1988-016-RES WHEREAS, the City Council of the City of Paris, did request the City Staff to advertise for bids for
RESOLUTION NO. 88-016
WHEREAS, the City Council of the City of Paris, did
request the City Staff to advertise for bids for furnishing
labor, materials and equipment and performing all work
required for grounds maintenance on nine (9) City of Paris
facilities, being Bywaters Park, Plaza, City Hall, Paris
Public Library, PJC Triangle (24th S.E. & Clarksville St.),
Chism Memorial Park, Paris Police Dept., 10th Street Park
and Cox Field Terminal Area, which bids were received until
10:00 o'clock A.M., Wednesday, March 2, 1988; and,
WHEREAS, such staff action should be ratified; and,
WHEREAS, the best bid for such construction was made by
Total Lawn Care Service, 1755 Fairfax, Paris, Texas and it
should be awarded the bid for such construction; and,
WHEREAS, the form of contract for such construction
project is attached hereto as Exhibit A, and such form
should be approved, and the Mayor should be authorized to
sign the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, That the staff's action in advertising for bids for
grounds maintenance is in all things ratified; and,
BE IT FURTHER RESOLVED, That the Bid of Total Lawn Care
Service, for furnishing labor, materials and equipment and
performing all work required for grounds maintenance on nine
(9) City of Paris facilities, being Bywaters Park, Plaza,
City Hall, Paris Public Library, PJC Triangle (24th S.E. &
Clarksville St.), Chism Memorial Park, Paris Police Dept.,
10th Street Park and Cox Field Terminal Area in the amount
of $17,320.00, is hereby accepted and let conditioned upon
said contractor meeting all of the terms and specifications
included in the bid documents; and,
BE IT FURTHER RESOLVED, That the Mayor of the City of
Paris, Billy Joe Burnett, be, and he is hereby authorized
and directed to execute on behalf of the City of Paris the
contract with Total Lawn Care Service for grounds mainte-
nance, upon the terms and conditions and in the form shown
in Exhibit A attached hereto.
Passed and adopted this 14th day of March, 1988.
L5;~~
Bflly, e urnett, Mayor -
ATTEST:
\\\s--.-tt,-. ~~
Mattie CUnn~n2: am. Citv er
CONTRACT AGREEMENT
THIS AGREEMENT, made and entered into this day of , 19 ,
by and between Total Lawn Care Service, 1755 Fairfax, Paris, Texas,
hereinafter called the "Contractor" and the City of Paris, Paris,
Texas, acting by and through its Mayor Billy Joe Burnett,
hereinafter called "owner".
WITNESSETH THAT:
WHEREAS, pursuant to the invitation of the Owner, extended through
an officially published "Invitation to Bid", the Contractor did in
accordance therewith, on the 2nd day of March, 1988, file with the
Owner a proposal containing an offer which was invited by said
notice; and
/
WHEREAS, the Owner has heretofore determined that said offer was
the lowest and best submitted:
NOW, THEREFORE, IT IS AGREED:
First: That the Contractor shall comply in every way with the
requirements of those certain specifications entitled:
Second: That in consideration of the faithful compliance with the
terms and conditions of this Agreement the Owner shall pay to the
Contractor at the times and in the manner provided in said specif-
ication the total sum of Seventeen Thousand Three Hundred Twenty
($17,320.00), which sum is subject, however, to increase or
decrease in such proportion as the quantities named in said
proposal are so changed, all as in said specifications and proposal
provided.
Third: That the time of completion is one year.
Fourth: That the contract documents which are hereby made a part
of this Agreement by the actual attachment or by this reference
thereto are as follows:
1. The Invitation to Bid - being the invitation to
submit a proposal;
2. The Specification named above by title: Grounds
Maintenance City of Paris
3. The Detailed Plans listed and described in said specif-
ications, together with those which may be issued as
supplements thereof; and
4. The Proposal of the Contractor, which was submitted on
March 2, 1988, the original or a conformed copy of which
is hereto attached and marked "Exhibit A".
IN WITNESS WHEREOF, said Contractor and said Owner have caused this
Agreement to be executed on the day and year first above written.
TOTAL LAWN CARE SERVICE, Contractor
By
S P E C I F I CAT ION S
The areas to be maintained are as follows:
1. Bywaters Park
2. Plaza
3. City Hall
4. Paris Public Library
5. PJC Triangle (24th S.E.
& C1arksvi11e St.)
6. Chism Memorial Park
7. Paris Police Dept.
8. lOth Street Park
9. Cox Field Terminal Area
Bidders must have a minimum of two years experience in commercial
grounds maintenance operations. Bidders must supply with this bid a
list of references for whom they have performed grounds maintenance
during the past two years. Bidders must have current liabil ity and
workman's compensation insurance.
