12 - Paris Historic Resource Survey Phase 2 - professional services agreement with McDoux Preservation LLCItem No. 12
TO: Mayor & City Council
Grayson Path, City Manager
FROM: Cheri Bedford, HPO & Main Street Coordinator
SUBJECT: HISTORIC RESOURCE SURVEY PHASE 2
DATE: DECEMBER 12, 2020
BACKGROUND:
This 2020 historic resource survey update is the latest in a series of efforts the City of Paris, Texas,
has undertaken since the 1980s to actively support Historic Preservation. The immediate purpose
of this project was to provide the City of Paris with an updated historic resources survey/inventory
of buildings in the downtown (HD-1) Commercial Historic District. This was needed to bring the
City back into compliance with THC's CLG Program. The THC recommends that surveys are
updated at least every 10 years and requires cities participating in the CLG program to maintain
an updated historic resources inventory. Compliance with and participation in the CLG program
makes the City of Paris eligible for historic preservation grants, training, and support. This project
was divided into phases. Phase 1 was approved by City Council in July, 2020, and a full report
was received on October 27, 2020 by Cheri Bedford. This information was presented in the
November 11, 2020 Historic Preservation Commission meeting. The Commission has found the
information helpful.
With Phase 1, the Historic preservation commission has received a report with recommendations
on reclassification of properties to Contributing or Non Contributing within Historic District 1
(Commercial District). The consultants sought the support of the Certified Local Government
coordinator in Texas to help validate their recommendations. The Historic Preservation
Commission will start the official process of changes to properties is 2021. A building classified
as Contributing is eligible for state and federal tax incentives for rehabilitation. Going forward, the
updated survey data will enable members of the Paris Historic Preservation Commission and City
Staff to make more well-informed decisions regarding alterations to and demolition of historic
properties. While the City's historic preservation ordinance and Certificate of Appropriateness
approval process applies to all designated historic properties, regardless of contributing or Non -
Contributing status, the survey has identified incompatible alterations that have resulted in
buildings losing architectural/historical integrity. A better understanding of these changes, which
may seem insignificant to well-intentioned property owners but can cumulatively have a negative
impact on the historic district as a whole, will guide the City and the Commission in making the
best decisions during the review process.
While this is helpful information, part of the requirements of the CLG program in regards to
historic resource survey is to have this information available to the public. Currently, the City of
Paris information is not readily available as it is located in various files and archives. The staff and
commissioners spend hours in researching the property information in preparation for meetings or
for property owners review.
In Phase 2, the project scope is to take all the data, legacy and current, from the original survey in
the 1980's, the incompleted survey of the early 2000's and the current survey and organize it
together into a USER FRIENDLY platform where it will be useful for the city staff, Historic
Commission, building owners and the general public. Having this in a platform has the ability to
save many man hours of research and help property owners make informed decisions in regards to
renovations, reconstruction, restoration or preservation. Paris uses geographic information systems
(GIS) to capture spatial data, which can be updated as changes occur and coordinated with city
maps displaying information regarding utilities, zoning, etc. This survey will be uploaded and have
the capability to document the attributes and conditions of the buildings in downtown Paris in a
digital platform compatible with GIS and, going forward, this Information can be updated as
additional data is collected or changes occur. This will enable the City to continue meeting the
CLG requirement of maintaining an updated inventory of historic buildings and eliminate the need
to completely resurvey every 10 years.
STATUS
During this project, McDoux Preservation LLC, in complete communication with City Staff will
complete the following activities:
Task #1: Establish Requirements for Geodatabase and Public Platform
Task #2: Import Legacy Data into Geodatabase and Develop Public Platform
Task #3: Complete Final Deliverables.
BUDGET
The Professional Services Agreement is for $12,000. This was budgeted for FY20/21.
OPTIONS
1. Approve the Professional Service Agreement with McDoux Preservation LLC and
authorize the City Manager to sign.
2. Request edits to the Agreement.
3. Request additional information to be brought back at a future Council Meeting.
4. Reject the Agreement.
RECOMMENDATION
Approve the Professional Service Agreement with McDoux Preservation LLC and authorize the
City Manager to sign.
