06 - Boards & Commissions - Reports & MinutesItem No. 6
Quarterly Report for January, February, and March 2021
January— No Funding Request
February — No Funding Request
March —
2021 Tower City Comedy Festival on March 26 and 27th
Funding Approved - $2200.00
Room Nights: 62
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
January 31, 2021
ASSETS
CURRENT ASSETS
HOT Checking
$ 102,720.08
Not HOT Checking
149,934.15
GBB CD 6303883
28,614.21
GBB CD 6303882
103,282.77
Liberty MM 5269
52,087.90
LNB CD 25490
51,082.71
Total Current Assets
487,721.82
OTHER ASSETS
4",097.81
Returned Checks Receivable
35.00
Due From LCC
32.66
Total Other Assets
67.66
Total Assets
487 789.48
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
$ 40,182.05
Due to LCC
2,746.06
Payroll Liabilities
--- —_ I 763.56
Total Current Liabilities
4369167
NET ASSETS
Retained Earnings
428,471.84
Net Income
15,625.97
Total Net Assets
4",097.81
Total Liabilities and Net Assets
$ 487,789.48
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by'the AICPA, substantially aDdisclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 4 Months Ended January 31, 2021
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
4 Months Ended
4 Months Ended
Jan 31, 2021
Jan 31, 2021
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 217,480.83
$ 162,500.00 $
54,980.83
133.83% $
650,000.00
Hot Money Interest
...._ . 20.08
84.00
(63.921
23.90%
250.00
Total Revenue
217,500.91
_2
162,.584.00
64,916.91
m 133.78 %
650,260.00
Operating Expenses
Postage
57.73
65.00
(7.27)
88.82%
1,000.00
Misc Expenses
1,153.35
1,085.00
68.35
106.30%
1,500.00
General Liability
1,070.65
1,500.00
(429.35)
71.38%
1,500.00
D & O Insurance
1,559.68
1,500.00
59.58
103.98%
11500.00
Long Term Disability
0.00
0.00
0.00
0.00%
200.00
Worker's Comp
621.30
650.00
(28:70)
95.58%
1,000.00
Staff Ins./Retirement
3,823.94
2,832.00
991.94
136.03%
8,500.00
Meetings & Hosting
51.49
50.00
1.49
102.98%
200.00
Chamber Management
10,000.00
10,000.00
0.00
100.0()%
40,000.00
Out- of Town Travel
0.00
0.00
0.00
0.00%
1,500.00
Iritown Auto/Exp Allowance
800.00
832.00
(32.00)
96.15%
2,500.00
Membership Dues/Sub.
100.00
458.00
(358.00)
21.83%
51500.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeepiing
1,941.66
2,000.00
(58.34)
97.08%
61000.00
Payroll Expenses
28,468.74
27,340.00
1,128.74
104.13%
82,025.00
Payroll Tax Expense
2,216.24
2,148.00
88.24
103.18%
6,450.00
Office Expense
1,042.50
664.00
378.50
157.00%
2,000.00
Communications
1,597.40
832.00
765.40
192.00%
2,500.00
Historical Museum
0.00
0.00
0.00
0.00%
3,500.00
Bank Service Charge_
179.15
164.00
15.15
109.24%
500.00
Motel Tax Transferred to LCC
108,740.41
81,250.00
27,490.41
133.83%
325,000.00
Market[6g / Advertising
14,465.73
16,000.00
(1,534.27)
90.41 %
65,000.00
Chaparral Square Dancers
0.00
0.00
0.00
0.00%
2,100.00
Tour de Paris Exp' .
9,570.31
9,600.00
(29.69)
99.69%
28,000.00
ASA' -
624.94
800.00
(175.06)
78.12%
27,000.00
ASA Indoor Archery Event Exp
318.00
300.00
18.00
106.00%
2,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,000.00
TMBRA Bicycle Race Exp
0.00
0.00
0.00
0.00%
5,500.00
Events Promotion / Funding
4,010.00
4,000.00
10.00
100.25%
44,000.00
Arts All
71000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
11,855.86
0.00
100.00%
11,855.86
Rent to COC
. 4,000.00
_ 41000.00
0.00
100.00%
12,000.00
Total Operating Expenses
P 9 P
216,269.06
186 925.86
26,343.22
116.16%
706,530.66
Operating Income Loss
(Loss)
2 231.83
X24,341:86)
26,573.69
('9. 7% (56,280.66)
NOT -HOT INCOME
Misc Income
10.69
10.50
0.19
101.81 %
1,000.00
Trolley/Historical
1,700.00
1,240.00
460.00
137.10%
5,000.00
Tour de Paris Income
17,942.78
18,000.00
(57.22)
99.68%
49,000.00
ASA Indoor Archery Event
0.00
0.00
0.00
0.00%
2,000.00
TMBRA Bicycle Race
0.00
0.00
0.00
0.00%
7,000.00
Souvenir Sales
642.57
710.00
(67.43)
90.50%
8,000.00
Interest Income
5012
84.0033.88
59.67%
250.00
Total Not -Hot Income
20,346.16
20,044.50
301.66
101.50 °%
72,250.00
NOT -HOT EXPENSES
Credit Card Fees
814.80
500.00
314.80
162.96%
1,500.00
Trolley Driver
357.00
375.00
(18.00)
95.20%
11800.00
Trolley Expenses
2,346.89
2,400.00
(53.11)
97.79%
5,000.00
Trolley Insurance
781.44
700.00
81.44
111.63%
2,100.00
Souvenir Exp
132:00
150.00
(18.00)
88.00%
5,000.00
Misc'NH Expense
2,519.89
0.00
2,519.89
0.00%
0,00
Total Not -Hot Expenses
6,952.02
4,125.00
2,627.02
168.53%
15400.00
Net Income (Loss)
$ 15 625.97$
(8,422.36) $_
24,048.33
(165.53)%
569.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended January 31, 2021 and 2020 and 4 Months Ended January 31, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
4 Months Ended
Jan 31, 2021
Jan 31, 2021
Jan 31, 2020
Jan 31, 2020
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 225,538.76
Hot Money Interest
4.25
21.00
3.75
_m 100.60
Total Revenue
4.25
21.00
3.75
225,639.36
OPERATING EXPENSES
Postage
6.66
10.00
62.35
122.89
Misc Expenses
41.07
50.00
56.00
393.56
D & O Insurance
1,559.68
1,500.00
0.00
1,435.34
Worker's Comp
0.00
0.00
0.00
664.00
Staff InsJRetirement
795.68
708.00
724.36
2,638.26
Meetings & Hosting
0.00
0.00
0.00
97.72
Chamber Management
0.00
0.00
0.00
10,000.00
Out of Town Travel
0.00
0.00
159.88
498.24
Intown Auto/Exp Allowance
200.00
208.00
200.00
800.00
Membership'Dues/Sub.
