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06 - Boards & Commissions - Minutes and ReportsItem No. 6 Paris -Lamar County Health District ' ����� 400 West Sherman Street, Paris, Texas 75460-5646 - Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 Www,arislamarheal_t_h.com Paris -Lamar Countv. „ Board of Health Regular Meetin The Paris -Lamar County Board of Health met for a regular session on Monday, July 20th, 2020, See the following chart for board members in attendance and not in attendance. 1 Convene into Open Session - + Dr. Marc White called the meeting to order in open session at 5:35 p.m. 2. Approval of Minutes from PRIOR meeting(s) - o Dr. Ross Williams made the motion to approve the minutes from the June 15th, 2020 meeting and were seconded by Ms. Nancy Stallings for approval. Motion carried. 5 yay, 0 nay. 3. Discuss and possible act on — Public Information Request - Mrs. Prestridge advised we have a public information request (PIR) for Taco Casa. Ms. Susan Bellene made the motion to approve the PIR and was seconded by Mrs. Nancy Stallings. Motion carried. 5 ayes, 0 nays. Dr. Marc White and Ms. Gina Prestridge signed the request. Ms. Mitzie Pirtle presented the certificates for the completion of Open Meetings Act and Public Information Act. Paris - Lamar County Board of Health Members Chairman -Dr. Marc White Vice -Chairman - Dr Eric Salzman cZ017.2020,20=0.2023=t 11, Secretary - Connie Stauter (2017-2020,2020-202-1-1) Nancy Stallings (2020-2039,201e-2023=F�.n Dr. Ross Williams (m7-20:0,2020-202341-1) Dr. Jay Carpenter c3010.2021,2021.2024=Fills,) Susan Bellene (2019-2022,2022-202 F-1) • COVID-19 Updates - Mrs. Prestridge advised the board of 4 Health District employees are calling all positive patients along with a few contract workers, County Commissioners to purchase COVID testing machine and City of Pairs to pay compensation time for COVID expenses. Lamar County has 483 confirmed COVID-19 cases with 7 being travel related and 476 community spread, resulting in 305 recovered, 15 deaths, and 163 active cases. • DSRIP — Ms. Gina Prestridge advised that she is due $530,000. On July 30th and can only apply for this grant for one more year. Pool Inspection Updates — Pools have been inspected and invoices have been mailed along with Temporary or Permanent Permits if they passed inspection. • Reports Prior Month(s) Monthly Report, Clinic Numbers, and Treasurer's Report, Profit and Loss - June reports — 1) WIC - unavailable 2) Health District served 599 clinical clients 3) Total liability and equity is approximately: $1,611,000. • New business to be placed on next agenda for discussion — Training Requirement for New Members and electing new officers. 4. Time and place of next meeting will be Monday, August 17th, 2020 @ 5:30 p.m. 5. Adjourn meeting. - Mrs. Stallings made the motion and was seconded by Ms. Bellene for the meeting to be adjourned at 6:10 p.m. Motion carried. 5 ayes, 0 nays. Respectfully submitted by: (5D howI (Xin q - At the September 28th, 2020 Board of Health Meeting, Nancy Stallings made the motion and was seconded by Dr. Walker Putnam for the PLCHD board approved July 20th 2020 minutes to be submitted to the City Clerk in the City Hall Annex, located at 150 S. E. 1St Street, Paris, Texas, for filing. Motion carried 6 ayes and 0 nays. Paris - Lamar County Board of Health Members Chairman - Dr. Marc White avis-xo F9,2m9-2022=FOun Vice -Chairman - Dr Eric Salzman (2019.2030.3020.2023=F-1) Secretary - Connie Stauter (20VQ020,202020Z3=F1na1) Nancy Stallings 9015-2018.2018.2021= FJ. 1) Dr. Ross Williams(2o19-3020,2020-2023-F-1) Dr. Jay Carpenter Susan Bellene (20192022.3022.203541,A) MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, JUNE 179 2020 3:30 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:10 P.M. Roll was called. A. The following members were present: Josh Jones Johnny Norris Ben Vaughan Mike Folmar Pat Conrad Ken Kohls B. Staff present: Robert Talley Debra Burge Thomas McMonigle Clyde Crews C. Others present: Michael LeCornic Robbie Wagner Loretta. Robison Tonya Simon 2. Approval of minutes from previous meeting. (March 16, 2020) Motion made by Mike Folmar, seconded by Ben Vaughan to approve minutes. Motion carried unanimously. 