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06 - Boards and Commissions - MinutesItem No. 6 Paris -Lamar County Health DisMet 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 7841442 www. arislamafiealth-cnm The Paris -Lamar County Board of Health met for a regular meeting on Tuesday, January 21St, 2020. Name - 1. " or not in attendance. See the followin chart for board members in attendance n Attendance Not in Attendance Also in attendance was Ms. Cheryl King. 1. Convene into Open Session Dr. Marc White called the meeting to order in open session at 5:40 p.m. 2. Approval of Minutes from PRIOR meeting(s). Dr. Jay Carpenter made the motion to approve minutes from the November 18th, 2019 meeting and was seconded by Mrs. Susan Bellene. Motion carried. 4 ayes, 0 nays. 3. Discuss and possible act on Annual Evaluations on Medical Director & Executive Director Dr. Jay Carpenter made the motion to approve the annual evaluations for Dr. Amanda Green and Executive Director Gina Prestridge and was seconded by Mrs. Susan Bellene. Motion carried. 4 ayes, 0 nays. Annual Approval of Policies and Procedures Manual and PLCHD Personnel Manual Mrs. Susan Bellene made the motion to approve the Policies and Procedures Manual and the PLCHD Personnel Manual and was seconded by Dr. Jay Carpenter. Motion carried. 4 ayes, 0 nays. • Reports for Prior Month(s) Monthly Report, Clinic Numbers, Treasurer's Report $ Profit and Loss Paris - Lamar County Board of Health Members Susan Bellene tzm, Dr. Jay Carpenter p.an Vice -Chairman - Dr Eric Salzman pomp Nancy Stallings (n.w-mi) Secretary - Connie stauter,.:., Chairman - Dr. Marc White ow•m::, Dr. Ross Williams Bozo, Ms. King advised the board on the following monthly report(s): November reports — o WIC served 1,168 plus o WIC had 110 drive-thru clients o Health District served 488 clinical clients o Health District Issued 28 restaurant permits and 2 complaints o Health District Issued 11 septic permits and 0 complaints o Reported 0 rabies cases. o Total liability and equity is approximately $1,642,000. New business to be placed on next agenda for discussion - None 4. Time and place of next meeting will be TUESDAY, February 18th, 2020 @ 5:30 p.m. 5. Adjourn meeting - Mrs. Susan Bellene made the motion and was seconded by Dr. Jay Carpenter for the meeting to be adjourned at 5:48 p.m. Motion carried. 4 ayes, 0 nays. Respectfully submitted by: Cheryl D. 'ACing For Paris -Lamar County Board of HeaRh Purposes ONLY - At the February 18a, 2020 Board of Health Meeting, Mrs. Susan Bellene made the motion and was seconded by Mrs. Nancy Stallings for the PLCHD board approved January 212t 2020 minutes to be submRted to the Ci g., Clerk in the City Hall Annex, located at 150 S.E. 1st street, Paris, Texas, for filing. Motion carried 4 ayes and 0 nays. Paris - Lamar County Board of Health Members Susan Hellen nap' Dr. Jay Carpenter no:u Vice -Chairman - Dr Eric Salzman n.my Nancy Stallings ,.,..,. _.,,, Secretary - Connie Stauter no.) Chairman - Dr. Marc White I .. -2an) or. Ross Williams nom, Paris -Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 ON W�. D. Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 7841442 TwM .parislamarhealth.com Paris -Lamar County Board of Health Regular Meetin The Paris -Lamar County Board of Health. met for a regular meeting on Tuesday, February 18th, 2020. See the followin chart forboardmembers in attendanceIn Attendance attendance,fN ITITIT__„ Not in Attendance Mrs. Susan Bellene x __.. . ......... Dr. Ja Ca enter x Dr. Eric Salzman, Vice -Ch airman x Mrs. NancS�tallin s x �... m Mrs,_Connie Stauter,mmSecretary x Dr. Marc White, Chairman x Dr. Ross Williams x Also in attendance were Mrs. Gina Prestridge and Ms. Cheryl King. 1. Convene into Open Session Dr. Marc White called the meeting to order in open session at 5:32 p.m. 2. Approval of Minutes from prior meeting(s). Mrs. Bellene made the motion to approve the minutes from the January 21st, 2020 meeting and were seconded by Mrs. Stallings for approval. Motion carried. 