp
38.97
0.00
229.44
1,262.20
ABA
0.00
0.00
6,250.00
6,250.00
SDBA Boat Races
0.00
0.00
0.00
507.90
Events Promotion / Funding
3,716.50
4,000.00
3,035.00
13,023.02
Baseball Field Lighting
0.00
0.00
0.00
11,855.86
Rent to COC
1,000.00
1 000.00
1,000.00
6„000.00
Total Operating Expenses
26,731.58
X50
ammIT 28,456.79
816 666.77
Operating income (Loss)126,731.58)m.
19,449.
(26,217.49)
16,440.89
NOT -HOT INCOME
Misc Income
2,000.00
200.00
0.00
1.16
Trolley / Historical
0.00
300.00
0.00
1,800.00
Trolley Rental Refunds
(375.00)
0.00
0.00
0.00
ASA Booth Rentals
0.00
0.00
0.00
500.00
Tour de Paris Income
860.00
0.00
3,168.75
12,006.39
Souvenir Sales
99.35
833.00
201.99
1,671.31
Interest Income
28.25
13.00
20.26
103.96
Total Other Income
2,412.60
T 1,346.00
3,391.00
16082.82
NOT -HOT EXPENSES
Not Hot Events
1,000.00
0.00
0.00
0.00
Trolley Driver
60.00
100.00
0.00
592.50
Trolley Expenses
0,00
600.00
228.25
1,698.98
Trolley Insurance
175.82
175.00
162.32
976.08
Souvenir Ftp
387.60
400.00
2,154.00
4,795.00
Misc NH Expense
,0.00
-._---------- 0.00
0.00
1,66.07
Total Not -Hot Expenses
_____11623.42
_mIT 1,275.00
2,544.57
8,228.63
Net Income (Loss)
25 942.40
$ (19,378.50)
$ (25,371.06)
$____24'L295.%
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
February 29, 2020
CURRENT ASSETS
HOT Checking
Not HOT Checking
GBB CD 6303883
GBB CD 6303882
Liberty Money Market
LNB CD
Total Current Assets
OTHER ASSETS ,
Returned Checks Receivable
Due From LCC
Total Other Assets
Total Assets
ASSETS
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Due to Trail de Paris T -Shirt
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 160,603.22
112,381.77
28,113.88
101,476.82
51,040.12
50,462.96
504,078.77
35.00
650.00
685.00
$ 504„763.77
$ 2,135.00
57,665.66
10.00
823:38
60,634.04
397,905.85
48,223.88
444,129.73
$ 504,763.77
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended February 29, 2020 and 2019 and 5 Months Ended February 28, 2019
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
5 Months Ended
Feb 29, 2020
Feb 29, 2020
Feb 28, 2019
Feb 28, 2019
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 104,359.72
$ 162,500.00
$. 142,269.57
$ 330,765.83
Hot Money Interest
- __ 0.00
0.00
2.53
2.53,
Total Revenue142,292.10
1oa,s59.72
62,
330 768-36
OPERATING EXPENSES
Training / Education
0.00
0.00
130.00
130.00
Postage
90.82
100.00
11.54
289.04
Misc Expenses
58.96
100.00
0.00
70.99
D & 0 Insurance
0.00
0.00
0.00
1,435.33
Workers Comp
0.00
0.00
0.00
707.33
Staff Ins.lRetirement
531.05
708.00
543.19
3,031.08
Meetings & Hosting
0.00
0.00
19.67
224.57
Chamber Management
10,000.00
10,000.00
10,000.00
20,000.00
Out of Town Travel
110.09
150.00
89.31
359.21
Intown AutolExp Allowance
200.00
225.00
200.00
1,000.00
Membership Dues/Sub.
0.00
0.00
0.00
790.00
Audit
0.00
0.00
0.00
1,850.00
Bookkeeping
465.00
500.00
478.33
2,533.82
Payroll Expenses
6,398.12
6,835.00
6,211.20
33,479.70
ABBS Wage Reimburement
0.00
0.00
0.00
(1,632.56)
Payroll Tax Expense
535.36
538.00
527.18
2,686.43
Office dense
324.19
145.00
0.00
145.26
Communications
0.00
167.00
178.30
356.58
Bank Service Charge
7.46
120.00
7.46
37.30
Credit Card Fee
125.51
166.50
99.94
736.00
Motel Tax Transferred to LCC
52,179.86
72,000.00
71,144.78
165,382,91
Marketing / Advertising
3,493.87
3,500.00
9,643.82
24,523.61
Event Expenses - Other
0.00
0.00
0.00
47.66
Chaparral Square Dancers
0.00
0.00
0.00
1,541.18
Tour de Paris Exp
1,079.08
1,000.00
150.00
1,032.76
ASA
208.00
200.00
0.00
0.00
SDBA Boat Races
0.00
0.00
0.00
507.90
Events Promotion / Funding
1,112.50
1,200.00
762.50
9,988.02
Baseball Field Lighting
0.00
0.00
0.00
11,855.86
Rent to COC
1000.00
... ..000.
