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06 - Boards & Commissions - MinutesItem No. 6 Pane Visitors & Convention Council Rnarrl of pirertors Meeting,', Love Civic Center and Zoom Meeting Tuesday, January 19, 2021 4:00 pm Members Present: Chadiee Johnston, Brittney Keys, Tony Corso, John Bratcher, Mark Pankaj, Lea Emerson, Paula Portugal, Vicki Ballard, Trey Glascock, Ryan Whitaker and Bryan Hargis. Staff Present: Becky Semple, Gina Crawford and Paul Allen. Minutes: A motion to approve November minutes was made by Trey Glascock, seconded by Tony Corso. Motion passed unanimously. Financials: Vicki Ballard presented the December financials. A motion to approve was made by Tony Corso, seconded by Bryan Hargis. Motion passed unanimously. New Business: Paul Allen stated we had a profit of over $7,000 from TMBRA Barber Hills, a motion to donate $5,500 to Barber Hills for new trail work and repairs was made by Trey Glascock, seconded by John Bratcher. Motion passed unanimously. There will be two new events added to the Tour de Paris weekend. A Crit is being planned for Friday night and a kid's event for Saturday after the Tour. Old Business: The Indoor ASA was cancelled due to low registration number. The Tower City Comedy Festival was moved to March 26-27. ASA is scheduled for April 22-25. Adjourn: Ryan Whitaker made the motion to adjourn. Meeting adjourned at 4:17 p.m. Respectfully Submitted, Gina Crawford MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, FEBRUARY 22, 2021 3:00 P.M. 1. Robert Talley called the Building and Standards Commission Meeting to order at 3:00 P.M. Roll was called. A. The following members were present: Richard Thompson Kim Walker Josh Jones Reeves Hayter Pat Conrad Carlton Cooper Ken Kohls B. Staff present: Robert Talley Debra Burge Grayson Path Stephanie Harris C. Others present: 2. Approval of minutes from previous meeting. (January 25, 2021) Motion made by Kim Walker, seconded by Pat Conrad to approve minutes. Motion carried unanimously. 6-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6, Chapter 11.5 of the Code of Ordinances of the City of Paris, Paris, TX: A. 348 6th NE; City Block 64-B, Lot 3 Owner: Sharmane Hawkins, 110 Sandy Ln, Reno TX 75462 Robert Talley stated not main structure; shed behind main structure only. No contact with owner or tenant. Structure is leaning; coming apart; roof is swayed and has holes. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: No idea how long it's been in this condition. Motion made by Ken Kohls, seconded by Kim Walker, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 B. 1033 7th NE; City Block 93-B, Lot 7 Owner: Bridget Baldwin, 248 2nd SW, Paris TX 75460 Robert Talley stated no contact with owner. Front porch missing. Porch roof beginning to sag. House has missing and deteriorating wood. Evidence of foundation damage. Large tree limbs on top of roof, pushing down onto house. Unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: None. Motion made by Richard Thompson, seconded by Carlton Cooper to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 C. 529 Pine Bluff; Locust Hill Block 62, Lot 5 Owner: Debra Williams, 801 Yosemite Trail, Mesquite TX 75149 Robert Talley stated no contact with owner. Code Enforcement sends numerous letters out on this property. LCAD has had no contact with owner. Seeking secure orders. Missing and broken windows. Robert Talley's recommendation: Declare a nuisance, secure within 10 days, begin significant repairs within 90 days. Discussion: Not sure cost of securing; price of plywood currently $28.95 per sheet. HPC not involved at this point because not asking for demo orders. Motion made by Kim Walker, seconded by Carlton Cooper to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 D. 441 13th NW; City Block 230, Lot 13-A Owner: Loretta Walters Robison, 2820 Cypress Dr, Paris TX 75460 Robert Talley stated no contact with owner recently. Came to BSC late 2020, given 90 days to secure and repair. Repairs started, but have stopped. Windows boarded up. Roof beginning to buckle. New shingles on part of roof, but no structural work to roof. Back of house is unsecure. Deterioration along roofline where it meets the house. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: Last contact with owner was December 2020. Owner left voicemail that she was planning to pull permits. To date, no permits have been pulled and no further contact from owner. Motion made by Ken Kohls, seconded by Richard Thompson, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 E. 233 18' NW; Westview Block A, Lot 4-B Owner: William Cupit, 1305 Lamar Ste D, Paris TX 75460 Robert Talley stated was in contact with owner November 2020; property line and ownership discrepancies at that time between 233 18th NW & 1803 Graham. Letters sent to owners of 233 18th NW & 1803 Graham. Roof covering coming off; hole in roof. Busted windows. Front door unsecure. Junk and rubbish in yard. Rotting and deteriorating wood along foundation. Evidence inside of roof leaking. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has the right to do so. Discussion: None. Motion made by Carlton Cooper, seconded by Kim Walker to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 F. 1803 Graham; Westview Block A, Lot 3 & N Pt 4 Owner: Rafael Rodriguez Mendoza & Ismenia Martinez, 1803 Graham, Paris TX 75460 Robert Talley stated addressing shed in backyard only. No contact with property owner. Privacy fence blocks full view of shed. Roof has collapsed. Shed is falling in on itself. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: None. Motion made by Ken Kohls, seconded by Kim Walker, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 4. Code Enforcement Report: Spreadsheet detail on demos will be provided at next month's meeting, quarterly. 2 houses on E Cherry. Starting back on E Houston where they got stuck. 5. Adjournment Motion made by Richard Thompson, seconded by Ken Kohls to adjourn the meeting at 3:37 pm. Motion carried unanimously. 6-0 APPROVED THIS 22ND DAY OF MARCH, 2021.E Chairman Paris Public Advisory Board Meeting Minutes February 24, 2021 Opening: The meeting of the Paris Public Library Advisory Board was called to order by Vice -Chairman, Steve Hellman. This meeting was initially scheduled for February 17, 2021 but a significant snow storm impacted the local area, causing the meeting to be moved to February 24, 2021. Present: Board members present were: Jennifer Cullum, Eva Dickey, Steve Hellman, Myers Hurt, Marilyn Threadgill, and Interim Library Director Ron Hervey. Board members absent were: Melanie Loughmiller and Lauren Matthews. I. Approval of Minutes: The minutes of January 20, 2021 were approved. II. New Business: a. Dr. Myers Hurt was announced as the new board member, filling Carol James' vacancy. Dr. Hurt briefly introduced himself, stating that he has lived in Paris for about 18 months and was looking for a way to be involved in the community so he applied for the position when it became vacant and looks forward to serving. b. The board voted on selecting Steve Hellman to serve as Vice -Chair. Eva Dickey made a motion to approve, with Jennifer Cullum providing a second. All board members in attendance voted to approve. c. The board voted on selecting Jennifer Cullum to serve as Secretary. Marilyn Threadgill made the motion to approve, with Dr. Hurt providing a second. All board members in attendance voted to approve. d. Louise Webb came to speak with the board about her position at the library as a Clerk III. Louise has worked at the Paris Public Library for 39 years and currently serves in many capacities, including circulation, reserves, book drop, and also offers advice to patrons regarding book recommendations. Louise noted how much she loves her job and enjoys watching children grow up in the library and then bringing their own children to share the experience. The board members enjoyed Louise's speech and agreed that she is a valuable employee of the library. III. Old Business: a. Ron Hervey spoke with City Manager Grayson Path regarding the board's recommendations for the Disaster Response Plan. After careful review, Mr. Path informed Ron that while the plan does offer valuable insight, it should focus solely on the Collections aspect response to a disaster. Mr. Path did agree that the shut off valves for the building should be clearly marked on the map, but that the responsibility for shutting the valves off will be left to the first responders. Based on the recommendations of the board and Mr. Path, Ron will create a final copy for the board to review for approval at the March