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06 - Boards & Commissions - Reports & MinutesItem No. 6 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tues January 19, 202.1 5:30 O'CLOCK P.M. Notice is hereby given that the Paris Economic Development Corporation shall meet in regular session at 5:30 p.m. on Tuesday, January 19, 2021. The meeting will be held by video conference V, and to join, access with Meeting ID: 826 95941346, Password: 981814. The matters to be discussed and acted upon are as follows: Board Members Present: Josh Bray, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer Curtis Fendley Chase Coleman Stephen Terrell A.J. Hashmi (Arrived at 5:35 p.m.) Ex -Officio Members Present: Pam Anglin, PJC President Steve Clifford, Mayor Paul Allen, Lamar County Chamber President Paula Portugal, City Council Call to Order MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News Legal Counsel: Casey Gain, PEDC Attorney City Council Liaison: Renae Stone Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on January 19, 2021. Mr. Bray asked the record to reflect a quorum of Board members is present for the meeting. Invocation Ms. Bills gave the invocation. elcome and 40 qq Remarks Welco Mr. Bray stated on February 3r4 at 11:30 a.m. the Board will hold a planning session at Love Civic Center. Citizens' Ingut Mr. Bray stated no emails were received from citizens. The Citizens' Input was closed. Discuss and Consider AaL»royal of the Minutes of the Regular MeetLn held December 15 2020 Mr. Fendley made a motion to approve the December 15, 2020 minutes. Mr. Pankaj seconded the motion. Vote was 6 -ayes to 0 -nays. PEDC Board Meeting Minutes January 19, 2021 Page 2 of 3 Discuss and Consider AJa_roval of the December 2020 Financial Statements Mr. Pankaj went through the financial statements for the Board. Mr. Pankaj pointed out sales tax for the first quarter of this fiscal year is up by $83,000.00 over the first quarter of the last fiscal year. Ms. Bills made a motion to approve the December 2020 financials. Mr. Coleman seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss and Consider Action on Purchasin an Economic Impact ModelipA Tool Ms. Hammond presented information on economic impact modeling tools. She led the report by stating that the PEDC does not have an economic impact tool to help in the evaluation of projects. Hammond explained that the models assist in showing direct and indirect impact including household spending, real estate, tax revenue and other relevant data. At this point, two models were presented and discussed. The first tool considered was Impact Dashboard at a cost of $5,000.00 per year with a 5% increase per year. Applied Economics was the second company discussed with a development cost of approximately $5,000.00. There is not a yearly fee associated with this model, only nominal fees to update the software when needed. Following discussion, Mr. Fendley made a motion to approve the use of Applied Economics as an economic impact modeling tool. Dr. Hashmi seconded the motion. Vote was 7 -ayes to 0 -nays. Project Updates: • American SpiralWeld Pipe — The track was reinspected yesterday and is ready for service. All the rail work for American has been completed and paid to date. • J. Skinner—The track rehab for Skinner is complete and was inspected. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Yellowstone • Project Highway Chairman Bray convened the Board into Executive Session at 5:55 p.m. Reconvene into Ooen Session and Consider Action on Items Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:11 p.m. Dr. Hashmi made a motion to approve changes and execute the agreement for Project Yellowstone. Mr. Pankaj seconded the motion. Vote was 7 -ayes to 0 -nays. Discuss Future,enda Items Mayor Clifford mentioned the possibility of the City loaning money to the PEDC at a lower interest rate than the banks. PEDC Board Meeting Minutes January 19, 2021 Page 3 of 3 Adiourn Mr. Pankaj made a motion to adjourn. Mr. Fendley seconded the motion. Vote was 7 -ayes to 0 -nays. The meeting adjourned at 6:14 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation PARIS ECONOMIC DEVELOPMENT CORPORATION BOARD PLANNING SESSION Love Civic Center 2025 S. Collegiate Drive Paris, Texas 75460 Wednesday, Februgr) 3 2021 11:30 O'CLOCK A.M. Board Members Present: Josh Bray, Chairman Shay Bills, Vice -Chairman Mihir Pankaj, Secretary/Treasurer Curtis Fendley Chase Coleman Stephen Terrell A.T Hashmn (via ZOOM) Ex -Officio Members Present: Pam Anglin, PJC President