4 yay, 0 nay. 3. Discuss and possible act on: Audit Mrs. Prestridge advised the board that we are still in the middle of a single audit by Malnory, McNeal and Company, PC. and she will give updates or findings as soon as possible. • Restaurant Grading Mrs. Prestridge advised the board that we had a gentleman request that the board review the restaurant grading system and if a restaurant gets any grade other than an A then they can request a mid -year (6 months) inspection and pay half the cost and have their restaurant re -inspected, however they will still be subject to their annual inspection in another 6 months and this grade must be displayed for the remaining 6 months until annual Paris - Lamar County Board of Health Members u. Susan Bellene (...) Dr. Jay Carpenter ,mi) Vice -Chairman - Dr Eric Salzman n•z.) Nancy Stallings „„.,. m:') Secretary - Connie Stauter n.:.) Chairman -Dr. Marc White ,...n Dr. Ross Williams n.) inspection even if the grade goes higher or lower. Mrs. Bellene made the motion to re- inspect in 6 months for half the inspection fee if owner request the re -inspection at the initial inspection date and was seconded by Dr. Williams. Motion carried. 4 ayes, 0 nays. Reports - Prior Months) Monthly Report, Clinic Numbers, Treasurer's Report, Profit and Loss — Mrs. Prestridge advised the board on the following monthly report(s): January reports — o WIC served 1,200 plus o WIC had 123 drive-thru clients o Health District served 516 clinical clients o Health District Issued 32 restaurant permits and 2 complaints o Health District Issued 10 septic permits and 1 complaint o Reported 0 rabies cases. o Total liability and equity is approximately $1,727,000. • New business to be placed on next agenda for discussion - none 4. Time and place of next meeting will be Monday, March UP, 2020 @ 5:30 p.m. 5. Adjourn meeting. Dr. Williams made the motion and was seconded by Mrs. Stallings for the meeting to be adjourned at 5:55 p.m. Motion carred. 4 ayes, 0 nays Respectfully submitted by: (flry 12. - J. i� For Paris -Lamar Count Heath Pur oses ONLY - Mdwo At the April 2P, 2020 Board of Health Meeting, Dr. Ross Williams made the motion and was seconded by Dr. Jay Carpenter for the PLCHD board approved February 18"x, 2020 minutes to be submed t the CiClerk in the City Hall Annex, located at 150 S.E.1st Street, Paris, Texas, for filing. Motion carried 6 ayes and 0 nays. Paris - Lamar County Board of Health Members Susan Wlene ,mss) Dr. Jay Carpenter cmi, Vice -Chairman - Dr Eric Salzman n -a Nancy Stallings m..� •:o:u Secretary- Connie Stauter immi Chairman - Dr. Marc White ,b.,. n Dr. Ross Williams Rete, MINUTES PLANNING AND ZONING COMMISSION WWW.ZOOM.US MEETING ID 851-154-194 TO JOIN MONDAY, APRIL 6, 2020 5:30 O'CLOCK P.M. T The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Keith Flowers, Chairman. Commissioners were present online via the Zoom meeting app with the exception of Rick Hundley and Chad Lindsey. Also present were staff members Carla Easton, Triniti Frazier, Clyde Crews and City Council Liaison Steve Clifford. 2. Citizen's forum (Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens ' forum.) With no citizen's logged into the on-line zoom meeting the forum was declared closed. 3. Approval of minutes from the meeting of March 2, 2020. Motion was made by Sims Norment, seconded by James O'Bryan to approve the minutes for the March 2, 2020 meeting. Motion carried 5-0. 4. Consideration of and action on the Preliminary Plat of Lots 1 and 2, Block A of the PCH 32 Addition, LCAD Property ID 13852, located at 118 NE 12th Street. Easton states this is a 0.361 -acre lot in the 100 block of 12th NE. The property spans the block between 12th NE and 13th NE. The owner has submitted a preliminary and final plat, proposing to subdivide the property into two lots in order to construct a duplex on each lot. The current zoning is Two Family Dwelling (2F). Water and sewer service is available to each lot; however, the street curb shall be constructed with the site development. It appears the preliminary and final plats comply with the City of Paris subdivision regulations with the following revisions: 1. Provide a vicinity map or cross street reference with dimensions 2. Provide lot depth dimensions to each lot 3. Show the ROW width on adjacent streets 4. Provide a 5' ROW dedication along frontage (both lots) 5. Provide a 5' utility easement along frontage (both lots) Motion was made by Keith Flowers, seconded by Francine Neeley to approve the preliminary plat with noted revisions. Motion carried 5-0. 