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06 - Boards & Commissions - MinutesItem No. 6 REGULAR MEETING MINUTES HISTORIC PRESERVATION COMMISSION November 11 2020 Present: Absent: Chris Dux, Chairman (came in at 4:15) Linda Knox, Council Liaison Randy Hider, Secretary Linda Vandiver Glee Emmite Jennifer Long Laura Caffey Matthew Coyle Cheri Bedford. Staff Guest: Janet Green Ellen Green 1. In the absence of Chairman Dux, Commissioner Hider called the meeting to order at 4:05 p.m. 2. The meeting minutes of the September 28, 2020 were accepted with one correction on the attendance of Linda Vandiver. She was listed as absent, but was present. Motion made to accept the minutes with corrections by Commissioner Vandiver, seconded by Commissioner Emmite. Motion carried. 3. Ms. Ellen Green was present to explain renovation at the property located at 102 Clarksville. Ms. Green had removed the existing fagade to do some investigation. This revealed the original store front, which she is now planning on restoring. Commissioner Coyle asked if the display windows will be single pane and the answer was yes. The brick would be restored. The windows on the second floor will be replace. The property owner plans on dividing the property into its original configuration and making two store fronts. The canopy will be removed and the applicant is requesting a fabric awning be installed just under the transom windows. Commissioner Hider confirmed the doors will be wood. The store front configuration will be display window, door, door on the left, and display window, door, door, display window on the right. The flower boxes proposed under the upper floor windows will need some further investigation before approval. Commissioner Coyle made the motion to approve the Certificate of Appropriateness as presented with the condition that the window boxes in the proposal be researched for appropriateness to the district and building; seconded by Commissioner Hider. Motion carried. 4. Ms. Green requested a $2500 toward improvements on 102 Clarksville St. A motion was made to approve the fagade grant for repairs by Commissioner Vandiver, seconded by Commission Caffey. Motion carried. 5. The commission reviewed properties listed by code enforcement for substandard violations. On the properties located at 509 & 519 Tudor, 720 NE 2nd , 636 NE 2nd '1311 Hickory, 828 NE 12th, 654 E Washington, 645 E Polk, 750 E Tudor the commission unanimously agreed that these properties cannot be rehabilitated or nominated as a local landmark. The houses listed below were pulled for further investigation. a. 627 Pine Bluff- Linda Vandiver made the motion to remove this property for investigation. Commissioner Coyle will reach out to the property owner. Commissioner Dux seconded the motion, motion carried 6-1, and Commissioner Hider dissented. b. 708 SE 6a` St SE, Commissioner Vandiver made a motion to pull this property from the buildings and standards list. Commissioner Caffey will research the property to see if the owners are interested in selling. Motion was seconded by Commissioner Dux. Motion carried 7-0 6. Coordinators Report: a. Cheri Bedford reviewed the Phase 1 updated resource survey given to us by Mc Doux Preservation, Minor certificates of appropriateness approved in house, and the submitted CLG Grant Application request. 7. Commissioner Caffey was nominated as vice chairman. 8. The meeting adjourned at 5:13 p.m. Commissioner Vandiver made the motion to adjourn, seconded by Commissioner Dux, motion carried. Commissioners who were available went to meet with Gary Priest, owner Priest Emporium, and presented him with the $2500 Historic Commission Fagade Grant awarded for the removal of slip cover and rehabilitation of the exposed windows openings. 