07 - Closeout of 17th Street Improvements Construction ProjectItem No. 7
TO: Mayor & City Council
FROM: Michael Smith, Public Works Director
SUBJECT: 171h SE Street Improvements Construction Contract Close -Out
DATE: February 8, 2021
BACKGROUND:
The 17"' Street Improvements Contract was approved in May 2017. It included full depth
rehabilitation of 17th SE from Lamar to Clarksville, along with new storm drain improvements and
a new mill and overlay on 17th SE from Pine Bluff to Lamar. KSA Engineering completed the
construction drawings for the project. Bids were received on October 18, 2018. At the November
12, 2018 council meeting, city council awarded the bid to Pavecon Public Works, LP in an amount
not to exceed $2,200,000.
STATUS OF ISSUE:
Pavecon Public Works LP has completed all work orders under this contract and requests release
of retainage upon acceptance by city council. The original contract amount was $2,111,753.36.
Final billing for all work under this contract is $2,111,753.36. Progress payments have been made
in accordance with contract documents. The only remaining payment is for the retained amount
of $105,587.67. There was a change order in the amount of $39,213.00, but given we had portions
of the contract that went under, there was a net $0.00 change to the contract price itself.
KSA Engineering has reviewed the project, final punch list items, pay applications, etc. and has
recommended approval to close out this project and pay out the retainage.
The original contract time was a 12 -month contract with a notice to proceed date of February 21,
2019, with the substantial completion date of February 21, 2020. Due to utility poles needing to
be moved, contractor was delayed and could not start until June 27, 2019. This was of no fault of
contractor. This pushed the final completion date to June 26, 2020, and the substantial completion
was filed on May 27, 2020 which was in compliance with this transitioned completion date.
BUDGET:
The Project came in on budget.
RECOMMENDATION:
Approve final payment of retainage and contract close-out for 17th SE Street Improvements with
Pavecon Public Works LP.