Paul Allen, Lamar County Chamber President Paula Portugal, City Council Call .to Order MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News Legal Counsel: Casey Gain, PEDC Attorney Stephanie Harris, City Attorney City Council Liaison: Renae Stone Clayton Pilgrim Mr. Bray called the planning session of the Paris Economic Development Corporation to order at 11:30 a.m. on February 3, 2021. Invocation Ms. Bills gave the invocation. Welcome and_Ooening Remarks Mr. Bray welcomed everyone to the Planning Session. He stated that is very important for the Board to have an in-person discussion for planning purposes. Citizens' fndut No comments were made during Citizens' Input. Discussion and Potential Action on O eratinRights Agreement ,between PEDC and Kiamichi Railroad Co. Ms. Hammond presented briefly on this issue. The Operating Rights Agreement would establish terms of maintenance for the PEDC-owned section of rail that ASWP will use to receive their shipments. While it is possible PEDC Board Planning Session Minutes February 3, 2021 Page 2 of 3 in the future that ownership of the rail may make the agreement unnecessary, this agreement would ensure that service to ASWP would not be interrupted before the facility begins operations, Mr. Pankaj made a motion to approve the operating rights agreement between the PEDC and Kiamichi Railroad. Ms. Bills seconded the motion. Vote was 6 -ayes to 0 -nays. Roundtable Discussion with, PEDC Board Reaardin ,Pers ectives on Economic. Development Each of the Board Members were given time to speak to the group on an economic development topic. Topics presented were: • An overview of the PEDC history • Creating a vision for the community • Taking care of industry, grow what we already have and add new to our community • Health, safety and quality of life are very important to attracting industry • Being proactive • Onboarding of each Board Member • Creating a positive perception of the PEDC Discussion ofwMeetin5 Protocol The PEDC attorney, Mr. Gain, explained meeting protocols to the Board. He also went through making motions, seconding motions, and giving authorization to execute contracts. A discussion of conflict of interest and how to know if you have a real conflict of interest ensued. The City attorney, Ms. Harris, told the Board that their personal devices are subject to public information requests. Discussion and Possible Action on Financial Position and Forecasting a) Financial Position: Revenue, Liabilities,and Incentive Commitments Mr. Pankaj discussed the PEDC financial position. He reminded the Board of the timetable for preparing and presenting the next fiscal year's budget to the City Council is July. Monthly sales tax has been trending up by a significant amount each month since the pandemic started. b) forecastmli {ash Position and Loni� term,,lncentive Fund Allocations Mr. Coleman stated the long-term financial goals for the PEDC. While we would have a small remainder of cash left over if all current potential obligations were required to be paid, it would be highly unlikely for this to occur. Over a ten-year term, the PEDC should be in a good position based on the projected sales tax revenue and overhead. This being the case, Mr. Coleman reiterated that the PEDC must be wary of spending too much on incentives in any given year as it would take time to recoup our former position. Overview. Discussion and Possible Action on PEDC Land Inventory Ms. Hammond explained the Industrial Park land inventory was depleted when American SpiralWeld came to Paris. The Gene Stallings Business Park is ready for business with TxDOT being the first business to occupy the new park. PEDC Board Planning Session Minutes February 3, 2021 Page 3 of 3 Skills Development rPresident,r, ed the Texas workforceCommission grants for skills development. The college works with businesses to tailor training to their specific business. PJC has a new program, Job Ready, giving students career pathways through online abatement process. Land, Cash 1Hammond presented thePEDCs options or direct incentives to potential businesses. These included Cash for Jobs, Forgivable Aa The board entered -. discussion concerning businesses. Ms. Hammondnotedat the beginning of the discussion„ important, workforce o development top i; ,,: priorities for prospects. The board also focused on quality of life issues, as well as the Mi Yr- ;k' o;. K' reiterating, Mr. Bray requested input on committee appointments. He then listed the potential committees: Finance, Incentive Review, Land