06/16/2020 MinutesHOUSING AUTHORITY OF THE CITY OF PARIS
REGULAR MEETING
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
MINUTES OF June 16, 2020
Present at the Meeting VIA ZOOM/PHONE:
Gary Savage — Chairman of the Board of Commissioners
TK Haynes — Vice Chairman of the Board of Commissioners
Bonnie Bilinsky — Commissioner of the Board of Commissioners
Sally Ruthart — Executive Director
1. Meeting Called to order at 12:32 pm on Tuesday, June 16, 2020 by Chairman of the Board of
Commissioners, Gary Savage.
2. Having three Board Members present, a quorum, Mr. Savage thanked and welcomed everyone
to the meeting. Absent Board Members included Dewayne Dangerfield and Shatara Moore.
3. Citizens' Forum Opened and closed with no one present to speak.
4. Minutes from the March 17, 2020 Meeting
Minutes were approved with a motion made by Mr. Savage and seconded by Ms. Bilinski. Passed
3-0.
5. UNFINISHED BUSINESS: NONE
6. NEW BUSINESS:
a. Occupancy Report - Public Housing has 5 vacancies and Section 8 has 286 current assisted
vouchers and 8 people with vouchers searching for units.
b. Financial Report was discussed and reported to the Board with bank statements and graphs for
PH and Section 8. Ending bank statement balances for May - Public Housing - $366,894.45
Section 8 - $530,448.86.
c. Final Audit report was completed by an independent auditor for the FYE 06/30/2019 and
submitted to the Board of Commissioners with no materials weaknesses and no findings.
d. Mrs. Ruthart updated the Board of Commissioners regarding annual inspection/repairs of all
the Public housing units. Completions on repairs should be done by June 30, 2020.
e. The Housing Authority is currently in a situation with a tenant who is being abusive to
neighbors in the George Wright complex. Mrs. Ruthart asked the Board of Commissioners for
approval to hire an attorney to help with the eviction process. Gary Savage made a motion to hire
an attorney. TK Haynes seconded the motion. Motion passed 3-0.
f. COVID 19 funding — Public Housing COVID funds are being used for normal operations as
authorized by HUD. Section 8 COVID admin fees are being used for administrative costs for the
Section 8 program as authorized by HUD. Section 8 funds arc more difficult to expend since the
PHA does not own units in the Section 8 program.
g. Mrs. Ruthart explained to the Board of Commissioners that the PHA will start an exterior
remodel of the units at 4011402 Booker T Washington Homes soon. The PHA will start with one
building as an "experimental color" phase begins. All building exteriors will eventually be
remodeled as the PHA hopes to improve the look of the PHA properties.
7. RESOLUTIONS:
2019-009 Income Limits
Motion made by Mr. Haynes and seconded by Mr. Savage. Motion passed 3-0
2019-010 Budget Revision FYE 06/30/2019
Motion made by Mr. Haynes and seconded by Ms. Bilinski. Motion passed 3-0
2019-011 Budget FYE 06/30/2020
Motion made by Mr. Haynes and seconded by Mr. Savage. Motion passed 3-0
2019-012 Write Offs
Motion made by Mr. Haynes and seconded by Mr. Savage. Motion passed 3-0
2019-013 Amendments to Admissions & Occupancy Policy
Motion made by Mr. Haynes and seconded by Mr. Savage. Motion passed 3-0
2019-014 Amendments to Administrative Policy
Motion made by Mr. Haynes and seconded by Mr. Savage. Motion passed 3-0
2019-015 Amendments to Personnel Policy
Motion made by Mr. Savage and seconded by Mr. Haynes. Motion passed 3-0
2019-016 Emergency Plan/COVID funding
Motion made by Mr. Haynes and seconded by Mr. Savage. Motion passed 3-0
2019-017 Lease Changes
Motion made by Mr. Haynes and seconded by Ms. Bilinski. Motion passed 3-0
S. No further business or questions, a motion for adjournment was made by Mr. Savage and
seconded by Mr. Haynes. Motion passed 3-0. The meeting was adjourned at 1.41 pm.
APPROVED THIS day of 2020.
Sdily Rut art, Secretary
Chairm
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