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06 - Boards & Commissions - MinutesItem No. 6 REGULAR MEETING MINUTES HISTORIC PRESERVATION COMMISSION 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY March 10.2021 Present Staff Chris Dux, Chairman Cheri Bedford, Staff Liaison Laura Caffey, Vice Chair Grayson Path, City Manager Linda Vandiver, Secretary Glee Emmite Absent Ryan Matthews Matt Coyle Jennifer Lona Linda Knox, Council Liaison Chairman Dux called the meeting to order at 4:00 p.m. The February 10, 2021 meeting minutes were approved by acclamation. A motion was made by Commissioner Long to table the Certificate of Appropriateness application for 10 N. Plaza due to discovery of an additional parapet wall added to the front fagade that was not permitted or reviewed. The motion was seconded by Commissioner Caffey, motion carried. The commission agreed to reschedule a special meeting on March 22, 2021 with the receipt of a revised Certificate of Appropriateness application in regards to the addition of parapet wall. The commission reviewed a list of ideas on how a commission could do education and outreach. Commissioner Vandiver has offered to take the lead on a sub -committee to discuss education and outreach. Commissioner Vandiver and Commissioner Caffey offered to be on the committee. The commission reviewed an update to the current Certificate of Appropriateness application prepared by Cheri Bedford. Ms. Bedford added the section of the City of Paris historic preservation ordinance and the Secretary of Interior Standards as cover pages. This addition is an effort to better inform applicants of the criteria for approval. Commissioner Vandiver made a motion begin using the new Certificate of Appropriateness with the changes and Commissioner Matthews seconded, motion carried. Commissioner Vandiver made a motion to un -table the Certificate of Appropriateness application of 10 N. Plaza for discussion with City Manager on the permit process for the City of Paris and steps taken before applications come to the commission for approval. In the case of 10 N. Plaza the commission had concerns on the soundness of the addition of bricks to the parapet wall and whether or not is was structurally safe before they reviewed the revised application. Mr. Path said staff will discuss this in house before the next commission meeting. Commissioner Matthews made a motion to retable the Certificate of Appropriateness for 10 N. Plaza. The motion was seconded by Commissioner Emmite, motion carried. No future agenda items were added. Ms. Bedford asked the commission if they would want alternates. The commission agreed they would like to have alternates if there is interest. Meeting ended at 5:05 p.m. p rove; y A 2021 ' � da of / Chairman+ SPECIAL CALLED MEETING HISTORIC PRESERVATION COMMISSION 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY March 17 2021 4:00 P.M. Present Chris Dux, Chairman Laura Caffey, Vice Chair Linda Vandiver, Secretary Glee Emmite Ryan Matthews Matt Coyle Jennifer Long Staff Cheri Bedford, Staff Liaison to HPC Grayson Path, City Manager Linda Knox, Council Liaison Roger Colson, Building Official Guests: Leslie Flynn Gary Flynn JD Marrs Hunter Berry Kyle Creasy Paul Allen, Chamber of Commerce Mark Lacey Chairman Dux called the special called meeting to order at 4:04 p.m. Discussion and possible action on Certificates of Appropriateness for 10 N. Plaza, parapet addition and downspouts was introduced by Chairman Dux. Chairman Dux gave a brief history of the Paris Historic Commercial District and the Church Street Residential district and their designation on National Register of Historic Places as a collection of period specific properties. He also explained the tax advantages of the designation and the implications of the designation was lost. He also read applicable portions on pages 14-16 of the Paris Historic Design Standards stating their purpose and the responsibility of knowing the standards is on the applicant. Chairman Dux summarized why there was a need for a special meeting and addressing additional construction of a parapet wall on the building that was not on the original Certificate of Appropriateness and built without a permit. Mr. JD Marrs represented the property owner. He gave reasons why the roof profile would need to be raised creating the need for extra parapet wall. Chairman Dux reviewed the Texas Main Street design team recommendations for how to remediate the addition of 9 courses of brick. The suggestions were an attempt to match the design standards for the historic district along with the site and setting, and relationship of materials and textures of the block of buildings as a whole. THC's recommendation was use of stucco and or cement added to cover the new brick addition, and utilize a decorative downspout in the shape of a right angle lining up with the banding of cast stone cornice to the adjacent buildings. After further questions, Chairman Dux asked Mr. Marrs if the property owners would ok with the recommendations made by the THC. A motion to approve the addition of downspouts as presented in the Texas Historical Commission design rendering. This rendering included decorative collection boxes for the scuppers in line with the existing cornice. Down spouts would be mounted at a right angle. The existing new brick will be covered with stucco or plaster to create a banding and maintaining the relief in the brick at the top of the building. Commissioner Long made the motion to approve this motion, Commissioner Coyle seconded. Motion carried. Coordinators report: a. Cheri Bedford went over the Certificates of Appropriateness approved in house and aske for questions. b. Imagine the Possibilities tours update will be needed by April 5h. Future Agenda Items // 9 '11e. 2021 'hris Dux, Chairman MINUTES MAIN STREET ADVISORY BOARD Tuesdav, March 10 2021 4:30 PM Present: Absent: William Walker Emily Temple Carolyn Patterson Kari Daniel Glee Emmite Paula Portugal, Council Liaison Tyrone Hayden Becky Semple — Chamber representative Tanner Dobrovolsky Cheri Bedford, Main Street Manager MINUTES 1. William Walker called the meeting to order at 4:35 PM, March 10, 2021, in the City Council chambers. 2. Citizens Forum - There was no one present to speak. 3. Review and approve minutes — A motion to approve the January 12, 2021 minutes was made by Tanner Dobrovolsky, second by Glee Emmite, motion carried. 4. Coordinator Report — The following topics were discussed by Cheri Bedford. 