Review and Adjourn r® Pankaj made a motion to adjourn® Mr. Fendley seconded the motion. Vote was ®ayes to O -nays. The meeting adjourned at 3:00 p.m. Paula Brownfield Administrative MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, JANUARY 25, 2021 3:00 P.M. 1. Robert Talley called the Building and Standards Commission Meeting to order at 3:00 P.M. Roll was called. A. The following members were present: Kim Walker Reeves Hayter Pat Conrad Ken Kohls B. Staff present: Robert Talley Debra Burge Roger Colson Grayson Path Clyde Crews Stephanie Harris C. Others present: Vezir Ajro Stan Ford Carlos Sanchez 2. Approval of minutes from previous meeting. (November 16, 2020) Motion made by Kim Walker, seconded by Ken Kohls to approve minutes. Motion carried unanimously. 4-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6, Chapter 11.5 of the Code of Ordinances of the City of Paris, Paris, TX: A. 520 Deshong; City Block 306, Lot 1-A-2 Owner: Vezir Ajro, 609 Stonebury Dr, Southlake TX 76092 Robert Talley stated was brought before BSC October 2020; owner given 90 days to start repairs. No permits pulled. No repairs. Has been boarded up. Owner is present. Owner: Vezir Ajro, 609 Stonebury Dr, Southlake TX 76092 Have had an engineering report regarding work. Have gone out for bids, and have contractors ready to go; have provided a scope of work. Roof, plumbing, electrical, and interior. Ready to start pulling permits and get going. Delay due to COVID in immediate family. Robert Talley's recommendation: Allow 60 days to begin/complete work. Discussion: Roof should take 3-4 weeks. Then will proceed to interior. Using pre- engineered trusses, which will take a little longer than normal. Ready to go as soon as permits are pulled. Exterior has been cleaned up, and building is secure. Anticipate all work being completed in 60 days. Motion made by Ken Kohls, seconded by Pat Conrad, to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 F. 102 711 SW; City Block 126, Lot 3 & 3A Owner: Stanley Ford & Clifford Mackenzie, PO Box 33, Paris TX 75461 Robert Talley stated owner is present. Fire at front; boarded up; fire damage evident. Back in unsecure. Missing flooring inside at back. Owner is ready to begin work. Robert Talley's recommendation: Repair within 30 days, or back to BSC. Owner: Stan Ford, 520 Deshong, Paris TX. 30 days should be sufficient to make secure and repair exterior. Replace window in front, replace some siding. Added porch onto back and installing doors. Primary objective to make property secure. Discussion: Building not secure at this time. Owner plans to have that done by end of the week. This is a rental property. Expect 60-90 days before it's in condition to rent. Mattress has been removed; no litter in yard. Motion made by Ken Kohls, seconded by Reeves Hayter to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 G. 3310 E Houston; Town East Block B, Lot 4 Owner: Carlos Sanchez, 424 4th NW, Paris TX 75460 LM N Robert Talley stated complaint received that it's sec e, has had a fire, and people were staying in it at night. No evidence of people staying there. Not sure if lumber is new or just in good condition. Holes in roof. Fire was in October 201.9. Property was recently sold about 4 months ago; new owner is present. .Plans to live in house, not rent it. Has pulled demo permit to begin clean-up. .Has met with Building Official. Robert Talley's recommendation: Secure within 14 days, begin significant repairs within 90 days. Owner: Carlos Sanchez, 424 4" NW, ParisTx Recently purchased, still paying off. Slowly working on it. Recently got demo permit. Would like extension of 90 days to complete repairs. Discussion: Needs to be secured ASAP. Address roof quickly to avoid further damage from rain. Motion made by Ken Kohls, seconded by Kim Walker to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 1219 E.Hearon; City.Block 1. 12-13, Lot 12 Owner: Sky Mar Ventures, 2625 Spur 139, Paris TX 75462 . Robert Talley stated no contact with owner. Unsecure; worked numerous junk and rubbish Code cases. Door has been kicked in, windows are broken. Hole in roof, roof leaking in multiple places. Evidence of people going inside; trash inside. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: Been in. current condition for a couple of months. Code Enforcement has been abating the property for some time. Sky Mar is currently building properties in Paris. at action can we take to :make there repair this property'? Discussed possibility of filing court case. Motion made by Ken Kohls, seconded by Kim Walker, to accept Robert Talley's recommendation. Motion carried unanimously. 