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06 - Boards & Commissions - MinutesItem No. 6 Paris Public Library Advisory Board Meeting Minutes July 15, 2020 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:01 p.m. Present: Board members present were Carol James, Marilyn Threadgill, Jennifer Cullum, Steve Hellmann, and director Priscilla McAnally. Melanie Loughmiller was absent. Approval of Minutes The minutes of the previous meeting were approved. Il. New Business: A. Introduction of two new members — Jennifer Cullum and Steve Hellmann. Mrs. Cullum is a teacher's aide in Special Education at Chisum High School and working on a Master's degree. Mr. Hellmann is an engineer for Kimberly Clark and has resided in Paris for 16 years. He and his three daughters that are regular users of the library. B. Monday, July 13, 2020 the City council appointed Eva Dickey and Lauren Matthews to fill the two remaining vacancies on the library board. They will be present at the August meeting. III. Old Business: IV. Presentations A. Budget Report. Expenditures in June were on track for the year. B. Statistical Report. The numbers are still down from the same time last year, due in large part to the Covid-19 pandemic. V. Friends of the Library: VI. Director's Remarks The director suggested postponing the annual election of officers from the annual July vote until the August meeting. This would give the two members just appointed on Monday, July 13 the opportunity to have a voice in the elections. The members present agreed. The next meeting will be August 19. Adjournment: Meeting adjourned at 4:52 p.m. Submitted by Priscilla McAnally, Director MINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD ZOOM MEETING THURSDAY, May 21, 2020, 5:30 p.m. 1. Call meeting to order. The meeting was called to order at 5:30 p.m. Members present were Anna Spencer, David. Taylor, Scott. Avery and Jim Bell. Brad Meyers, Ray Ball and. Scott Hearne were absent. Also, present were Carla Easton, Lance Nicholson, and Jerry Richey and. Council woman Paula Portugal 2. Citizens' input. Roy Allison spoke concerning tax abatements for businesses looking to move to the airport. Carla and Roy are to visit concerning this. 3. Approval of minutes from April 16, 2020 regular meeting. David Taylor moved for approval of minutes, Jim Bell seconded. Motion passed 4-0. 4. Receive FBO report. Jerry Richey said the airport traffic has .really been slow due to the covid-19 restrictions. Jerry did report the airport was actually busy today. He stated the entrance road to the taxiways had been pulverized, stabilized and relayed. That it looked good. 5. Carla discussed and explained the proposed operations budget and the CARES ACT funding for Cox Field. 6. David. Taylor made the motion to adjourn the meeting and Jim. Bell seconded. The meeting was adjourned at 5:51 p.m. Paris Visitors & Convention Council Board „o,f„Directors Meetipg Monday, June 15, 2020 4:00 pm Members Present:, Chadlee Johnston, Brittney Keys, Tony Corso, Dustin Broadway, Lea Emerson, Bud Mistry, Grayson Path, Vicki Ballard, Greg Wilson, Mark Pankaj, Trey Glascock, and Ryan Whitaker. Staff Present: Becky Semple, Gina Crawford and Paul Allen. Chadlee Johnston called the meeting to order at 4:04 pm. Introduction of new City Manager, Grayson Path. Minutes: A motion to approve May minutes was made by Mihir Pankaj, seconded by Trey Glascock. Motion passed unanimously. Financials: A motion to approve May financials was made by Trey Glascock, seconded by Tony Corso. Motion passed unanimously. New Business: Becky Semple presented funding request for the Dixie Youth Baseball Division 1 State Tournament on August 1- 4, 2020. They asked for $2500.00, based on scoring criteria the amount recommended was $2000.00. Becky Semple presented funding request for the Dixie Youth Baseball Division 2 State Tournament on August 1-4, 2020. A motion to approve both tournaments for $4000, $2000 each Division was made by Mihir Pankaj, seconded by Bud Mistry. Motion passed unanimously. Becky Semple presented funding request for Uncle Jesse Big Bass Classic on October 24, 2020. They asked for $2500.00, based on scoring criteria the amount recommended was $1250.00. A motion to approve $1250.00 was made by Ryan Whitaker, seconded by Lea Emerson. Motion passed unanimously. Paul Allen stated the SDBA drag boats races was a success, they had 76 boats. There is a ladies golf group here for the week and are playing at the Country Club. He then stated the pump track is looking good and coming along. Asphalt is planned to start next week. Red Bull Championship will be looked at by the bike committee to decide if we should apply for it to happen here in Paris. Adiourn: Mihir Pankaj made the motion to adjourn. Meeting adjourned at 4:30 p.m. Respectfully Submitted, Gina Crawford Paris Visitors & Convention Council Board of Directors Meeting Zoom Meeting Monday, July 20, 2020 4:00 pm Members Present: Chadlee Johnston, Brittney Keys, Tony Corso, Dustin Broadway, Lea Emerson, John Bratcher, Greg Wilson, Trey Glascock, Renee Harvey, Jay Hodge, Ryan Whitaker, and Paula Portugal. Staff Present: Becky Semple, Gina Crawford and Paul Allen. Chadlee Johnston called the meeting to order at 4:06 pm. Introduction of newly seated City Council member, Paula Portugal. Minutes: A motion to approve June minutes was made by Trey Glascock, seconded by Brittney Keys. Motion passed unanimously. Financials: A motion to approve June financials was made by Jay Hodge, seconded by John Bratcher. Motion passed unanimously. New Business: Becky Semple presented funding request for the Bug Tussle Antique Car Trek on August 29-30, 2020. Based on scoring criteria Trey Glascock made the motion to award Bug Tussle $1,450.00, seconded by Renee Harvey. Motion passed unanimously. Becky Semple presented funding request for the TMBRA Hard Labor Bike Race on September 5-6, 2020. Based on scoring criteria motion to approve $1,400 was made by Brittney Keys, seconded by John Bratcher. Motion passed unanimously. Becky presented funding request for Paris Body Art Expo on October 2"d — 4th, 2020. Based on scoring criteria Lea Emerson made the motion to approve $2,028.00, seconded by Renee Harvey, Motion passed unanimously. Paul Allen stated the City Council agreed for us to partner with a local bicycle shop to purchase new bikes for the trail and the pump track. Details are currently being worked on. Adjourn: Trey Glascock made the motion to adjourn. Meeting adjourned at 4:30 p.m. Respectfully Submitted, Gina Crawford HOUSING AUTHORITY OF THE CITY OF PARIS REGULAR MEETING BOARD OF COMMISSIONERS MEETING 1.00 GEORGE WRIGHT HOMES -CORRECTED MINUTES OF March 17, 2020 Present at the Meeting: Crary Savage - Chairman of the Board of Commissioners Bonnie Bilinsky - Commissioner of the Board of Commissioners Shatara Moore - Commissioner of the Board of Commissioners. :Sally Ruthart - Executive Director 1. Meeting Called to order at 12:43 pm onTuesday, March 17, 2020 by Chairman of the Board of Commissioners, Gary Savage. 2. Having three Board Members present, a quorum, Mr. Savage thanked and welcomed everyone to the meeting. Absent Hoard Members included Dewayne Dangerfield and T K Haynes.. 3. Citizens' Forum Opened and closed with no one present to speak:. 4. Minutes from the February 18, 2024 Meeting Minutes were approved with a motion made by Ms. Bilinsky and seconded by Ms. Moore. Passed 3-0. 5. UNFINISHED BUSINESS: NONE 6. NEW BUSINESS: a. Occupancy Report - Public Housing has 2 vacancies and Section 8 has 28.5 current assisted vouchers and 9 people with vouchers searching for units. b. Financial Report was discussed and reported to the Board with bank statements and graphs for PH and Section 8. Ending bank statement balances for February - Public Housing - $357,717,56 Section 8 - $494,911.10. c. Mrs. Ruthart reported that Annual Inspection Repairs are currently being done by the Maintenance Staff and ate down 360/a from last year. d. Mrs. Ruthart reported the information gathered regarding RAD. She also reported that she was still going to keep gathering; information so that the Board could make an informed decision. e. Mrs. Ruthart reported on the new requirement for government employees to complete the Cyber Security Training (Texas House Bill 3834 provided'by Texas Municipal League Intergovernmental Risk: Pool). All employees that use the PHA computers are required and will complete the training which is a short video and a written test. f. Mrs. Ruthart reported that due to the Corona virus (COVID-19) that the PHA office and laundry mats are going to be closed until April 6, 2020 to limit the spread of the virus. Employees will still be working; but the office and laundries will be not be open for walk-ins/visitors. 7. RESOLUTIONS: 2019-008 Five Year Plan Subinission Motion made by Ms. Moore and seconded by Ms. Bilinsky passed 3-0 S. No further business or questions, a motion for adjournment was made by Mr. Savage and seconded by Ms. Bilinsky. Motion passed 3-0. The meeting was adjourned at. l :12 pm. ILI r APPROVED THIS day of _J—ppol 2020. a V� I lly uthart, Secretary HOUSING AUTHORITY OF THE CITY OF PARIS REGULAR MEETING BOARD OF COMMISSIONERS: MEETING 100 GEORGE WRIGHT HOMES MINUTES OF .Tune 16, 2020 Present at the Meeting VIA ZOOM/PHONE: Gary Savage — Chairman of the Board of Commissioners TK Haynes — Vice Chairman of the Board of Commissioners Bonnie Blinsky — Commissioner of the Board of Commissioners Sally Ruthart — F,xecutive Director 1. Meeting Called to order at 12:32 pm on Tuesday, June 16, 2020 by Chairman of the Board of Commissioners. Crary Savage. 2. Having three Board Members present; a quorum, Mr. Savage thanked and welcomed everyone to the meeting. Absent Board Members.included Dewayne Dangerfield and Shatara Moore. 3. Citizens' Forum Opened and closed with no one present to speak. 4. Minutes from the March 1.7, 2020 Meeting Minutes were approved with a motion made by Mr. Savage and seconded by Ms. Bilinski. Passed 3-0. 5. UNFINISHED BUSINESS: NONE 6. NEW BUSINESS: a. Occupancy Report - Public Housing has 5 vacancies and Section 8 has 286 current assisted vouchers and 8 people with vouchers searching for units. b. Financial Report was discussed and reported to the Board with bank statements and graphs for PH and Section 8. Ending bank statement balances for May - Public Mousing - $366,894.45 Section 8 - $530,448.86. c. Final Audit report was .completed by an independent auditor for the FYF 06/30/2019 and submitted to the Board of Commissioners with no materials weaknesses and no findings. d. Mrs. Ruthart updated the Board of Commissioners regarding annual inspection/repairs of all the Public housing units. Completions on repairs should be done by.June 30, 2020. e. The Housing Authority is currently in a situation with a tenant who is being abusive to neighbors in the George Wright complex, Mrs. Ruthart asked the Board of Commissioners for approval to hire an attorney to help with the eviction process. Gary Savage made a motion to hire an attorney. TK Haynes seconded the motion. Motion passed 3-0. f. COVID 19 funding -- Public Housing COVID funds are being used for normal operations as authorized by HUD, Section 8 COVID admin fees are being used for administrative costs for the Section 8 program as authorized by HUD. Section 8 funds are more difficult to expend since the PHA does not own units in the Section 8 program. g. Mrs. Ruthart explained to the Board of Commissioners that the PHA will start an exterior remodel of the units at 401/402 Booker T Washington Homes soon. The PHA will start with one building as an "experimental color" phase :begins. All building exteriors will eventually be remodeled as the PIIA hopes to improve the look of the PHA properties. 7. RESOLUTIONS: 2039-009 Income Limits Motion made by Mr. Haynes and seconded by. Mr. Savage. Motion passed 3-0 2019=010 Budget Revision FYE 06/30/2019 Motion made by Mr. Haynes and seconded by Ms. Bilinski, Motion passed 3-0 2019-011 Budget FYE 06/30/2020 Motion made by Mr. I laynes and seconded by Mr. Savage. Motion passed 3-0 2019=012 Write Offs Motion made by Mr. Haynes and seconded by Mr, Savage. Motion passed 3-0 2019-013 Amendments to Admissions & Occupancy Policy Motion made by [Mr. Haynes and seconded by Mr. Savage. Motion passed 3-0 2019-014 Amendments to Administrative Policy Motion made by Mr. Haynes and seconded by Mr. Savage. Motion passed 3-0 201.9-015 Amendments to Personnel Policy Motion made by Mr. Savage and seconded by Mr. Haynes. Motion passed 3-0 2019-016 Emergency Plan/COVID funding (Motion made by Mr. Haynes and seconded by Mr. Savage, Motion passed 3-0 2019-017 Lease Changes Motion made by Mr. Haynes and seconded by Ms. Bilinski. Motion passed 3-0 8. No further business or questions. a motion for adjournment was made by Mr. Savage and seconded by Mr. Haynes. Motion passed 3-0. The meeting was adjourned at 1:41 pm. APPROVED THIS. &day of.... ...�.a...._.......�.._. . 202-0„ S Alyut ,art, Secretary Chairm 2