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06 - Boards & Commissions - MinutesItem No. 6 MINUTES MAIN STREET ADVISORY BOARD T"sda JanuMX 12 2021 4:30 PM Present: Absent: William Walker Tyrone Hayden Carolyn Patterson Kari Daniel Glee Emmite Paula Portugal, Council Liaison Emily Temple Becky Semple — Chamber representative Tanner Dobrovolsky Cheri Bedford, Main Street Manager MINUTES 1. William Walker called the meeting to order at 4:37 PM, January 12, 2021, in the City Council chambers. 2. Citizens Forum - No one present to speak. 3. Review and approve minutes — A motion to approve the December 8, 2020 minutes was made by Glee Emmite, second by Tanner Dobrovolsky, motion carried. 4. Work session to complete National Accreditation Report - The board members participated in a review and self- evaluation of Main Street's projects and events from the previous year. The rating in each specific area was used to complete the National Accreditation Report. Cheri will submit the report later in January. 5. Future agenda items — Budget, ways to improve communications, and ways to make the Main Street name known 6. With no other business, Glee Emmite made a motion to adjourn, second by Tanner Dobrovolsky, motion carried. The meeting was adjourned at 5:55 PM. Respectfully submitted, Carolyn Patterson Secretary, Main Street Advisory Board Approved this 3 day of A" , 2021. Signature Printed Name Paris Public Advisory Board Meeting Minutes February 24, 2021 Opening: The meeting of the Paris Public Library Advisory Board was called to order by Vice -Chairman, Steve Hellman. This meeting was initially scheduled for February 17, 2021 but a significant snow storm impacted the local area, causing the meeting to be moved to February 24, 2021. Present: Board members present were: Jennifer Cullum, Eva Dickey, Steve Hellman, Myers Hurt, Marilyn Threadgill, and Interim Library Director Ron Hervey. Board members absent were: Melanie Loughmiller and Lauren Matthews. Approval of Minutes: The minutes of January 20, 2021 were approved. II. New Business: a. Dr. Myers Hurt was announced as the new board member, filling Carol James' vacancy. Dr. Hurt briefly introduced himself, stating that he has lived in Paris for about 18 months and was looking for a way to be involved in the community so he applied for the position when it became vacant and looks forward to serving. b. The board voted on selecting Steve Hellman to serve as Vice -Chair. Eva Dickey made a motion to approve, with Jennifer Cullum providing a second. All board members in attendance voted to approve. c. The board voted on selecting Jennifer Cullum to serve as Secretary. Marilyn Threadgill made the motion to approve, with Dr. Hurt providing a second. All board members in attendance voted to approve. d. Louise Webb came to speak with the board about her position at the library as a Clerk III. Louise has worked at the Paris Public Library for 39 years and currently serves in many capacities, including circulation, reserves, book drop, and also offers advice to patrons regarding book recommendations. Louise noted how much she loves her job and enjoys watching children grow up in the library and then bringing their own children to share the experience. The board members enjoyed Louise's speech and agreed that she is a valuable employee of the library. III. Old Business: a. Ron Hervey spoke with City Manager Grayson Path regarding the board's recommendations for the Disaster Response Plan. After careful review, Mr. Path informed Ron that while the plan does offer valuable insight, it should focus solely on the Collections aspect response to a disaster. Mr. Path did agree that the shut off valves for the building should be clearly marked on the map, but that the responsibility for shutting the valves off will be left to the first responders. Based on the recommendations of the board and Mr. Path, Ron will create a final copy for the board to review for approval at the March meeting. IV. Presentations a. Budget Report. Expenditures in January totaled $76,194.22, which is 31.35% of FY 2021 budget of $727,331.00. b. Statistical Report. January's circulation was 6,561 items, a decrease of 1,579 from January 2020. Library visits totaled 3,175, down from 5,971 for the same period last year. Ron Hervey noted that the discrepancy in circulation between the two years can be most likely attributed to patrons borrowing as many items as possible before the library was locked down, due to COVID-19. c. The Reavis Wortham event had roughly 30 participants, which has been attributed to the come -and -go event, rather than a group gathering, which normally fills a room of supporters. d. All four of the children's programs that were scheduled did happen and were successful. V. Friends of the Library Report: a. The 0 and final Bywaters painting restoration is complete and the library is waiting for Public Works to hang the piece of art. The Bywaters restoration has been a passion project of former director, Priscilla McAnally and even though she is no longer working for the library, she remains devoted to the preservation of these precious pieces of art work. b. Dr. Amanda Green stated that the Friends are currently working on a newsletter, with hopes of publishing it soon. VI. Director's Remarks: Interim Director, Ron Hervey spoke with City Manager, Grayson Path again regarding the timeframe for a new director position to be filled. Mr. Path said that he is in the process of finalizing the Planning and Zoning position. Once that is filled, Mr. Path will move on to the City Engineer vacancy, and then address the city head EMT position and the Library Director at the same time, with the hope that the position will be posted by the end of March. Based on this information, Ron Hervey expects this process to take some time. However, Ron also noted that Mr. Path is very thorough and is confident that Mr. Path will work diligently to find suitable candidates for t The next meeting will be on March 17, 2021. Adjournment: Meeting adjourned at 4:35 p.m. Submitted by Jennifer Cullum, Secretary REGULAR MEETING MINUTES HISTORIC PRESERVATION COMMISSION - WEDNESDAY Februar 10 2021 Present Chris Dux, Chairman Laura Caffey, Vice Chairman Linda Vandiver, Secretary Matthew Coyle Jennifer Long Glee Emmite Ryan Matthews Cheri Bedford, HPO Linda Knox. Council Liaison Marvin Gorley Jeff Faber Mary Faber Chairman Dux called the meeting to order at 4:00 p.m. Guests Meeting minutes for January 13, 2021 were approved by acclamation Action was taken on the following Certificates of Appropriateness: a. 255 SW 1" Street, South Main Iron, Motorcycle Sales- Garage doors. Marvin Gorley presented the certificate of appropriateness on behalf of Harrison, Walker and Harper. South Main Iron had a previous certificate of appropriateness that had expired. There has been some considerable changes in the requested design, so a new certificate of appropriateness was submitted. The current certificate of appropriateness is addressing the east facing fagade of the building that opens to South Main Street. The current fagade consists of what was historically three (3) garage openings that have been filled in with haddock blocks and painted. The applicant is requesting removal of all haddock block infill in all three openings down to the original structural brick. The new construction consists of wooden telescoping doors on the north and south openings, and a recessed storefront entry in the center all construction will be of wood and glass. A 1934 historic photo was submitted and on file. A photo rendering was submitted with the certificate of appropriateness along with the following description: Gara a Door Dimensions (North and South openings): Each opening will be filled with four 9 -foot panels. The panels on the outside edges do not move. Three panels in each opening telescope into a pocket behind one stationary panel. They are designed to line up when stacked so that the glass is aligned. Each garage door panel has four pieces of glass, two transom panes and two large panes. Horizontal mullions are 10 inches wide. Vertical mullions are 8 inches wide. Transom glass panes are 2 -foot by 3.5 -foot. Large glass panes ore 8 -foot by 3.5 -foot. Central Store Front: Mullions and glass are the same as on garage door panels except for the doors. The transom window above the main doors will be stationary so the doors will be approximately 9 - foot tall instead of 12 -foot tall Commissioner Long made a motion to approve the application as presented. Motion was seconded by Commissioner Vandiver. Motion carried. b. 123 Bonham St. Storefront Rehabilitation: Jeff Faber was present to represent the certificate of appropriateness and asked the commission if they had questions. Commissioner Caffey helped with presentation of the project. She worked with the applicant to mitigate the previous fagade and develop an appropriate storefront. The applicant discovered evidence of a prior wooden storefront while rebuilding. This was prior to the midcentury metal framing that existed before 2020 renovations. The framing showed signs of deterioration. The proposed store front includes a 4 inch divide between two display glasses on either side of the recessed entry. Wood pilasters will frame a 3/ inch double door with a glass transoms above the doorway. After discussion from the commissioners a motion was made by Commissioner Coyle to approve the application as presented, and seconded by Commissioner Emmite. Motion carried 5-0, with Commissioners Caffey and Matthews abstaining. Mr. Faber requested a $2500 50/50% matching fagade grant for the rehabilitation of 123 Bonham. Commissioner Coyle made a motion to approve the fagade grant request. The motion was seconded by Commissioner Emmite. Motion carried 7-0 Corrections to the Historic Preservation Rules of Procedure were reviewed. A motion was made to adopt the Rules of Procedure by Commissioner Vandiver, seconded by Commissioner Long. Motion carried 7-0 The Commission reviewed a portion of the Historic Preservation Ordinance. Commissioner Emmite made the request to add education to the future agenda. Hearing no other items, a motion was made to adjourn at 4:38 p.m. by Commissioner Caffey, seconded by Commissioner