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01/28/2021 MinutesMINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD PARIS TEXAS JANUARY 28 2021 5:30 O'CLOCK P.M. 1. The Airport Advisory Board was called to order at 5:30 p.m. by Chairman Scott Avery. Members present: Ray Ball, Jim Bell, Anna Spencer, Scott Hearne and Zachary Ebbs. Jeff Sugg was absent. City Representatives: Paula Portugal, Mayor Pro-Tem/Council Liaison; Stephanie Harris, City Attorney; Janice Ellis, City Clerk, and Derek Dacus, Engineering Tech were present. Also present was Jerry Richey, Airport Manager. 2. Citizens' input. Although no one spoke at the original call for input, per request, prior to discussing item 5 Mr. Avery moved back to item 2. Collin Hadley stated that he moved into Hangar B-9 after purchasing Aaron Hiller's airplane. He stated that he had been told by various parties that the hangar generally went with the purchase of the airplane. As board members responded, City Clerk Janice Ellis reminded them discussion of this item would be in violation of the Open Meetings Act. She said this matter had been turned over to the City Manager and City Attorney and was being reviewed. Some discussion of the item continued and the board were again reminded that this could put them in violation of the Open Meetings Act. It was requested that this be brought up on the next agenda. 3. Consider approval of minutes from the meeting of October 22, 2020. A Motion to approve the Minutes was made by Jim Bell and seconded by Anna Spencer. Motion carried, 6 ayes ® 0 nays. 4. Receive presentation regarding the Capital Improvement Project, and discuss. In a telephone conference Katie Cromwell, representative of Texas Department of Transportation Aviation assigned to Cox Field, explained that Paris Cox Field was in line for a $2.7 million upgrade with federal funds in 2022 if the City could come up with approximately $294,000 which represents the 10% match required. Ms. Cromwell further explained that Runway 1735 was overdue for pavement maintenance and a high priority. She stated that the City would need to provide a $19,000 match for $270,000 in engineering costs with design work scheduled to begin October 2021 and another $275,000 match would be due before construction began in October 2022. Ms. Cromwell discussed with the Board the $600,000 capital improvement request submitted by the City in May for a 375 -foot extension and vehicle access to allow for new hangar construction. She said a 10% match would be required. When asked about private investors building new hangars, Ms. Cromwell explained that federal funds could only be used for publicly owned projects such as city owned hangars. Mr. Avery said hangars built by private individuals on city -owned land reverted back to the City after 30 years and asked if that potentially met the requirements. Ms. Cromwell said that was a potential gray area and she would have to address this with the compliance officer and report back. 5, Receive presentation of the Cox Field Master Plan and RAMP Plan. Prior to moving to item 5, Mr. Dacus asked if they could make to item 2 because Collin Hadley wanted to speak. After hearing from Collin Hadley, Mr. Avery moved back to item 5. Derek Dacus stated as to the Cox Master Plan, items 1-3 had been completed but not item 4. Mr. Dacus reported that item 7 was moved forward because it was a priority to complete J Hangars. Mr. Dacus said J Hangars were completed. With regard to the RAMP Grant, Mr. Dacus said that the city had spent approximately $7,000.00. Scott Hearne inquired about the $69,000 CARES Act fund. Mr. Dacus said it was his understanding that the CARE Act fund could be spent on airport expenses. 6. Discuss delinquent hangar rentals. Ms. Ellis stated that Ms. Harris sent collection letters to Eric Clifford in Hangar C-1, Jimmy Smyers in Hangar C-5, and Jay Crowell in Hangar B-3. She said the letters were sent on January 6 and the deadline for the tenants to become current was February 5. Ms. Ellis stated that Mr. Smyers' letter reflected it was a final notice due to the amount owed. 7. Receive FBO report. Airport Manager Jerry Richey stated David Ervin had started on his new hangar; that Skyler Burchinal was interested in building a hangar; and once Skyler built a hangar, they would be out of space without extension of the runway. 8. Discuss waiting list for city owned hangars, creation of a hangar wait list application, creation of a hangar waiting list policy, and make recommendations. Ms. Ellis stated that there was a need for a hangar wait list application and policy, and the City was planning to initiate one and would like recommendations from the Board. Mr. Avery stated that it sounded like you are going to do it and asked about the recommendations. Ms. Ellis began to explain items such as whether to charge a deposit and Mr. Avery said it was hard to make a decision without having something to look at. Council Member Bell said they might need two lists, because some planes were too large to fit into a small hangar. Mayor Pro -Tem Portugal said if there was a hanger list policy you would not have instances where #15 on the list was called ahead of numbers 1-14. She said it was too complicated to make two lists. Mr. Avery asked if Ms. Ellis could provide a draft for the board to make recommendations on. Ms. Ellis replied that she had planned to do so prior to the meeting but had not had a chance. Ms. Ellis said she would e- mail copies she was obtaining from other cities and put together a draft prior to their next meeting. 9. Items for future agendas. Board members asked that items for their next meeting include discussion Hangar B-9, discussion about hangar rentals, and how much had been spent from the budget so far. Mr. Avery said he did not believe they had enough information to make recommendations for the Cox Field Master Plan, Capital Improvement Plan, and RAMP Plan which was supposed to be on the February agenda according to the calendar. 10. Adjournment. A Motion to adjourn was made by Jim Bell and seconded by Ray Ball. Motion carried, 6 ayes — 0 nays. 25fi" Approved this' day of February, 2021.