.�._......._____5,000.00
Total Operating Expenses
77,919.87
_ 98„654.50
101,197.22
X09.98
Operating Income (Loss)
26,439.86
63,845.50
41,094.88„
____42,658-38
NOT -HOT INCOME
Discounts & Allowances
94.00
60.00
0.00
1.16
Trolley / Historical
450.00
400.00
0.00
1,800.00
ASA Booth Rentals
0.00
0.00
500.00
500.00
Tour de Parts Income
100.00
100.00
1,000.00
8,837.64
Souvenir Sales
1,218.17
833.00
313.94
1,469.32
Interest Income
- 24.79
_ 13.00
r mm mm 18.07
83.70
Total Other Income
--1--886-96 _u1,886.96
1408.00
�
....1.,832.01
12,691.82
re .�.
NOT -HOT EXPENSES
Trolley Driver
190.00
200.00
0.00
592.50
Trolley Expenses
245.00
300.00
224.98
1,470.73
Trolley Insurance
175.82
175.00
162.32
813.76
Souvenir Exp
550.00
500.00
0.00
2,641.00
Mist NH Expense
0.00
0.00
0.00
166.07
Total Not -Hot Expenses
1,160-8211175.60
_99
387.30
5,684.06
Met Income (Loss)
$ 27185.99
64,076.80_
$ 42W639.59
..
$ 49 666.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Data
Modified Cash Basis
For the 5 Months Ended February 29, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
5 Months Ended
5 Months Ended
Feb 29, 2020
Feb 29, 2020
Variance
% of Budget Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 329,898.48
$ 325,000.00
$ 4,898.48
0.00% $
650,000.00
Hot Money Interest
'84.34
0.00
84.34
0.,0"0.%
0.00
Total Revenue
329,982.82
325,000.00
4,982.82
0.00%650,000.00
Operating Expenses
Postage
213.71
260.00
(46.29)
82.20%
1,000.00
Misc Expenses
322.62
410.00
(87.38)
78.69%
2,500.00
D & O Insurance
1,435.34
1,500.00
(64.66)
95.69%
1,500.00
Worker's Comp
664.00
600.00
84.00-
110.67%
2,000.00
Staff Ins./Retirement
3,169.31
3,540.00
(370.69)
89.53%
8,500.00
Meetings & Hosting
97.72
100.00
(2.28)
97.72%
600.00
Chamber Management
20,000.00
20,000.00
0.00
100.00%
40,000.00
Small Equipment
129.90
0.00
129.90
0.00%
0.00
Out of Town Travel
6D8.33
700.00
(91.67)
88.90%
2,000.00
Intown Auto/Exp Allowance
1,000.00
1,125.00
(125.00)
88.89%
2,700.00
Membership Dues/Sub.
675.00
800.00
(125.00)
84.38%
5,500.00
Audit
0.00
0.00
0.00
0.D0 %
2,200.00
Bookkeeping
2,216.66
2,500.00
(283.34)
88-57%
6,000.00
Payroll Expenses
34,474.06
34,175.00
299.06
100.88%
82,025.00
ABBS Wage Reimburement
(1,632.56)
0.00
(1,632.56)
0.00%
0.00
Payroll Tax Expense
2,727.29
2,690.00
37.29
101.39%
6,450.00
Office Expense
1,195.94
11020.00
175.94
117.25%
2,000.00
Communications
518.43
835.00
(315.57)
62.09%
2,000.00
Historical Museum
0.00
0.00
0.00
0.00%
3,600.00
Bank Service Charge
37.30
160.00
(122.70)
23.31 %
11000.00
Credit Card Fee
736.58
834.50
(97,92)
88.27%
2,000.00
Motel Tax Transferred to LCC
164,949.24
182,000.01)
(17,050.76)
90.63%
325,000.00
Marketing / Advertising
12,213.22
12,600.00
. (386.78)
96.93%
65,000.00
Chaparral Square Dancers
0.00
0.00
0.00
0.00%
2,100.00
Tour de Paris Exp
1,079.08
1,000.00
79.08
107.91 %.