1) Texas Main Street has a resource library with various information. Main Street 101 is a general overview of the program and is recommended for the board. Information for viewing the web -based training will be provided to the board in the next few days. 2) Downtown Design relates to educational workshops (for businesses, neighborhoods, etc.) and improvements around the Plaza and throughout downtown to make it more attractive and inviting. Items to consider are new benches, trash cans, banners, etc. 3) The new Paris Main Street logo and Distrx map will be presented to the City Council on April 12 or 26. 4) A grant for remodeling and adding new sidewalks to 1St St SE from Lamar to Clarksville was submitted. It was not approved in this round of grants. 5) The board is requested to view information regarding the Better Block Foundation. The focus of the foundation is to educate, equip and empower communities and their leaders in reshaping the current environment to promote the growth of healthy and vibrant neighborhoods. Public Works will discuss these ideas as well. 6) A form to designate historic locations is currently being designed. 7) Cheri explained the Main Street budget and highlighted the areas where funds are still available for projects. With Covid-19 restrictions being relaxed, activities and events need to be planned as soon as possible. 5. Board Members discussion on Main Street Project program goals and outreach - 1) Glee Emmite mentioned an article in The Paris News featuring Main Street. 2) Tanner Dobrovolsky mentioned the need to begin spring planting around the Plaza for downtown beautification. Cheri suggested that Main Street partner with Keep Paris Beautiful for this. 4) Will Walker reported that he is in the process of adding information about downtown murals on the Distrx app. 6. Future agenda items — Future agenda items will be based on the discussions and suggestions from this meeting. 7. With no other business, Tanner Dobrovolsky made a motion to adjourn, second by Glee Emmite, motion carried. The meeting was adjourned at 5:12 PM. Respectfully submitted, Carolyn Patterson Secretary, Main Street Advisory Board A a ,roved this ® day of 2021. Signature Printed Name PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesday March 16 2021 5:30 O'CLOCK P.M. Notice is hereby given that the Paris Economic Development Corporation shall meet in regular session at 5:30 p.m. on Tuesday, March 16, 2021. The meeting will be held by video conference through WWW.ZOOM.US and to join, access with Meeting ID: 8281625 0382, Password: 567593. The matters to be discussed and acted upon are as follows: Board Members Present: Josh Bray, Chairman Mihir Pankaj, Secretary/Treasurer Curtis Fendley Chase Coleman Stephen Terrell A.J. Hashmi Ex -Officio Members Present: Grayson Path, City Manager Steve Clifford, Mayor Paula Portugal, City Council Pam Anglin, PJC President Call to Order MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Paula Brownfield, Administrative Assistant Guest(s) Present: Mary Madewell, The Paris News Legal Counsel: Casey Gain, PEDC Attorney City Council Liaison: Renae Stone Clayton Pilgrim Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:31 p.m. on March 16, 2021. Board Member, Ms. Bills was absent. The Board had a quorum in attendance. Invocation Mr. Terrell gave the invocation. Welcome and O !!!1 nR Remarks Mr. Bray thanked all who were in attendance. Citizens' In ut Mr. Bray stated no emails were received from citizens. The Citizens' Input was closed. Discuss ano_ConsideLApp royal of the Minutes c f the Reeular Meetin&held Februaa 16 2021 Mr. Pankaj made a motion to approve the February 16, 2021 minutes as presented. Mr. Coleman seconded the motion. Vote was 6 -ayes to 0 -nays. PEDC Board Meeting Minutes March 16, 2021 Page 2 of 3 Discuss and Consider ALroval of the February 2021 Financial Statements Mr. Pankaj informed the Board that we have $1.6 million in cash on hand, while the PEDC overall liabilities Is shown at $1.5 million. The Direct Business Incentives were $338,648.00 for February, which consisted of $298,000.00 to J Skinner for rail and $40,000.00 to Metro Gate. Sales tax income for February 2021 came in at $183,332 as compared to $159,000 received February 2020. Pankaj added that YTD sales tax revenue is ahead by $128,000. Mr. Bray stated that overall liabilities are less than stated on the financials because the payment from the land sale to TxDot has not been booked. Dr. Hashmi expressed that the PEDC marketing budget has not shown carry over of the unused amount of marketing dollars from prior years. Discussion ensued regarding carry over and allocation of future unused marketing dollars to be designated additional marketing funds in the following year's budget. Dr. Hashmi made a motion to approve the February 2021 financial statements. Mr. Coleman seconded the motion. Vote was 6 -ayes to 0 -nays. Discuss and Consider Action on Timeline for In -Person PEDC Board Meetings Mr. Bray asked for the Board's input on going back to in-person meetings. All of the comments were positive for returning to in-person meetings. Mr. Fendley made a motion to go back to in-person Board Meetings. Mr. Terrell seconded the motion. Vote was 6 -ayes to 0 -nays. Discuss.and Consider U. *date from Marketin Committee Ms. Hammond stated that the Marketing Committee held its first meeting in March. Discussion included existing marketing assets, review of the last five years of marketing expenses, and direction goingforward. Dr. Hashmi added that the committee had a great brainstorming session and in time will give the Board its recommendations. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Highway • Project Rocket X • Project Firefly 2) Pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the PEDC Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to their client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, regarding potential loan to Paris Economic Development Corporation by the City of Paris. Chairman Bray convened the Board into Executive Session at 5:52 p.m. PEDC Board Meeting Minutes March 16, 2021 Page 3 of 3 Reconvene into Open�Session and Consider, Action on Item jsj Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:12 p.m. No action was required from Executive Session. Discuss Future Axk da Items Mr. Bray asked that we include acquiring a line of credit as a future agenda item for our next meeting. 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