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07 - January monthly financial reportItem No. 7 TO: Mayor & City Council Grayson Path, City Manager FROM: Gene Anderson, Finance Director SUBJECT: JANUARY 2021 FINANCIAL REPORT DATE: February 22, 2021 BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit to the City Council through the City Manager a monthly statement of all receipts and disbursements. The attached report satisfies that requirement. STATUS OF ISSUE: This report updates the City Council on the City's financial activities through the month stated in the subject line. BUDGET: Not affected by this report. RECOMMENDATION: Motion to receive the monthly financial report. City of Paris January 2021 Financial Report Comments Net to Date Comparison of Revenues: 1. The operations and maintenance property tax and related collections reported are 5.95% less than this time last year ($355,869). As of the date this report was prepared, not all January collections have been reported due to the closure of the LCAD office because of Covid 19. Those collections should be reflected in the February financial report. 2. Sales taxes are up 20.69% from last year ($518,961). This is due to $271,776 in collections derived from audit payments. Even without this wind fall, collections would be up 9.85%. 3. Hotel occupancy taxes are down 11.22% compared to last year ($45,488). 4. Franchise fees are down 11.87% compared to last year (125,019). This is primarily due to Atmos paying late for FY 2019 which caused 5 quarterly payments in FY 2020. 5. Permit fees are down 26.81% from last year. ($21,075) 6. Municipal Court fines and related fees are down 23.81% ($20,547) below last year's collections. 7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed beverage tax, and other minor revenues. This revenue is up 7.91% ($21,132). 8. Sanitation fees are up $1,125 when compared to last year's collections. 9. EMS fees are down 2.72% compared to last year. ($29,953) 10. Total General Fund revenues are 0.47% less than last year ($56,734). This decrease was due to unreported property tax revenues caused by closure of the LCAD office because of Covid-19. 11. Total General Fund expenditures are down 1.11% ($88,706) compared to last year. General Fund expenditures to date equal 32.08% of budget with the City being 33.33% through the budget year. 12. Sewer revenue is up 6.07% ($130,004). 13. Water revenue is up 8.28% ($211,412). 14. Other revenue sources are up 15.30% ($27,727). 15. Total Water & Sewer revenues, ignoring transfers and adjustments, are 7.57% above last year and represents 48.40% of the total budget. 16. Total Water & Sewer expenses are 11.39% above last year at this point and represent 22.16% of the total budget (47.32% adjusted for debt payments.) The City is 33.33% through the budget year. Departmental Expenditure Summary: At this point the City is four months or 33.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, and Sanitation Funds there are six departments whose expenditures are over 33.33%. Finance -35.08%. This amounts to $7,884 and is due to the annual payment for our financial software. Fire- 34.03%. This amounts to $37,610 and is due to a fire truck lease payment. Public Works -35.10%. This amounts to $3,968 and is due to the annual insurance payment and sick leave sell back. EMS- 42.35%. This amounts to $274,891 and is due to the purchase of a new ambulance, EDP, training, utilities, liability insurance, minor apparatus, uniforms, and office supplies. General Expenses- 50.39%. This amounts to $292,911 and is due mostly to the quarterly payment of hotel tax to the Chamber. Sewer Maintenance- 36.74%. This amounts to $32,834 and is due to purchase of a pickup truck, Vactor truck, and a mini excavator. General comments to the City Council: Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. 2. 1 try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. 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