30,000.00
ASA
208.00
200.00
8.00
104.00%
27,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,500.00
Events Promotion/ Fuhding
12,926.50
13,300.00
(373.50)
97.19%
39,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
11,855.88
0.00
100.00%
11,855.86
Rent to COC
_ 5„000.00
5„000.00
0.00
100.00 %
12,000.00
Total Operating Expenses
283 821.53
304 205.36
(20,383.83)
93.30%
699,930.86
Operating Income (Loss)
46.161.29
20 794.64
26 366.66
- 221.99% (49,930.861
NOT -HOT INCOME
Misc Income
96.16
62.00
34.16
166.10%
1,000.00
Trolley / Historical
2,875.00
2,900.00
(25.00)
99.14%
5,000.00
Tour de Paris Income
100.00
100.00
0.00
0.00%
49,000.00
Souvenir Sales
3,104.49
4,169.00
(1,064.51)
74.47%
10,000.00
Interest Income
135.72
655.00
.y�
70.72
� w� , �
208.80 % .�_
150.00
Total Not -Hot Income
6,311.37
7 296.00
_... X98¢,63)
86.60%
55,150.00
NOT -HOT EXPENSES
Trolley Driver
1,060.00
1,100.00
(40.00)
96.36%
11800.00
Trolley Expenses
2,265.87
2,300.00
(34.13)
98.52%
6,000.00
Trolley Insurance
883.27
875.00
8.27
100.96%
2,100.00
Souvenir Exp
2039.64
a 2.700.00
@6@.381
75.64%
5.000.00„
Total Not -Hot Expenses
6,248.78
6,975.007(
26.22)
89-59%
14,800.00
Net Income (Loss)
$ 46,223.86
$ 21,115.64
$ 25108.24
218.91 % $
319.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
January 31, 2020
ASSETS
CURRENT ASSETS
HOT Checking
$ 78,260.67
Not HOT Checking
110.951.72
GBB CD 6303883
28,113.88
GBB CD 6303882
101,476.82
Liberty Money Market
51,040.12
LNB CD
__.__504§.2.96
Total Current Assets
420 306.17
OTHER ASSETS
Returned Checks Receivable
35.00
Due From ABBS
1,632.56
Total Other Assets
1,887513
Total Assets
$ 421 973.73
�.�
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC $ 1,303.00
Due to LCC 2,953.65
Due to Trail de Paris T-Shlrt 10.00
Payroll Liabilities 843.34
Total Current Liabilities 5109.99
NET ASSETS
Retained Earnings 397,905.85
Net Income 18,957.89
Total Net Assets 416,863.74
Total Liabilities and Net Assets $ 421 973.73-
Financial
73.73
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended January 31, 2020 and 2019 and 4 Months Ended January 31, 2019
1 Month Ended 1 Month Ended 1 Month Ended 4 Months Ended
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Jan 31, 2020
Jan 31, 2020
Jan 31, 2019
Jan 31, 2019
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
� IT0.00
$ mmmmmm„ m_ ...... #-00
$ 188476-26
Total Revenue
0.00
_ 0.00
-'-0.00
188,476.26
OPERATING EXPENSES '
Postage
82.35
100.00
42.18
277.50
Misc Expenses
56.00
100.00
7.03
70.99
D & O Insurance
0.00
0.00
0.00
1,435.33
Worker's Comp
0.00
0.00
0.00
707.33
Staff Ins./Retirement
724.36
708.00
543.19
2,487.89
Meetings & Hosting
0.00
0.00
0.00
204.90
Chamber Management
0.00
0.00
0.00
10,000.00
Out of Town Travel
159.88
200.00
0.00
269.90
Intown Auto/Exp Allowance
200.00
225.00
200:00
800.00
Membership Dues/Sub.
0.00
0.00
0.00
790.00
Audit
0.00
0.00
1,850.00
1,850.00
Bookkeeping
350.00
500.00
525.00
2,055.49
Payroll Expenses
6,790.76
6,835.00
6,592.32
27,268.50
ABBS Wage Reimburement
(1,632.56)
0.00
(1,632.56)
(1,632.56)
Payroll Tax Expense
579.12
538.00
662.03
2,159.25
Office Expense
306.06.
300.00
0.00
145.26
Communications
60.00
167.00
89.14
178.28
Bank Service Charge
7.46
10.00
7.46
29.84
Credit Card Fee
115.54
166.50
105.16
636.06
Motel Tax Transferred to LCC
0.00
0.00
0.00
94,238.13
Marketing J Advertising
1,071.68
1,000.00
2,050.87
14,879.79
Event Expenses - Other
0.00
0.00
0.00
47.66
Chaparral Square Dancers
0.00
0.00
0.00
1,541.18
Tour de Paris Exp
0.00
0.00
0.00
882.76
SDBA Boat Races
0.00
0.00
0.00
507.90
Evehts Promotion / Funding
937.50
1,000.00
3,762.50
9,225.52
Baseball Feld Lighting
0.00
0.00
0.00
11,855.86
Rent to COC
1,000.00
_ _ 1,000.00
Om
... www ww 4,000.00
Tofal Operating Expenses
10,788.16
12,849.50
16,704.32
186,912.76
Operating -Income (Loss)
10,788.16)
12 849 50�
(16,704.32)
1 569,50
NOT -HOT INCOME
Discounts & Allowances
0.63
0.00
0.46
1.16
Trolley/ Historical
1,425.00
1,500.00
0.00
1,800.00
Tour de Paris Income
0.00
0.00
0.00
7,837.64
Souvenir Sales
333.44
834.00
24.90
1,155.38
Interest Income
27.23
13.00
20.02
65.63
Total Other Income
1,786.30
2,347.00
45.38
-
10,869.81
NOT -HOT EXPENSES
Trolley Driver
75.00
75.00
0.00
592.50
Trolley Expenses
286.15
300.00
0.00
1,245.75
Trolley Insurance
175.82
175.00
162.32
651.44
Souvenir Exp
0.00
0.00
2,300.00
2,641.00
Misc NH Expense
0.00
_____0.00
166.07
166.07
Total Not -Hot Expenses
536.97
660.00
2
... ..._ 9.296.76
Net Income (Loss)
1_____11,538.82
$ (11,052.60)
$ (18,287.33)
7„,126.66
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 4 Months Ended January 31, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
4 Months Ended
4 Months Ended
Jan 31, 2020
Jan 31, 2020
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 225,538.76
$ 162,500.00
$ 63,038.76
138.79%
$ 650,000.00
Hot Money Interest
84.34
0.00
84.34
0.00%
0.00
Total Revenue
2
16$500A0
X123.10
738.84 %
650000.00
Operating Expenses
Postage
1122.89
160.00
(37.11)
76.61 %
1,000.00
Misc Expenses
263.66
310.00
(46.34)
85.05%
2,500.00
D & O Insurance
1,435.34
1,500.00
(64.66)
05.69%
1,500.00
Workers Comp
664.00
600.00
64.00
110.67%
2,000.00
Staff Ins./Retirement
2,638.26
2,832.00
(193.74)
93.16%
8,500.00
Meetings & Hosting
97.72
100.00
(2.28)
97.72%
600.00
Chamber Management
10,000.00
10,000.00
0.00
100.00 %
40,000.00
Small Equipment
129.90
0.00
129.90
0.00%
0.00
Out of Town Travel
498.24
550.00
(51.76)
90.59%
2,000.00
Intown Auto/Exp Allowance
800.00
900.00
(100.00)
88,89%
2,700.00
Membership Dues/Sub.
