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12 - Update of the 2017 Street Bond ProjectsItem No. 12 TO: Mayor & Council Grayson Path, City Manager FROM: Carla Easton, PE, Director of Engineering & Community Development SUBJECT: STREET BOND AND MAINTENANCE PROGRAM UPDATE DATE: June 8, 2019 BACKGROUND: In May 2017, voters authorized a $9.5 Million bond sale for street improvements, and in July of that year the City Council approved of a 3 -year plan to address priority projects. The program included a list of 25 streets prioritized by city staff and approved by Council to receive improvements as funding allows. Of the 25 streets identified, the top 14 projects were originally funded by the $9.5 Mil available bond funds. The following streets have been completed under the program: STATUS OF ISSUE: To date, nine streets have been resurfaced or reconstructed using the street bond funds, with roughly $7.8 Mil of the $9.5 Mil spent or encumbered. The attached table provides the original list of priority projects in order of preference from 2017. Staff has generally followed this order for project development. Completed projects are shown in gray, projects that are underway in blue, and projects next on the list for funding in green. Projects listed in pink are recommended to have changes in scope in order to maximize the amount of street improvements within the program budget. These recommendations are further described below. �' mm�ITITITITIT ill to Lamar: This project was bid with 17'b SE, and due to 24 SE from Clarksville extensive drainage improvements proposed near Lamar, the construction costs were significantly over budget. Staff recommends that this project change to a mill and overlay with some drainage improvements near the Clark Ln intersection only. The open channel near Lamar would remain as is. ,1St SE from Kaufman to Pine Bluff: The Downtown Visioning Plan prepared by the Toole Design Group included a concept plan for 1St SE between Lamar and Clarksville, converting the street to a pedestrian way with street venders, outdoor seating, etc. There is also a private investor currently interested in seeing this portion of 1St SE closed and is willing to collaborate with the city for certain improvements. With this possible private/public partnership in mind, staff recommends that this project be reserved for the next TxCDBG Main Street grant in order to incorporate the amenities per the downtown plan while using other funding opportunities than the street bond fund. $100,000 is reserved to use as grant matching funds. • Kaufman from Yd SE to 7th SW and Washin1on from 7thm_SW to 1St SW: Funds from these two projects were reallocated to the downtown plaza area to implement the Toole Design recommendations per the Downtown Visioning Plan while the utility work was finished up, avoiding rework in this area. In the future, these street projects can be broken into smaller segments and resurfaced in multiple budget years with the mill and overlay budget, or possibly with a future TxCDBG Main Street project. Clement from Loop 286 to Main St: This project was originally planned to receive an asphalt mill and overlay, estimated at $400,000. However, the city has a 24" water main under the pavement that has had multiple leaks and blow outs over the past few years. Staff recommends to change the scope of improvements on Clement Road to be a base level up and chip seal surface treatment, which will be a significant cost reduction to $40,000 for the total project. This will provide a quality surface treatment that will extend the life of Clement Road at a fraction of the cost, preventing us from doing a full mill and overlay only to have to dig portions of it up when the line beneath has leaks and/or blow outs. That will need to be a larger project when more funds are available in order to tackle both the water line and the road on top. These project modifications will allow the next street on the list, Fitzhugh from Pine Bluff to Hickory, to be funded under the bond program. Without these scope changes, there would be insufficient funds to pursue further projects. 