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05/11/2020MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS May 11, 2020 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, May 11, 2020, by video conference. Present: Mayor: Steve Clifford Council Members: Paula Portugal; Renae Stone; Derrick Hughes; Linda Knox; and Clayton Pilgrim City Staff Grayson Path, City Manager; Gene Anderson, Finance Director; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Bob Hundley, Police Chief; Doug Harris, Public Utilities Director; Kent Klinkerman, EMS Director; Thomas McMonigle, Interim Fire Chief; Carla Easton, City Engineer; Priscilla McAnally, Library Director; and Clyde Crews, Fire Marshal O e ting Agenda 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Portugal led the pledge. 4. Citizens' forum. No one spoke during citizens' forum. Mayor Clifford asked City Clerk Janice Ellis if she had received any e-mails for the forum. Ms. Ellis said she had not received any e-mails. Consent Agenda Mayor Clifford inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Knox, and seconded by Council Member Portugal. Motion carried, 7 ayes — 0 nays. Regular Council Meeting May 11, 2020 Page 2 5. Approve minutes from the meeting of April 27, 2020. 6. Receive reports and/or minutes from the following boards and commissions: a. Paris Economic Development Corporation (2-12-2020 & 2-18-2020) b. Board of Adjustment (2-4-2020) 7. Approve the Final Plat of Lots 1, 2, and 3, Block A of the Davidson 112 Addition, LCAD Property ID 15777, 15778, and 15779 located in the 600 Block of S.E. 12'h Street and 1200 Block of E. Hearon Street. 8. Approve the Final Plat of Lots 1 and 2, Block A of the Villa Real Addition CB 307-B, LCAD Property ID 121104, located in the 3900 Block of Highway 271 North. Re ular A enda 9. Discuss and act on RESOLUTION NO. 2020-018: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACKNOWLEDGING THE RESULTS OF PRIOR COUNCIL ACTION DECLARING CANDIDATES AS ELECTED TO OFFICE FOR COUNCIL DISTRICTS 1, 3, AND 6 AS A RESULT OF HAVING BEEN UNOPPOSED FOR ELECTION TO OFFICE; DECLARING THE TERMS OF OFFICE FOR THE AFORESAID CANDIDATES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. City Clerk Janice Ellis said the City Council previously declared Renae Stone elected to District 1; Benny Plata elected to District 3; and Clayton Pilgrim elected to District 6, as result of having been unopposed for election to office. Pursuant to State Law, Ms. Ellis said it was time to finalize this action. A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 10. Issuance of Certificate of Election; Administer Statement of Elected Officer to Council Members; and Administer Oath of Office to newly elected Council Members. Council Members Renae Stone, Benny Plata and Clayton Pilgrim took their oaths of office. 11. Discuss and act on an Agreement with the Southern Drag Boat Association for use of Lake Crook on June 6-7, 2020, for a drag boat race event, implementing CoVid-19 measures, and authorize the City Manager to execute all necessary documents. City Manager Grayson Path explained that Chamber President Paul Allen approached him two weeks ago about the annual drag boat races. Mr. Path said instead of cancelling the Regular Council Meeting May 11, 2020 Page 3 races, they had decided to proceed with CoVid measures in place and drafted the agreement to reflect those measures. Mr. Path also said there had been some additional requested changes to Schedule A, since there would be no spectators. He said those changes included no advertising would be required by the company, no additional portable toilets would be required, and that SDBA would pay the City $2,500.00 instead of $3,000.00 for use of the Lake and services being provided. Mr. Path said in years past that the fee had been $2,500.00. Paul Allen said that Mr. Carroll planned to spend about $5,000.00 at local restaurants feeding the people participating in this event. Mr. Allen also said they expected to have a least 500 room nights at local hotels. Council Member Portugal said it looked as though they were being careful with CoVid protocol, and this looked like a good deal for Paris. Mayor Clifford said his concerns had been addressed and he was in favor of this. Council Member Knox said her concerns were alleviated and this was a great job by everyone. A Motion to approve the agreement made by Council Member Knox and seconded by Mayor Clifford. Motion carried, 7 ayes — 0 nays. Mr. Path confirmed with City Council that this included requested changes to the agreement. 