5. Consideration of and action on the Final Plat of Lots I and 2, Block A of the PCH 32 Addition, LCAD Property ID 13852, located at 118 NE 12th Street. Easton states this is the same plat with same comments. Motion was made by Sims Norment, seconded by James O'Bryan to approve the final plat with noted revisions. Motion carried 5-0. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the Raney Addition CB 213, LCAD Property ID 17356, located at 2055 W Sherman Street. Easton states the owner Steve Raney, dba Raney Day Enterprises, Inc. owns 0.49 acres in City Block 213 located on W Sherman Street. The owner has submitted preliminary and final plats of the property. The lot is zoned Single -Family Dwelling District No. 2 (SF -2) and Mr. Raney proposes to construct a single family home on the lot. Water and sewer service is available. The street curb and gutter shall be installed at the time of the driveway construction. It appears that the plats comply with the City of Paris regulations. Motion was made by Keith Flowers, seconded by James O'Bryan to approve the preliminary plat. Motion carried 5-0. 7. Consideration of and action on the Final Plat of Lot 1, Block A of the Raney Addition CB 213, LCAD Property ID 17356, located at 2055 W Sherman Street. Easton states this is the same plat with same comments. Motion was made by Keith Flowers, seconded by Francine Neeley to approve the final plat. Motion carried 5-0. 8. Consideration of and action on the Replat of Lot 5, Block B of the Stone Ridge Estates Phase III Estates Addition, LCAD Parcel 402702, located at 3900 NE 47th Street. Easton states Stephen & Melanie Hodges own Lot 5, Block B of Stone Ridge Phase III subdivision. They are proposing to construct a swimming pool in the back yard; however, the city has a sewer force main in a utility easement that is in the way of the proposed pool. The owners have relocated the force main at their expense in order to vacate and abandon the easement crossing through the middle of their back yard. The owners have submitted a replat providing a 15' utility easement along the south property line for access to the existing lift station and sewer force main. It appears the replat complies with the subdivision regulations with the noted revision: 1. Include a note to reference the change from original plat Motion was made by James O'Bryan, seconded by Keith Flowers to approve the replat with noted revision. Motion carried 5-0. 9. Consideration of and action on the Replat of Lots 17-21, Block of the Townwood Estates Phase I Addition, LCAD Parcels 108956, 108957, 108958, 108959 and 108960, located in the 1000 Block of Cannon Place. Easton states Steven Clay own lots 17 through 21, Block A of the Townwood Estates Phase I subdivision located on Cannon Place/Levi Lane. He is proposing to build five single-family homes (one per lot), and would like each lot to have front entry from Cannon Place Drive. The original site plan and plat provided for rear access via an alley parallel to Levi Lane. Mr. Clay is proposing to remove the alley pavement and construct back yard fences parallel to Levi Lane. It appears the replat complies with the City of Paris subdivision regulations and the zoning regulations for this Planned Development, with the following revision. 1. Provide a front yard setback/build line along Cannon Place, distinguishing between the front and rear yard. Motion was made by James O'Bryan, seconded by Keith Flowers to approve replat. Motion carried 5-0. 