1990-066-RES WHEREAS, the State Department of Highways and Public Transportation is administering assistance for
RESOLUTION NO.
90-066
WHEREAS, the State Department of Highways and Public
Transportation is administering assistance for the purpose of
establishing a Texas Traffic Safety Program; and,
WHEREAS, the City Council of the City of Paris deems it
to be in the best interest of the citizens of Paris to seek
such assistance; and,
WHEREAS, an application for such grant assistance should
be made; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS:
1. That an application be made to the State Department
of Highways and Public Transportation for the Texas Traffic
Safety Program.
2. That Michael E. Malone, City Manager of the City of
Paris, be, and he is hereby appointed as the Authorized
Official of said project and is authorized and directed to
execute on behalf of the City of Paris the application for
grant in the form attached hereto as Exhibit A,
3. That Karl Louis, Chief of Police, Paris Police
Department, be and he is hereby appointed as Project Director
and is hereby authorized to execute and deliver on behalf of
the City of Paris all reports, communications, assurances and
documents necessary for the completion of said project.
4. That W. E. Anderson, Director of Finance, be, and
he is hereby authorized and directed to serve as the
Financial Officer for said project and to receive and
distribute funds for purposes of the Texas Traffic Safety
Program.
Passed and adopted this 13th day of August, 1990.
~ ~
Er ic S. 'ord, Mayor
ATTEST:
~~~~, ~~~~m-~
Mattie Cunningham, ity C erk
APPROVED PROJECT DESCRIPTION
DWI STEP
I. AUTHORIZATION:
This contract implements Task A of 9l-0l-G2 'ot the 'PY9--n
Highway Safety Plan.
II. PROBLEM STATEMENT:
The Save City/Save County Index for Driving While Intoxicated
(DWI) accidents that appear in the annual Highway Safety Plan
ranks Texas cities and counties with respect to the severity
of the problem. This Contractor is on that list with an Index
Number of Several roadways within this
jurisdiction have demonstrated a significant over-
representation of accidents.
III. OBJECTIVES:
A. To reduce the rate (%) of DWI involvement in fatal and
injury accidents by 10# by the end of the contract
period.
B. To increase the monthly average number of DWI's arrested
jurisdiction-wide by % when compared to the monthly
average for the previous 24 months.
Nothing in this agreement shall be interpreted as a
requirement, formal or informal, that a police officer issue
a specified or predetermined number of citations in pursuance
of the Contractor's obligations hereunder.
IV. RESPONSIBILITIES OF THE CONTRACTOR:
A. Carry out the objectives of this contract by implementing
the Operational Plan and the Action Plan in this
attachment.
B. Submit all newly developed public information and
education material for written approval from the
Department prior to final production. Reproduction of
National Highway Traffic Safety Administration or other
governmental endorsed material is permissible without
Department approval. '
C. An Administrative Evaluation summarizing all activities
and accompli~hments will be submitted on Department
approved forms, no later than 45 days after the contract
ending date.
page 1 of 4
EXHIBIT A
D.
Attend
"tings according to the f lowirlg:
1. The Contractor will arrange for meetings with the
Department no less than quarterly to present status
of activities, discuss problems and present a
schedule for the following quarter's work.
2. The project coordinator or other qu~liEied person
will be available to represent the Contractor at
meetings requested by the Department.
E. For out of state travel expenses to be reimbursable, the
Contractor must have obtained the approval of the
Department prior to the beginning of the trip. A copy
of the documentation ,of that approval must accompany the
Request for Reimbursement. Contract approval does not
satisfy this requirement.
F.
Maintain verification that wages
reimbursement is requested is
related to this project.
or salaries for which
for work exclusively
"'" G.
In addition to STEP enforcement activities, maintain non-
STEP traffic enforcement arrests jurisdiction-wide at not
less than the level attained prior to contract approval.
H. Ensure that 95% of the hours planned for each month are
actually worked, and that 90% of the enforcement hours
for which reimbursement is claimed are spent at STEP
sites as specified in the operational plan in this
attachment.
I. Ensure that each officer working on the STEP proj ect will
complete an officers daily report form that is approved
by the Department.
J. Ensure that no officer above the rank of Lieutenant will
be reimbursed for enforcement duty.
K. Support the enforcement efforts with public information.
V. RESPONSIBILITIES OF THE DEPARTMENT:
A. Monitor the Contractor's compliance with performance
obligations and fiscal requirements of this contract.
B. Provide program management and technical assistance as
appropriate.
C. Reimburse the Contractor for all eligible costs as
defined in Attachment B, Approved Project Budget.
Requests for Reimbursement will be processed up to the
maximum amount payable when submitted in the manner and
within the time frames, as specified in Article 3.
page 2 of 4
D.
Perforrr n administrative evaluat
the clo~c of the contract period tv
adherence to budget, Action Plan
objectives.
I of 'the project at
include a review of
and attainment of
VI. PERFORMANCE INDICATORS:
The following performance indicators, when applicable, shall
be included in each Performance Report and summarized in the
Administrative Evaluation:
A. Total citations issued.
B. Number of enforcement hours worked.
C. Number of enforcement hours at STEP sites.
D. Maintenance of DWI arrest activity at STEP sites.
E. DWI arrests made at STEP sites.
VII: OPERATIONAL PLAN:
STEP TIME(S) DAY(S)
SITE OF OF
NUMBER SITE DESCRIPTION MY WEEK
page 3 of 4
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ATTACHMENT B
APPROVED PROJECT BUDGET
CONTRACTOR
I. LABOR COSTS:
100 A. Enforcement (Overtime)
l. Traffic Officers: hours @ per hour = $
2. Sergeants: hours @ per hour = $
3. Lieutenants: hours @ per hour = $
100 B. Staff and Supervisory Support
l. Project Director hours @ per hour = $
2. Clerk/typist hours @ per hour = $
3. Data Entry clerk hours @ per hour = $
2Q..Q C. Travel and Per Diem (State Rates)
Travel for contractor personnel to attend meetings
called by the Department = $
TOTAL LABOR COSTS = $
II. OTHER DIRECT COSTS:
700 A. Mileage (actual cost
not to exceed state
rate)
miles @
per mile = $
700 B. Public Information
and Education Materials
(not to exceed 5% of contract amount)
(Also see IV. B., of Attachment A)
= $
TOTAL OTHER DIRECT COSTS = $
)! .~::,L',~~ TOTAL CONTRACT AMOUNT = $
FEDERAL 402 FUNDS ( ! '" %) = $
LOCAL FUNDS (--2-%) = $