0.00
0.00
0.00
675.00
Bookkeeping
438.33
500.00
360.00
1,751.66
Payroll Expenses
6,529.16
6,835.00
6,790.76
28,075.94
ABBS Wage Reitnburement
0.00
0.00
(1,632.56)
(1,632.56)
Payroll Tax Expense
553.33
537.00
579.12
2,191.93
Office Expense
55.25
166.00
306.06
871.75
Communications
309.27
208.00
60.00
518:43
Bank Service Charge
37.46
41.00
7.46
29.84
Motel Tax Transferred to LCC
0.00
0.00
0.00
112,769.38
Marketing/Advertising
1,211.68
1,500.00
1,071.68
8,719.35
Tour de Paris Exp
100.00
100.00
0.00
0.00
ASA
280.00
300.00
0.00
0.00
ASA Indoot.Archery Event Exp
318.00
300.00
0.00
0.00
Events Promotion / Funding
910.00
1,000.00
937.50
11,814.00
'Arts'Allocation
7,000.00
7,000.00
0.00
7,000.00
Baseball Field Lighting
0.00
0.00
0.00
11,855.86
Rent to COC
1,000.00
1 „000.00
1,000.00
______4�00D.[LQ
Total Operating Expenses
21,345.57
21,963.00
10,672.61
5 290.59
20,
Operating Income (Loss)
21.341.32
_ 21 942.00
10,668.88
20,348.77
NOT -HOT INCOME
M166 Income
10.25
10.00
0.63
2.16
Trolley / Historical
300.00
470.00
1,425.00
2,425.00
Souvenir Sales
72.99
75.00
333.44
1,886.32
Interest Income00
.. 12.38
21
23.48
_
94.67
_.. ®...�
Total Other Income
395:60
576.00
1,782.65
_____41408-15
NOT -HOT EXPENSES
Credit Card Fees
112.89
125.00
115.54
611.07
Trolley Driver
0.00
0.00
75.00
870.00
Trolley Expenses
157.11
150.00
286.15
2,020.87
Trolley Insurance
194.32
175.00
175.82
707.45
Souvenir Exp.
0.00
0.00
0.00
1,489.64
Min NH Expense0.00
..�.._.-.....�2w500.OD
..... ��, ,,,,,0.00
0.00.
Total Not -Hot Expenses
2,984.32450.00
652.51
1,099.03
Net Income (Loss)
^23,,910.04
$X21 616.00'
$9 638.82)
$ 19,057.89
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
February 28, 2021
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
GBB CD 6303883
GBB CD 6303882
Liberty MM 5269
LNB CD 25490
Total Current Assets
OTHER ASSETS
Returned Checks Receivable
Due From LCC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 239,910.14
160,946.98
28,614.21
103,282.77
52,087.90
51.082.71
635,924.71
35.00
32.66
67.86
$ 636,992.37
$ 3,566.24
104,026.17
781.98
108,374.39
428,471.84
99,146.14
527,617.98
$ 635,992.37
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 5 Months Ended February 28, 2021
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
6 Months Ended
5 Months Ended
Feb 28, 2021
Feb 28, 2021
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 409,057,43
$ 325,000.00 $
84,057.43
125.86% $
650,000.00
Not Money Interest
29,13
705.00,
-e(775.87)
... 27.74%
250.00
Total Revenue
409086.56
325,105.00
83,987.56
126.83%
650,250.00
Operating Expenses
Postage
63.86
65.00
(1.14)
98.25%
1,000.00
Misc Expenses
1,210.42
1,085.00
125.42
111.56%
1,500.00
General Liability
1,070.65
1,500.00
(429.35)
71.38%
1,500.00
D & O Insurance
1,559.68
1,500.00
59.68
103.98%
1,500.00
Long Term Disability
0.00
0.00
0.00
0.00%
200.00
Workers Comp
821.30
650.00
(28.70)
95.58%
1,000.00
Staff lnsJRetirement
4,373.97
3,540.00
833.97
123.56%
8,500.00
Meetings & Hosting
51.49
50.00
1.49
102.98%
200.00
Chamber Management
20,000.00
20,000.00
0.00
100.00%
40,000.00
Out of Town Travel
0.00
0.00
0.00
0.00%
1,500.00
Intown Auto/Exp Allowance
1,000.00
1,040.00
(40.00)
96.15%
2,500.00
Membership Dues/Sub.
100.00
458.00
(358.00)
21.83%
5,500.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
2,516.66
2,500.00
16.66
100.67%
6,000.00
Payroll Expenses
34,886.86
34,175.00
691.86
102.02%
82,025.00
Payroll Tax Expense
2,754.99
2,685.00
69.99
102.61 %
6,450.00
Office Expense
1,428.91
830.00
598.91
172.16%
2,000,00
Communications
2,141.98
1,040.00
1,101.98
205.96%
2,500.00
Historical Museum
0.00
0.00
0.00
0.00%
3,500.00
Bank Service Charge
216.61
205.00
11.61
105.66%
500.00
Motel Tax Transferred to LCC
204,528.71
162,500.00
42,028.71
125.86%
325,000.00
Marketing/Advertising
17,709.19
16,000.00
1,709.19
110.68%
65,000.00
Chaparral Square Dancers
0.00
0.00
0.00
0.00%
2,1.00.00
Tour de Paris Exp
9,570.31
9,600.00
(29.69)
99.69%
28,000.00
ASA
624.94
800.00
(175.06)
78.12%
27,000.00
ASA Indoor Archery Event Exp
318.00
300.00
18.00
106.00%
2,000,00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,000.00
TMBRA Bicycle Race Exp
5,500.00
0.00
5,500.00
0.00 %
5,500.00
Events Promotion / Funding
4,010.00
4,000.00
10.00
100.25%
44,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
11,855.86
0.00
100.00%
11,855.86
Rent to COC
5,000.00
5 000.00
0.00
100.00, °%
12 000.00
Total Operating Expenses
340,094.39
288378.86
51 775.53
117.93%
706,530.86
Operating Income (Loss)68,99217
36726.14 ______32,266.03
187.86 %
56,280.86'
NOT -HOT INCOME
Misc Income
10.69
10.50
0.19
101.81 °%
1,000.00
Trolley I Historical
1,700.00
1,710.00
(10.00)
99.42%
5,000.00
Tour de Paris Income
18,322.78
18,000.00
322.78
101.79%
49,000.00
ASA Indoor Archery Event
0.00
0.00
0.00
0.00%
2,000.00
TMBRA Bicycle Race
0.00
0.00
0.00
0.00%
7,000.01)
Red Bull Qualifier
16,500.00
0.00
15,500.00
0.00
Souvenir Sales
859.57
710.00
149.57
121.07%
8,000.00
Interest Income
.. 61.74
5...�
105.0043
28
68.80%
250.00
Total Not -Hot Income
37,454.78
20,535.50
6 919.28
7a
182.39%
72,290.00.,
NOT -HOT EXPENSES
Credit Card Feels
927.12
625.00
302.12
148.34%
1,500.00
Trolley Driver
357.00
375.00
(18.00)
95.20%
11800.00
Trolley Expenses
2,346.89
2,400.00
(53.11)
97.79%
5,000.00
Trolley Insurance
975.76
875.00
100.76
111.52%
2,100.00
Souvenir Exp
132.00
150.00
(18.00)
88.00%
5,000.00
Red Bull Qualifier Exp
42.15
0.00
42.15
0.00
Misc NH Expense
2,519.89
0.00
2,519.89
0.00%
, _ m_0.00
Total Not -Hot Expenses
7,300.81
- - _4,_425.00
2,875.87
164.99%
16,400.00,
Net Income Loss
(Loss)
$ 99 746.14
, ,
$ 52 836.64
„mm $
46,309.50m
167.66%
569.14
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor 8r Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended February 28, 2021 and 2020 and 5 Months Ended February 29, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
5 Months Ended
Feb 28, 2021
Feb 26, 2021
Feb 29, 2020
Feb 29, 2020
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 191,575.60
$ 162,500.00
$ 104,359.72
$ 329,898.48
Hot Money Interest
__ 9.05
21.00
_ 2.58
103.18
Total Revenue
199,585.85
162,521.00
104,362.30
330,001.66
OPERATING EXPENSES
Postage
6.13
0.00
90.82
213.71
Misc Expenses
57.07
0.00
68.96
452.52
D & O Insurance
0.00
0.00
0.00
1,435.34
Worker's Comp
0.00
0.00
0.00
664.00
Staff Ins.lRetiremant
550.03
708.00
531.05
3,169.31
Meetings 8 Hosting
0.00
0.00
0.00
97.72
Chamber Management
10,000.00
10,000.00
10,000.00
20,000.00
Out of Town Travel
0.00
0.00
110.09
608.33
Intown Auto/Exp Allowance
200.00
208.00
200.00
1,000.00
Membership Dues/Sub.
