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04/21/2020 MinutesPARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETIIMTG Tuesday, April 21, 2020 5:15 O'CLOCK P.M. Notice is hereby given that the Paris Economic Development Corporation shall meet in regular session at 5:30 p.m. on Tuesday, April 21, 2020. The meeting will be held by video conference or teleconference through WWW200AUS and to join, access with Meeting ID: 836 0949 1719, Password: 079204. The matters to be discussed and acted upon are as follows: �r Board Members Present: Tim Hernandez, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer Marion Hamill A.J. Hashmi Ex -Officio Members Present: Pam Anglin, PJC President Gene Anderson, Interim City Manager Legal Counsel: Stephanie Barris Call to Order. Staff Present: Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News City Council Liaison: Paula Portugal Clayton Pilgrim Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 5:15 p.m. on Apri121, 2020. Invocation Mr. Anderson gave the invocation. Citizens' Input Mr. Hernandez read the information below. Ms. Brownfield stated no emails were received from citizens. The Citizen's Input was closed. a) (Due to the Governor's Proclamation and order and the declarations of disaster issued by the City of Paris, and Lamar County, Texas on March 24, 2020 and March 26, 2020, relating to the global COVID-19 pandemic, the meeting will be held by video conference or telephone conference, and there will be no on site gathering. Consequently, persons desiring to address the Paris Economic Development Board must submit their comments by e-mail to 1r�paristexlti1, no later than Tuesday, April 21, 2020 at 12:00 p.m. Unless an item is posted on the Agenda, the Texas Open Meetings Act probibits the Board from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the Paris EDC, Board Members or employees are not appropriate for citizens' input.) PEDC Board Meeting Minutes April 21, 2020 Page 2 of 3 a If necessary, the Paris Economic Development Corporation may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. Discuss and possibly approve Minutes of the F'ebruary 12, 2420,_Sp_ecial Meetin; and the Tebruary 18, 2020, Monthly Meeting. Mr. Hernandez asked if there were any changes to the February 1216 or 1816 minutes. No changes were requested. Dr. Hashrrii made a motion to approve the minutes from both February meetings. Mr. Pankaj seconded the motion. Vote was 4 -ayes to 0 -nays. Ms. Bills had not joined the meeting at this time. Discuss and possibly approve February 2020 Financials. Mr. Pankaj stated that the expenses for February were $57,886.00. He pointed out that $22,000.00 of that was for New Industry Projects and $12,000.00 was for Loan Payments. Mr. Hernandez asked if the amount paid to Stone Title was to convey the property to American SprialWeld. Mr. Pankaj affirmed that is was. Mr. Hernandez asked about the $11,000.00 under Land Development. Mr. Pankaj stated this was for EST to prioritize the land clearing. Dr. Hashmi asked how much money is currently in the PEDC account. Mr. Pankaj answered $4,618,066.08. Dr. Hashmi asked how much of that amount is committed. Mr. Hernandez stated that next year we have one million committed to American and another two million to other projects being discussed in Executive Session. Dr. Hashmi made a motion to approve the February financials as presented. Ms. Bills seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and possible approve March 2020 Financials. Mr. Pankaj stated that the March expenses totaled $48,569.00_ The cash balance is $4,618,066.08. Mr. Hemandez asked Mr. Anderson how the virus is impacting sales tax. Mr. Anderson answered that the sales tax is an amount from two months prior. April sales tax is about $5,000.00 less than a year ago. Dr. Hashmi made a motion to accept the March financials as presented. Ms. Bills seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and act to provide financial support to local manufacturing (Turner Industries & Aegus Aero Machine) during the pandemic. Dr. Hashmi made a motion to move this item to the Executive Session. Mr. Pankaj seconded the motion. Vote was 5 - ayes to 0 -nays. Project Updates: • J. Skinner Bakery — Will be discussed in Executive Session. • Lionshead Specialty Wheel — All is going well with them. • American SpiralWeld Pipe Land Transfer — The transfer is complete. • American SpiralWeld Pipe Environmental — Trent with GHD said that a well was dug to test for barium in the water. There is no barium in the water and ASWP can move forward. There could be a problem with barium in the soil where the rail is being redone. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: PEDC Board Meeting Minutes April 21, 2020 Page 3 of 3 • Project Rainwater Falls • J Skinner 2) Pursuant to Sec. 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to his or her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter: regarding: • Executive Director Chairman Hernandez convened the Board into Executive Session at 5:43 p.m. Reconvene into Open Session and possibly take action on item(s) discussed in Executive Session. Chairman Hernandez reconvened the Board into Open Session at 6:40 p.m. 3. Skinner: Dr. Hashmi made a motion to approve the financial incentives as highlighted in the incentive package discussed in the executive session for I Skinner. Mr. Pankaj seconded the motion. Vote was 5 -ayes to 0 -nays. Rainwater Palls: Mr. Pankaj made a motion to approve the financial incentives as highlighted in the incentive package discussed in the executive session for Project Rainwater Falls. Ms. Bills seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss Future Agenda Items. No future agenda items were discussed. Mr. Pankaj pointed out that the times on the agenda stated both 5:15 p.m. and 5:30 p.m. leading to some confusion. Adiourn Dr. Hashmi made a motion to adjourn. Mr. Pankaj seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting adjourned at 6:45 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation