19 - Remove HPC Member and Appoint a New MemberItem No. 19
Memorandum
TO: Mayor & City Council
Grayson Path, City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: REMOVE ONE MEMBER FROM THE HISTORIC PRESERVATION
COMMISSION AND APPOINT ONE MEMBER TO FILL THE VACANT
POSITION
DATE: September 14, 2020
BACKGROUND: Policies and Procedures for Boards, Commissions, and Committees adopted
by City Council require that appointments be made at the second regular City Council meeting in
June.
STATUS OF ISSUE: Timothy Alexander was appointed to serve on the Historic Preservation
Commission on July 13, 2020. Mr. Alexander was notified via mail of his appointment,
including instructions about taking his oath of office. Since that time, city staff has repeatedly
attempted to make contact with Mr. Alexander by leaving voice messages and sending e-mails
with regard to the HPC scheduled meetings. Mr. Alexander has not taken his oath of office, has
not attended the first two HPC meetings, nor responded to e-mails or telephone calls from city
staff. It is our belief that Mr. Alexander does not or for some reason cannot serve on the Historic
Preservation Commission. City board policies require that a member attend a minimum of 75
percent of all regular meeting and take the oath of office.
We have exhausted our list of prior applicants, but have recently received an application from
Jennifer Long.
Option 1: Continue to try to get a response from Mr. Alexander as to whether or not he wishes
to serve on the board to which he was appointed.
Option 2: Remove Mr. Alexander from the board for not complying with the city's policies, and
appoint Jennifer Long to fill the vacant position on the Historic Preservation Commission.
BUDGET: N/A
RECOMMENDATION: Appoint Jennifer Long to fill the vacant position on the Historic
Preservation Commission.