18 - Proposed Selection Process for Appointments to Boards & CommissionsItem No. 18
COUNCIL MEMBER AGENDA ITEM REQUEST
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completed form to the City Manager's office or the City Clerk's office.
Council member making request:
❑ Renae Stone ❑ Linda Knox
❑ Derrick Hughes ❑ Clayton Pilgrim
❑ vacant ❑ Paula Portugal
® Steve Clifford
Description of Item• I would like, to,i rot�ose a selection Process for the City Council_
to consider when selecting members to serve on our boards and commissions. A cope of the
orog2osal is attached.
Are additional sheets or supporting materials attached? ® Yes ❑ No
I request that this item be placed on the agenda for the:
® City Council meeting on this date: June 8,,,2020 ,
❑ Sometime in the next 2 meetings
❑ No specific time in mind —just keep it on a list of pending issues
Signature: s/Steven J. Clifford Date: June 4. 2020
City of Paris Revised 06/04/2020
1. The first committee to be voted upon will be the PEDC.
2. The second committee will be Planning and Zoning.
3. The order of the rest of the committees will be determined by the number of people
applying. The committee with the most applicants will be voted upon next. This will
progress until all committees have been filled.
4. Any of these rules can be suspended or changed by a simple majority vote of the
council.
5. If any committee has applicants equal to or less than the number of vacancies on that
committee, the council may fill the available positions with a majority vote.
6. Each vote for committee membership will be preceded by a council discussion about
any of the applicants.
7. Any applicant will be permitted to address the council regarding the board position that
he or she is applying to.
8. After all discussion, each council member will rank the applicants in order from one to
the number of applicants for the board being voted upon.
9. Each council member will sign his or her ballot.
10. Each ballot will include a ranking of each candidate from number one down to the total
number of people applying for the board.
11. After the ballots have been submitted, each candidate will be given a numerical ranking
on each ballot based upon adding the point total from all ballots. The number one
person on any ballot will be assigned a number of points equal to the number of
applicants for the position(s).
12. The number two person on each ballot will be given a number of points equal to the
number of applicants minus one.
13. This will continue until the last choice on each ballot will be given one point.
14. The points will be totaled, and the people with the top points will be placed on the
appropriate board.
15. If there is a tie, the two people who tied will be brought back to the council for a public
vote.
16. If the public vote ends in a tie, then the person who obtained the highest votes by
individual council members on the original ballot will be determined the winner.
17. If there is still a tie, the place may be determined by random lot or by a future vote of
the council at the council's discretion.
18. In the event that someone has applied for multiple board positions, every effort will be
made to place the applicant in his or her most preferred board position at the discretion
of the council.
19. Any council member may choose to defer to other council members by submitting a
blank ballot. This will assign no points to any applicant.
20. If there are any problems or inconsistencies that arise from the above rules, the council
will amend these rules by a simple majority vote.