meeting. IV. Presentations a. Budget Report. Expenditures in January totaled $76,194.22, which is 31.35% of FY 2021 budget of $727,331.00. b. Statistical Report. January's circulation was 6,561 items, a decrease of 1,579 from January 2020. Library visits totaled 3,175, down from 5,971 for the same period last year. Ron Hervey noted that the discrepancy in circulation between the two years can be most likely attributed to patrons borrowing as many items as possible before the library was locked down, due to COVID-19. c. The Reavis Wortham event had roughly 30 participants, which has been attributed to the come -and -go event, rather than a group gathering, which normally fills a room of supporters. d. All four of the children's programs that were scheduled did happen and were successful. V. Friends of the Library Report: a. The 4th and final Bywaters painting restoration is complete and the library is waiting for Public Works to hang the piece of art. The Bywaters restoration has been a passion project of former director, Priscilla McAnally and even though she is no longer working for the library, she remains devoted to the preservation of these precious pieces of art work. b. Dr. Amanda Green stated that the Friends are currently working on a newsletter, with hopes of publishing it soon. VI. Director's Remarks: Interim Director, Ron Hervey spoke with City Manager, Grayson Path again regarding the timeframe for a new director position to be filled. Mr. Path said that he is in the process of finalizing the Planning and Zoning position. Once that is filled, Mr. Path will move on to the City Engineer vacancy, and then address the city head EMT position and the Library Director at the same time, with the hope that the position will be posted by the end of March. Based on this information, Ron Hervey expects this process to take some time. However, Ron also noted that Mr. Path is very thorough and is confident that Mr. Path will work diligently to find suitable candidates for t The next meeting will be on March 17, 2021. Adjournment: Meeting adjourned at 4:35 p.m. Submitted by Jennifer Cullum, Secretary MINUTES PLANNING AND ZONING COMMISSION CITY HALL ANNEX CONFERENCE ROOM 150 SE 1st STREET PARIS TEXAS MONDAY MARCH 012021 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission was called to order at 5:3 Op.m. by Chad Lindsey. Commissioners Present: Chad Lindsey, Clifton Fendley, Austin Anthony, Tylesha Ross and Sims Norment Commissioners Absent: Francine Neeley and Michael Mosher City Staff: Grayson Path, City Manager; Triniti Frazier, Development Coordinator; Clyde Crews, Fire Marshal; Stephanie Harris, City Attorney; Steve Clifford, Mayor 2. Citizen's forum (Unless an item is posted on the Agenda, the Texas Open Meetings Actprohibits the Commissionfrom responding to any comments other than to refer the matter to a future agenda, to an existingpolicy, or to a staffperson with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens ' forum.) The citizen's forum was declared open. With no one speaking, the citizen's forum was declared closed. 3. Approval of minutes from the meeting of February 01, 2020. A Motion to approve the minutes for the February 01, 2020 meeting was made by Clifton Fendley, seconded by Tylesha Ross. Motion carried 5-0. 4. Public hearing to consider and take action regarding the petition of Rebecca Haralson, Executrix of George Jennison Estate for a change in zoning from a One -Family Dwelling District No. 2 (SF -2) to an Office District (0), in the Morningside Estates, Block P, Lot 3, LCAD 13441, located in the 800 Block of SE 38th Street. Grayson Path states that Rebecca Haralson is requesting a change in zoning for this property located in the Morningside Estates Addition with Loop 286 frontage. The site is 3.35 acres and has remained vacant as currently zoned. The proposed Office District is appropriate as it moves toward the future land use. Two zoning input forms were returned from property owners within 200 ft. of the property. One was in opposition of the zoning change and the other was in favor. The public hearing was declared open. Rebecca Haralson, states that she lives out of town and has tried to sell this property for six years but no one is interested in building a single-family home that has Loop 286 frontage. She has to pay to keep it maintained. Haralson states there is interest in the property but they will not purchase until the property has a more appropriate zoning. The public hearing declared closed. A Motion was made by Sims Norment, seconded by Clifton Fendley to approve the petition. Motion carried 5-0. 