775.00
800.00
(25.00)
96.88%
5,500.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
1,751.66
2,000.00
(248.34)
87.58%
6,000.00
Payroll Expenses
28,075.94
27,340.00
735.94
102.69%
82,025.00
ABBS Wage Reimburement
(1,632.56)
0.00
(1,632.50)
0,00%
0.00
Payroll Tax Expense
2,191.93
2,152.00
39.93
101.86%
6,450.00
Office Expense
871.75
875.00
(3.25)
99.83%
2,000.00
Communications
518.43
668.00
(149.57)
77.61 %
2,000.00
Historical Museum
0.00
0.00
0.00
0.00%
3,500.00
Bank Service Charge
29.84
40.00
(10.16)
74.60%
1,000.00
Credit Card Fee
611,07
668.00
(56.93)
91.48%
2,000.00
Motel Tax Transferred to LCC
112,769.38
110,000.00
2,769.38
102.52%
325,000.00
Marketing / Advertising
8,719.35
9110.0.00
(380.65)
95.82%
65,000.00
Chaparral Square Dancers
0.00
0.00
0.00
0.00%
2,100.00
Tour de Paris Exp
0.00
0.00
0.00
0.00%
30,000.00
ASA
0.00
0.00
0.00
0.00%
27,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,500.00
Events Promotion / Funding
11,814.00
12,100.00
(286.00)
97.64%
39,000.00
Arts Allocation
7,000.00
7;000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
11,855.86
0.00
100.00.%
11,855.86
Rent toWC
_....www_ 4 000_00
45000.00
0.00
100.00%
_ 12.000.00
Total Operating Expenses
_____2061001.66
205,550.86
450.80
_ _ 100.22%
699,930.86
Operating Income Loss
(Loss)
19 621 A4
_. ('43,060.86
62,672.30
7......0
45 6)%
(49„93{1.86)
NOT -HOT INCOME
Misc Income
2.16
2.00
0.16
108.00%
1,000.00
Trolley / Historical
2,425.00
2,500.00
(75.00)
97.00%
5,000.00
Tour de Paris Income
0.00
0.00
0.00
0.00%
49,000.00
Souvenir Sales
1,886.32
3,336.00
(1,449.68)
56.54%
10,000.00
Interest Income
110.93
52.00
58.93
213.33%
150.00
Total Not -Hot Income
4424.41
-5,890.00
��1,465.69�
75.12%
65150.00
,
NOT -HOT EXPENSES
Trolley Driver
870.00
900.00
(30.00)
96.67%
1,800.00
Trolley Expenses
2,020.87
2,000.00
20.87
101.04%
6,000.00
Trolley Insurance
707.45
700.00
7.45
101.06%
2,100.00
Souvenir Exp
11111111111"...°
,�
,5 .00
(10 .36
99.31 %
6,000. 00
Total Not -Hot Expenses
5„087.96
6,100.00
`12.04
99.76%L
„900.00
Net Income (Loss)
$ 18,957.89
$ (42,260.85)
$ 6_1,218.75
44.86 %
$ 319.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the income tax basis of
accounting are omitted and no assurance is provided
MINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
THURSDAY, February 20, 2020, 5:30 p.m.
1. Call meeting to order.
The meeting was called to order at 5:30 p.m. Members present were Ray Ball, Scott
Hearne, Anna Spencer, David Taylor, Brad Meyers, and Jim Bell. Scott Avery was
absent. Also, present were Carla Easton, Lance Nicholson, and Jerry Richey and Council
woman Paula Portugal
2. Citizens' input.
No one spoke during citizens' input.