THE STATE OF TEXAS §
§ Professional Services Contract
COUNTY OF LAMAR § with McDoux Preservation LLC
THIS CONTRACT is entered into on this 17th day of November, 2020, by
and between the CITY OF PARIS, TEXAS, a municipal corporation located in
Lamar County, Texas, (hereinafter referred to as "CITY"), acting by and through
its City Manager or his designee, and McDoux Preservation LLC ("hereinafter
referred to as "CONSULTANT") whose address is 18214 Upper Bay Road #58114
Houston Texas 77058.
WITNESSETH:
WHEREAS, CITY desires to obtain professional services from CONSULTANT for
di itization and mapping of legacy survey data; and
WHEREAS, CONSULTANT is an historic preservation consulting firm qualified to
provide such services and is willing to undertake the performance of
such services for CITY in exchange for fees hereinafter specified;
NOW, THEREFORE,
THAT IN CONSIDERATION of the covenants and agreements hereinafter
contained and subject to the terms and conditions hereinafter stated, the parties
hereto do mutually agree as follows:
I.
Em to ment of Consultant
CONSULTANT will perform as an independent contractor all services under
this Contract to the prevailing professional standards consistent with the
professional level of care and skill ordinarily provided by competent members of
the historic preservation profession, both public and private, who meet the
Secretary of the Interior's Standards for Professional Qualifications as outlined in
36 CFR 61..
II.
Scope of _Services
CONSULTANT shall perform such services as are necessary to develop a
eodatabase with a record for each resource documented in the 2005 surve ,wand
create a GIS ma SSRI Stor Ma or similar from a subset of the data included
in the geoLalgbase, specifically including, but not necessarily limited to, the tasks
enumerated more fully in Attachment "A" hereto entitled "Scope of Work"
(hereafter referred to as the "Project"). Attachment "A" is hereby incorporated
herein by reference and made a part hereof as if written word for word. However,
in case of conflict in the language of Attachment "A" and this Contract, the terms
and conditions of this Contract shall be final and binding upon both parties hereto.
1111.
Pa ment for Services
Total payment for services described herein shall be a sum not to exceed
Twelve Thousand and No/100 Dollars ($ 12 000.00 ). This total payment for
services includes CONSULTANT's ordinary expenses. Additional expenses,
which are extraordinary in nature, shall be approved in advance by CITY in writing
signed by the parties. Such extraordinary expenses may be paid as incurred .and
billed to the CITY pursuant to this Contract over and above the total payment
amount identified in this provision. Any extraordinary expenses not approved in
writing in advance by the CITY shall remain the sole responsibility of the
CONSULTANT.
CONSULTANT will bill CITY on a percent complete basis in accordance
with Attachment "B"; provided however that this Contract shall control in the event
of any conflict between the language in Attachment "B" and the language in this
Contract. If additional services, trips or expenses are requested, CONSULTANT
will not provide such additional services until authorized by CITY in writing to
proceed. The scope of services shall be strictly limited. CITY shall not be
required to pay any amount in excess of the amount identified in the preceding
paragraph unless CITY shall have approved in writing in advance (prior to the
performance of additional work) the payment of additional amounts.
Each month CONSULTANT will submit to CITY an invoice supporting the
percentage complete for which payment is sought, along with a progress report
supporting the invoiced amount. Each invoice shall also state the percentage of
work completed on the Project through the end of the then submitted billing period,
the total of the current invoice amount and a running total balance for the Project
to date.
Within thirty (30) days of receipt of each such monthly invoice, CITY shall
make payment in the amount shown by CONSULTANT's approved monthly
statements and other documentation submitted. Such payments shall be subject
to the Texas Prompt Payment Act, Texas Government Code §§ 2251.001, et seq.
Nothing contained in this Contract shall require CITY to pay for any work
that is unsatisfactory as determined by CITY or which is not submitted in
compliance with the terms of this Contract, nor shall failure to withhold payment
pursuant to the provisions of this section constitute a waiver of any right, at law
or in equity, which CITY may have if CONSULTANT is in default, including the
right to bring legal action for damages or for specific performance of this Contract.
Waiver of any default under this Contract shall not be deemed a waiver of any
subsequent default.
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IV.
Revisions of the Sco a of Services
CITY reserves the right to revise or expand the scope of services after due
approval by CITY as CITY may deem necessary, but in such event CITY shall pay
CONSULTANT equitable compensation for such services. In any event, when
CONSULTANT is directed to revise or expand the scope of services under this
Section of the Contract, CONSULTANT shall provide CITY a written proposal for
the entire cost involved in performing such additional services. Prior to
CONSULTANT undertaking any revised or expanded services as directed by CITY
under this Contract, CITY must authorize in writing the nature and scope of the
services and accept the method and amount of compensation and the time
involved in all phases of the Project.
It is expressly understood and agreed by CONSULTANT that any
compensation not specified in Paragraph III hereinabove may require approval by
the City Council and is subject to the current budget year limitations.
V.
Term
This Contract shall begin on the date first written above and shall terminate
when CITY has approved the Project as being final or otherwise terminates this
Contract as provided herein.
VI.
Contract Termination Provision
This Contract may be terminated at any time by CITY for any cause by
providing CONSULTANT thirty (30) days written notice of such termination. Upon
receipt of such notice, CONSULTANT shall immediately terminate working on,
placing orders or entering into contracts for supplies, assistance, facilities or
materials in connection with this Contract and shall proceed to promptly cancel all
existing contracts insofar as they are related to this Contract.
VII.
Ownershil2 of Documents
All materials and documents prepared or assembled by CONSULTANT
under this Contract shall become the sole property of CITY and shall be delivered
to CITY without restriction on future use. CONSULTANT may retain in its files
copies of all drawings, specifications and all other pertinent information for the
work. CONSULTANT shall have no liability for changes made to any materials or
other documents by others subsequent to the completion of the Contract.
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VIII.
Insurance Requirements
A. Before commencing work, the consultant shall, at its own expense, procure,
pay for and maintain during the term of this Contract the following insurance
written by companies approved by the State of Texas and acceptable to the
City of Paris. The consultant shall furnish to the City Clerk certificates of
insurance executed by the insurer or its authorized agent stating coverages,
limits, expiration dates and compliance with all applicable required
provisions. Certificates shall reference the project/contract number and be
addressed as follows:
City of Paris
150 SE First St
Paris TX 75460
Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury,
Products/Completed Operations, Independent Contractors and
Contractual Liability, with minimum combined single limits of
$1,000,000 per -occurrence, $1,000,000 Products/Completed
Operations Aggregate and $1,000,000 general aggregate. Coverage
must be written on an occurrence form. The General Aggregate shall
apply on a per project basis.
2. Workers' Compensation insurance with statutory limits; and
Employers' Liability coverage with minimum limits for bodily injury:
a) by accident, $100,000 each accident, b) by disease, $100,000 per
employee with a per policy aggregate of $500,000.
3, Business Automobile Liability insurance covering owned, hired and
non -owned vehicles, with a minimum combined bodily injury and
property damage limit of $1,000,000 per occurrence.
4. Professional Liability Insurance to provide coverage against any
claim which the consultant and all consultants engaged or employed
by the consultant become legally obligated to pay as damages arising
out of the performance of professional services caused by error,
omission or negligent act with minimum limits of $1,000,000 per
claim, $1,000,000 annual aggregate.
NOTE: If the insurance is written on a claims -made form, coverage
shall be continuous (by renewal or extended reporting period) for not
less than thirty-six (36) months following completion of the contract
and acceptance by the City of Paris.
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B. With reference to the foregoing required insurance, the Consultant shall
endorse applicable insurance policies as follows:
The City of Paris, its officials, employees and officers shall be named
as additional insureds on the Commercial General Liability policy, by
using endorsement CG2026 or broader; and, the City of Paris shall
be provided a defense to any and all claims and causes of action
arising out of or related to this Agreement as may be provided
pursuant to CONSULTANT's general liability insurance policies. In
this regard, CONSULTANT shall assist CITY to obtain any defense
provided by the CONSULTANT's general liability insurance policies.