5. Public hearing to consider and take action regarding the petition ofHR HR Jones Enterprises LLC for a change in zoning from an Agricultural District (A) to a Commercial District (C), in the City of Paris, Block 170-C, Lot PT of 14, LCAD 120611, located in the 2500 Block of S Church Street. Grayson Path states that Hunter Jones is requesting a change in zoning from an Agricultural District to a Commercial District. This site is 1.895 acres. The Agricultural zoning designation is a holding district, therefore, does need to change to a more functional zoning. Commercial uses are to the east and west of this property on S. Church. The future land use calls for Commercial zoning and its more intense uses reaching to and encompassing Loop 286 to the south and SH 19/24 to the west. The public hearing was declared open. Ramona Hill states that her mother, Virginia Taylor, owns the property that backs up to this one and she wants to make sure her property zoning does not change from Agricultural. Chairman Lindsey advised that this petition only affects the subject property. The public hearing was declared closed. A Motion was made to approve this item by Clifton Fendley, seconded by Sims Norment. Motion carried 5-0. 6. Public hearing to consider and take action regarding the petition of Russ Davis on behalf of Linda and Johnny C Miles, SR for a change in zoning from a Light Industrial District (LI) to a Two -Family Dwelling District (2F), in the City of Paris, Block 188, Lot b & 7, LCAD 17005, located at 1415 SE 0 Street, Grayson Path states that Russ Davis is requesting a change in zoning with plans to subdivide this 5.139 acres to develop single-family and two-family dwellings. The Future Land Use Plan calls for Low Density Residential. There are existing medium density uses south of the property on Sycamore Street. Surrounding uses include Single -Family, Commercial, and Light Industrial. The public hearing was declared open. With no one speaking, the public hearing was declared closed. A Motion was made to approve this item by Tylesha Ross, seconded by Sims Norment. Motion carried 5-0. 7. Consideration q f and action on the Preliminary Plat of Lots I & 2, Block A of the Homer - Nash Addition, LCAD Property 17390 and 17391, located at 1845-1849 Lamar Ave and 105-115 NE 19'h Street. Grayson Path states that Gary Nash owns this 0.87 acres with two lots to be platted. The owner is proposing to construct a cellular tower on the north lot. The owner has submitted both a preliminary and final plat of the property. Both water and sewer are available to the area. Staff recommends approval of the plats with the following noted revisions: 1. 25' R.O.W dedication along 19th Street 2. Show existing trees over 19" in diameter 3. Show roadway width for Lamar Ave A Motion was made to approve this item with noted revisions by Chad Lindsey, seconded by Sims Norment. Motion carried 5-0. 8. Consideration of and action on the Final Plat of Lots I & 2, Block of the Homer -Nash Addition, LCAD Property 17390 and 17391, located at 1845-1849 Lamar Ave and 105- 115 NE 19'h Street. Grayson Path states this is the same plat for final and staff recommends approval with noted revisions. A Motion was made to approve this item with noted revisions by Clifton Fendley, seconded by Tylesha Ross. Motion carried 5-0. 9. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the Pshigoda South Addition No. 2, LCAD Property 107320 and 117505, located at 3620 Clarksville Street. Grayson Path states the Pshigoda Foundation owns 0.930 acres located at 3620 Clarksville. The owner has submitted both a preliminary and final plat of the property. Water is available. Staff recommends approval with the following noted revisions: 1. Show the plans to tie into sewer 2. Show existing drives 3. Show trees over 19" in diameter or tree line and specify which are to be removed 4. Show that this is two parcels being combined 5. Show private street to west 6. Give street width for Clarksville St A Motion was made to approve this item with noted revisions by Clifton Fendley, seconded by Sims Norment. Motion carried 5-0. 10. Consideration of and action on the Final Plat of Lot 1, Block A of the Pshigoda South Addition No. 2, LCAD Property 107320 and 117505, located at 3620 Clarksville Street. Grayson Path states this is the same plat for final and staff recommends approval with noted revisions. A Motion was made to approve this item with noted revisions by Chad Lindsey, seconded by Austin Anthony. Motion carried 5-0. 11. Consideration of and action on the Preliminary Plat of Lot 1, Block of the B&NI Subdivision CB 70, LCAD Property 14723 and 14724, located in the 1600 Block of Pine Bluff. Grayson Path states that Brian Scott owns 0.493 acres located in the 1600 Block of Pine Bluff. There are two parcels here being combined into one. The property is currently zoned Four Family, and the owner is proposing to construct a multi -family home. The owner has submitted both a preliminary and final plat of the property. Water and sewer are available. Staff recommends approval with the following noted revisions: 1. Show existing drives and sidewalks 2. Show street widths for both Pine Bluff and 17th Street 3. Show that this is two lots being merged 4. Add 2.5' of additional ROW dedication along 17th Street 5. Note any trees over 19" in diameter and if they are planned for removal A Motion was made to approve this item with noted revisions by Clifton Fendley, seconded by Sims Norment. Motion carried 5-0. 12. Consideration of and action on the Final Plat of Lot 1, Block of the B&M Subdivision CB 70, LCAD Property 14723 and 14724, located in the 1600 Block of Pine Bluff. Grayson Path states this is the same plat for final and staff recommends approval with noted revisions. A Motion was made to approve this item with noted revisions by Tylesha Ross, seconded by Sims Norment. Motion carried 5-0. 13. Adjournment. There being no further business, the meeting was adjourned at 5:47 p.m. APPROVED THIS 5" DAY OF APRIL, 2021 SPECIAL MEETING MINUTES CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS CONFEREDIC,,9,4 RC40 PARIS.TEXAS TUESDAY JANUARY 5 2021 12:00 O'CLOCK P -M 1, The Board ofAdjustment meetingwas called to order by Ruth Ann Alsobrook at 12:12p.m, The following members were present: Ruth Ann Alsobrook, Jerry Harting, William Sanders, Chris Fitzgerald and Larry Walker. Also present were Roger Colson and Grayson Path. 1 Approval of minutes from previous meeting. (August 4, 2020) Motion was made by Larry Walker, seconded by Chris Fitzgerald to approve minutes for the August 4h, 2020 meeting. Motion carried 4:0. Public hearing to consider and take action on the petition of Bailey Asay, on behalf of Steven Asay, on of 1, Block A, of Asay Properties Addition CB 25313, being located at 2126 E Polk Street. The applicant requests a variance of Section 9-201 Area Regulations of the Zoning Ordinance 1710, which provides as follows: 22F Zoning requires a minimum of 60' lot width. The applicant is requesting a variance to reduce the required lot width from 60' to 59,8' at 2126 E Polk Street, Board Member William Sanders arrives at 12:15 p.m. Public hearing was declared open. Roger Colson, Building Official, presented a variance request to the board. Roger stated that the Planning & Zoning board and City Council approved the lot in December of 2020 for the plat p4wn-to bu-4�1- on this lot and in order to do so he needs a variance for the width.. Lastly, Roger presented a letter of opposition that was sent in by neighbor Bernardo Luna Rangel of 2140 E Polk Street stating concerns that the new home will be too close to his and would decrease the value of his house. front ofthe Planning & Zoning board since this lot does not seem wide enough for a duplex. Grayson Path, City Manager, assured the board that the lot is properly zoned and the proposed duplex will still have to meet the side setback requirements preventing any imposition on the neighboring lots. No one else spoke in favor or opposition. Public hearing was declared closed. Motion was made by Larry Walker, seconded by Chris Fitzgerald to approve the variance to Section 9-201 of the Zoning Area Regulations required lot width of 60' to 59.8'. Motion carried 5:0. 5. Meeting adjourned 12:20 p.m. APPROVED THE 6T' DAY OF APRIL, 2021, I j r o✓ Chairman