3. Approval of minutes from January 16, 2020 regular meeting.
David Taylor moved for approval of minutes, Scott Hearne seconded. Motion passed 6-
0.
4. Receive FBO report.
Jerry Richey said Dr. Trenchard had expressed an interest in building a hangar next to
hangar J, and they had begun the process. He also said someone else was interested in
building another hangar, but that had not gone any further. Dr. Taylor asked if these
proposed hangars were in the original master plan and Jerry said that they were. Ray Ball
asked about the process of building another hangar and Jerry explained the process.
5. Discuss and act on recommendations for the Cox Field Master Plan, Capital
Improvement Plan, and RAMP Plan.
Carla displayed the Master Plan, reviewed the Capital Improvement Plan and the RAMP
Plan. She said the next step was to finalize the plan and take it to city council. Carla also
said when working with TxDOT, it took several years for approval. Carla asked the
board if they had any changes and there were none. She answered questions from the
board.
David Taylor moved to approve the CII' plan and RAMP plan in order of priority as
displayed by staff (Carla Easton) and per the master plan, specifically the short term
project, the intermediate term project, and then of lowest priority the asphalt around the
fuel tanks. The motion failed to receive a second.
Jim Bell moved to approve the recommendations without specific priority, Ray Ball
seconded. Motion passed 5-1. David Taylor opposed.
6. Adjournment.
There being no further business, the meeting was adjourned at 5:52 p.m.
I$ q 6 - #I . 0 a .
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Dr. Jay Carpenter made the motion to approve minutes from prior meeting and was seconded by Mrs. Susan
Bellene. Motion carried. 4 ayes, 0 nays.
im - 0 f 0 9 1
I`Ii NE., W,
Personnel Manual and was seconded by �r. Jay Carpenter. Motion carried. 4 ayes, 0 nays.
Ms. King advised the board on the following monthly report(s):
November reports —
o WIC served 1,1 plus
o WI C had 110 drive-thru clients
• Health District served 488 clinical clients
• Health District Issued 28 restaurant permits and 2 complaints
• Health District Issued 11 septic permits and 0 complaints
• Reported 0 rabies cases.
Paris - Lamar County Board of Health Members
Susan Bellene g-)
Dr. Jay Carpenter p-,
Vice -Chairman - Dr Eric Salzman
Nancy Stallings (Fl..1-20-1)
Secretary - Connie Stauter
Chairman - Dr. Marc White (rmal .20221
Dr. Ross Williams pwm
Paris -Lamar County Health District
400 West Sherman Street, Paris, Texas 75460-5646
Health District: (903) 785-4561 and Fax: (903) 737-0978
Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442
www.parislamarhealth.com
I$ q 6 - #I . 0 a .
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Dr. Jay Carpenter made the motion to approve minutes from prior meeting and was seconded by Mrs. Susan
Bellene. Motion carried. 4 ayes, 0 nays.
im - 0 f 0 9 1
I`Ii NE., W,
Personnel Manual and was seconded by �r. Jay Carpenter. Motion carried. 4 ayes, 0 nays.
Ms. King advised the board on the following monthly report(s):
November reports —
o WIC served 1,1 plus
o WI C had 110 drive-thru clients
• Health District served 488 clinical clients
• Health District Issued 28 restaurant permits and 2 complaints
• Health District Issued 11 septic permits and 0 complaints
• Reported 0 rabies cases.
Paris - Lamar County Board of Health Members
Susan Bellene g-)
Dr. Jay Carpenter p-,
Vice -Chairman - Dr Eric Salzman
Nancy Stallings (Fl..1-20-1)
Secretary - Connie Stauter
Chairman - Dr. Marc White (rmal .20221
Dr. Ross Williams pwm
Mrs. Susan Bellene made the motion and was seconded by Dr. Jay Carpenter for the meeting to be
adjourned at 5:48 p.m. Motion carried. 4 ayes, 0 nays.
Respectfully submitted by:
Dr. Jay Carpenter made the approval motion and was seconded by
Dr. Marc White at the April 20th, 2020 meeting.
Motion carried 6 ayes and 0 nays.
NOTE: Filed with City Clerk, City Annex.
Paris - Lamar County Board of Health Members
Susan Bellene r -on)
Dr. Jay Carpenter (20.13
Vice -Chairman - Dr Eric Salzman t2020)
Nancy Stallings (FI.M-2021)
Secretary - Connie Stauter (LULU)
Chairman - Dr. Marc White SFU.„ -LOLL,
Dr. Ross Williams am)
Paris -Lamar County Health District
400 West Sherman Street, Paris, Texas 75460-5646
Health District: (903) 785-4561 and Fax: (903) 737-0978
Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442
pp wx oirtncr yy
www ��arislamarhealth.com
Paris -Lamar County Board of Health Regular Meeting
The Paris -Lamar County Board of Health held a regular meeting on Tuesday, February 18th, 2020.
Dr. White called the meeting to order in open session at 5:32 p.m.
See the followina chart for board members in attendance and not in attendance.
