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05 - City Council MinutesItem No. 5 MINUTES OF THE CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 17, 2020 The City Council of the City of Paris met for a workshop session at 5:30 p.m. on Monday, August 17, 2020, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Paula Portugal; Renae Stone; Derrick Hughes; Gary Savage; Linda Knox; and Clayton Pilgrim City Staff: Grayson Path, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Randy Tuttle, Interim Police Chief; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; Carla Easton, City Engineer; M.A. Smith, Public Works Director; Tom Hunt, Municipal Judge; Priscilla McAnally, Library Director; and Clyde Crews, Fire Marshal 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Citizens' forum. No one spoke at the citizens' forum. 3. Discuss and provide direction on the FY 2020-2021 budget for the City of Paris. City Manager Grayson Path reviewed the City's financial policy, budget priorities, balance of operational funds, and the general fund revenue. He explained both the operational and maintenance tax rate, as well as debt service tax, citing all were decreasing in the proposed FY 20/21 Budget. Mr. Path said the proposed FY 20/21 tax rate would be the lowest tax rate for at least the last five years. Mr. Path reviewed the comparisons between the property valuations and the property tax rate. Next, Mr. Path explained the general fund expenditures and answered questions from City Council. Mr. Path reviewed the budgets of each individual department, beginning with City Council. Next, he reviewed the City Manager, City Attorney, Municipal Court, City Clerk, Accounting & Auditing, Police, Fire, Code Enforcement, Community Development, Main Street, Engineering, Public Works, Parks, Recreation, ROW and the Pool, Streets and Highways, Traffic & Public Lighting, Garage, EMS, Airport, Paris Band, Library, and IT Departments. Staff members answered questions from City Council about their departments. Mr. Path went over the Water and Sewer Fund revenue; Water and Sewer fund expenditures, the Warehouse, Water & Sewer Billing, Water Production, Water Distribution/CIP, Sewer Maintenance/CIP, Waste Water Treatment, Lift Station, Land Special Council Meeting August 17, 2020 Page 2 Fill/Sanitation Fund revenue, and Land Fill/Sanitation. Mr. Path and staff members answered questions from City Council. Council Member Portugal said it was a good budget and wished they could give staff a COLA of 3% this year and 2% every year thereafter. Mr. Path said the salaries were low in comparison to other cities of similar size, and that would have to be phased -in while being fair to employees and the taxpayers. Mayor Clifford said since he had been on the Council, this was the clearest budget presentation he had heard. 4. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Savage and was seconded by Council Members Hughes and Pilgrim. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:45 p.m. STEVEN J. CLIFFORD, M.D., MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 24, 2020 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, August 24, 2020, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Steve Clifford Council Members: Paula Portugal; Derrick Hughes; Gary Savage; Linda Knox; and Clayton Pilgrim City Staff: Grayson Path, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Randy Tuttle, Interim Police Chief; Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; Carla Easton, City Engineer; M.A. Smith, Public Works Director; Tom Hunt; Municipal Judge; and Clyde Crews, Fire Marshal Absent: Council Member: Renae Stone Opening Agenda Y 1. Call meeting to order. Mayor Clifford called the meeting to order at 5:30 p.m. 2. Invocation. City Manager Grayson Path gave the invocation. 3. Pledge of Allegiance. Council Member Portugal led the pledge. 4. Citizens' forum. Robert Giberson, 1280 CR 32220, Sumner — he said he owned the property at 741-19a' N.W. He complained about the portable building ordinance, and that he had received a code violation. He said it was his property and he should be able to do what he wanted on his property. Donna Swindle, 1740 N.E. 10a' - she said she owned a residence and business in front of it, and that she paid taxes. She also said a person should be able to do what they want to do with their own property. Regular Council Meeting August 24, 2020 Page 2 Sadik Amira Musa, 1323 Pine Bluff — he spoke in support of Robert Giberson, citing he was trying to do what was right for his large family and asked that he be given a chance. Carolyn Williams, 1205 W. Center — she said the grass was so high that it covered the stop sign. She said the city manager had been working on it. She also said there was a guy staying in a camper at the side of her land, and he had no electricity. She said she was given a notice to clean her back yard and questioned why other people were not treated the same. Michael LeCornec — a Paris resident, he asked Council to consider what Mr. Giberson said and hoped the Council would consider making changes to some of the ordinances. He also the population of Paris was declining and that there needed to be more sound economic development. Consent A enda Mayor Clifford inquired of'Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Knox, and seconded by Council Member Portugal. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from -the meeting on August 10, 2020. 6. Receive reports and/or minutes from the following boards and commissions: a. Historic Preservation Commission (7-27-2020) b. Paris Economic Development Corporation (7-21-2020) c. Planning and Zoning Commission (7-6-2020) d. Main Street Advisory Board (744-2020) 7. Receive the July monthly financial report. 8. Receive July drainage report. 9. Receive demolition and code enforcement activity reports. 10. Approve the Final Plat of Lots 1 and 2, Block A of the Estrada Addition, LCAD Property ID 17858, located at 1640 Graham. 11. Authorize the City Manager to execute a contract in the amount of $13,600, with Toole Design Group for a conceptual design of 1St Street S.E. from Lamar to Clarksville Street. 12. Approve RESOLUTION NO. 2020-042: A RESOLUTION OF THE CITY COUNCIL OF PARIS, TEXAS, DETERMINING AN AREA OF THE CITY CONTAINS CONDITIONS OF SLUM/ BLIGHT; AND AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Regular Council Meeting August 24, 2020 Page 3 APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE TEXAS CAPITAL FUND MAIN STREET PROGRAM; AND AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING OT THE CITY'S PARTICIPATION IN THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. 13. Approve RESOLUTION NO. 2020-043: A RESOLUTION OF THE CITY COUNCIL OF PARIS, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE FIRE, AMBULANCE AND SERVICES TRUCK (FAST) FUND; AND AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. 14. Approve RESOLUTION NO. 2020-044; 1A'`RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING . AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL MANAGEMENT SERVICES AGREEMENT WITH RESOURCE MANAGEMENT: AND CONSULTING COMPANY FOR GRANT APPLICATION AND ADMINISTRATION SERVICES AND FOR THE ANTICIPATED 2020 TxCDBG FAST GRANT, IF AWARDED; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Re' pular A enda 15. Conduct a public hearing, discuss and act on ORDINANCE NO. 2020-031: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 101, LOTS 6A AND 7 LOCATED AT 940 W. CAMPBELL, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A LIGHT INDUSTRIAL DISTRICT (LI) TO A SINGLE-FAMILY DWELLING DISTRICT NO. 2 (SF -2); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Engineer Carla Easton said Joel Scott was requesting a change in zoning in order to build a home on the subject lot. She said the change would create an odd residential lot that would be surrounded by commercial and industrial zoned properties; therefore, the City should consider initiating a zoning change to bring the entire area into compliance with the comprehensive plan. Ms. Easton also said the Planning and Zoning Commission unanimously approved this zoning change and that staff recommended the zoning change. Regular Council Meeting August 24, 2020 Page 4 Mayor Clifford opened the public hearing and asked for anyone wishing to speak in support or opposition of this zoning change, to please come forward. Louis Yates, 1815 Majestic, spoke in support of this zoning change on behalf of Joel Scott. He inquired how long the property had been zoned Light Industrial. Ms. Easton said the maps reflected pre 1981. Robert Giberson wanted to know if the area was rezoned how that would affect his property. City Attorney Stephanie cautioned they were getting off the agenda topic. With no one else speaking, Mayor Clifford closed the public hearing. Council Member Hughes said he saw no reason that this property should not be rezoned as residential. A Motion to approve the zoning change was made by Council Member Savage and seconded by Council Member Portugal. Motion carried, 6 ayes — 0 nays. 16. Conduct a public hearing, discuss and iact on ORDINANCE NO. 2020-032: AN ORDINANCE OF THE ,CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. .1710 OF THE CITY OF PARIS,; TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 6, LOT 7 LOCATED AT 11.4 S.E. 1sT STREET; IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A CENTRAL AREA (CA) TO A CENTRAL AREA DISTRICT (CA) WITH A SPECIFIC USE PERMIT (SUP) FOR A TATTOO SHOP; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE: Ms. Easton explained that Candra' Wyatt, on behalf of Mossie Kines, was requesting a change in zoning to allow for a Tattoo Shop on the property, and that this location had been used in the past as a tattoo shop. Ms. Easton also said that the Planning and Zoning Commission unanimously approved this zoning change, and staff recommended the zoning change. Mayor Clifford opened the public hearing and asked for anyone wishing to speak in support or opposition of this zoning change, to please come forward. Candra Wyatt spoke in support of the zoning change, citing she was a fine artist not just a tattoo artist. With no one else speaking, Mayor Clifford closed the public hearing. A Motion to approve this item was made by Council Member Knox and seconded by Council Member Portugal. Motion carried, 6 ayes — 0 nays. 17. Discuss and appoint one member to fill a vacant position on the Airport Advisory Board. Mayor Clifford said the next name on the tally list was Jeff Sugg, and asked Council if they wanted to appoint Mr. Sugg or nominate another person. Regular Council Meeting August 24, 2020 Page 5 A Motion to nominate Jeff Sugg was made by Council Member Pilgrim and with no other nominations being made, Mayor Clifford asked for a vote. Jeff Sugg was appointed to the Airport Advisory Board. 18. Discuss and provide direction on any necessary edits to the proposed budget for fiscal year 2020-2021. City Manager Grayson Path explained there was a mistake on one of his slides at the last City Council meeting. In summary, he previously mentioned $650,000 was from reserves balancing the budget but he said that was not the case. Prior to him getting to Paris, he said there were two amendments to the budget plus a $20,000 software error, but that it did not change anything and that the conclusion was the same. Council Member Pilgrim said there was about $510,000 they did not spend out of one of the amendments, and Mr. Path said that was correct in that the City did not spend all of it but that it was budgeted. Council Member Pilgrim confirmed with Mr. Path $120,000 was spent on the police department phone. system. Council Members Portugal and Pilgrim said they were both pleased with this budget; and especially lowering of the tax rate. Mr. Path inquired if there were any changes to the proposed budget. Mr. Path said the next two items were calling public hearings as required by law. 19. Discuss and act on RESOLUTION NO. 2020-045: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING FOR SEPTEMBER 14, 2020 ON THE CITY MANAGER'S, PROPOSED BUDGET FOR FISCAL YEAR' 2020-2021; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. iF A Motion to approve this item was made by Mayor Clifford and seconded by Council Member Portugal. Motion carried, 6',ayes — 0 nays. 20. Discuss and act on RESOLUTION NO. 2020-046: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE CITY'S PROPOSED PROPERTY TAX RATE FOR FISCAL YEAR 2020-2021; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Hughes and seconded by Council Member Savage. Motion carried, 6 ayes — 0 nays. 21. Discuss and approve the confirmation of the City Manager's appointment of Thomas McMonagle as Interim Fire Chief and Randy Tuttle as Interim Chief of Police, pursuant to Texas Local Government Code 143.013(a)(1). City Manager Grayson Path explained during a consultation with retained Civil Service legal counsel, it was learned that the Interim Chief of Police and Interim Fire Chief needed to be appointed by the chief executive officer and confirmed by the governing body in order to serve Regular Council Meeting August 24, 2020 Page 6 in the department head roles. Mr. Path explained this was pursuant to Texas Local Government Code 143.013(a)(1). He said Interim Fire Chief Thomas McMonigle had served in the role as Interim Fire Chief since October 2019 and Randy Tuttle had served in the role as Interim Chief of Police since July 2020. Mr. Path said this was a housekeeping item and asked that City Council confirm these interim appointments. A Motion to confirm Thomas McMonigle as Interim Fire Chief and Randy Tuttle as Interim Chief of Police was made by Council Member Pilgrim and seconded by Council Member Portugal. Motion carried, 6 ayes — 0 nays. 22. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, including but not limited to Building and Standards Commission appeals. Mayor Clifford convened City Council into executive session at 5:58 p.m. 23. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. ' Mayor Clifford reconvened City Council into open session at 6:08 p.m. and said Council had received legal advicefrom the City Attorney. 24. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2604-081. No future events were referenced. 25. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Clifford and was seconded by Council Member Portugal. Motion carried, 6 ayes — 0 nays. The meeting was adjourned at 6:08 p.m. STEVEN J. CLIFFORD, M.D., MAYOR JANICE ELLIS, CITY CLERK