0.00
0.00
0.00
675.00
Bookkeeping
575.00
500.00
465.00
2,216.66
Payroll Expenses
6,398.12
6,835.00
6,398.12
34,474.06
ABBS Wage Reimburement
0.00
0.00
0.00
(1,632.56)
Payroll Tax Expense
538.75
537.00
535.36
2,727.29
Office Expense
386.41
166.00
324.19
1,195.94
Communications
707.90
208.00
0.00
518.43
Bank Service Charge
37.46
41.00
7.46
37.30
Motel Tax Transferred to LCC
95,788.30
81,250.00
52,179.86
164,949.24
Marketing / Advertising
3,243.46
0.00
3,493.87
12,213.22
Tour de Paris Exp
0.00
0.00
1,079.08
1,079.08
ASA
0.00
0.00
208.00
208.00
TMBRA Bicycle Race Exp
5,500.00
0.00
0.00
0.00
Events Promotion / Funding
0.00
0.00
1,112.50
12,926.50
Arts Allocation
0.00
0.00
0.00
7,000.00
Baseball Field Lighting
0.00
0.00
0.00
11,855.86
Rent to COC
1,000.00
's0000
-
5,000.00
Total Operating Expenses
124,988.63
101,453.00
77,794.36
283„084.95
Operating Income (Loss)
____66,697.02
61,068.00
26,567.94
46,916.71
NOT -HOT INCOME
Mist: Income
0.00
0.00
94.00
96.16
Trolley / Historical
0.00
470.00
450.00
2,875.00
Tour de Paris Income
380.00
0.00
100.00
100.00
Red Bull Qualifier
16,500.00
0.00
0.00
0.00
Souvenir Sales
217.00
0.00
1,218.17
3,104.49
Interest Income
22.21
_ 116.88
Total Other Income
17,108.62
491.00
1w884.35
6,292.53
NOT -HOT EXPENSES
Credit Card Fees
112.32
125.00
125.51
736.58
Trolley Driver
0.00
0.00
190.00
1,080.00
Trolley Expenses
0.00
0.00
245.00
2,265.87
Trolley Insurance
194.32
175.00
175.82
883.27
Souvenir Exp
0.00
0.00
550.00
2,039.64
Red Bull Qualifier Exp
42.15
0.00
0.00
0.00
Total Not -Hot Expenses
348.79
300.00
1,286.33
6,985.36
Net Income (Lose)
$ 831356.85
$ __ 61,259.00
$ 27,165.99
$ 46,223.88
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
m
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
March 31, 2021
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
Liberty MM 5259
LNB CD 25490
Total Current Assets
OTHER ASSETS
Due From LCC
Due From COC
Due From ABBS
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Not Assets
Total Liabilities and Net Assets
$ 119,796.51
158,725.66
52,087.90
51.082.71
3
132,898.54
300.00
1,752.35
134,960.89
$ 616,643.67
$ 3,196.05
2.956.64
913.46
7,066.15
428,471.84
81,105.68
509,577.52
516,643.67ti
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 6 Months Ended March 31, 2021
Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
6 Months Ended
6 Months Ended
Mar 31, 2021
Mar 31, 2021
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel f Motel Occupancy Tax
$ 409,057.43
$ 325,000.00 $
84,057.43
125.86% $
650,000.00
Hot Money Interest
ay 256.89
m_ 126.00
_ 130.89
203.88%
250.00
Total Revenue
409,314.32325026.00
84168.32
125.89 %
651)250.01)
Operating Expenses
Postage
78.71
80.00
(1.29)
98.39%
1,000.00
Mise Expenses
1,210.42
1,085.00
125.42
111.66%
1,500.00
General Liability
1,070.65
1,500.00
(429.35)
71.38%
1,500.00
D & O Insurance
1,559.68
1,500.00
59.68
103.98%
1,500.00
Long Term Disability
0.00
0.00
0.00
0.00%
200.00
Worker's Comp
621.30
650.00
(28.70)
95.58%
1,000.00
Staff Ins./Reflrement
5,465.42
4,248.00
1,217.42
128.06%
8,500.00
Meetings 8, Hosting
51.49
50.00
1.49
102.98%
200.00
Chamber Management
20,000.00
20,000.00
0.00
100.00%
40,000.00
Out of Town Travel
0.00
0.00
0.00
0.00%
1,500.00
Intown Auto/Exp Allowance
1,200.00
1,248.00
(46.00)
96.15%
2,500.00
Membership Dues/Sub.
100.00
458.00
(358.00)
21.83%
5,500.00
Audit
0.00
0.00
0.00
0.00%
2,200.00
Bookkeeping
3,073.66
3,000.00
73.66
102.46%
6,000.00
Payroll Expenses
41,657.62
41,010.00
647.62
101.68%
82,025.00
ABBS Wage Reimburement
(1,752.35)
0.00
(1,752.35)
0.00%
0.00
Payroll Tax Expense
3,293.72
3,222.00
71.72
102.23%
6,450.00
Office Expense
1,731.12
996.00
735.12
173.81%
2,000.00
Communications
2,141.98
1,248.00
893.98
171.63%
2,500.00
Historical Museum
3,500.00
3,500.00
0.00
100.00%
3,500.00
Bank Service Charge
254.07
246.00
8.07
103.28%
500.00
Motel Tax Transferred to LCC
204,528.71
162,500.00
42,028.71
125.86%
325,000.00
Marketing/Advertising
19,795.04
18,100.00
1,695.04
109.36°%
65,000.00
Chaparral Square Dancers
0.00
0.00
0.00
0.00%
2,100.00
Tour de Paris Exp
9,570.31
9,600.00
(29.69)
99.69%
28,000.00
ASA
624.94
800.00
(175.06)
78.12%
27,000.00
ASA Indoor Archery Event Exp
318.00
300.00
18.00
106.00%
2,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
7,000.00
TMBRA Bicycle Race Exp
5,500.00
D.00
5,500.00
0.00%
5,500.00
Red Bull Qualifier Exp
2,741.20
0.00
2,741.20
0.00%
0.00
Events Promotion / Funding
6,347.50
6,500.00
(152.50)
97.65%
44,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Baseball Field Lighting
11,855.86
11,855.86
0.00
100.00%
11,855.86
Rent to COC
6.000 00
_ 0.00
100.00 °%
12 000, 00
Total Operating Expenses
359,539.05
306,696.86,
52,842.19
117.23%
706530.86
Operating Income (Lose)
49,775.27
- 18,429.14
31 346.13
270.09% {'56,280.86)
NOT -HOT INCOME
Misc Income
10.69
10.50
0.19
101.81 %
1,000.00
Trolley / Historical
1,700.00
2,180.00
(480.00)
77.98%
5,000.00
Tour de Paris Income
18,417.78
18,100.00
317.78
101.76%
49,000.00
ASA Indoor Archery Event
0.00
0.00
0.00
0.00%
2,000.00
TMBRA Bicycle Race
0.00
0.00
0.00
0.00%
7,000.00
Red Bull Qualifier
17,250.00
0.00
17,250.00
0.00%
0.00
Souvenir Sales
867.74
785.00
82.74
110.54%
8,000.00
Interest Income
_ S6D.02
126.00
734.02
682.56
� .
Total Not -Hot Income
39106.23
21,201.50
17,904.73
184.45%
72 250.00
NOT -HOT EXPENSES
Credit Card Fees
1,249.96
750.00
499.96
166.66%
1,500.00
Trolley Driver
357.00
375.00
(18.00)
95.20%
1,800.00
Trolley Expenses
2,346.89
2,400.00
(53.11)
97.79%
5,000.00
Trolley Insurance
1,170.08
1,050.00
120.08
111.44%
2,100.00
Souvenir Exp
132.00
150.00
(18.00)
88.00%
5,000.00
Misc NH Expense
2,519 890.00„
_....
