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14 - 2018 TXCDBG North Main Street and Houston Sidewalk Improvemnet Change Order #2 in the amoun tof $11,361.04 for handrailsItem No. 14 TO: Mayor and City Council FROM: Grayson Path, City Manager SUBJECT: TXCDBG — North Main Street & Houston Sidewalk Improvements Change Order DATE: December 14, 2020 BACKGROUND: The City has an ongoing 2018 TXCDBG Project at North Main Street & Houston which is basically completed minus some final punch list items. This project was, among other things, to include sidewalk improvements near the Courthouse. When the Texas Department of Licensing and Regulation (TDLR) inspected the project, they instructed the City to add safety railing on the building side along all ADA ramps. STATUS OF ISSUE: Hayter Engineering has worked with the contractor to develop the attached Change Order to perform the needed work to satisfy the TDLR and obtain their approval of the project. This is Change Order #2. The City Manager has not had an opportunity to dig in to this project to learn the authorized roles, so he is bringing this Change Order to the City Council for them to consider approving in order to move this CO along quickly and move this project closer to completion. TDLR will require this additional handrail, thus the work is needing to be done. City Staff and Hayter Engineering do not have issue with the request. BUDGET: Original Contract = $206,185.00 Change Order #1 = $4,853.00 Change Order #2 = $11,361.04 New Contract Price = $222,399.04 The City still has remaining funding available in this particular contract with the TXCDBG. Remaining balance of funding available to cover Change Order #2 is $33,962.00 from the State and $5,000.00 from the City as local match, thus $38,962.00. We therefore have the needed funding to cover this Change Order #2 at the prorated share. OPTIONS: 1. Authorize Change Order #2 in the amount of $11,361.04 and authorize the City Manager to sign. 2. Request additional information regarding Change Order #2 to be brought back to the next City Council meeting. 3. Reject Change Order #2 and advise the City Manager as how to respond to the TDLR requirement for the hand rail. RECOMMENDATION: Authorize Change Order #2 in the amount of $11,361.04 and authorize the City Manager to sign. Construction Contract Change Order r Grant Recipient: City of Pans Select: ® City E] County ,y _ ry Contract No.: 721 8152 Change Order No.: 2 Region: ATCOG Contractor: Engineer: _ Highway19 ConstructionsEngineering, Hayter n ineerin9,Inca P.O. Box 492 4445 SE Loop 286 Sulphur Springs, TX 75482 Paris, TX 75460 LL✓� Change to ExistinguLine Items _ N ® New Items Requested „^^^^ Change in Contract Duration Select Change OrderType(s) ® Grant recipient is requesting Texas Department of Agriculture review to determine eligibility of change order expenses. Items (Items from original bid or add - — ......_-- � �. ............r_ ...... -_. ....__... Changes to Existing Line..- .......t g g g' ed in previous change order ONLY) Bid Item # Item DescriptionOriginal Qty. UOM Unit Price AQty. Change in Proposed Qty. _...__. ._.._. � in Contract Price + . 21..... �..�__-a ��-..�.... _ .. ............. .....,, .�_ New Type B Handrails 80 103 LF $150.00 23 $3,450.00 - ....— -- _.. rrr..�.�...... r��._�_w .�..._......� .. �... www_ ..................�..,9 .. Contract Change Sub -Total: $3,450.00 New Items Requested (Items WITHOUT a unit price in the original bid) Provide explanation below (attach separate documentation as appropriate). The Grant Recipient must demonstrate competitive pricing for new items. The Cit has been instructed b TDLR to add safety y y a new 3b continuous rail t fe railing. � __� o the sa.�__�.. ,..n., w.. Bid Item # Item Description Original Qty. Propose p Pro sed Qty. �UOM� Unit Price A Qty Change in Contract Price + New 36" rail added to the safet�47 LF �ontract New ItemSub Total: $7,911,04 Change in Contract Duration Justification for Change Page 1 of 4 Increase Decrease No Change 1. Effect of this. .....�_.n_... _.e _.... .....� ...... � ...... .. .. .�a-..... .. change on scope of work: - m... ...... ❑112.�Effect..on u-. _w.-a..--.._._.� IR operation and maintenance costs:.... ..� ... .. ...... � w.,u..-_..-.-_„�..�_ _...._ ....... . ..........._�.......-.. ❑ � ... �.w._ ............. ___. _...__._ �..�.-._... _❑ ......Yes..__..... _ No..... ...... Not._... Applicable --_n....�...� BG 3. Will this Cha ge Or er change g g number of beneficiaries or TxCDBG - - �� ❑ ® ❑ contrct Statement Exhibit this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected ❑ ® ❑ conditions discovered during actual construction? .11111- _..______. � ___ �.- .... w.��..... _.....w..�..._.__ www_._. _.... ...., ... ........... _ �_�_. _. �_..mw..�� . _ _.. ...... ....._........ 5. Is the he TCEQ clearance still valid? ❑ ❑ ...�....................WW.. _ - - Are other TxCDBG contractual al special condition clearances still valid? w....., ® .... ❑ �_.... ❑ ......w ............._..................... __,..................................................... ..,,................_.........._.... —.......... __..........__ _.... ... This form required as of September 2019. 9 Grant Recipient: City of Paris Contract No.: 7218152 Change Order No: 2 All previous versions no longer valid. Page 1 of 4 MI I ETMORM"M MM 13MM This form required as of September 1, 2019. Grant Recipient: City of Paris Contract No.: 7218152 Change Order No.: 2 All previous versions no longer valid. �...