2017 Street Bond Improvements - Project List 2020 STATUS UPDATE PRIORITY STREET PROJECTS BUDGET TYPE OF NO IMPROVEMENT 1 Church, Hearne to Clarksville 3,078,602 Full Depth 4 E Chemb 25 NE to 20 NE Mill & Overlay 2 5 3rd SE, Sherman to Provine Overlay w/ SWs 6 7th NW, Graham to Center 821862 ,', Mill & Overlay 7 7th SW, Washington to Bonham Mill & Overlay 2 Collegiate, Lamar to Clarksville Mill & Overlay 3 3 33rd SE, Lamar to Clarksville 824,800 Mill & Overlay 9 Graham, 3rd to RR Mill & Overlay 4 8 24th SE, Clarksville to Lamar 600,000 Mill & Overlay 5d 17th`SEx Ct,rf�svil`ltca RirieluF 2,56C1�C1©( FDe(h„ ,;,, 413 Downxcxwn lmprouemenfs 49;0,0©,, Pla Exapnsian" u 11 1st SE, Kaufman to Pine Bluff 100,000' Overlay w/ SWs 6 13 Kaufman, 3rd SE to 7th SW 230000 Mill & Overlay ull 14 Washington, 7th SW to 1st SW 140000 Mill & Overlay 7 12 Loop Clement, Loo to Main 40,000 Chip Chi Seal =!I 8 15 IFitzhugh, Pine Bluff to Hickory 970,000 Overlay w/ SWs 16 Hickory,20th to 25th 40,000 Mill & Overlay 17 25th NE Lamar to Ballard 310,000 Mill & Overlay 18 25th NE Ballard to Hickor 540,000 Full Depth Widen 19 E Price 20th to Collegiate 320,000 Mill & Overlay 20 Hickory, Main to Fitzhugh 280,000 Mill & Overlay 21 Tudor 3rd to Fitzhugh 310,000 Mill & Overlay 22 Graham RR to 19th NW 320,000 Mill & Overlay 23 Stillhouse Road 340,000 Mill & Overlay 24 31st SELamar to Clark 230,000 Mill &Overlay 25 N Co lle iate Lamar to Loo i 640,000' Mill & Overlay ;TOTAL PROJECTS 12,815,264 In addition to the bond fund projects, the Street Department in Public Works attempts to evaluate all of the streets in Paris at least twice a year to develop a schedule for maintenance operations, which typically includes repairs to the roadway base material, then a chip seal surface treatment. Chip seal treatments provide a seal coat to protect the base from water infiltration, preserving its life for about three additional years. Three to six streets are selected in each quadrant of the city, and chip seal operations are completed with in-house crews over the course of the year as weather permits. While it has a limited life expectancy vs. a mill and overlay, chip and seal is a very cost effective approach of sealing large amounts of road each year in preparation for when budget allows for a mill and overlay to take place. For pavement cuts required for utility work, the Street Department uses both hot mix and cold mix for asphalt patches, and works closely with the water and sewer supervisor for repair work. The maintenance budget does not provide for full width hot mix asphalt paving for an entire street, only patching to repair street cuts or address maintenance issues. Hot mix is also not an option for attempting to patch holes throughout town as it will cool too quickly in between stops — it is best used in a localized area. Hot mix, while it binds stronger than cold mix, is more expensive and therefore only so many patches can be repaired using it vs. cold mix. City crews spend approximately $600,000 on materials for street repairs each year. The 2020 project list for chip seal resurfacing includes the following streets: t" IJAD STREET SW Austin from 7th NW to w�� .... _Dead _End 5th SW from Austin to Sherman��....... —� 13th SW from Washington to_Sherman 16 -18th SW from Bonham to Kaufman .NW 19th NW from Loop 2_86 to Dead End 9th NW from Graham to Cherry 10th NW from Graham to Cherry ....,W .......�� 4th NW from Henderson to Campbell .—.��w...� ............... Henderson from 7th NW to 19th NW ...... __.... .ww�.�.w................ �..................-..... Lake Crook (inside park) NE 46th NE from Lamar to Pine Mill Booth from Fitzhugh to 12th NE ............ .... Clement from N Main to 17th NE 1O 10th NE from Tudor to Hearne Givens Road from FM 195 to City Limit �Askins Road from FM 195 to City Limit SE Old Jefferson from of mm.......... New Jefferson to 6th SE 12th SE from �Jackson to Old Jefferson The Street Department also repairs or replaces concrete curb and gutters, sidewalks, and drainage pipes and channels city-wide as budget allows. OPTIONS: • Approve of the proposed bond project list with scope changes recommended by staff. • Modify the proposed project list for 2020-21. • Request more information. BUDGET: Approximately $2 Mil remains in the street bond fund and is planned for the projects as indicated above. With the modifications recommended herein, there is enough money to proceed with improvements to Fitzhugh. 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