12. Discuss and act on RESOLUTION NO. 2020-019: A RESOLUTION OF THE CITY OF PARIS, TEXAS, FINDING THAT ONCOR ELECTRIC DELIVERY COMPANY LLC'S APPLICATION FOR APPROVAL TO AMEND ITS DISTRIBUTION COST RECOVERY FACTOR TO INCREASE DISTRIBUTION RATES WITHIN THE CITY SHOULD BE DENIED; AUTHORIZING PARTICIPATION WITH ONCOR CITIES STEERING COMMITTEE; AUTHORIZING THE HIRING OF LEGAL COUNSEL AND CONSULTING SERVICES; FINDING THAT THE CITY'S REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL. Finance Director Gene Anderson explained that in early April, Oncor requested a rate increase. Mr. Anderson said staff recommended denial of the rate increase, which would give the OCSC time to evaluate the filing and make a determination. A Motion to approve the Resolution denying the application for rate increase was made by Mayor Clifford and seconded by Council Member Pilgrim. Motion carried, 7 ayes — 0 nays. 13. Discuss and act on ORDINANCE NO. 2020-017: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, EXTENDING THE MAYOR'S DECLARATION OF LOCAL DISASTER FOR PUBLIC HEALTH EMERGENCY AND ORDER DATED MARCH 19, 2020, AS EXTENDED BY RESOLUTION NO. 2020-011 AND BY ORDINANCE NO. 2020-014, FOR AN ADDITIONAL THIRTY (30) DAYS; REPEALING THE EXTENSION OF THE CURFEW FOR JUVENILES Regular Council Meeting May 11, 2020 Page 4 CONTAINED IN SUPPLEMENTAL ORDER NO. 1; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Attorney Stephanie Harris explained that in order for the City to be eligible for reimbursement for CoVid-19 expenses from the State and Federal Systems that the declaration needed to be extended, because it would expire before their next meeting. She said the current declaration would expire May 26, and this declaration would extend the date to June 25. Ms. Harris said the difference between this document and the previous one was the youth curfew would be less stringent and would go back to what is prior to CoVid. Following additional discussion, a Motion to approve this item was made by Council Member Pilgrim and seconded by Council Member Portugal. Motion carried, 7 ayes — 0 nays. 14. Discuss and act on resuming the CoVid-19 antibody drive-thru testing, including but not limited to procedures and associated costs. Mayor Clifford said he placed this item on the agenda. He also said the City had purchased 1,500 test kits and for several reasons, he was glad they did not purchase more. Mayor Clifford explained the test run recently conducted, including statistical information. He also said due to the nursing home outbreak, the drive-thru testing was placed on hold. Subsequently, he said there had been more community spread, and he felt it was time to move forward with the antibody testing. Mayor Clifford said he thought it was a good idea to charge $25.00 which was about the cost of a test kit, and that most clinics were charging around $170.00. He explained this test would reflect if someone had the virus antibody, which meant they had already had the virus. Council Member Plata asked if the testing would be conducted at the same place, and Mayor Clifford said it would. Mayor Clifford said he did not have a part in the decision as to the location of the testing. He said it was his understanding that the drive-thru testing was being conducted in the evening for two hours, and they were sanitizing everything. Council Member Hughes inquired how the City got the testing that was done over the weekend. Mayor Clifford explained due to the number of cases Paris had, that the State sent a mobile testing unit to Paris. He explained that testing was conducted to determine if a person had an active case of the virus. A Motion to resume testing was made by Mayor Clifford and seconded by Council Member Plata. Council Member Portugal said it was a good idea to charge $25.00 for the test. Mayor Clifford amended his Motion to include the charge $25.00 and Council Member Plata seconded it. Motion carried, 7 ayes — 0 nays. 15. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Mr. Path reminded everyone that next week was National EMS week but they would be unable to have events due to CoVid. He recognized EMS and first responders, and encouraged everyone to do the same. Council Member Hughes said he wanted an update on the street Regular Council Meeting May 11, 2020 Page 5 projects on their next agenda. Mayor Clifford said they needed to know how the projects were progressing. Council Member Hughes specifically asked about Fitzhugh and Tudor Streets. 16. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Portugal. Motion carried, 7 ayes ® 0 nays. The meeting was adjourned at 6:04 p.m. f . ST V V" J. CLIE^ Of , M.D., MAYOR