� . Chan e� ....��........ m........ �,...� _�_.......... r... —g Order Summary ........ ....... .m. Original Contr g .... act Price: � $206 mmmm_� /2020 1.85.00 Ori final Contract End Date: 6/18 ,. Net Previous Change Order(s): $4,853.00 Net change of previous Change Orders (days):0 This Net Change Order: $11,361 04 Increase/Decrease of this Change Order (days): 223 New Contract Price: $222,399 04 Change Order Contract End Date 1/27/2021 Cumulative% Change: 7.864/0 �� 0 NOTE: Change orders for an increase of more than 25% will be rejected. The State of Texas considers a change in the construction contract price of greater than 25% to be non-competitive, as other potential bidders did not have the opportunity to bid on the true scope of the project during the procurement process. Grant Recipient must rebid project in the event of an increase greater than 25%. . .... ._....._.� Grant Recipient Approval (REQUIRED) ................................... _..............._..._....... ..... _. - ------- --- _._............ ....._..... .. ... _. ...._._ . .__.� �.m. ..._.._. ---------._ __ ... ..... Authorized Signature Date Engineer's Recommendation Contractor's Authorization re To receive an email copy of the TDA response, provide contact information below Name For TDA office use only Email e� Date Date This Net Change Order: 1,361.04 � mmmm Increase/decrease of this Change Order (days): 223 Grant Recipient: City of Paris Contract No.: 7218152 Change Order No.- 2 Page 3 of This form required as of September 1, 2019. All previous versions no longer valid. .. . .. ........ . .. ......... .. ..... bate This form required as of September 1, 2019. Grant Recipient: City of Paris Contract No.: 7218152 Change Order No.: 2 All previous versions no longer valid. -- I'll, . ...... . . . . . . ........... --- --------- - - - — �-M H"TER E N G I N E E R I N G Charles Edwards Resource Management & Consulting Co. 3727 Lamar Avenue Paris, Texas 75460 RE: North Main Street & Houston Street Sidewalk Improvements HEI Job No.: 180076; TDA No.: 7218152 Mr. Edwards: November 16, 2020 This letter is in regard to Change Order Number 2 for the above referenced job. During TDLR inspection, the TDLR inspector instructed the City to add safety railing on the building side along all ramps. This change order includes the addition of 23 LF of safety railing to be added on building side at a cost of $3,450.00, which matches the bid schedule price of $150/LF (Bid Schedule Item #21 New Type B Handrails). The change order also includes the addition of a continuous rail at 36" height to comply with TDLR ADA requirements. This 36" continuous rail shall be added to both sides on all ramps for a total of 47 LF. The contractor provided the following unit price for the 36" rail: • Additional 36" rail added to the safety railing - $168.32/LF The material pricing provided by the Contractor is $75.45/LF (attached) and the installation price provided is $92.87/LF. It is not unreasonable to see the price for installation to be slightly higher than the material cost. This cost was compared to another project bid price from November 2017 requiring the addition of continuous rails to the ramps. The project had 7 bidders, with the average bid price of $154.85/LF. If an inflation of 2% is considered for a period of 3 years, the price for the continuous rail will be around $164.32. Based on this, we think the price provided by the contractor is reasonable. Due to the reasonableness of the prices for this work and the fact that adding the new safety railing on the building side and 36"continous rails would make the ramps ADA compliant, I recommend that this change order be approved. Sincerely, HAYTER ENGINEERING, INC. r i�"'° `�✓"fie ,��f tk ........................ ,s. 0( 6RISTOPHER M. DONNAN . ..a .................. Christopher M. Donnan, P.E., CFM �+ 07253 .� Principal/Project Manager Practical Infrastructure 4445 SE Loop 286 I Paris, TX 75460 4 haytereng,com a kla9aam a Askan*yaw ff ZT, 1VF INIINI[1'11'o"'), 1,11,111.111�'"�"��""�'��'��"��'��,'��""I RIES "the steel fabricators" Quotation Job Locaflon: Pads Job Descripfloin� N main St XX Bid Date; September 21, 2020 Date Submitted: Septernber 21, 2020 We propose, to tbmish the following item as described below., Descrij,:)tion'- Rkl) ,13 1"y -B iirnod Quainfity: 54,31 feet !""inish: Powder Coat Blac�( F.O.B.: Jobsite Special Condifions� Steel Rail & Bolts Only; Epoxy By Others Quote mount:" $Z§..,�5 - Installation by Others per We submit this quote 1"or yot.jr consideration. The quote amount is good for 30 days from date submitted. As Builts provided by GL. No, fabrication will Ibegin until Sdo Details are returned approved. If we can be of further assistance on other ftierrs please call. Thank SOU! �Larwel Industries, lira, The signature, Ibelow provides acceptance of this quote and authorization for Lar el Industries to proceed with fabplon,of the p _Fodyct- t4W 2 arne'L Company. ' Phone: &gnaturc . . ... ....... Purchas Order#, DaW Upon receipt of this authorizaUon document by fax or ernafl, Larwei Ml begin the production process, We will contact you for any additional required infnirrnafion. P.O. Box 557 Phone: (817)491-1200 Fax:(817)491-0000 3601 Haynes Road Bedford, Texas 76095-0557 www.larwel.com Roanoke, Texas 76262 m e m O$~ �Z Nt41 LU om�md urizc3zB 'zr