4-0 1.1.44 511 SW; Locust.Hill Block 3, Lot 3-13 Owner: Ruby Lee Francis, 2514 Grasmere St, Garland TX 75040 Robert Talley stated have been keeping an eye on this property. Has been on the verge of being presented to BSC. Windows are missmigand door has been kicked in, which is why it's being brought now. Floor inside is deteriorating. No contact with owner. Deterioration beginning along roofline. Upstairs windows broken out. Water damage inside. Sheetrock/ceiling tiles are falling off. Floor is spongy. Robert 'alleys recommendation- Declare anuisance, demo within 30 days, or city has the right to do so. Discussion: None Motion made by Kim Walker, seconded by Reeves Hayter to accept Robert Talley's recommendation.. Motion carried unanimously. 4-0 D. 531 Brown;Locust Hill Block 3, Lot I. -A Owner: Garry Clark, 521. Brown eve, .Paris TX 75460 Robert Talley stated structure was brought to SSC 5...6 on$ths ago, but owner was living in the property, Post Office and Appraisal District have confirmed no one is living there currently. No contact with owner. Porch is falling in. Side is completely torn apart. Large amounts of roof missing. Robert g'alley's recommendation: Declare anuisance, demo within.30 days, or city has right to do so. Discussion: None Motion. made by KenKohls, seconded by Kim 'Walker, to accept Robert galley's recommendation. Motion carried unanimously. 4°,.0 E., 601. 6tIh SE; City Block. 163, Lot 3 Owner: BradleyLisa Archer, 537 OSE, Paris TX 75460 Robert Talley stated spoke with Lisa Archer this morning. Have decided want to repair and possibly move house. Said can repair roof within 30 days. Deterioration along edge of roof as well as some missing roof covering. Robert "Valley's :recommendation: Declare a nuisance, :repair roof within 30 days, or back to BSC. Discussion: House is secure. Evidence of building materials inside. Motion made by Ken Koils, seconded by Kim Walker to accept Robert "Valley's recommendation. Motion carried unanimously. 4 0 H. 1535 W Walker; Colonial Block 7, Lot 3 Owner: Helen Allen, 1535 W Walker, Paris TX 75460 Robert Talley stated this is person living in a camper behind a house. Warrants are out for the person's arrest. Would not come to the door. Goal is to have camper removed. Tenant finally came to the door. Was told he had 30 days to move the camper. City ordinance prohibits people from living in a camper, unless specifically permitted to do so temporarily. Was running a water hose from main house. Grandmother, who is property owner, has called Code Enforcement asking if we could make him leave. Received call this morning that camper has been moved. Would still like to put orders on the property to prevent him from returning. Grandmother has stated she is afraid of him. Robert Talley's recommendation: Declare a nuisance, remove within 30 days, or city has right to do so. Discussion: None Motion made by Ken Kohls, seconded by Pat Conrad to accept Robert Talley's recommendation. Motion carried unanimously. 4-0. 4. Code Enforcement Report: Demoed 1 property since last meeting; started on 921 E Houston, but ground was too soft. Redirected them to another property which should be done today or this week. Weather has hampered efforts. Will provide demo spreadsheet to BSC quarterly, per commission's request. 5. Adjournment Motion made by Ken Kohls, seconded by Reeves Hayter to adjourn the meeting at 3:54 pm. Motion carried unanimously. 4-0 APPROVED THIS 22nd DAY OF FEBRUARY, 2021. Chairman MINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD PARIS TEXAS JANUARY 28.2021 5:30 O'CLOCK P.M. 1. The Airport Advisory Board was called to order at 5: 30 p. m. by Chairman Scott Avery. Members present: Ray Ball, Jim Bell, Anna Spencer, Scott Hearne and Zachary Ebbs. Jeff Sugg was absent. City Representatives: Paula Portugal, Mayor Pro-Tem/Council Liaison; Stephanie Harris, City Attorney; Janice Ellis, City Clerk, and Derek Dacus, Engineering Tech were present. Also present was Jerry Richey, Airport Manager. 2. Citizens' input. Although no one spoke at the original call for input, per request, prior to discussing item 5 Mr. Avery moved back to item 2. Collin Hadley stated that he moved into Hangar B-9 after purchasing Aaron Hiller's airplane. He stated that he had been told by various parties that the hangar generally went with the purchase of the airplane. As board members responded, City Clerk Janice Ellis reminded them discussion of this item would be in violation of the Open Meetings Act. She said this matter had been turned over to the City Manager and City Attorney and was being reviewed. Some discussion of the item continued and the board were again reminded that this could put them in violation of the Open Meetings Act. It was requested that this be brought up on the next agenda. 