20 - Data Center Hardware Refresh

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Item No. 20 TO: City Council Grayson Path, City Manager FROM: Kent Klinkerman, IT Director SUBJECT: Data Center Hardware Refresh DATE: September 14, 2020 BACKGROUND: The City of Paris has a primary data center (PDC) and a secondary data center (SDC). These two data centers are in separate locations for survivability and recovery. Virtual servers and data are continually updated (mirrored) between these two sites. This is referred to as High Availability. Users can be seamlessly shifted to the SDC if the PDC has a performance issue or when routine maintenance is performed on either data center. Additionally, our backup software solution conducts a backup of data each day at the SDC on a separate appliance for Disaster Recovery. The Information Technology critical infrastructure components have a life expectancy. Hardware and software needs of City departments are constantly evolving. These components need to be replaced on a regularly scheduled basis to insure reliability, performance, security and planned expenses. STATUS OF ISSUE: Two issues: 1). The age of the PDC hardware is 5 years. The age of the SDC hardware is 11 years. The Backup hardware storage appliance is 10 years old. 2). Unfortunately, the Backup software solution currently utilized is being phased out due to a merger of two software companies. This project would replace the PDC and SDC hardware (labor and equipment). A new backup appliance would be located at each data center for further redundancy and recovery. The current PDC hardware would be re -purposed to the Disaster Recovery platform. This project addresses the issues outlined. BUDGET: Total cost is $130,000. This is a planned expense split between the 2019-20 and 2020- 21 budget years. There is $66,000 budgeted in each fiscal year in 01-1009-89-01. Sterling