2„519.89
0.00%
0.00
Total Not -Hot Expenses
7,775.82
4 7, 25.00
3,060.82
164.57 °%
15,400.00
Net Income (Loss)
$ 81,105.68
34x905.641 $
46,200.04
232.36%
-„ w 669.14
Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended March 31, 2021 and 2020 and 6 Months Ended March 31, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
6 Months Ended
Mar 31, 2021
Mar 31, 2021
Mar 31, 2020
Mar 31, 2020
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 329,898.48
Hot Money Interest
..._ 227.76
21.00
28723
Total Revenue
227.76
21.00
287.23
330,286.89
OPERATING EXPENSES
Page
14.85
15.00
132.05
345.76
Misc Expenses
0.00
0.00
0.00
452.52
General Liability
0.00
0.00
1,494.00
1,494.00
D & 0 Insurance
0.00
0.00
0.00
1,435.34
Worker's Comp
0.00
0.00
0.00
664.00
Staff Ins./Retirement
1,091.45
708.00
1,193.98
4,363.29
Meetings & Hosting
0.00
0.00
0.00
97.72
Chamber Management
0.00
0.00
0.00
20,000.00
Out of Town Travel
0.00
0.00
231.13
839.46
Intown Auto/Exp Allowance
200.00
208.00
200.00
1,200.00
Membership Dues/Sub.
0.00
0.00
325.00
1,000.00
Audit
0.00
0.00
1,983.00
1,983.00
Bookkeeping
557.00
500.00
413.33
2,629.99
Payroll Expenses
6,790.76
6,835.00
6,859.88
41,133.94
ABBS Wage Re'unburement
0.00
0.00
0.00
(1.632.56)
Payroll Tax Expense
538.73
537.00
526.74
3,264.03
Office Expense
302.21
166.00
207.69
1,403.63
Communications
0.00
208.00
1,107.92
1,626.35
Historical Museum
3,500.00
3,500.00
0.00
0.00
Bank Service Charge
37.46
41.00
7.46
44.76
Motet Tax Transferred to LCC
0.00
0.00
0.00
164,949.24
Marketing/Advertising
2,085.85
2,100.00
7,939.29
20,152.51
Tour de Paris Exp
0.00
0.00
38.97
1,118.05
ASA
0.00
0.00
0.00
208.00
Red Bull Qualifier Exp
2,699.05
0.00
0.00
0.00
Events Promotion / Funding
2,337.50
2,500.00
3,516.50
16,443.00
Arts Allocation
0.00
0.00
0.00
7,000.00
Baseball Field Lighting
0.00
0.00
0.00
11,855.86
Rent to COC
1,000.00
�..�
1,000.00
7,000.00
Total Operating Expenses
21,154.66
18,318.00
26,976.94
310,061.89
Operating Income (Loss)
J2Q927.10)
18,297
26 689.7120,227.00
NOT -HOT INCOME
Mac Income
0.00
0.00
2,000.00
2,096.16
Trolley / Historical
0.00
470.00
(375.00)
2,500.00
Tour de Paris Income
95.00
100.00
860.00
760.00
Red Bull Qualifier
750.00
0.00
0.00
0.00
Souvenir Sales
75.83
75.00
99.35
3,203.84
Interest Income
798.28
21.00
m... 24.10
_ 40.98
Total Other income
1,719.11
666.00
2„408.45
8 700.98
NOT -HOT EXPENSES
Credit Card Fees
322.84
125.00
93.64
830.22
Trolley Driver
0.00
0.00
60.00
1,120.00
Trolley Expenses
0.00
0.00
0.00
2,265.87
Trolley Insurance
194.32
175.00
175.82
1,059.09
Souvenir Exp
0.00
0.00
387.60
2,427.24
Misc NH Expense
0.00
0.00
358.00
358.00
Total Not -Hot Expenses
517.16,
300.00
1 075.06
_,_
w 8,060.42
Net income (Loss)
$ 19 726.15)
$17,931.00)
LjMaE6.32)
$ 20,667 66
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center uarterl Re ort
Date
1/23/2021
1/20/2021
# of Attendees
250
225
Event
Birthday Party
Circus On Ice
1/29 & 30
15
New Beginngs Tax Service
1/29/2021
300
Chadwick Reception
2/3/2021
20
PEDC Meeting
2/19/2021
1500
TDH Shots
2/26/2021
1500
TDH Shots
2/27/2021
1500
TDH Shots
3/5/2021
1500
TDH Shots
3/12/2021
1500
TDH Shots
3/19,20,21
2500
Gun & Knife Show
3/22/2021
15
School Meeting W Paul
3/23/2021
?
COC Board/ Exec Board
3/26/20211
2500
TDH Shots
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
January 31, 2021
ASSETS
Love Civic Center
$ 218,039.03
Reserved for Construction
161,500.00
Liberty CD 59873
32,669.90
FF Money Market 37109
� 251�103�92
Total Current Assets
663,309.85
Returned Checks Receivable
360.00
Due from Others
32.82
Due From VCC
X746.06
Total Other Assets
3,138.86
Total Assets
$__ 666,448.73
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC $ 212.08
Payroil Liabilities 1,111.40
Total Current Liabilities 1,323.48
NET ASSETS
Retained Earnings 646,863.23
Net income 18,262.02
Total Net Assets 865,125.25
Total Liabilities and Net Assets $ 666,448.73
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 4 Months Ended January 31, 2021
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
4 Months Ended
4 Months Ended
Jan 31, 2021
Jan 31, 2021
Variance
% of Budget Annual Budget
Actual
Budget
REVENUE
Motel Tax
$ 108,740.41
$ 81,250.00 $
27,490.41
133.83% $
325,000.00
.R.V. Hook Up
721.98
700.00
21.98
103.14%
7,500.00
Misc Income
400.00
400.00
0.00
100.00%
11800.00
Rent
19,640.10
31,664.00
(12,023.90)
62.03%
95,000.00
Refunded Deposits
(1,510.00)
(3,332.00)
1,822.00
45.32%
(10,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
400.00
Bicycle Rentals
15.71
25.00 ._..
_ (9.29
__.._. 62.84 % _
2500.00
Total Revenue
128,008.20
707.00
110, ..�.......
17 301.20
r3--
115.63 %
422,600.00
��
Gross Profit128,008.20
170,707.00
17,301.20
115.63%
422,600.00
OPERATING EXPENSES
Bank Service Charge
36.51
168.00
(131.49)
21.73%
500.00
Communications
2,300.72
1,832.00
468.72
125.59%
5,500.00
Office Expense
564.61
800.00
(235.39)
70,58%
800.00
Payroll Expenses
33,415.27
33,332.00
83.27
100.25%
100,000.00
Payroll Tax -Expense
2,562.65
2,668.00
(105.35)
96.05%
8,000.00
Marketing / Advertising
724.34
750.00
(25.66)
96.58%
5,000.00
Audit0.00
0.00
0.00
0.00%
2,000.00
Bookkeeping
1,941.68
2,000.00
(58.32)
97.08%
6,000.00
Membership Dues/Sub
168.00
200.00
(32.00)
84.00%
200.00
Electricity
7,775.82
13,332.00
(5,556.18)
58.32%
40,000.00
Water
2,878.86
1,332.00
1,546.86
216.13%
4,000.00
Gas
1,647.41
1,625.00
22.41
101.38%
4,300.00
Trash Disposal
1,737.94
1,668.00
69.94
104.19%
5,000.00
Intown Auto Exp Allowance
1,160.78
1,000.00
160.78
116.08%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
500.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
2,000.00
Building Mainl./Spls1Equlp
25,608.87
24,800.00
808.87
103.28%
99,000.00
Security
292.80
916.00
(623.20)
31.97%
2,750.00
Staff Ins./Retirement
3,427.48
2,832.00
595,48
121.03%
8,500.00
Building. Insurance
0.00
0.00
0.00
0.00%
4,550.00
General Liability
1,070.65
3,700.00
(2,629.35)
28.94%
3,700.00
Workers Comp. Insurance
621.31
650.00
(28.69)
95.59%
1,400.00
Directors & Officers
1,559.64
1,500.00
59.64
0.00%
1,500.00
Long Term Disability
0.00
0.00
0.00
0.00%
200.00
Misc Expenses
276.45
290.00
(13.55)
95.33%
1,000.00
Ground Maintenance
2,330.00
2,660.00
(330.00)
87.59%
8,500.00
Bicycles & Related Expenses
0.00
0.00
0.00
0.00%
1,000.00
Catering Exp
0.00
0.00
0.00
0.00%
1,000.00
Capital Improvements
.�. 0.00
0 00
m 0,00 % ...,
..,w, 50,000.00
Total Operating Expenses
110,101.79
116,056,00
6,963.21
94.67 °%
387,900.00
Operating Income (Cosa)
17,906.41
__L5,34
23,254.41
(334.82)%
34,700.00
OTHER INCOME
Interest Income355
61
116.00
239.61
_ 305.56%
350.00
Total Other Income
355 .61
116.00
239.61.,
306.56%
.___.�...�.�..
350.00
Not Income (Loss)
18,262.025,232.00
23,494.02
349.044%
35,050.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended January 31, 2021 and 2020 and 4 Months Ended January 31, 2020
Financial statement preparation service provided by Malnory, McNeal 8a Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended 1 Month Ended
4 Months Ended
Jan 31, 2021
Jan 31, 2021
Jan 31, 2020
Jan 31, 2020
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 0.00
$ 0.00 $
0.00
$ 112,769.38
R.V. Hook Up
0.00
0.00
140.00
1,633.27
Rent -
9,688.29
7,916.00
16,099.87
42,030.18
Refunded Deposits
0.00
(833.00)
(2,200.00)
(5,450.00)
Bicycle Rentals
0.00
0.00 a
185.93,
969.87
Total Revenue
�� 9,688.29
7,083.00
14,226.80
151, 952.7
Operating Expenses
Bank- Service Charge
7A6
42.00
61.72
351.36
Communications
664.57
458.00
310.43
1,645.37
Office Expense
0.00
0.00
0.00
588.23
Payroll Expenses
7,484.78
8,333.00
7,633.51
33,104.37
Payroll Tax Expense
587,58
667.06
595.25
2,532.47
Bookkeeping.
438.34
500.00
350.00
1,751.68
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
1,776.93
3,333.00
2,327.38
10,048.32
Water
517.66
333.00
171.92
1,451.39
Gas
906.84
900.00
651.51
1,634.66
Trash Disposal
265.00
417.00
689.95
2,024.80
Intown Auto Exp Allowance
250.00
250.00
250.00
1,000.00
Chamber Management
0.00
0.00
0.00
18,000.00
Building Maint./Spis/Equip
289.62
300.00
3,058.97
13,238.74
Security
115.95
229.00
58.95
235.80
Staff Ins.%Retirement
671.48
708.00
639.41
2,540.52
Building insurance
0.00
0.00
0.00
4,521.23
General Liability
-0.00
0.00
0.00
3,067.05
Workers Comp. insurance
0.00
0.00
0.00
664.00
Directors & Officers
1,559.64
1,500.00
0.00
1,435.33
Misc Expenses
30.53
50.00
124.15
523.09
Ground Maintenance
582.50
730.00
582.50
3,815.79
Bicycles & Related Expenses
0.00
0.00
25.98
32.90
Cleaning
0.00
, 0.00
30.42
30A2
Total Operating Expenses
16,148.88
18,750.00
17,562.05
__104,393.52
Operating Income (Loss)
6,460.59
(11,667.00
_ S 336.E
47,559.18
Other Income
Interest Income
16.34
„•„ 29.00
253.17
_ 09.34
6�.�_w
'Total Other Income
16.34
29.00253.77
509.34
Net Income (Loss)$
6,444.25
$11y638.00 ;3
083.08'
48r068.b2
Financial statement preparation service provided by Malnory, McNeal 8a Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
February 28, 2021
ASSETS'
Love Civic Center
Reserved for Construction
Liberty CD 59873
FF Money Market 37109
Total Current Assets
Returned Checks Receivable
Due From VCC
Due From COC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 186,069.33
161,500.00
32,666.90
251 103.92
___?§i�_n
631.340.15
360.00
104,026.17
83.26
104,469.43
$ 735,809.58
$ 106.04
,1,.974.31
1,280.35
646,863.23
87,666.00
734,529.23
$ 735,809.58
Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 5 Months Ended February 28, 2021
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
.accounting are omitted and no assurance is provided
5 Months Ended
5 Months Ended
Feb 28, 2021
Feb 28, 2021
Variance
% of Budget Annual
Budget
Actual
Budget
REVENUE
Motel Tax
$ 204,528.71
$ 162,500.00
$ 42,028.71
125.86% $
325,000.00
R.V. Hook Up
721.98
700.00
21.98
103.14%
7,500.00
Mise Income
400.00
400.00
0.00
100.00%
1,800.00
Rant
18,340.10
39,580.00
(21,239.90)
46.34%
95,000.00
Refunded Deposits
(3,910.00)
(4,165.00)
255.00
93.88%
(10,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
400.00
Tower Lighting
0.00
0.00
0.00
0.00%
400.00
Bicycle Rentals
160.20
175.00
1'1480
9154 %
2 500.00
Total Revenue220,240.88
199,190.00 ,
21,050.99
10.57%
422,600.00
Gross Profit
220,240.99
198,180.00
21,050.99
110.57%
422,600.00
OPERATING EXPENSES
Bank Service Charge
43.97
210.00
(166.03)
20.94%
500.00
Communications
3,698.32
2,290.00
1,408.32
161.50%
5,500.00
Office Expense
564.61
800.00
(235.39)
70.58%
800.00
Payroll Expenses
40,899.67
41,665.00
(765.33)
98.16%
100,000.00
Payroll Tax Expense
3,146.22
3,335.00
(188.78)
94.34%
8,000.00
Marketing / Advertising
790.34
800.00
(9.66)
98.79%
5,000.00
Audit
0.00
0.00
0.00
0.00%
2,000.00
Bookkeeping
2,516.68
2,500.00
16.68
100.67%
6,000.00
Membership Dues/Sub
168.00
200.00
(32.00)
84.00%
200.00
Electricity
9,570.53
16,665.00
(7,094.47)
57.43%
40,000.00
Watet
3,059.94
1,665.00
1,404.94
184.38%
4,000.00
Gas
2,419.91
2,425.00
(5.09)
99.79%
4,300.00
Trash Disposal
2,727.26
2,085.00
642.26
130.80%
5,000.00
Intown Auto Exp Allowance
1,410.78
1,250.00
160.78
112.86%
3,000.00
Small Equipment
0.00
0,00
0.00
0.00%
500.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower Lighting/Maint
351.20
350.00
1.20
0.00%
2,000.00
Building Maint./Spls/Equip
32,728.33
32,000.00
728.33
102.28%
99,000.00
Security
351.75
1,145.00
(793.25)
30.72%
2,750.00
Staff Ins./Retirement
3,991.42
3,540.00
451.42
112.75%
8,500.00
Building Insurance
0.00
0.00
0.00
0.00%
4,550.00
General Liability
1,070.65
3,700.00
(2,629.35)
28.94%
3,700.00
Workers Comp. Insurance
621.31
650.00
(28.69)
95.59%
1,400.00
Directors & Officers
1,559.64
1,500.00
59.84
0.00%
1,500.00
Long Term Disability
0.00
0.00
0.00
0.00%
200.00
Misc Expenses
331.44
340.00
(8.56)
97.48%
1,000.00
Ground Maintenance
2,912.50
3,390.00
(477.50)
85.91 %
8,500.00
Bicycles & Related Expenses
0.34
0.00
0.34
0.00%
1,000.00
Catering Exp
0.00
0.00
0.00
0.00%
1,000.00
Capital Improvements0.00
0.00..