Nothing contained in Section XII of this Agreement shall be
interpreted or applied as limiting, reducing, or eliminating any
obligation or duty that CONSULTANT's insurance carrier may owe to
CITY as an additional insured, pursuant to endorsement CG2026 or
broader under the CONSULTANT's general liability insurance
policies required by this Agreement, to provide the CITY with a
defense and/or indemnify the CITY for any claim or cause of action,
whether one or more, regardless of the proportionate responsibility
or liability of the CONSULTANT or the CITY. Neither shall anything
contained in this Section VIII be interpreted or applied as providing
or otherwise entitling either CONSULTANT, CONSULTANT's
insurance carrier or any other party any right or ability to recover over
against CITY any amounts of money attributable to damages, costs,
expenses and/or attorneys' fees based on or arising out of a finding
of comparative or proportionate responsibility or liability as against
the CITY it being understood and agreed that CITY in no way intends
by this Agreement to waive its sovereign immunity regarding any
claim, suit or cause of action.,
C. All insurance shall be purchased from an insurance company that meets a
financial rating of B+VI or better as assigned by A.M. Best Company or
equivalent.
D. The CONSULTANT shall notify CITY in writing at least thirty (30) days prior
to CONSULTANT cancelling or making any material change to any
coverage(s) provided in, or through, the insurance policies required under
this Section VIII. Failure by CONSULTANT to provide CITY the notice
required hereunder may, in the sole discretion of CITY, be deemed a
material breach of this Agreement.
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Ix.
Right to Inspect Records
CONSULTANT agrees that CITY shall have access to and the right to
examine any books, documents, papers and records of CONSULTANT involving
transactions relating to this Contract. CITY shall give CONSULTANT reasonable
advance notice of intended audits.
CONSULTANT further agrees to include in subcontract(s), if any, a
provision that any subcontractor agrees that CITY shall have access to and the
right to examine any directly pertinent books, documents, papers and records of
such sub -contractor involving transactions to the subcontract. CITY shall give
any such sub -contractor reasonable advance notice of intended audits.
X.
Successors and Assi ns
CITY and CONSULTANT each bind themselves and their successors,
executors, administrators and assigns to the other party to this contract and to the
successors, executors, administrators and assigns of such other party in respect
to all covenants of this Contract. Neither CITY nor CONSULTANT shall assign or
transfer its interest herein without the prior written consent of the other.
XI.
CONSULTANT's Liability
Acceptance of the final work products by the CITY shall not constitute nor
be deemed a release of the responsibility and liability of CONSULTANT.
XII.
INDEMNIFICATION
CONSULTANT DOES HEREBY COVENANT AND CONTRACT TO WAIVE
ANY AND ALL CLAIMS, RELEASE, INDEMNIFY, AND HOLD HARMLESS THE
CITY, ITS CITY COUNCIL, OFFICERS, EMPLOYEES, AND AGENTS, IN BOTH
THEIR PUBLIC AND PRIVATE CAPACITIES, FROM AND AGAINST ALL
LIABILITY, CAUSES OF ACTION, CITATIONS, CLAIMS, COSTS, DAMAGES,
DEMANDS, EXPENSES, FINES, JUDGMENTS, LOSSES, PENALTIES OR
SUITS, WHICH IN ANY WAY ARISE OUT OF, RELATE TO, OR RESULT FROM
CONSULTANT'S PERFORMANCE UNDER THIS CONTRACT AND WHICH ARE
CAUSED BY THE INTENTIONAL WRONGFUL ACTS OR NEGLIGENT ACTS OR
OMISSIONS OF CONSULTANT OR CONSULTANT'S SUBCONTRACTORS AND
THE OFFICERS, AGENTS OR EMPLOYEES OF EITHER CONSULTANT OR
CONSULTANT'S SUBCONTRACTORS (THE "INDEMNIFIED ITEMS")
SUBJECT TO THE LIMITATIONS IN TEXAS LOCAL GOVERNMENT CODE §
271.904 AND TEXAS CIVIL PRACTICE AND REMEDIES CODE, § 130.002(B).
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BY WAY OF EXAMPLE, THE INDEMNIFIED ITEMS MAY INCLUDE
INTELLECTUAL PROPERTY INFRINGEMENT OR FAILURE TO PAY A
SUBCONTRACTOR OR SUPPLIER.