Also in attendance was Mrs. Gina Prestridge and Ms. Cheryl King.
Mrs. Susan Bellene made the motion to approve minutes from prior meeting and was seconded by Dr, Jay
Carpenter.
Motion carried. 4 ayes, 0 nays.
Mrs. Prestridge advised the board that we are still in the middle of a single audit by Malnory, McNeal and
Company, PC. and she will give updates or finding as soon as possible.
Mrs. Prestridge advised the board that we have had a gentleman request that the board review the restaurant
grading system and if a restaurant gets any grade other than an A then they can request a mid -year (6
months) inspection and pay half the cost and have their restaurant re -inspected, however they will still be
subject to their annual inspection in another 6 months and this grade must be displayed for the remaining 6
months until annual inspection even if the grade goes higher or lower.
Mrs. Susan Bellene made the motion to re -inspect in 6 months for half the inspection fee if owner request the
re -inspection at the initial inspection date and was seconded by Dr. Ross Williams.
Motion carried. 4 ayes, 0 nays.
Mrs. Prestridge advised the board on the following monthly report(s):
M . __
�Paris - Lamar County Board of Health Members �
Susan Bellene [mx) Dr. Jay Carpenter czxzi) Vice -Chairman - Dr Eric Salzman (2020) Nancy Stallings (R.W-:021)
Secretary - Connie Stauter pozo) Chairman - Dr. Marc White cri.m-a2z) Dr. Ross Williams(2x2x)
January reports —
o WIC served 1,200 plus
o WIC had 123 drive-thru clients
o Health District served 516 clinical clients
o Health District Issued 32 restaurant permits and 2 complaints
o Health District Issued 10 septic permits and 1 complaint
o Reported 0 rabies cases.
Total liability and equity is approximately $1,727,000.
Dr. Ross Williams made the motion and was seconded by Mrs. Nancy Stallings for the meeting to be
adjourned at 5:55 p.m. Motion carried. 4 ayes, 0 nays.
Respectfully submitted by:
Dr. Jay Carpenter made the approval motion and was seconded by
Dr. Marc White at the April 20th, 2020 meeting.
Motion carried 6 ayes and 0 nays.
NOTE: Filed with City Clerk, City Annex.
.....�... �..�_.....m..._...._....._..___...Paris - Lamar County Board of Health Members
Susan Bellene ao==r Dr. Jay Carpenter (mi) Vice -Chairman - Dr Eric Salzman (2020) Nancy Stallings (FI -i-2021)
Secretary - Connie Stauter (ZUzo) Chairman - Dr. Marc White (FI -1.2022) Dr. Ross Williams pro)
The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by
Chad Lindsey, Co -Chairman.
Commissioners were present with the exception of Keith Flowers and Rick Hundley.
Also present were staff members Carla Easton, Triniti Frazier, Clyde Crews, City Council
Liaison Steve Clifford and concerned citizens.
2. Citizen's forum
(Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two
minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding
to any comments other than to refer the matter to a future agenda, loan existing policy, or to a staff person with specific
factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals
are not appropriate for citizens' forum.)
Citizen forum was declared open.
With no one speaking, the citizen's forum was declared closed.
3. Approval of minutes from the meeting of February 3,-2020.
Motion was made by Clifton Fendley, seconded by Francine Neeley to approve the minutes
for the February 3, 2020 meeting. Motion carried 5-0.
4. Public hearing to consider and take action regarding the petition of Casey Gain on behalf
of Scott McDowell for a change in zoning from a Single -Family Dwelling District No. 2
(SF2) to a Two -Family Dwelling District (2F), in the Wynnwood Addition, Block A, Lots
7, 8, located at 830 S Collegiate.
Easton states Scott McDowell is requesting a change in zoning in order build a duplex.
The site is approximately 0.67 acres with driveway access available onto S Collegiate. The
future land use plan calls for this site to be low-density residential. Existing land uses in
the area include single-family residential, multi -family, medical office, dining, mixed retail
and office space. There is an existing channel providing a natural divide between the single-
family neighborhood to the north and east of the subject property, Easton further states
much of the lot is within the FEMA designated floodplain as well as the floodway.
McDowell has already completed the necessary submittals to FEMA in order to gain pre -
approval of the development, and all improvements to the lot will have to meet FEMA
requirements. Given the nature of adjacent developments along this section of S Collegiate
Drive, it is not likely that a single family home will be built on this last remaining lot, and
a duplex would provide a good transition to the adjacent neighborhood. City staff
recommends approval.
Public hearing was declared open.
Casey Gain, 100 N Main Street, on behalf of Scott McDowell distributed documents to the
commission to show the property. He states the proposed duplex would be approximately
2200 sq ft giving each side a two-bedroom, two -bath unit. Gain does not believe that
anyone would be interested in building a single-family home with an existing commercial
building across the street. He states duplexes are currently in the area. McDowell has taken
the steps to get the property out of the flood plain and FEMA requires two addresses prior
to their approval.
Public hearing was declared closed.
Motion was made by Clifton Fendley, seconded by Sims Norment to approve the
petition. Motion carried 5-0.
S. Public hearing to consider and take action regarding the petition of Grace Bible Church
Paris for a change in zoning from Public Lands and Institutions (PLI) to a Commercial
District (C), in the City of Paris, Block 307, Lot 5B, located at 2885 N Main Street.
Easton states Grace Bible Church Paris, is requesting a change in zoning in order to open
a church. The site is approximately 2 acres and was previously owned by the State of Texas
and used for the local DPS office. The future land use plan recommends for this site to he
used as commercial. Existing land uses in the area include fueling stations, retirement
home, hotel, and other commercial businesses. There is an existing building onsite, which
will be remodeled into a church. There is adequate parking and driveways to serve the site.
This zoning request conforms to the recommendations in the future land use plan and is
supported by city staff.
Public hearing was declared open.
With no one speaking the public hearing was declared. closed.
Motion was made by Francine Neeley, seconded by James O'Bryan to approve the
petition. Motion carried 5 -0.
6. Public hearing to consider and take action regarding the petition of Jennifer Miller on
behalf of Carrie and Mike Taylor for a change in zoning from a General Retail District
(GR) to a General Retail District with a Specific Use Permit for a Tattoo Shop (GR
w/SUP), in the Brookside Addition, Block 11, Lot 3, located at 803 SE 241h Street.
Easton states that Jennifer Miller and Jason Davis, on behalf of Mike and Carrie Taylor,
are requesting a Specific Use Permit to operate a Tattoo Shop. The site is approximately
0.3 acres with an existing strip retail store/office. The applicants are proposing to occupy
part of the existing building. The future land use plan recommends for this site to be retail,
and the existing land uses in the area include retail, office, neighborhood services, with
single-family homes approximately 100 feet to the north. The street access and front
parking area on the subject lot is limited along 24a' SE. Given the proximity to the
residential neighborhood, staff recommends consideration of limited hours of operation
and by appointment only in an effort to minimize late night disruptions to the area.
Public hearing was declared open.
With no one speaking, the public hearing was declared closed.
Motion was made by James O'Bryan, seconded by Sims Norment to approve the petition.
Motion carried 5-0.
7. Consideration of and action on the Preliminary Plat of Lot 3, Block 227-C of the Dority
Addition, LCAD Property ID 17612, located at 655-675 NE 20th Street,
Easton states that Kenneth Dority owns 0.248 acres in the 600 block of 20'h St NE. He
has submitted a preliminary and final plat of the property in order to build a triplex on the
lot. The lot is currently zoned Four Family Dwelling District (4F). Water service is
available to the property; however, sewer must be extended to the lot from Tudor Street at
the owners' expense. It appears that the preliminary plat complies with the City of Paris
regulations, and approval of the final plat is contingent upon extension of the sewer main.
Motion was made by Sims Norment, seconded by James O'Bryan to approve the
preliminary plat. Motion carried 5-0.
8. Consideration of and action on the Final Plat of Lot 3, Bloch 227-C of the Dority
Addition, LCAD Parcel 17612, located at 655-675 NE 20th Street.
Easton states this is the same plat with same comments.
Motion was made by Sims Norment, seconded by James O'Bryan to approve the final
plat, Motion carried 5-0.
9. Consideration of and action on re -approving the Preliminary Plat of Lots 1, 2. 3 and 4,
Block A of the Kenn Meeske Addition, LCAD Property ID 50996, located at 4725 Pine
Mill ltd
Easton states that Kenn Meeske owns a 4.406 -acre tract in the City's extraterritorial
jurisdiction along Pine Mill Road to construct a Two -Family Dwelling (2F) residential
subdivision ultimately comprised of eight lofts. The property is not zoned, as it is outside
of the city limits. A preliminary plat of the subdivision was approved by the Planning &
Zoning Commission in February 2017, and because preliminary plat approval expires after
12 months, the Commission will need to re -approve the preliminary plat prior to approval
of final plat. The owner has submitted a preliminary and final plat of the proposed
development consisting of four lots. Water, sewer and the access road have been
constructed in conformance with the subdivision regulations. It appears that the plat
complies with the City of Paris subdivision regulations.
Motion was made by James O'Bryan, seconded by Francine Neeley to approve the
preliminary plat. Motion carried 5-0.
10. Consideration of and action on the Final flat of Lots 1, 2, 3 and 4, Block of the Kenn
Meeske Addition, LCAD Property ID 50996, located at 4725 Pine Mill Rd.
Easton states this is the same plat with same comments.
Motion was made by James O'Bryan, seconded by Clifton Fendley to approve the final
plat. Motion carried 5-0.
IL Consideration of and action on re -approving the Preliminary Plat of Lots 1, 2 and 3,
Block A of the American SpiralWeld CB355 Addition, LCAD Parcels 18623, 18627,
124273, 18921, 18923, 20972 and 115909, located in the 2700 Block of J. Sagan St
(formerly 2600 Block of Park St.)
Easton states the Paris Economic Development Corporation (PEDC) owns 144.78 acres
along the NW Loop 286 and in the Industrial Park along Park Street. In preparation of the
American SpiralWeld steel pipe manufacturing development, the PEDC submitted a
preliminary plat of the property, creating three lots and laying out easements as needed to
accommodate the development. The preliminary plat was approved by the Planning &
Zoning Commission in December 2018, and because preliminary plat approval expires
after 12 months, the Commission will need to re -approve the preliminary plat prior to
approval of final plat. Water and sewer utilities have been extended to the property, and
the developer has completed the required relocation of a city water line. The property is
currently zoned Heavy Industrial District (HI). The PEDC has submitted a final plat of the
property. Water and sewer utilities have been relocated at the developer's cost to
accommodate the new plant. The plat provides the necessary easements and it appears that
it complies with the City of Faris subdivision regulations.
Motion was made by James O'Bryan, seconded by Sims Norment to approve the
preliminary plat. Motion carried 5-0.
12. Consideration of and action on the Final Plat of Lots 1, 2 and 3, Block A of the American
Spiral Weld CR355 Addition, LCAD Parcels 18623, 18627, 124273, 18921, 18923, 20972
and 115909, located in the 2700 Block of J Eagan St (Formerly 2600 Block of Park St.)
Easton states this is the same plat with same comments.
Motion was made by Francine Neeley, seconded by Clifton Fendley to approve the final
plat. Motion carried 5-0.
13. Consideration of and action on the Preliminary Plat of Lots 1 and 2, Block A of the CFA
Paris Addition, LCAD Parcels 18452 and 18456, located in the 3400 Block of Lamar
Ave.
Easton states that Ramseur Baptist Church owns 6.71 acres in the 3400 block of Lamar
Avenue. They are proposing to subdivide the property into two lots and to develop the
east lot as a quick serve restaurant. The lot is currently zoned General Retail (GR). The
owner has submitted a preliminary and final plat of the property. Water and sewer service
is available to the site along Lamar Ave, and driveway access will be combined with an
existing driveway to the Church, as subject to TxDOT approval. It appears that the
preliminary and final plats comply with the City of Paris regulations.
Motion was made by James O'Bryan, seconded by Sims Nonnent to approve the
preliminary plat. Motion carried 5-0.
14. Consideration of and action on the Final Plat of Lots I and 2, Block A of the CFA Paris
Addition, LCAD Parcels 18452 and 18456, located in the 3400 Block of Lamar Ave.
Easton states this is the same plat with same comments.
Motion was made by James O'Bryan, seconded by Francine Neeley to approve the final
plat. Motion carried 5-0.
15. Consideration of and action on the Preliminary Plat of Lot 1, Block of the Offutt
Addition No. 3, LCA.D Parcels 14906, 14907, 14908 and 108224, located in the 1000
Block of N Main St.
Easton states that Marx Offutt owns four parcels at the southeast corner of N Main at Santa
Fe Street, currently used as a car lot. He is proposing to plat the properties as a single lot
in order to add a building for detailing cars. The current zoning is Commercial (C). The
owner has submitted preliminary and final plats of the property. Water and sewer service
is available along N Main and l'i St SE. The plat reflects an existing condition worthy of
noting. One of the existing portable buildings on the lot is located within an existing 15'
utility easement, and potentially on top of a city sewer main. The proposed building will
not affect the easement; however, the owner has been notified that should any maintenance
be required on the city sewer main in this area he will be responsible for moving the
building, at his cost. It appears that the preliminary and final plats comply with the City of
Paris regulations.
Motion was made by Francine Neeley, seconded by James O'Bryan to approve the
preliminary plat. Motion carried 5-0.
16. Consideration of and action on the Final Plat of Lot 1, Block A of the Offutt Addition No.
3, LCAD Parcels 14906, 14907, 14908 and 108224, located in the 1000 Block of NMain
St.
Easton states this is the same plat with same comments.
Motion was made by Chad Lindsey, seconded by Sims Norment to approve the final plat.
Motion carried 5-0.
17. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the Straight
Addition, LOAD Parcel 17489, located in the 2500 Block of E Price.
Easton states that Bailey Asay owns the lot located at the southeast corner of 25' NE and
E. Price. Asay has submitted a preliminary and final plat of the property in order to build a
quadruplex on the lot. The lot is currently zoned Four Family Dwelling District (4F). The
owner has submitted a preliminary and final plat of the property. Water and sewer service
is available to the krt and access is proposed off of E Price Street. It appears that the
preliminary and final plats comply with the City of Paris regulations.
Motion was made by Sims Norment, seconded by James O'Bryan to approve the
preliminary plat. Motion carried 5-4.
18. Consideration of and action on the Final Plat of Lot 1, Block of the Straight Addition,
LCAD Parcel 17489, located in the 2500 Block of E Price.
Easton states this is the same plat with same comments.
Motion was made by James O'Bryan, seconded by Sims Norment to approve the final
plat. Motion carried 5-0.
19. Adjournment.
Motion made by Sims Norment and seconded by James O'Bryan to adjourn.
Meeting adjourned at 5:48 p.m.
APPROVED THIS 6h DAY OF .APRIL, 2020