10. Adjournment. There being no further business, the meeting was adjourned at 5:44 p.m. APPROVED THIS 4h DAY OF MAY, 2020 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesda v, April 21, 202„0 5:15 O'CLOCK P.M. Notice is hereby given that the Paris Economic Development Corporation shall meet in regular session at 5:30 p.m. on Tuesday, April 21, 2020. The meeting will be held by video conference or teleconference through W WVd 000 US and to join, access with Meeting ID: 836 0949 1719, Password: 079204. The matters to be discussed and acted upon are as follows: Board Members Present: Tim Hernandez, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer Marion Hamill A.J. Hashmi Ex -Officio Members Present: Pam Anglin, PJC President Gene Anderson, Interim City Manager Legal Counsel: Stephanie Harris Call to Order. MINUTES Staff Present: Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News City Council Liaison: Paula Portugal Clayton Pilgrim Mr. Hernandez called the monthly meeting of the Paris Economic Development Corporation to order at 5:15 p -m. on April 21, 2020. Invocation Mr. Anderson gave the invocation. Citizens' In ut Mr. Hernandez read the information below. Ms. Brownfield stated no emails were received from citizens. The Citizen's Input was closed. a) (Due to the Governor's Proclamation and order and the declarations of disaster issued by the City of Paris, and Lamar County, Texas on March 24, 2020 and March 26, 2020, relating to the global COVID-19 pandemic, the meeting will be held by video conference or telephone conference, and there will be no on site gathering. Consequently, persons desiring to address the Paris Economic Development Board must submit their comments by e-mail to ;,�brawn ie3c1(a 11aristexasu� coma no later than Tuesday, April 21, 2020 at 12:00 p.m Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Board from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the Paris EDC, Board Members or employees are not appropriate for citizens' input.) PEDC Board Meeting Minutes April 21, 2020 Page 2 of 3 a. If necessary, the Paris Economic Development Corporation may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. .. ' �) _ tes of the February. 12, 2020 S ecial Meet�a and_ the Februaa � 18, 2020, Mo thly Meet eibly a 1„rove NLnu b a_ �_ Mr. Hernandez asked if there were any changes to the February 12'h or 18'h minutes. No changes were requested. Dr. Hashmi made a motion to approve the minutes from both February meetings. Mr. Pankaj seconded the motion. Vote was 4 -ayes to 0 -nays. Ms. Bills had not joined the meeting at this time. Drscuss andt)9ssibly aFebruary 2020 Financials., Mr. Pankaj stated that the expenses for February were $57,886.00. He pointed out that $22,000.00 of that was for New Industry Projects and $12,000.00 was for Loan Payments. Mr. Hernandez asked if the amount paid to Stone Title was to convey the property to American SprialWeld. Mr. Pankaj affirmed that is was. Mr. Hernandez asked about the $11,000.00 under Land Development. Mr. Pankaj stated this was for EST to prioritize the land clearing. Dr. Hashmi asked how much money is currently in the PEDC account. Mr. Pankaj answered $4,618,066.08. Dr. Hashmi asked how much of that amount is committed. Mr. Hernandez stated that next year we have one million committed to American and another two million to other projects being discussed in Executive Session. Dr. Hashmi made a motion to approve the February financials as presented. Ms. Bilis seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and t)ossib1 , a trove March 2020 Financials. Mr. Pankaj stated that the March expenses totaled $48,569.00. The cash balance is $4,618,066.08. Mr. Hernandez asked Mr. Anderson how the virus is impacting sales tax. Mr. Anderson answered that the sales tax is an amount from two months prior. April sales tax is about $5,000.00 less than a year ago. Dr. Hashmi made a motion to accept the March financials as presented. Ms. Bills seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss and a„ct o to:rovide financial su pori to.1 Ae ua Aero Machnel - local manufacturing Tnrner Industries ndemic. du�nn the ....e__�..