Vandiver. Motion carried day of ....:................. _...._.._._.. ' 2021 Chairman PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesday Februa 16 2021 5:30 O'CLOCK P.M. Notice is hereby given that the Paris Economic Development Corporation shall meet in regular session at 5:30 p.m. on Tuesday, February 16, 2021. The meeting will be held by video conference through; , i and to join, access with Meeting ID: 845 41816004, Password: 504847. The matters to be discussed and acted upon areas follows: Board Members Present: Josh Bray, Chairman Curtis Fendley Chase Coleman Stephen Terrell A.J. Hashmi Ex -Officio Members Present: Grayson Path, City Manager Steve Clifford, Mayor Paula Portugal, City Council Call to Order MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News Legal Counsel: Casey Gain, PEDC Attorney City Council Liaison: Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on February 16, 2021. Board Members, Ms. Bills and Mr. Pankaj, were both absent. The Board had a quorum in attendance. Invocation Mr. Terrell gave the invocation. Welcome µand OeninaRemarks Mr. Bray thanked all who were in attendance. Citizens' Input Mr. Bray stated no emails were received from citizens. The Citizens' Input was closed. Discuss and . onsider A royal of the Minutes of the Regular Meetingheld Januarys _19, 2021 and µthe Minutes of the PlammeSession held on Februar 2021 Dr. Hashmi made a motion to approve the minutes of the January 19, 2021 Board Meeting and February 3, 2021 Planning Session. Mr. Coleman seconded the motion. Vote was 5 -ayes to 0 -nays. PEDC Board Meeting Minutes February 16, 2021 Page 2 of 3 _ Discuss and Consider cder Approval of the January 2021 Financial Statements Ms. Hammond presented the January financials. She stated the PEDC cash position is at $1.8 million. The industrial commitments are up-to-date and show exactly what is owed. The PEDC's portion of sales tax increased again for January 2021. Dr. Hashmi made a motion to approve the January 2021 financial statements. Mr. Fendley seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss Allocation of Proceeds from Texas Departmentof Transition ,&T)(l)OTLand Sale Ms. Hammond stated that we closed on the sale of 37 acres to TXDOT in the amount of $240,000. All the proceeds for the sale were used to pay down the principal of the Southwest Business Park loan. The loan balance is now at $374,413. She added that the land sale to TXDOT supported the retention of 160 jobs with an average wage of $60,000 and kept TXDOT's district office here in Paris. Discuss and Api.woint Board Committees., as Follows: + Finance Committee— Mr. Coleman, Mr. Fendley, Mr. Pankaj • Incentive Review Committee— Mr. Bray, Mr. Coleman • Land Committee —Mr. Fendley, Mr. Pankaj • Marketing Committee— Ms. Bills, Dr. Hashmi, Mr. Pankaj, Mr. Terrell Mr. Bray appointed members to each committee. He asked Ms. Hammond to call each meeting and to head each of the committees. Discuss and Consider Action onRefinanan Existin Debt and_Frnancinl Future Debt Mr. Bray reported that Mayor Clifford had suggested that, provided it is legal, the PEDC consider refinancing its existing and future debt through the City. The general idea is that the City would loan funds to the PEDC at an interest rate lower than the organization's current bank loan, and that the rate would offer a higher yield than the City's current reserve/market account, benefiting both parties. Mayor Clifford mentioned that the City staff is determining the legality of the City loaning money to the PEDC. Following discussion, Dr. Hashmi made a motion to approve the item, provided that the City Attorney determines it is legal. Mr. Coleman seconded the motion. Vote was 5 -ayes to 0 -nays. Proiec# gpdates: American SpiralWeld Pipe — Hammond reported that the startup team is in place and that additional hiring would coincide with equipment installation. She noted that the rail work was complete and mentioned that she and the PEDC attorney were discussing a lease agreement with ASWP as part of the Master Agreement. • Metro Gate —The contract was executed, project announced in February and construction has begun. Conyene into Executive Session: 1) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. 2) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect 1' "s,., February that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: Project Highway Project Rocket X Chairman Bray convened the Board into Executive Session at 5:57 p.m. Reconvene into Open Session and Consider Action onwltem�sj Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:16 p.m. Mr. Fendley made a motion to release the lien as Mr. Gain outlined and give authority to Chairman Bray to execute the documents for Project Highway. Mr. Coleman seconded the motion. Vote was 5 -ayes to 0 -nays. Discuss Future Agtindkitprns No future agenda items were discussed. Ad'ourn Dr. Hashmi made a motion to adjourn. Mr. Coleman seconded the motion. Vote was 5 -ayes to 0 -nays. The meeting adjourned at 6:18 p.m. Respectfully submitted, Paula Brownfield Administrative Assistant Paris Economic Development Corporation