00 .,2020 Chairman PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesda ,,.November 17e 2020 5530 O'CLOCK P.M. Notice is hereby given that the Paris Economic Development Corporation shall meet in regular session at 5:30 p.m. on Tuesday, November 17, 2020. The meeting will be held by video conference or teleconference through DS and to , access with Meeting ID: 882 6530 2812, Password: 103617. The matters to be discussed and acted upon are as follows: MINUTES Board Members Present: Josh Bray, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer Curtis Fendley Chase Coleman Stephen Terrell A.J. Hashmi Ex -Officio Members Present: Grayson Path, City Manager Pam Anglin, PJC President Paula Portugal, City Councilor Call to Order Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: City Council Liaison: Renae Stone Clayton Pilgrim Legal Counsel: Casey Gain, PEDC Attorney Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on November 17, 2020. Invocation Ms. Bills gave the invocation. Weand lcomeL 'Remarks Mr. Bray stated the C -19 outbreak e Paris community has led the Board to ZOOM meetings for the foreseeable future. Citizens'Inout Mr. Bray stated no emails were received from citizens. The Citizens' Input was closed. Discuss and Consider A � :�roval of the Minutes of the Re -alar Meetin held October 20 2020 Dr. Hashmi made a motion to approve the October 20th minutes as presented. Mr. Fendley seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider A 1:wroval of the October 2020 Financial Statements Mr. Pankaj reminded the Board October starts a new fiscal year. Any September invoices received were paid in September to close out the fiscal year. He pointed out this October's sales tax increased by $19,000.00 over last PEDC Board Meeting Minutes November 17, 2020 Page 2 of 2 October. Mr. Coleman made a motion to approve the October financial statements. Dr. Hashmi seconded the motion. Vote was 7 -ayes to 0 -nays. ,,,,� J 1 , i rv- Executive Director to Kce ,� Paris„Beautiiful Board Discuss and Consider A ,royal of A„ ointment of mw ^ Ms. Hammond told the Board she was asked to serve on the Keep Paris Beautiful Board. The City and the County are partners with a core mission of beautification and environmental improvement. Mr. Fendley made a motion to approve the appointment of Ms. Hammond to the Keep Paris Beautiful Board for a one-year term. Mr. Terrell seconded the motion. Vote was 7 -ayes to 0 -nays. Pro ect U jdates: American SpiralWeld Pipe • Bottom Line will be completing the Phase Two rail before Thanksgiving. A site visit is scheduled next week, and we will send an email with details for those wanting to attend. • Pipe production will start in January. Discuss Future A gRda Items No future agenda items were discussed. Ad 'ourn Dr. Hashmi made a motion to adjourn. Ms. Bills seconded the motion. Vote was 7 -ayes to 0 -nays. The meeting adjourned at 5:41 p.m. Respectfully submitted, V, Paula Brownfield Administrative Assistant Paris Economic Development Corporation Paris Public Library Advisory Board Meeting Minutes November 18, 2020 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:04 p.m. Present: Board members present were Carol James, Jennifer Cullum, Marilyn Threadgill, Steve Hellmann, Lauren Matthews, Council Liaison Linda Knox, Library Supervisor Ron Hervey, and director Priscilla McAnally. Eva Dickey and Melanie Loughmiller were absent. I. Approval of Minutes The minutes of the October 21 meeting were approved. II. New Business: a. Jerry Jarrell, library paraprofessional explained his job and duties as Interlibrary Loan coordinator and reference librarian. b. Paula Rater talked about her Clerk III duties — book repairs, displays, materials shelving, and circulation desk routine. III. Old Business: IV. Presentations a. Budget Report. October 2020, expenditures were $28,929, which accounts for 3.97% of the $727,331 budget for FY 2020-2021. B. Statistical Report. Circulation in October was 6,861, down 1,089 from the same period last year. V. Friends of the Library: Friends will pay for special children's program in December. Brett Roberts will be presenting a program on the library deck at 11 a.m. December 19. VI. Director's Remarks Nathan Crawford is the newest library employee. He will start work November 30, as a Clerk