�.. Dr. Hashmi made a motion to move this item to the Executive Session. Mr. Pankaj seconded the motion.. Vote was 5 - ayes to 0 -nays. Prgject�Ulldates: • J. Skinner Bakery — Will be discussed in Executive Session. • Lionshead Specialty Wheel — All is going well with them. • American SpiralWeld Pipe Land Transfer — The transfer is complete. • American SpiralWeld Pipe Environmental — Trent with GHD said that a well was dug to test for barium in the water. There is no barium in the water and ASWP can move forward_ There could be a problem with barium in the soil where the rail is being redone. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: PEDC Board Meeting Mlnutes April 21, 2020 Page 3 of 3 • Project Rainwater Falls J Skinner 2) Pursuant to Sec. 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to his or her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter; regarding: • Executive Director Cbairman Hernandez convened the Board into Executive Session at 5:43 p.m. Reconvene into O en Session and possibly take action on item s' discussed in Executive Session,, Chairman Hernandez reconvened the Board into Open Session at 6:40 p.m. J. Skinner. Dr. Hashmi made a motion to approve the financial incentives as bighlighted in the incentive package discussed in the executive session for J. Skinner. Mr. Pankaj seconded the motion, Vote was 5 -ayes to 0 -nays. Rainwater Falls: Mr. Pankaj made a motion to approve the financial incentives as highlighted in the incentive package discussed in the executive session for Project Rainwater Falls. Ms. Bills seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss Future Agenda Items. No future agenda items were discussed. Mr. Pankaj pointed out that the times on the agenda stated both 5:15 p.m. and 5:30 p.m. leading to some confusion. Ad ourn Dr. Hashmi made a motion to adjourn. Mr. Par►kaj seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting adjourned at 6:45 p.m. Respectfully submitted, )IIIIGa'a"' .,,, Paula Brownfield Administrative Assistant Paris Economic Development Corporation Paris Visitors & Convention „Council Board of Directors Meeting=„ Monday, February 17, 2020 4:00 pm �mm Members Present: Chadlee Johnston, Dustin Broadway, Bryan Hargis, Brittney Keys, Lea Emerson, Trey Glascock, Bryan Glass, .„ Tony Corso, Vicki Ballard, Bud Mistry, Dr. Linda Kapp, Greg Wilson, Mark Pankaj and Ryan Whitaker. Staff Present: Becky Semple and Paul Allen. Paul Allen called the meeting to order at 4:00 pm. Minutes: A motion to approve January minutes was made by Trey Glascock, seconded by Bud Mistry. Motion passed unanimously. Financials were presented by Bryan Glass. A motion to approve financials was made by Tony Corso, seconded by Brittney Keys. Motion passed unanimously. New Business: Becky Semple presented funding request for the Wine Fest on April 41h, 2020. They asked for $2500.00, based on scoring criteria the amount recommended was $1700.00. A motion to approve $1700.00 was made by Trey Glascock, seconded by Lea Emerson. Motion passed unanimously. Becky Semple presented funding request for NET Classic Car Show on June 13th, 2020. They asked for $2500.00, based on scoring criteria the amount recommended was $1700.00. A motion to approve $1700.00 was made by Mark Pankaj, seconded by Ryan Whitaker. Motion passed unanimously. Becky Semple presented funding request for the Quilt Show on May 8th —9th 2020. They asked for $2500, based on scoring criteria the amount recommended was $2300.00. A motion to approve $2300.00 was made by Tony Corso, seconded by Dustin Broadway Motion passed unanimously. The Paris Body Art funding was tabled due to lack of information. A motion to table was made by Dustin Broadway, seconded by Mark Pankaj, motion passed unanimously. Adiourn: Mark Pankaj made the motion to adjourn Meeting adjourned at 4:42 p.m. Respectfully Submitted, Gina Crawford