w. 0.00,
_
0.00 %
50,000.00
Total Operating Expenses
152,944.81
140,505.00(7,560.19)94.62
°%
387,900.00
Operating Income (Loss)
87 296.18
58,685.00
28,611.18
148.76%
34,700.00
OTHER INCOME
Interest Income
369.82
145.00_
224.82
255.05%
350.00
Total Other Income
369.82
145.00
224.82
255.05
%350.00
Net Income (Loss)
87,666.00
58,830.00N
28,836.00
149.02%
36,050.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
.accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended February 28, 2021 and 2020 and 5 Months Ended February 29, 2020
Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended 5 Months Ended
Feb 28, 2021
Feb 26, 2021
Feb 29, 2020
Feb 29, 2020
Actual
Budget
Actual
Acutal
Revenue
Motel Tax
$ 95,788.30
3 81,250.00
$ 52,179.86 $
164,949.24
R.V. Hook Up
0.00
0.00
1,015.70
2,648.97
Rent
(1,300.00)
7,915.00
19,857.95
61,888.13
Refunded Deposits
(2,400.00)
(833.00)
(600.00)
(6,050.00)
Bicycle Rentals
44.49
_ 1 .4
.......................................1..5.O.,OP
,................. 171.15
_ . 1 14102
Total Revenue_
,
2
72,624 66 _____E4,577.36
Operating Expenses
Bank Service Charge
7.46
42.00
11.20
362.56
Communications
1,397.60
458.00
250.40
1,895.77
Office Expense
0.00
0.00
108.24
596.47
Payroll Expenses
7,484.40
8,333.00
7,914.98
41,019.35
Payroll Tax Expense
583.57
667.00
622.66
3,155.13
Marketing / Advertising
66.00
50.00
0.00
0.00
Bookkeeping
575.00
500.00
465.00
2,216.68
Membership Dues/Sub
0.00
0.00
0.00
156.00
Electricity
1,794.71
3,333.00
2,042.64
12,090.96
Water
191.08
333.00
171.92
1,623.31
Gas
772.50
800.00
481.04
2,115.70
Trash Disposal
989.32
417.00
444.95
2,469.75
Intown Auto Exp Allowance
250.00
250.00
250.00
1,250.00
Small Equipment
0.00
0.00
109.98
109.98
Chamber Management
0.00
0.00
0.00
18,000.00
Eiffel Tower Ughting/Maint
351.20
350.00
0.00
0.00
Building MainL/Spls/Equip
7,119.46
7,200.00
4,630.81
17,869.55
Security
58.95
229.00
58.95
294.75
Staff Ins./Retirement
563.94
708.00
531.90
3,072.42
Building Insurance
0.00
0.00
0.00
4,521.23
General Liability
0.00
0.00
0.00
3,067.05
Workers Comp. Insurance
0.00
0.00
0.00
664.00
Directors & Officers
0.00
0.00
0.00
1,435.33
Misc Expenses
54.99
50.00
78.69
601.78
Ground Maintenance
582.50
730.00
582.50
4,398.29
Bicycles & Related Expenses
0.34
0.00
263.86
296.76
Cost of Issuance
0.00
0.00
63,500.00
63,500.00
Cleaning
0.00
0.00
0.00
30.42
Total Operating Expenses
22,843.02
24,450.00
82,519.72
186,913.24
Operating Income (Loss)
69,389.77
64,033.00
(9,895.06
37,664.12
Other Income
Interest Income
14.21
29.00,
_ 66.59
_ _ 575.93
Total Other Income
14.21
29.00
66.59
575.93
Net Income (Loss)
!L__ j9$403.98
Mt 64,062.00
$ 9,628.47 $
38,240.05
Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
March 31, 2021
ASSETS
Love Civic Center
Reserved for Construction
Liberty CD 59873
FF Money Market 37109
Total Current Assets
Returned Checks Receivable
Due From VCC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC
Due to VCC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 425,013.45
161,500.00
32,666.90
251,103.92
870,284.27
360.00
2,;956.64
3,316.64
$ 873,600.91
$ 23,241.56
132,898.54
1,183.95
157,324.05
646,863.23
69,413.63
716,276.86
$ 8734600.91
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared In accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 6 Months Ended March 31, 2021
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
6 Months Ended
6 Months Ended
Mar 31, 2021
Mar 31, 2021
Variance
% of Budget Annual Budget
Actual
Budget
REVENUE
Motel Tax
$ 204,528.71
$ 162,500.00
$ 42,028.71
125.116 % $
325,000.00
R.V. Hook Up
959.32
950.00
9.32
100.98%
7,500.00
Misc Income
400.00
400.00
0.D0
100.00%
1,800.00
Rent
16,560.15
47,498.00
(28,935.85)
39.08%
95,000.00
Refunded Deposits
(4,910.00)
(4,998.00)
88.00
98.24%
(10,000.00)
Booth Rental
0.00
0.00
0.00
0.00%
.400.00
Tower Lighting
96.35
100.00
(3.65)
0.0D %
400.00
Bicycle Rentals
.604.59
675.00
(70AI
89.57%
2,500.00
Total Revenue
220,239.12
207,123.00
15,116.12
106.33%
422,11100.00
Gross Profit
220,239.12
207,123.00
_ _ 13,116.12
106.33%
422„600.00
OPERATING EXPENSES
Bank Service Charge
66.43
252.00
(185.57)
26.36%
5D0.00
Communications
3,798.60
2,748.00
1,050.60
138.23 %
5,500.00
Office Expense
650.97
800.00
(149.03)
81.37%
800.00
Payroll Expenses
48,364.60
49,998.00
(1,633.40)
96.73%
100,000.00
Payroll Tax Expense
3,696.04
4,002.00
(305.96)
92.35%
81000.00
Marketing / Advertising
790.34
800.00
(9.66)
98.79%
5,000.00
Audit
0.00
0.00
0.00
0.00%
2,000.00
Bookkeeping
3,073.68
3,000.00
73.68
102.45%
6,000.00
Membership Dues/Sub
168.00
200.00
(32.00)
84.00%
200.00
Electricity
11,551.72
19,998.00
(8,446.28)
57.76%
40,000.00
Water
3,063.52
1,998.00
1,065.52
153.33%
4,000.00
Gas
3,527.99
3,425.00
102.99
103.01 %
4,300.00
Trash Disposal
3,218.24
2,502.00
716.24
128.63%
5,000.00
Intown Auto Exp Allowance
1,660.78
1,500.00
160.78
110.72%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
500.00
Chamber Management
18,000.00
18,000.00
0.00
100.00%
18,000.00
Eiffel Tower Lighting/Maint
351.20
350.00
1.20
100.34%
2,000.00
Building Maint./Spis/Equip
35,700.38
35,000.00
700.38
102.00%
99,000.00
Security
1,326.90
1,374.00
(47.10)
96.57%
2,750.00
Staff Ins./Retirement
5,087.45
41248.00
839.45
119.76%
8,500.00
Building Insurance
0.00
0.00
0.00
0.00%
4,550.00
General Liability
1,070.65
3,700.00
(2,629.35)
28.94%
3,700.00
Workers Comp. Insurance
621.31
650.00
(28.69)
95.59%
1,400.00
Directors 8 Officers
1,559.64
1,500.00
59.84
103.98%
1,500.00
Long Term Disability
0.00
0.00
0.00
0.00%
200.00
Mise Expenses
331.44
340.00
(8.56)
97.48%
1,000.00
Ground Maintenance
3,530.83
4,120.00
(589.17)
65.70%
8,500.00
Bicycles $ Related Expenses
0.34
0.00
0.34
0.00% "
1,000.00
Catering Exp
0.00
0.00
0.00
0.00%
1,000.00
Capital Improvements
0.00
0.00_
0.00
0.00%
50 000.00
Total Operating Expenses
161,211.06
160,606.00(P
29� 3 9611)
94.21%
387,900.00
Operating Income (Loss)
____69j028.07
46,618.00
22 410.07
148.07%
34,700.00
OTHER INCOME
Interest Income
385.56
174.00
211.56
221.69%
350.00
Total Other income
385.56
174.00
211.56
221.59%
350.00
Net Income (Loss)
_ 69,413.63
46,792.00
22 621;63
148.35%
35 050.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended March 31, 2021 and 2020 and 6 Months Ended March 31, 2020
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended 1 Month Ended
6 Months Ended
Mar 31, 2021
Mar 31, 2021
Mar 31, 2020
Mar 31, 2020
Actual
Budget
Actual
Acute[
Revenue
Motel Tax
$ 0.00
$ 0.00 $
0.00
$ 164,949.24
R.V. Hook Up
237.34
250.00
1,651.16
4,300.13
Rent
220.05
7,916.00
10,025.00
71,913.13
Refunded Deposits
(1,200.00)
(833.00)
(2,600.00)
(6,650.00)
Tower Lighting
96.35
100.00
0.00
0.00
Bicycle Rentals
444.39
500.00
238.65
1,37967
Total Revenue
(201.87)
7.933.00
9,314.81
2.33,892.17
Operating Expenses
Bank Service Charge
22.46
42.00
13.06
375.62
Communications
100.28
458.00
358.38
2,254.15
Office Expense
86.36
0.00
92.95
789.42
Payroll Expenses
7,464.93
8,333.00
7,844.26
48,863.61
Payroll Tax Expense
549.82
667.00
581.47
3,736.60
Audit
0.00
0.00
1,983.00
1,983.00
Bookkeeping
557.00
500.00
413.33
2,630.01
Membership Dues/Sub
0.00
0.00
168.00
324.00
Electricity
1,981.19
3.333.00
2,101.50
14,192.46
Water
.124.97
333.00
171.92
1,795.23
Gas
1,108.08
1,000.00
344.02
2,459.72
Trash Disposal
490.98
417.00
444.95
2,914.70
Intown Auto Exp Allowance
250.00
250.00
250.00
1,500.00
Small Equipment
0.00
0.00
0.00
109.98
Chamber Management
0.00
0.00
0.00
18,000.00
Building Maint./Spls/Equip
2,972.05
3,000.00
3,208.16
21,077.71
Security
975.15
229.00
1,597.20
1,891.95
Staff Ins.lRetirement
1,096.03
708.00
1,008.25
4,080.87
Building Insurance
0.00
0.00
0.00
4,521.23
General Liability
0.00
0.00
0.00
3,067.05
Workers Comp. Insurance
0.00
0.00
0.00
664.00
Directors & Officers
0.00
0.00
0.00
1,435.33
Misc Expenses
0.00
0.00
0.00
601.78
Ground Maintenance
618.33
730.00
0.00
4,398.29
Bicycles & Related Expenses
0.00
0.00
0.00
296.76
Cost of Issuance
0.00
0.00
0.00
63,500.00
Cleaning
0.00
0.00
0.00
30.42
Total Operating Expenses
18397.63
20,000.00
2%580.45
207,493.69
Operating Income (Loss)X18699.60,1
(12,067.00)
-_ i11,265.64p
26 398.48
Other Income
Interest Income
15.74
29.00
25.74
601.67
Total Other Income
15.74
29.00
25.74
601.67
Net Income (Loss)
5 18 583.76
L 12 038.001
X11,239.90
$ 27000.15
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Public Library Advisory Board
Meeting Minutes
March 17, 2021
Opening:
The regular meeting of the Paris Public Library Advisory Board was called to order by
Chairwoman Melanie Loughmiller at 4:05 p.m.
Present:
Board members present were: Melanie Loughmiller, Eva Dickey, Jennifer Cullum, Steve
Hellmann, Myers Hurt, and Interim Library Director Ron Hervey. Board members absent were:
Lauren Matthews and Marilyn Threadgill.
Approval of Minutes: The minutes of the February 24, 2021 meeting were approved
with the correction of the spelling Steve Hellmann's last name.
II. New Business: No new business.
III. Old Business:
a. Ron Hervey presented the updated version of the Disaster Response Plan to the
Library Board for approval. The board voted to approve the updated version of the
plan, with minor changes: Steve Hellmann noted that on Page 9, it will be noted that
if there is water on the ground in a room, no one will enter the room until power has
been safely disconnected by a qualified person. Dr. Hurt noted that there was a
missing location for a fire alarm pull on the Emergency Library Map. The plan was
approved with updated notes. Steve Hellmann made the motion to approve, with
Dr. Myers Hurt providing a second.
IV. Presentations:
a. Budget Report
Expenditures in February totaled $39,049.19, with $267,046.41 expended so far, for
the year, which is 36.72% of FY 2021 budget of $727,331.00.
b. Statistical Report
February's circulation was 6,068 items, down from 7,815 items for February 2020.
Library visits were also down in comparison with the same month last year, at 2,898
for 2021 and 4,590 visits in 2020. Ron Hervey noted that these numbers don't truly
reflect the interest in the library because of Covid-19 having a detrimental impact on
patron's ability to access the library. Ron ran the numbers for the sixth month
average circulation, which was 6,698 and that should be increasing as well, with the
restrictions being lifted and patrons coming back to the library in their normal
fashion.
Melanie Loughmiller asked Ron Hervey who was currently responsible for ordering
items for the library, in the absence of the director. Ron stated that Tracy is primarily
responsible for ordering children's books, Jerry orders the adult books, and Ron is
focused on the administrative duties in the director's absence.
V. Friends of the Library Report:
a. The Friends of the Library newsletter was published. Copies were mailed to
current Friends and Dr. Amanda Green dropped off extra newsletters for
interested patrons.
b. There is a contest for children to design the new logo for the newsletter.
VI. Director's Remarks:
a. Ron Hervey spoke again with City Manager Grayson Path regarding Governor
Abbott's updated guidelines for Covid-19 restrictions. Mr. Path and Mr. Hervey
concluded that it would be acceptable for two more computers to be placed
back in the common area for public use, as long as they are adequately spaced
apart. The Gallery will now be allowed to hold gatherings of up to 25 people,
which is %2 that of the Fire Marshall's allowance in normal operating
circumstances. The staff will continue to be required to wear face masks while
on the floor. Ron noted that if circumstances change for the worse with regard
to Covid-19, the safety requirements can be strengthened once again. Steve
Hellman asked if appropriate signage would be placed around the library, to
reflect the updated guidelines. Ron responded, stating that change is in the
process of happening. Mr. Hervey also noted that books are still being cleaned as
they come in to the library, and the building is continuing to be fogged in the
appropriate places.
b. Ron also noted that Mr. Path intends to place the vacancy for Library Director
by the end of March.
c. Ron Hervey wanted to recognize how wonderful the library staff has been during
this time, along with their level of professionalism in the absence of a director.
Mr. Hervey also mentioned his appreciation for the library patrons who continue
to be supportive of the library. Melanie Loughmiller said that she values Mr.