6-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk; and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6, Chapter 11.5 of the Code of Ordinances of the City of Paris, Paris, TX: M. 22713th NW; City Block 191, Lot 28-A Owner: Michael LeCornec, 410 39th SE, Paris TX 75462 Robert Talley stated owner is present. Broken windows, foundation damage, missing and deteriorating wood, roof damage. Inside gutted, floor joists missing. Robert Talley's recommendation: Declare a nuisance, demo all structures within 30 days or city has right to do so. Owner: Michael LeCornec — 410 3911 SE Paris TX Agree it needs to be demoed. Have spoken with contractor, but have not been able to meet yet. Said he is 6-8 weeks out from completing demo. Asking for extension. Motion made by Ken Kohls, seconded by Johnny Norris, to allow 60 days for demo. Motion carried unanimously. 6-0 I. 239 511 NE; City Block 37, Lot 9 Owner: Robbie Wagner, 239 5"' NE, Paris TX 75460 Robert Talley stated owner is present. Extensive roof damage, missing and deteriorating wood all around. No electric service to house. Holes in roof. Foundation damage; beginning to sink. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Owner: Robbie Wagner, 309 George Wright Homes Been in the house for 35 years. Had to move out and turn off electricity because of fire. Has no money to tear down; do not wish to tear down. On list for Resource Management Council, but do not know when/if she will qualify. Would like to secure house with plywood until she finds out if she qualifies to have it re- built. Discussion: If City demos house, they will work out payment plan. Robert Talley has been in touch with Charles Edwards who is with the (Resource Management) program, and confirmed she's on list. Orders here would have no consequence to her being on the list. If she is approved, that program will demo house. Motion made by Ben Vaughan, seconded by Ken Khls to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 N. 44113' NW; City Block 230, Lot 13-A Owner: Loretta Walters Robison, 2820 Cypress, Paris TX 75460 Robert Talley stated owner is present. Yard overgrown and onto house. Hole in roof. What appears to have been a room in the back has torn away. Back of house collapsing. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Owner: Loretta Robison, 2820 Cypress, Paris TX Has a carpenter to fix back, has people who will help her clean up yard. Has family who wishes to move into house and maintain it. Discussion: No pictures of inside. House is secure. Informed owner she will need to contact the City Building Official and pull permits. Bring back to BSC in July. Motion made by Ben Vaughan, seconded by Mike Folmar, to table until July 2020 to give owner time to meet with City Building Official. Motion carried unanimously. 6-0 L. 1841 E Cherry; City Block 227-A, Lot 6 Owner: Patricia Simon Campos & Gonzalo Azcue Rosas, 1237 W Houston, Paris TX 75460 Robert Talley stated owner is present. Missing roof covering; hole in front. Porch beginning to lean. Missing and deteriorating wood outside. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Owner: Tonya Simon; 1237 W Houstopn St. Were making repairs to house. Work stopped. Would like to retrieve wood and tools inside house. 30-90 days to sell. Discussion: Highly unlikely demo would happen after 30 days, which would give owner time to sell house. If house sells, would not negate order, but new owner could approach City about removing orders if they wish to repair. Motion made by Ken Kohls, seconded by Mike Folmar to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 A. 2474 Simpson; Brookside Addition Block 7, Lot 2/3 of 1 & 2 Owner: Joyce Freeman, PO Box 1983, Paris TX 75461 Robert Talley stated has not spoken with owner, but has spoken with her handyman, Monty. Asking for repairs only. Missing and deteriorating wood and siding. Roofline needs work. Robert Talley's recommendation: Repair within 30 days, or back to BSC. C. Q E. Discussion: Condition of rest of structure seems to be intact. Yard has been maintained, minimally. Concerned if repairs will improve property. Would like more information about condition of this property. Owner has not been responsive recently. Has several properties in town in disrepair. Motion made by Johnny Norris, seconded by Josh Jones, to table until July 2020 with more information. 6-0 2126 E Polk; City Block 253-B, Lot 13 Owner: Steven & Karey Asay, 630 CR 43400, Paris TX 75462 Robert Talley stated no contact with owner. Deterioration along roof, holes. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Johnny Norris, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 1061 17th NE; Harlan Heights Block 4, Lot 4 Owner: Petty Wright LLC, 6920 Lamar Rd, Reno TX 75462 Robert Talley stated no contact with owner. Permits have been pulled, but nothing has been done. Unsecure. Evidence of fire in attic. Shed in back yard collapsing. Back of house torn off, work started but stopped. Robert Talley's recommendation: Declare a nuisance, demo both structures within 30 days, or city has right to do so. Motion made by Mike Folmar, seconded by Ben Vaughan to accept Robert Talley's amended recommendation. Motion carried unanimously. 