I. The next meeting will be December 16. Adjournment: Meeting adjourned at 4:31 p.m.. Submitted by Priscilla McAnally, Library Director For Eva Dickey, Secretary REGUL.4R .,IIL,'h.'TI,VG BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES 11 1- LVUTES OF September 1-5, ?020 Iliv,ent w, the "'vIecling � IA /O(AIVI l(Al'. I K I lasties -Chairman ot the Bowd of Jenn-, Wilson Vicc ( hain-nan of the Boau-d of Voonl) Dev, .a\ ne Dnngerfield Commisloncr ofthe Board of( 'ovmui,,,ioni:rs tpurson) llonniel3ifin"ki (. olimi I"t"imm, A the Board aa) phi tic) `Nhaldra Moore Cop'l III ISMOTICI, Mr The I34):11'j of ( onlini"lonet", (,/00111 ) ,,all\ Ruthan - e Dirctor I Mcctinu CAW to order at 12:14 pm on'l'ucsda. sQptembvr 15. 2020 by Chairman of the Board of C omnWSWIlers. V. K. Haynes. 2. Havinil all five Board Menilm', present. a tit.1017LUB. Mt'. HaN 1IC!, thanked and iwleomed C. - v\ervolle to the Inectinu. 3, Citi/vm,' Forum Opened and c;lo,,cd v, ith no one prc,ent to 'pcak. 4. ApproN at of tK; Minutes from Awwsl Is. 201-0 nlwlimz. Nfint1w, offliv Ince"ing 'A ere upproved,kNith a motion makle b\ 41s. NN ikotiand -,ecoudcd b-, Bilin -,161. Passcd 5. 1 NFINISI JI -D M'SINT-SS, VAI 6. \I. -,W 131, '-,l\LSS: a, OccupaiwRqoii - Public 1 -lowing, hats -1 \.ac.uwicsand Scction 8 Im, 28 1 cuti,em w,%iswd N ouchers and 16 jv-ople vN ith N ouchers >eartAiing for units. 'I he section 8 \k altmL, I Ist has been depleted by offorboing made to all, b. Financial Repott N% as discussed and reported to dire Board with banL- stawli( nt,., and grapliz-, fbr PI I and Section 8. F riding bank itatement balmices fiv Augwt - Public I lousing - S47-IA)2.4-7 1�eetion 8 - c. kls. Ruthart reporwd to the Board that the ev iction caws prc% iousk, NNon in Courttw� Coln't ha--� been appealed to the 'I exarkana Appeals comi. d. \4r,,. Ruthart updated the Board the: Openimg of the lection 8 \k aiting 1,kt. Tlic lA ailing list wis openvd on IS - t 125 applicants. cptember 11, 2020 8:00 am tor thi: I jr I'lic PI IA handcc'i 01.11 1lUIl'1bvr-, bo that thi: people viould not be crovNded Logcther. I'lic applicants, were told thus then vA ould be called in incretuents of 10 number,; it) line tip and that their application \kould he accepted accoi'ding to their aujubm e. llrs. Ruthaii notified the Board cif Commissionus that mie offlic P1 [A landlords was replacing a roof Can a P1 IA Section 8 wriant's home, I'lic roofers mimed Iiiii; shingles mid lcft. / torrential downpour of min 0CCUri-cd during thc night \-,\ hWh flooded 1hi: Insist:. I'lic Cainil\ had nwwher'L~ to go and (tic landlord N\ould not iiijir tile 1-1%. PI J.� reirnbur,ed the iJmi,IN for tfteirs-tay in a hotel I-'(lr 2tie eeks until the% could make arramxcuumla to 4aN v, ith familv. I'lle MIA gat tile tenant a fiirni to Ind another lila cc to rcnl. 'I tic lenint tail, mox'al inu) a ncm hoIT'w and is happ� them 'rhc laudloml m ill not ret.und the tenLinL'� depoii in(] has told her lie is filing a la -"Suit and she -diould --juirip on board - 1. RLSOIA 'I 10\S� 1 -air Market R.Amis Motion made b� MiAloorc anti secondol hx Mi. Bilin�ki, Motion pns,�ecl i -O. 8, kir I IaN,ncs asked the Commissiomrs il'aiithing nced(A to be jdded to the ncm agenda, Vier no one repliod, Mr. Hayncs ask�:d for a motion I'or adJOUrnmot, Fhc motion was mad.., b; VIs. Rilin,ki and secondod lic \,I s. Nl()()re, NIOLioll passcd -5-0. The niei!tin�,,uas adjoill-twd tit 1: 12 pl-ti. APPROVLDTHIS, i da2()20,) of K.. I tax fles. flaii'man MINUTES PLANNING AND ZONING COMMISSION CITY HALL ANNEX CONFERENCE ROOM 150 SE 1st STREET PARIS, TEXAS MONDAY. DECEMBER 07, 2020 5:30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Chad Lindsey. Commissioners Present: Francine Neeley, Chad Lindsey, Michael Mosher, Sims Norment, Clifton Fendley, Austin Anthony, and Tylesha Ross City Staff: Grayson Path, City Manager; Triniti Frazier, Development Coordinator; Clyde Crews, Fire Marshal; 2. Citizen's forum (Unless an item is posted on the Agenda, the Texas open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existingpolicy, or to a staffperson with specificfactual inforrnation. Claims against the City, Council Members, or emplovees, as well as individual personal appeals are not appropriate for citizens' forum) Citizen's forum was declared open. Carolyn Williams states the weather is getting colder and she is concerned about fires at a few places near her home. There are people trying to get warm and could potentially start a fire. Williams asked that a fire safety inspection be done so there will not be any .fires. With no one else speaking, the citizen's forum was declared closed 3. Approval of minutes from the meeting of November 02, 2020. A Motion to approve the minutes for the November 02, 2020 meeting was made by Clifton Fendley, seconded by Sims Norment. Motion carried 7-0. 4. Public hearing to consider and take action regarding the petition of Baysweep Properties LLC for a change in zoning from a One -Family Dwelling District No. 2 (SF -2) to an. Office District (0), in the City of Paris, Block 285, Lot 1, LCAD 18418, located at 25 SE 31st. Grayson Path states that Baysweep Properties owns approximately 0.258 acres at the corner of Lamar Avenue and 31 st SE, and they are requesting a change in zoning from SF -2 to an Office District. This property was previously used as residential but it has been vacant for some time now. The owner proposes to have three small client based offices at this location. The future land use plan recommends a retail use for this property. There were two zoning input forms returned that are opposed to this change. Staff has met with the applicant and the zoning change request is moving toward recommendations of the comprehensive plan. Staff is in support of this zoning change. A Motion was made to approve this item by Clifton Fendley, seconded by Sims Norment. Motion carried 7-0. S. Public hearing to consider and take action regarding the petition of The Crist & Elizabeth Pshigoda Memorial Foundation on behalf of MKelsey Gibbs car Kathie Gibbs for a change in zoning from a Planned Development District (PD -a) to a Multiple -Family District No. 1 (MF -1), in the City of Paris, Block 188-E, Lot 23, Part of LCAD 109655, located in the 2800 Block of Jefferson Rd at Collegiate Dr. Grayson Path states The Pshigoda Foundation attempted to do a zoning change on the north part of town but ended up not being successful. They are now requesting a zoning change near the Paris High School. They have a contract to buy part of the property, which is contingent upon the zoning change. Their goal is to have approximately 75-80 senior citizen one-story apartments. The future land use plan recommends this area for Public Lands & Institutes, which consists of government properties and schools. Given the nature of adjacent developments along this section of Collegiate Drive, a senior living apartment complex would provide a good transition into the surrounding area. Staff recommends approval. A Motion was made to approve this item by Sims Norment, seconded by Clifton Fendley. Motion carried 7-0. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the Asay Properties Addition CB 253B, LCAD Property ID 18086, located at 2126 E Polk. Grayson Path states that water, sewer is available to this site, and easements exist. This property is 59.8' in width and our minimum area regulations call for a 60' width; therefore, this.will have to go before the Board of Adjustment for approval. Staff recommends approval. A Motion was made to approve this item by Clifton Fendley, seconded by Michael Mosher. Motion carried 7-0. Consideration of and action on the Final Plat of Lot.1, Block A of the Asay .Properties Addition CB 253B, LCAD Property ID 18086, located at 2126 E Polk. Grayson Path states this is the same property, same comments. A Motion was made to approve this item by Francine Neeley, seconded by Clifton Fendley. Motion carried 7-0. 8. Adjournment. There being no further business, the meeting was adjourned at 5:41 p.m. APPROVED THIS 4th DAY OF JANUARY, 2021 Chaurnan