Hervey's willingness to step in as Interim Library Director, and the board fully
agreed with this sentiment.
The next meeting will be on April, 21, 2021
Adjournment: The meeting was adjourned at 4:30 p.m.
Submitted by
Jennifer Cullum, Secretary
Paris Visitors & Convention Council Board of Directors Meetin
Love Civic Center and Zoom Meetin
Monday, March 15, 2021
4:00 pm
Members Present: Chadlee Johnston, Brittney Keys, Tony Corso, John Bratcher, Mark Pankaj,
Lea Emerson, Vicki Ballard, Brian Richie, Dustin Broadway, Bud Mistry, Ryan Whitaker and
Bryan Hargis.
Staff Present: Becky Semple, Gina Crawford and Paul Allen.
Minutes: A motion to approve January minutes was made by Tony Corso, seconded by Lea
Emerson. Motion passed unanimously.
Financials: Vicki Ballard presented the February financials. A motion to approve was made by
Britney Keys, seconded by Mark Pankaj. Motion passed unanimously.
New Business:
Becky Semple presented the funding for the Paris Steak Wars on April 9th and 10th. This event
was already approved but had to be delayed due to Covid. They were awarded $1550.00
Becky Semple presented a funding request for Paris Championship Golf Tournament on June
15-18, 2021. Based on the scoring criteria, a motion was made to approve $1825.00 by Tony
Corso, seconded by Bud Mistry. Motion passed unanimously.
Becky Semple presented a funding request for Nosework Detection Trial Dog competition on
April 9-11, 2021. Based on the scoring criteria, a motion was made to approve $1300.00 by
John Bratcher, seconded by Tony Corso. Motion passed unanimously.
Old Business„ Antique cars will be coming through Paris and staying a few days for the Texas
Tour.
Ad'ourn: Lea Emerson made a motion to adjourn, Bud Mistry seconded.
Meeting adjourned at 4:22 p.m.
Respectfully Submitted,
Gina Crawford
MINUTES
PLANNING AND ZONING COMMISSION
CITY HALL ANNEX CONFERENCE ROOM
150 SE 1st STREET
PARIS, TEXAS
MONDAY APRIL 05 2021
5:30 O'CLOCK P.M.
1. The meeting of the Planning and Zoning Commission was called to order at 5:41 p.m. by
Clifton Fendley.
Commissioners Present: Clifton Fendley, Sims Norment, Michael Mosher, Francine
Neeley
Commissioners Absent: Chad Lindsey, Austin Anthony, and Tylesha Ross
City Staff: Grayson Path, City Manager, Andrew Mack, City Planner; Triniti Frazier,
Development Coordinator; Clyde Crews, Fire Marshal; Stephanie Harris, City Attorney;
Steve Clifford, Mayor
2. Citizen's forum
(Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any
comments other than to refer the matter to a future agenda, to an existing policy, or to a stafj''person with specific factual
information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not
appropriate for citizens' forum)
The citizen's forum was declared open.
With no one speaking, the citizen's forum was declared closed.
3. Approval of minutes from the meeting of March 01, 2020,
A Motion to approve the minutes for the March 01, 2020 meeting was made by Sims
Norment, seconded by Michael Mosher. Motion carried 4-0.
4. Public hearing to consider and take action regarding the petition of Mary Lawrence for a
change in zoning from a Commercial District (C) to a One -Family Dwelling District
No.3 (SF -3), in the City of Paris, Block 100-A, Lot 5, LCAD 15514, located at 1049 NW
7th Street.
Grayson Path states that Mary Lawrence is part of our Paris HOME program and she is
eligible to have a new house reconstructed with federal funds. The existing zoning is
Commercial and one -family dwellings are only allowed in that district with a Special Use
Permit. Ms. Lawrence is wishing to rezone to a non-commercial district without the need
of a SUP. The future land use calls for this lot to be low density residential, therefore the
change in zoning from commercial to SF -3 is appropriate. City staff is in support of this
zoning change request.
The public hearing was declared open.
With no one speaking, the public hearing was declared closed.
A Motion was made by Sims Norment, seconded by Michael Mosher to approve the
petition. Motion carried 4-0.
5. Consideration of and action on the Replat of Lots 29, 30, and 31, of the Stone Ridge No.
8 Addition, LOAD Property 126270, 126670 and 127019, located in the 4600 Block of
Boulder Ln.
Grayson Path states that Mark Cunningham owns 4.755 acres on Boulder Ln. A replat of
the property has been submitted to more accurately align the dedication of the drainage
easement. Water and sewer is available. Staff is recommending approval with the
following noted revisions:
1. Note the name of the street 9.A.V (4)
2. Show building setbacks. 9.A.V (8)
A Motion was made to approve this item with noted revisions by Francine Neeley,
seconded by Michael Mosher. Motion carried 4-0.
6. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the Welch
Addition CB 69A, LCAD Property 14645, 14646 and 14647, located at 530 NE 10th
Street.
Grayson Path states that James Welch owns 0.616 acres for two properties. He has
submitted a preliminary and final plat, which are items 6 and 7 so we will look at the
preliminary plat first. Everything appears to be in order. Water and sewer are available.
Staff is recommending approval with the following noted revisions:
1. The plat shows a 2" water line on the west side of 10th St and a 6" sewer line
on the east. Our map shows a 6" water line on the east and a 6" sewer on the
west. 9.A.IV (7)
2. To show that these are multiple lots being combined into one with lines
indicating the lot lines that are to be abandoned. 9.A.V (6)
A Motion was made to approve this item with noted revisions by Michael Mosher,
seconded by Francine Neeley. Motion carried 4-0.
7. Consideration of and action on the Final Plat of Lot 1, Block of the Welch Addition CB
69A, LCAD Property 14645, 14646 and 14647, located at 530 NE 10th Street.
Grayson Path states this is the same plat and comments.
A Motion was made to approve this item with noted revisions by Sims Norment,
seconded by Michael Mosher. Motion carried 4-0.
8. Consideration of and action on the Preliminary Plat of Lots 1 and 2, Block of the
Norment 147 Addition, LCAD Property 16399, located at 606 S Church Street,
With Sims Norment recusing himself, this item has been tabled to the next P&Z meeting
due to a lack of a quorum.
9. Consideration of and action on the Final Plat of Lots 1 and 2, Block A of the Norment
147 Addition, LCAD Property 16399, located at 606 S Church Street.
This item was tabled due to a lack of a quorum.
Norment is no longer recused going on to item 10.
10. Consideration of and action on the Preliminary Plat of Lot 1, Block of the Pshigoda
Collegiate Addition, PT of LCAD Property 109655, located in the 2100 Block of
Collegiate Dr.
Grayson Path states the Pshigoda Foundation and Wayne Brown own a little over 10
acres and they have submitted a preliminary plat of the property where they intend to
build a single -story apartment complex. Staff recommends approval with the following
noted revisions:
1. Change the fire hydrant spacing to match one per 500'.
2. Outline any wooded areas. 9.A.IV (6)
A Motion was made to approve this item with noted revisions by Sims Norment,
seconded by Francine Neeley. Motion carried 4-0.
11. Consideration of and action on the Preliminary Plat of Lot 1, Block A of the East Side
Storage Addition, LCAD Property 50982, located in the 300 Block of NE 46th Street,
Grayson Path states that Robby Russell owns 1.53 acres and has submitted a preliminary
plat of this property. Water and sewer are available. Owner intends to develop RV
Storage units at a future date. It appears the preliminary plat complies with City of Paris
regulations and staff recommends approval.
A Motion was made to approve this item by Michael Mosher, seconded by Francine
Neeley. Motion carried 4-0.
12. Adjournment.
There being no further business, the meeting was adjourned at 5:49 p.m.
APPROVED THIS 3rd DAY OF MAY, 2021
12....,:. ............. -------
Chairperson