All correspondence concerning the grounds maintenance contract will be
through the City of Paris Director of Community Facilities.
Scope of work 1 i sted by areas: During the growing season, all areas
will have maintenance performed a minimum of one time per week.
1) Bywaters - Mow, weedeat, edge all concrete areas including
curbing and sidewalks, remove all clippings, blow dust
off hard surface areas, trim hedges and shrubs, remove
leaves, and maintain flowers and shrub beds.
2) Plaza _ Mow, weedeat, edge all concrete areas including curbing and
sidewalks, remove all clippings, blow dust off hard surface
areas, trim hedges and shrubs, remove leaves and maintain flower
and shrub beds. Mow twice weekly if need be.
3) City Hall/Central Fire Station - Trim hedges and shrubs as needed,
trim rose bushes, remove clippings, blow dust from hard surface
areas.
4) Paris Public Library - Mow, weedeat, edge all concrete areas
including curbing and sidewalks, remove all clippings, blow dust
off all hard surface areas, trim hedges and shrubs, remove
leaves and maintain flower and shrub beds.
5) PJC Triangle - Mow, weedeat, edge all curbing, remove all
clippings, blow dust from curb and gutters, trim crepe
myrtle trees as needed, and maintain flower beds.
6) Chisum Memorial Park - Mow, weedeat, edge all brick sidewalks and
borders, blow off all hard surface areas, trim hedges and shrubs,
remove leaves, and maintain flower and shrub beds.
7) Police Department - Mow, weedeat, edge all hard surface areas
including curbs and sidewalks, remove all clippings, blow
dust off all hard surface areas, trim hedges and shrubs, remove
EXHIBIT A
leaves, and maintain flower and shrub beds.
8) 10th Street Park - Mow, weedeat, edge all hard surface areas
including curbing and sid~walks, and blow all hard surface
areas including curb and gutter.
9) Cox Field Terminal Area - Mow, weedeat, edge all hard surface
areas, blow dust off al] hard surface areas, remove all
clippings, remove leaves, 'trim hedges and shrubs, and maintain
all flower and shrub beds.
The City of Paris Parks Department will be responsible for fertilizing
the areas in question.
Bidders must use the attached bid form.
Bidders must attach to the bid form a twelve month maintenance schedule
of the areas to be maintained.
db:dp
..
THE PARIS NEWS
PUBLISH TWICE
FEBRUARY 21, 1988
FEBRUARY 28, 1988
LEGAl NOTICE
/
The City of Paris will receive sealed bids until 10:00 A.M., Wednesday,
March 2, 1988, for grounds maintenance on nine (9) City of Paris
facH i ti es.
Bids addressed to the Honorable Mayor and City Council, Office of the
City Manager, City of Paris, P.O. Box 9037, Paris, Texas 75461-9037,
will be received until 10:00 A.M., Wednesday, March 2, 1988, at which
time all bids received will be publicly opened, tabulated, and referred
to the Mayor and City Council for their consideration.
Bidders are notified of City exemption from otherwise applicable sales
and excise tax.
The City of Paris reserves the right to reject any or all bids, to waive
any informality in bidding, and to award as may be advantageous to the
City.
Notice to Bidders: Specifications and Bid Forms may be obtained at the
Office of City Manager, City Hall, 135 S.E. 1st Street, Paris, Texas.
Bidders must contact Dick Boots at 785-7511, extension 601, to set up.
an appointment to view the areas to be bid.
CITY OF PARIS, PARIS, TEXAS
1R~~L~~~
attie Cunning am, 1 y r
BID FOR M
FROM
7,;1a../ rr'V7 r'if,~ ~VIt:L
(Name 0 ompa~ i ding
{,75$ ;:;...,. 4.1< ?<v...:s
( ddress) - - .
ReI';) 71-1.0793
( one Number)
RECEWEO
MAR 2 1988
an MAHJ.GER
- "~J BUS
,~
.t','"
(~
TO
Honorable Mayor and City Council
~We) hereby submit the following bid in accordance with the
'~hed specifications for grounds maintenance for the City of Paris
Parks Department.
.
Twelve (12) month schedule attached
Liability Insurance in effect:
Workman's Compensation Ins. In Force
~s
/yes
yes
no
no
,Ao*
TOTAL BID
ANNUALLY
$ ~ "./0. "0
$ I orO.D'"
$ . 230.....
$ ~ 320.1>.
$ 370. "'"
$ SID.'"
$ ~ clDo . "'
$ 370. eo
$ 7. 2.,,,. .,0
$ 17..3Zo.co
.
Bywaters Park
Plaza
City Hall
Paris Public Library
PJC Triangle
Chism Memorial Park
Paris Police Department
10th Street Park
Cox Field Terminal Area
*All
bids
form must be filled out in order for the
1ng Bid)
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