3. Consider approval of minutes from the meeting of October 22, 2020. A Motion to approve the Minutes was made by Jim Bell and seconded by Anna Spencer. Motion carried, 6 ayes — 0 nays. 4. Receive presentation regarding the Capital Improvement Project, and discuss. In a telephone conference Katie Cromwell, representative of Texas Department of Transportation Aviation assigned to Cox Field, explained that Paris Cox Field was in line for a $2.7 million upgrade with federal funds in 2022 if the City could come up with approximately $294,000 which represents the 10% match required. Ms. Cromwell further explained that Runway 1735 was overdue for pavement maintenance and a high priority. She stated that the City would need to provide a $19,000 match for $270,000 in engineering costs with design work scheduled to begin October 2021 and another $275,000 match would be due before construction began in October 2022. Ms. Cromwell discussed with the Board the $600,000 capital improvement request submitted by the City in May for a 375 -foot extension and vehicle access to allow for new hangar construction. She said a 10% match would be required. When asked about private investors building new hangars, Ms. Cromwell explained that federal funds could only be used for publicly owned projects such as city owned hangars. Mr. Avery said hangars built by private individuals on city -owned land reverted back to the City after 30 years and asked if that potentially met the requirements. Ms. Cromwell said that was a potential gray area and she would have to address this with the compliance officer and report back. 5. Receive presentation of the Cox Field Master Plan and RAMP Plan. Prior to moving to item 5, Mr. Dacus asked if they could make to item 2 because Collin Hadley wanted to speak. After hearing from Collin Hadley, Mr. Avery moved back to item 5. Derek Dacus stated as to the Cox Master Plan, items 1-3 had been completed but not item 4. Mr. Dacus reported that item 7 was moved forward because it was a priority to complete J Hangars. Mr. Dacus said J Hangars were completed. With regard to the RAMP Grant, Mr. Dacus said that the city had spent approximately $7,000.00. Scott Hearne inquired about the $69,000 CARES Act fund. Mr. Dacus said it was his understanding that the CARE Act fund could be spent on airport expenses. 6. Discuss delinquent hangar rentals. Ms. Ellis stated that Ms. Harris sent collection letters to Eric Clifford in Hangar C-1, Jimmy Smyers in Hangar C-5, and Jay Crowell in Hangar B-3. She said the letters were sent on January 6 and the deadline for the tenants to become current was February 5. Ms. Ellis stated that Mr. Smyers' letter reflected it was a final notice due to the amount owed. 7. Receive FBO report. Airport Manager Jerry Richey stated David Ervin had started on his new hangar; that Skyler Burchinal was interested in building a hangar; and once Skyler built a hangar, they would be out of space without extension of the runway. 8. Discuss waiting list for city owned hangars, creation of a hangar wait list application, creation of a hangar waiting list policy, and make recommendations. Ms. Ellis stated that there was a need for a hangar wait list application and policy, and the City was planning to initiate one and would like recommendations from the Board. Mr. Avery stated that it sounded like you are going to do it and asked about the recommendations. Ms. Ellis began to explain items such as whether to charge a deposit and Mr. Avery said it was hard to make a decision without having something to look at. Council Member Bell said they might need two lists, because some planes were too large to fit into a small hangar. Mayor Pro -Tem Portugal said if there was a hanger list policy you would not have instances where #15 on the list was called ahead of numbers 1-14. She said it was too complicated to make two lists. Mr. Avery asked if Ms. Ellis could provide a draft for the board to make recommendations on. Ms. Ellis replied that she had planned to do so prior to the meeting but had not had a chance. Ms. Ellis said she would e- mail copies she was obtaining from other cities and put together a draft prior to their next meeting. 9. Items for future agendas. Board members asked that items for their next meeting include discussion Hangar B-9, discussion about hangar rentals, and how much had been spent from the budget so far. Mr. Avery said he did not believe they had enough information to make recommendations for the Cox Field Master Plan, Capital Improvement Plan, and RAMP Plan which was supposed to be on the February agenda according to the calendar. 10. Adjournment. A Motion to adjourn was made by Jim Bell and seconded by Ray Ball. Motion carried, 6 ayes m 0 nays. Approved this day of February, 2021. Paris Public Library Advisory Board Meeting Minutes January 20, 2021 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order by Chair- woman Melanie Loughmiller at 4:00 p.m. Present: Board members present were Carol James, Jennifer Cullum, Steve Hellman, Melanie Loughmiller, Eva Dickey, Lauren Matthews, Marilyn Threadgill, and Interim Library Director Ron Hervey. Approval of Minutes: The minutes of the December 16th, 2020 meeting were approved. II. New Business: a. Lena McIntyre introduced herself to the board and talked about her duties as a clerk III, including her responsibilities regarding the books for sale. b. Nathan Crawford introduced himself to the board and discussed his duties as a clerk I, including his responsibilities servicing the magazine section. c. Carol James submitted her letter of resignation to the board, as she will be moving to Kentucky. Ron Hervey will call City Council to provide notice of the vacancy seat on the board. Melanie nominated Steve to be Vice -Chair of the board in Carol's absence and the matter would be discussed at February's meeting. III. Old Business: a. Board members discussed the Disaster Response Plan provided by Ron Hervey. After careful review, it was noted that shut-off valves for the building gas, electric, and water valves should be marked on the updated map. Throughout the discussion, the most important immediate needs for the library were updated staff training for how to respond to disasters and health emergencies. IV. Presentations a. Budget Report. Expenditures in December totaled $51,834.68, which is 21% of FY 2020-2021's budget of $727,331.00 b. Statistical Report. was 6,075 items, December's ,+Ani , } decrease i from December ,} Jr, j. ; i 19 Library visits totaled 3,069, down from 4,008 from the same period last year, While the numbers are lower than the previous year, e -book and computer a. As Interim Director, Ron Hervey noted that the position of Library Director would not be considered until after other vacancies were filled within the city, includinpq b Reavis o, ,y book signing broughta come -and -go basis. c. The children's program received 18 kids and 24 adults. Currently, the Pre program is presented every Wednesday and Tracy is already working on i Submitted by Jennifer Cullum, Board Member For Eva Dickey, Secretary MINUTES PLANNING AND ZONING COMMISSION CITY HALL ANNEX CONFERENCE ROOM 150 SE 1st STREET PARIS TEXAS MONDAY FEBRUARY 01 2021 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Chad Lindsey. Commissioners Present: Francine Neeley, Chad Lindsey, Clifton Fendley, and Austin Anthony Commissioners Absent: Tylesha Ross and Sims Norment City Staff: Triniti Frazier, Development Coordinator; Clyde Crews, Fire Marshal; Steve Clifford, Mayor 2. Citizen's forum (Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existingpolicy, or to a staff person with speck factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum) Citizen's forum was declared open. With no one speaking, the citizen's forum was declared closed. 3. Approval of minutes from the meeting of January 04, 2020. A Motion to approve the minutes for the January 04, 2020 meeting was made by Clifton Fendley, seconded by Michael Mosher. Motion carried 5-0. 4. Public hearing to consider and take action regarding the petition of Brent Smith for a change in zoning from a Light Industrial District (LI) to a One -Family Dwelling District No. 2 (SF -2), in the City of Paris, Block 188A, Lot 1, LCAD 17008, located in the 800 Block of Jackson St. Triniti Frazier states that Brent Smith owns approximately 7.67 acres in the 800 Block of Jackson Street. This property has been vacant for a period of several years. The owner is proposing to construct a single-family home. The future land use plan recommends this area for low density residential. Existing land uses nearby include American Plant Food, an inactive railroad and single-family residential. The zoning change request complies with the recommendations in the comprehensive plan, and staff is in support of this zoning change. Public hearing was declared open. Brent Smith, 1235 NE 34th Street, is the applicant and spoke in favor of the petition, requesting the commission approve of the zoning change request to single-family so he can build a home. Public hearing declared closed. A Motion was made by Clifton Fendley, seconded by Francine Neeley to approve the petition. Motion carried 5-0. 