INDEMNIFIED ITEMS SHALL INCLUDE REASONABLE ATTORNEYS'
FEES IN PROPORTION TO THE CONSULTANT'S LIABILITY AND COSTS,
COURT COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL
ALSO INCLUDE ANY EXPENSES, INCLUDING REASONABLE ATTORNEYS'
FEES AND EXPENSES, INCURRED BY AN INDEMNIFIED INDIVIDUAL OR
ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
XIII.
Independent Contractor
CONSULTANT's status shall be that of an Independent Contractor and not
an agent, servant, employee or representative of CITY in the performance of this
Contract. No term or provision of or act of CONSULTANT or CITY under this
Contract shall be construed as changing that status. CONSULTANT will have
exclusive control of and the exclusive right to control the details of the work
performed hereunder, and shall be liable for the acts and omissions of its officers,
agents, employees, contractors, and subcontractors and the doctrine of
respondeat superior shall not apply as between CITY and CONSULTANT, its
officers, agents, employees, contractors, and subcontractors, and nothing herein
shall be construed as creating a partnership or joint enterprise between CITY and
CONSULTANT.
XIV.
Default
If at any time during the term of this Contract, CONSULTANT shall fail to
commence the work in accordance with the provisions of this Contract or fail to
diligently provide services in an efficient, timely and careful manner and in strict
accordance with the provisions of this Contract or fail to use an adequate number
or quality of personnel to complete the work or fail to perform any of its obligations
under this Contract, then CITY shall have the right, if CONSULTANT shall not
cure any such default after thirty (30) days written notice thereof, to terminate this
Contract. Any such act by CITY shall not be deemed a waiver of any other right
or remedy of CITY. If after exercising any such remedy due to CONSULTANT's
nonperformance under this Contract, the cost to CITY to complete the work to be
performed under this Contract is in excess of that part of the Contract sum which
has not theretofore been paid to CONSULTANT hereunder, CONSULTANT shall
be liable for and shall reimburse CITY for such excess. CONSULTANT'S liability
under this provision shall be limited to the total dollar amount of this Contract.
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CITY's remedies for CONSULTANT's default or breach under this Contract
shall be one or more of the following remedies which may be exercised separately
or in combination at CITY's sole exclusive choice:
(a) Specific performance of the Contract;
(b) Re -performance of this Contract at no extra charge to CITY; or,
(c) Monetary damages in an amount not to exceed the greater of:
(1) The amount of any applicable insurance coverage
CONSULTANT is required to purchase and maintain under this
Contract plus any deductible amount to be paid by CONSULTANT in
conjunction with said coverage regardless of whether CONSULTANT
has actually purchased and maintained said coverage; or,
(2) The total dollar amount of this Contract.
The terms of Sections XII entitled Indemnification, and XVII entitled
Confidential Information shall survive termination of this Contract.
XV.
Changes
CITY may, from time to time, require changes in the scope of services to be
performed under this Contract. Such changes as are mutually agreed upon by
and between CITY and CONSULTANT shall be incorporated by written
modification to this Contract.
XVI.
Conflict of Interest
CONSULTANT covenants and agrees that CONSULTANT and its
associates and employees will have no interest, and will acquire no interest, either
direct or indirect, which will conflict in any manner with the performance of the
services called for under this Contract. All activities, investigations and other
efforts made by CONSULTANT pursuant to this Contract will be conducted by
employees, associates or subcontractors of CONSULTANT.
XVII.
Confidential Information
CONSULTANT hereby acknowledges and agrees that its representatives
may have access to or otherwise receive information during the furtherance of its
obligations in accordance with this Contract, which is of a confidential, non-public
or proprietary nature. CONSULTANT shall treat any such information received in
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full confidence and will not disclose or appropriate such Confidential Information
for its own use or the use of any third party at any time during or subsequent to
this Contract. As used herein, "Confidential Information" means all oral and
written information concerning City of Paris, its affiliates and subsidiaries, and all
oral and written information concerning CITY or its activities, that is of a non-
public, proprietary or confidential nature including, without limitation, information
pertaining to customer lists, services, methods, processes and operating
procedures, together with all analyses, compilation, studies or other documents,
whether prepared by CONSULTANT or others, which contain or otherwise reflect
such information. The term "Confidential Information" shall not include such
materials that are or become generally available to the public other than as a
result of disclosure of CONSULTANT, or are required to be disclosed by a
governmental authority.