6-0 830 20th SE; City Block 248-B, Lot 7 Owner: Meade Real Estate LLC, 10263 FM 197, Arthur City TX 75411 Robert Talley stated no contact with owner. Remove from list; house has been demoed. 1035 E Polk; Marysville Addition Block 2, Lot 13 Owner: Gene Sr & Virginia Cashion, 1035 E Polk, Paris TX 75460 Robert Talley stated according to neighbors, owners are deceased. No active utility services to house. Roof collapsing/falling apart. Back part of house beginning to separate from rest of house. Siding is busting up and structure is leaning. Attached section pulling away. Foundation damage. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Johnny Norris, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 6-0. F. 941 Cedar; Gibbons Park Block 4, Lot 29 Owner: Sandra Smith, 941 Cedar, Paris TX 75460 Robert Talley stated shed in back yard only. No contact with owner. Roof has collapsed. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Johnny Norris, seconded by Mike Folmar to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 G. 705 E Austin; City Block 109, Lot 4 Owner: Michael Shauchunas, PO Box 171375, Irving TX 75017 Robert Talley stated City recently abated illegal dumping and tall grass at this property. Structure is unsecure. Owner responded and has made arrangements to pay liens. Would like to table until July 2020. Owner could not be here, but wants to repair structure. Has been in contact with City Building Official. Roof is leaking. People have accessed structure and left rubbish. Porch has collapsed, but piers are still in place. Joists still there. Robert Talley's recommendation: Table until July 2020. Discussion: Would like to see repair orders. Feel house has been in disrepair too long to allow owner more time. Motion made by Ken Kohls, seconded by Mike Folmar, to demo within 30 days, or city has the right to do. Motion carried unanimously. 6-0 H. 255 1St SW; City Block 178-A, Lot 1, 2, 4 Owner: We Reit, PO Box 876, Paris TX 75461 Robert Talley stated this is the wall located between Phat Phil's old location and South Main Iron. Received complaint about safety. Asked for structural engineering report from HWH. Real Estate Manager for HWH provided letter from engineer stating is it structurally sound. HWH already has plans to take down the top layer to get it down to 3 bricks. Has not been presented to HPC. Carla Easton: Structural engineer stated it's not an immediate threat, but they would do an analysis. But nothing has been done to date. Recommended it be closed off to pedestrians. Robert Talley's recommendation: Take no action on this item. Motion made by Ben Vaughan, seconded by Pat Conrad to accept Robert Talley's recommendation. Motion carried. 5-1. Ken Kohls voted nay because he would like to know the purpose of the wall. What's the use in keeping it. J. 2380 Beverly; Hillcrest Block 2, Lot 4 Owner: ACDC Rentals, 832 CR 32260, Sumner TX 75486 Robert Talley stated no contact with owner. Burned in March 2020. Extensive fire damage. Unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Johnny Norris, seconded by Ken Kohls to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 K. 1933 E Cherry; City Block 227-D, Lot 3 Owner: Jerry Ladell, 1951 E Cherry, Paris TX 75460 Robert Talley stated no contact with owner, but spoke with ex-wife and son. Owner has had strokes, difficultly talking. Deterioration along roof. Unsecure. Appears to be leaning, which would indicate foundation damage. Rotting around chimney. Owners have inside cleared out and want to start repairs. Robert Talley's recommendation: Repair within 30 days, or back to BSC. Motion made by Johnny Norris, seconded by Mike Folmar to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 O. 537 Grand; City Block 124, Lot 6 Owner: Mark Martin, 1995 30th NW, Paris TX 75460 Robert Talley stated has been in contact with owner, who is a truck driver. Agrees needs to be demoed, but would like time remove his belongings. Informed him of what the recommendation would be. Porch beginning to lean, foundation damage along west side. Roof deteriorating. Unsecure. Missing and deteriorating wood along bottom. Beginning to lean/sink. Evidence inside roof is leaking. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Mike Folmer, seconded by Johnny Norris to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 4. Code Enforcement Report Demo budget is officially out of money. Had in 2020 budget to hire another Code Enf. Officer in April. 2020 Budget was cut by $20,000. $17,000 left in budget, which will allow demo of 3 structures and this meeting. Cost of publishing meeting runs about $2,500. 1324 Margaret, 1381 W Kaufinan, 454 Graham are 3 properties going to demo. 27 structures demoed YTD. 5. Adjournment Motion made by Mike Folmar, seconded by Ben Vaughan to adjourn the meeting at 4:28 pm. Motion carried unanimously. 6-0 APPROVED THIS 19TH DAY OF OCTOBER, 2020. PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Board Members Present: Josh Bray, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer A.J. Hashmi Curtis Fendley Chase Coleman Stephen Terrell Ex -Officio Members Present: Pam Anglin, PJC President Grayson Path, City Manager Legal Counsel: Casey Gain, PEDC Attorney Call to Order Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday Se J tember 15 2020 6:30 O'CLOCK P.M. MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News Marion Hamill, Citizen Carol Hufnagel, Citizen Linda Knox, City Councilor Paula Portugal, City Councilor City Council Liaison: Clayton Pilgrim Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 6:30 p.m. on September 15, 2020. Invocation Ms. Bilis gave the invocation. Citizens' In )ut Mr. Bray invited those present to speak during Citizens' Input. No one came forward and the Citizen's Input was closed. Discuss and Consider A wroval of the Minutes of the Rejgular Meeting held Au n ust 18 2020 Mr. Bray opened the discussion. Mr. Fendley stated that on page two of the minutes under Mockingbird Solar Project the amount of capital investment is $406.5 million not $4.6 million. Mr. Coleman made a motion to approve the minutes with the changes discussed. Mr. Pankaj seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider A ) :roval of the JuEL 2020 Financial Statements and the August 2020 Financial Statements Ptuc 13oara Meeting Minutes September 15, 2020 Page 2 of 4 Mr. Bray stated that we did not receive the July financial statements in time for the last meeting. Mr. Pankaj shared a document with the Board that outlines the sale tax revenues going back several years and the monthly data for this fiscal year. He pointed out the administrative expenses shown in July financials were conservative. Under New Industry Projects, he pointed out expenditures for environmental items related to American SpiralWeld and Land Development expenses for clearing some of the PEDC properties. The PEDC total expenses for July were $126,007.85. Mr. Coleman made a motion to approve the July financial statements. Ms. Bilis seconded the motion. Vote was 7 -ayes to 0 -nays. Mr. Pankaj stated the August financial statements shows a regular flow of expenses occurring. He explained that personnel and moving expenses were related to bringing on a new executive director and he described New Industry expenses related to rail restoration and High Demand Job Training. The total expenses for August were $140,240.02 and we ended the month with cash on hand at $4,489,096.04. Dr. Hashmi made a motion to approve the August financial statements. Mr. Coleman seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider A Wroval of the Budget Adjustments for the 2019-2020 Bud Let Mr. Pankaj presented the budget amendments for the 2019-2020 budget. Increases to Operations included $1,500 in Telephone/Communications, $5,000.00 to Moving for the new executive director, $41,000.00 for the Pace Group Consulting and $25,000.00 was added for the settlement of the former executive director. Mr. Pankaj explained that these expenses were unforeseen circumstances. The Direct Business Incentives for 2019-2020 increased by $200,000.00 for an incentive to Turner Industries to retain jobs and $75,000.00 for New Industry Projects to cover extra dirt work and environmental expenses for American SpiralWeld. Dr. Hashmi made a motion to approve the 2019-2020 budget adjustments. Mr. Fendley seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider Action to Enage an Accounting Firm to Produce Monthly Financial Statements Mr. Bray led discussion on PEDC financials. Board members discussed engaging a local accounting firm to produce consolidated financials to include a P & L and balance sheet thereby allowing staff and the board to have a clear picture of long -tern liabilities and commitments when evaluating administration of incentives. Following discussion, Dr. Hashmi made a motion to authorize