5. Consideration of and action on the Replat of Lots 7, 9, 11, and 13, Block 2 of the Lane Place Addition, LCAD Property ID 12830 and 12833, located at 1350 NE 16th. Triniti Frazier states that Marcus Council owns 0.6811 acres located at 1350 1611 Street Northeast. The property is currently zoned as One -Family Dwelling District No. 3 (SF -3). The owner is replatting four lots into one and is dedicating .0272 acres for a right-of- way. Both water and sewer are available. It appears that the replat complies with the City of Paris Subdivision Regulations. Staff recommends approval. A Motion was made to approve this item by Clifton Fendley, seconded by Francine Neeley. Motion carried 5-0. 6. Consideration of and action on the Preliminary Plat of Lots 1, 2, & 3, Block A of the Morrell Square Addition, LCAD Property 18290, located in the 2800 Block of NE Loop 286. Triniti Frazier states that Don Morrell owns 8.89 acres located at 2810 Northeast Loop 286. The property is currently zoned Commercial (C), and the owner is platting the property into three separate lots. There is an existing billboard in the northeast corner of the property and an easement has been dedicated for access to it. The owner has submitted both a preliminary and final plat of the property. Both sewer and water are available. It appears'that both plats comply with the City of Paris Subdivision Regulations. Staff recommends approval. A Motion was made to approve this item by Michael Mosher, seconded by Austin Anthony. Motion carried 5-0. 7. Consideration of and action on the Final Plat of Lots 1, 2, & 3, Block A of the Morrell Square Addition, LCAD Property 18290, located in the 2800 Block of NE Loop 286. Triniti Frazier states this is the same plat and staff recommends approval. A Motion was made to approve this item by Austin Anthony, seconded by Michael Mosher. Motion carried 5-0. 8. Adjournment. There being no further business, the meeting was adjourned at 5:36 p.m. APPROVED THIS 1St DAY OF MARCH, 2021 Chairman SPL-CIALMEETING BOARD OF ("'OMMISSION ERS IMEET ING 1.00 CEORGE WRI(X"HT HOMES MIATTES OF December 1'1'.,.,?,020 Ilre,,enr at the 'vIceting )M,,I,i It Jenn\ WflNotl -N ick; Chainnan (if [lie Board -)l,Co111j1)i1,Ni4,v11vr(/00111) DCtNa-, at; Dang i -field Conimi,,Bio nor of lie Board of Commiisionvrs. (phone) Sally Ruthim Fxc�.,mi\c Director I. plc ctinx. C 1111,:d It, order at 4. 11 Pin on I DcLvmbcr I ", 2020 b\ ('11airman of tile Board of ( ommi"Siolien.,A, K, I laN n,,LN. Z in to the nlecfilqu Cltizvns' Forum ONnedaad closed vith tit) ojte prym to speak. Approval ofthe NfinuwCrom Scten-thOr I S. 2020 meeting, MiMinutesofllu! meotinp Acre p I g, , appro\(A Nkifli a motion made I -s\ X15.Wilson wid secondcd. bN N4. Dangvrfield. Passet]l 1-() 5. 1 NFINII�JJLD 131, SIN[ -,SS: No\ 6. NI \k B1 1• P\ 1: �,N: a. Ok: c u pa i icN: Rcpo rt - 11 u h I Ic I I ou i T) lUls 3 \ aealic i c, and a I 1 1 unit are -4c hed u led ti)r \ JL)N c In Oil I It c —, I ` inlet 2-,"' of I )vt:c m ber ani Secti 11 n 8 has "9I v uma ass i sted c oucher" and ,, I)C,,)Pl v u ith vom;hcrsscarehins, for unit,;, ffic 'Nectio n 8 %k a iting I i ,l bas 66 people oil it. b. I inancial R%�Port vN az, dism-,sed and reported to the Board with bank and graph, t0r PI I and Setaicm R. Hiding batikstatement balanet:,S t'or Augtj--,t - Public housing - �3 15.177.51. Section 8 - S56".2) 14.32, approN ed I ongeN 0 Bonuses Option -I (Including Lxecutive Director) fior crn M thy I fou"'ing Authodix �c itli a motion mak1j: t,%\ NI, v\ arid lb� Mr. I la� ties Nk h i,!h paNNQd 3--o. RI -:SOI ( I 0)\S: Pkllic� Change, rogarding , Flat Kent,, oflAIR i Motion made b-,, Nls; M ilson aiid ;ccondcd by Mr, DangerGe-ld. Motion used 8. Mr. I Imne-, ask -ed the Commi,siotiers it'anxthim, acedW to be added to the next agenda.After no one repiled. Nlt-. I la\ axes a-,kcd for a motiont'Or adjournment, I he motion "a,, made b-, NIN. Wilson and seconded I-)\ NI.r. Ilan ties. Motion pass,,;d 1-0. MmcvtIng, r\as a -1;31 lim. c6ourried at APPROVED THIS (tat of '�Y" . E. K. I la.,- ijc,. Olio i.t tri ati satIN Ildlarl. �c'Ovjv,