XVIII.
Mailina Address
All notices and communications under this CONTRACT to be mailed to CITY
shall be sent to the address of CITY's agent as follows, unless and until
CONSULTANT is otherwise notified:
City of Paris
Post Office Box 9037
Paris, Texas 75461
Notices and communications to be mailed or delivered to CONSULTANT
shall be sent to the address of CONSULTANT as follows, unless and until CITY
is otherwise notified:
Steph McDougal
McDoux Preservation LLC
18214 Upper Bay Rd #58114
Houston, TX 77058
Steph.mcdougal@mcdoux.com
Any notices and communications required to be given in writing by one party
to the other shall be considered as having been given to the addressee on the
date the notice or communication is posted, faxed or personally delivered by the
sending party.
XIX.
ARRiigable Law
The CONTRACT is entered into subject to the Paris City Charter and
ordinances of CITY, as same may be amended from time to time, and is subject
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to and is to be construed, governed and enforced under all applicable State of
Texas and federal laws. CONSULTANT will make any and all reports required
per federal, state or local law including, but not limited to, proper reporting to the
Internal Revenue Service, as required in accordance with CONSULTANT's
income. Situs of this Contract is agreed to be Lamar County, Texas, for all
purposes, including performance and execution.
XX.
Severability
If any of the terms, provisions, covenants, conditions or any other part of
this Contract are for any reason held to be invalid, void or unenforceable, the
remainder of the terms, provisions, covenants, conditions or any other part of this
Contract shall remain in full force and effect and shall in no way be affected,
impaired or invalidated.
Remainder of age intentionall left blank.
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XXI.
Remedies
No right or remedy granted herein or reserved to the parties is exclusive of
any other right or remedy herein by law or equity provided or permitted; but each
shall be cumulative of every other right or remedy given hereunder. No covenant
or condition of this Contract may be waived without written consent of the parties.
Forbearance or indulgence by either party shall not constitute a waiver of any
covenant or condition to be performed pursuant to this Contract.
XXII.
Entire A reement
This Contract embodies the complete agreement of the parties hereto,
superseding all oral or written previous and contemporaneous agreements
between the parties relating to matters herein, and except as otherwise provided
herein cannot be modified without written agreement of the parties.
XXIII.
Non -Waiver
It is further agreed that one (1) or more instances of forbearance by CITY
in the exercise of its rights herein shall in no way constitute a waiver thereof..
XXIV.
Headings
The headings of this Contract are for the convenience of reference only and
shall not affect any of the terms and conditions hereof in any manner.
XXV.
Venue
The parties to this Contract agree and covenant that this Contract will be
enforceable in Paris, Texas; and that if legal action is necessary to enforce this
Contract, exclusive venue will lie in Lamar County, Texas, or in the United States
District Court for the Eastern District of Texas, Sherman Division.
XXVI.
No Third Party Beneficiary
For purposes of this Contract, including its intended operation and effect,
the parties (CITY and CONSULTANT) specifically agree and contract that: (1) the
Contract only affects matters/disputes between the parties to this Contract, and
is in no way intended by the parties to benefit or otherwise affect any third person
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or entity notwithstanding the fact that such third person or entity may be in
contractual relationship with CITY or CONSULTANT or both; and (2) the terms of
this Contract are not intended to release, either by contract or operation of law,
any third person or entity from obligations owing by them to either CITY or
CONSULTANT.
IN WITNESS WHEREOF, the parties hereto have set their hands by their
representatives duly authorized on the day and year first written above.
ATTEST:
Janice Ellis
City Clerk
APPROVED AS TO FORM:
STEPHANIE H. HARRIS
City Attorney
CITY OF PARIS
M
GRAYSON PATH
City Manager
Date Signed:
MCDOUX PRESERVATION LLC
M
STEPH MCDOUGAL
Principal Consultant
Date Signed:
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THE STATE OF TEXAS §
COUNTY OF LAMAR §
BEFORE ME, the undersigned authority, in and for said County, Texas, on this
day personally appeared GRAYSON PATH, City Manager of the CITY OF PARIS,
a Texas Municipal Corporation, known to me to be the person who's name is
subscribed to the foregoing instrument, and acknowledged to me that he has
executed the same on the City's behalf.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE
DAY OF , 20
Notary Public Lamar County, Texas
My commission expires
THE STATE OF TEXAS §
COUNTY OF GALVESTON §
This instrument was acknowledged before me on the _ ............................................._._ day of
20 , by in her capacity as
Owner and Principal Consultant of McDoux Preservation LLC, a Texas
Corporation, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged that she executed the same on behalf of
and as the act of McDoux Preservation LLC.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE
DAY OF 20 .
Notary Public County, Texas
My commission expires
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Attachment "A"
City of Paris Legacy Survey Digitization Scope of Work
During this project, McDoux will complete the following activities:
Task #1: Establish Requirements for Geodatabase and Public Platform
• Hold a project kick-off conference call with City staff to review and finalize
the project plan and schedule; make any revisions needed.
• Identify additional fields to be included in the geodatabase of 1,060
properties (from the 2005 historic resources survey), such as Certificate of
Appropriateness application numbers/dates, city permit numbers/dates,
vacant building status, city incentives requested/received, and summaries of
building modifications and alterations. Fields will be added to the
geodatabase and the City will be empowered to add this data at a later date.
• Determine what subset of data in the geodatabase the City would like to see
included in the public GIS map (using ESRI StoryMaps or similar platform).
• Determine if data will be organized by point feature or shape (parcel).
• Develop a mock-up in the GIS map (using ESRI StoryMaps or similar
platform) for one commercial property record and one residential property
record, for the City's review and comment.
• Make two rounds of revisions to mock-ups based on City feedback. Deliver
final mock-ups,
Task #2: Import Legacy Data into Geodatabase and Develop Public Platform
• Create the geodatabase based on the existing 1,060 -property 2005 survey
dataset.
• Provide examples of one commercial property record and one residential
property record for City review and comment.
• Make two rounds of revisions to records based on City feedback.
• Create a public -facing website, to be hosted on the City servers, using ESRI
StoryMaps or similar platform and presenting a subset of the data from the
geodatabase, based on the approved mock-up from Task #1.
• Link up to two existing digital photographs of the property to the geodatabase
record (if photographs are available; no additional photographs will be
created for this project). Provide detailed instructions to the City on how to
take architectural photographs and upload images to the geodatabase.
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Task #3: Complete Final Deliverables
• Coordinate with City's GIS staff or consultant for smooth integration into the
City's GIS map.
• Perform quality assurance on each record in the geodatabase.
• Deliver the final version of the geodatabase and GIS map to the City.
City staff will be responsible for the following activities:
• Provide ShapeFiles and Excel spreadsheet with CAD data for every parcel
previously surveyed to McDoux.
• Provide feedback in a timely manner as noted above.
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Deliverables
Task #1
• Two (2) mock-ups in the GIS map (using ESRI StoryMaps or similar
platform) for one commercial property record and one residential property
record.
Task #2
• Two (2) example records from the geodatabase for one commercial
property record and one residential property record.
Task #3
• Geodatabase with a record for each previously -surveyed resource
documented in the 2005 survey dataset delivered in a format compatible
with the City's GIS system.
• GIS Map (ESRI StoryMap or similar) that represents a subset of the data
included in the geodatabase.
Professional Services Contract
McDoux Preservation LLC Page 17 of 18
Attachment "B"
Project Cost and Billing Schedule
Pro ect Cost
The total cost for this project is $12,000.
Billing Schedule
This project will be billed as follows:
Task #1: Delivery of final mock-ups for GIS Map. $4,000.00
Task #2: Delivery of example records from the geodatabase. $4,000.00
Task #2: Delivery of final geodatabase and GIS map. $4,000.00
Professional Services Contract
McDoux Preservation LLC Page 18 of 18