the Chairman to engage an accounting firm to produce financial statements. Mr. Fendley seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider Aroval of a Bid for Rail Construction Services Ms. Hammond stated that as part of the 2018 incentive agreement between the PEDC and American SpiralWeld, the PEDC obligated up to a million dollars to rehab and construct rail to bring freight rail service to their project site. She explained that during the construction process, it was determined an additional 400 feet of rail would need to be constructed to meet the PEDC obligation to ASW. The cost for the new track was over the threshold for a change order, which required bidding the project out. At this point, Hammond referenced the bids in board packets - American Track Generations - $95,871.89; B&P Enterprises - $123,950.00; Bottom Line Company - $97,000.00; RailWorks Track Systems - $133,000.00. Mr. Gain explained the RFB (Request for Bid) process to the Board. He stated that in awarding a contract (Local Government Code #252.043), the board may select either the lowest bid or the bid that is in the best interest to the organization. During discussion, Mr. Fendley pointed out the insurance requirements on the RFB were extremely low. He suggested that the contract reflect the company's insurance amounts. Mr. Pankaj made a motion to accept Bottom Line Company's bid to construct 400 feet of rail. Ms. Bills seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider ALproval of the Contract for Rail Construction Services PEDC Board Meeting Minutes September 15, 2020 Page 3 of 4 Ms. Hammond referenced a copy of the rail contract in board packets and requested approval. Dr. Hashmi made a motion to accept the contract with the changes Mr. Fendley suggested for matching the insurance certificate to the contract. Mr. Fendley seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider Action on a Resolution to Su n port the Mockingbird Solar Project Ms. Hammond stated the Board received a presentation for the Mockingbird Solar Project by Jordan Shontz of Orsted at the August 181 board meeting. At that meeting a motion was made to direct legal counsel to draft a resolution in support of the project, acknowledging it was a $400 million dollar capital investment into Lamar County. Board members reviewed the resolution provided in the board packet. Following discussion, Dr. Hashmi made a motion to approve the resolution. Mr. Pankaj seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider Action on the Board's Interest in Convening, for an Orientation and Plannin Retreat Mr. Bray stated that the staff will be sending emails suggesting a few Friday afternoons to hold a retreat. No action was required on this item. Project Ug dates: • American SpiralWeld Pipe — Ms. Hammond visited with American SpiralWeld on their progress. Everything is on track. American is lacking one person for the leadership team. They will start hiring in the next few weeks. • Turner Industries — When visiting Turner, Ms. Hammond was informed the employee count is at 320. They will be hiring 10-15 more employees in the coming weeks. Convene into Executive Session: 1) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. 2) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Rainwater Falls • Project Rocket X Chairman Bray convened the Board into Executive Session at 7:00 p.m. Reconvene into Open Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 7:54 p.m. Mr. Bray indicated that a couple of actions would be taken. He asked for a motion on the sale of PEDC property to TxDot. Dr. Hashmi made a motion that the contractloffer be approved as given to the Board. Mr. Fendley seconded the motion. Vote was 7 -ayes to 0 -nays. PEDC Board Meeting Minutes September 15, 2020 Page 4 of 4 Mr. Bray asked for a motion on Project Rocket X. Dr. Hashmi made a motion for the Executive Director and the Chairman to proceed with the negotiations on the terms of the agreement and bring it back to the Board for approval. Mr. Pankaj seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss Future A,lenda Items Mr. Bray asked if there were any future agenda items. He recommended forming a committee to engage employers and discuss current workforce issues. Dr. Hashmi stated that a list of the PEDC properties should be compiled. Mr. Bray suggested that this item be discussed at the Board retreat. Ad 'ourn Mr. Pankaj made a motion to adjourn. Ms. Bills seconded the motion. Vote was 7 -ayes to 0 -nays. The meeting adjourned at 7:58 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation