06 - Boards & Commissions - Minutes and ReportsItem No. 6
MINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
107 EAST KAUFMAN STREET
PARIS, TEXAS
THURSDAY FEBRUARY 25 2021 5:30 P.M.
1. The Airport Advisory Board was called to order at 5:3 Op. m. by Chairman Scott Avery.
Members present: Ray Ball, Jim Bell, Scott Avery, Scott Hearne, Zachary Ebbs, and Anna
Spencer. with Jeff Sugg absent.
City Representatives: Paula Portugal, Mayor Pro-Tem/Council Liaison; Grayson Path, City
Manager; Janice Ellis, City Clerk; Skylar Hoskins, Deputy City Clerk; and Derek Dacus,
Engineering Technician. Also present was Jerry Richey, Airport Manager.
2. Citizen's Input
No one spoke during the citizen's forum.
3. Consider approval of minutes from the meeting of January 28, 2021.
After some clarification regarding the Runway being overdue for pavement maintenance, a
Motion to approve the Minutes was made by Ray Ball, and seconded by Jim Bell. Motion
carried, 5 ayes — 0 Nays.
4. Discuss delinquent hangar rentals.
Ms. Ellis stated that the individuals who Ms. Harris sent collection letters to had paid their
delinquent fees. Mr. Ball asked Ms. Ellis if after 30 days of nonpayment they were in violation of
their lease, to which Ms. Ellis said, yes they would be in violation of their lease agreement. Mr.
Ball then asked if a policy could be established defining what they consider to be a violation of
the lease. Ms. Ellis stated she would add it to a future agenda.
5. Receive FBO report.
Anna Spencer arrived at 5:39 p.m.
Airport Manager Jerry Richey stated the airport received no damage from the snow and ice storm
that occurred and was only closed for three days.
6. Discuss and take action on a ground lease agreement with Skyler Burchinal.
Ms. Ellis stated that the City was informed earlier in the day by a TXDOT Aviation
representative that the location of the proposed hangar does not comply with the Airport Master
Plan. However, they did recommend approval to move forward with the site subject to FAA
approval. There is a scheduled meeting on March 4th with TXDOT to further discuss the matter.
After some discussion about the location of the proposed hangar, Jim Bell made a Motion to
table the item until the city can provide a drawing showing the exact location of the proposed
hangar so that there is no confusion. Motion was seconded by Ray Ball.
Following further discussion, Mr. Bell withdrew his motion to table the item.
A Motion was made by Jim Bell to approve the ground lease agreement with Skyler Burchinal,
pending FAA approval and was seconded by Scott Hearne. Motion carried, 5 ayes — 0 nays. Ray
Ball abstained from voting.
7. Discuss waiting list for city owned hangars, creation of a hangar waiting list policy, and make
recommendations.
Derek Dacus presented a Hangar wait list policy and asked for recommendations from the board
regarding fees, procedures, and policies. After some discussion regarding fees, multiple hangars,
hangar vacancies, airport policies, etc. The general consensus of the board was to match the
hangar waidist policy to the ground lease agreement, allowing a hangar to be vacant for 180 days
before the lessee would be in violation of his/her lease.
8. Discuss expenses funded through the RAMP Grant to date.
Derek Dacus stated he has a list of planned expenses such as repairs for the airport which
included new lights, restriping the ramp, directional lighting, maintenance on the Jet A pump,
updated terminal furniture, etc. Scott Hearn mentioned adding an Eiffel tower in the center of the
dead space of the FBO, with local businesses being potential sponsors. Mr. Bell stated he felt the
emergency roadway exit extension should be a priority. It was requested that this be brought up
on the next agenda.
9. Discuss criteria for expenses that may be spent through the CARES Act.
Derek Dacus recommended due to a new government program called CRRSA, the board table
this item until the amount of money the airport will be receiving can be determined.
Scott Avery made a Motion to table the item, and was seconded by Ray Ball. Motion carried, 6
ayes — 0 nays.
10. Discuss and make recommendations for the Cox Field Master Plan, Capital Improvement Plan,
and RAMP Plan.
Scott Hearn made a Motion to table the item until a future agenda and seconded by Ray Ball.
Motion carried, 6 ayes — 0 nays.
11. Items for future agendas.
It was noted that there will be no meeting in March due to Spring Break. Board members asked
that items for their next meeting include reviewing the Master Plan with a visual aid if possible,
discussion about the emergency roadway exit, and to make recommendations regarding the
RAMP Grant.
12. Adjournment.
A motion to adjourn was made by Scott Avery and seconded by Scott Hearn. Motion carried, 6
ayes — 0 nays.
Approved this 20t' day of May, 2021.
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SPECIAL MEETING
MINUTES
CITY OF PARIS BOARD OF ADJUSTMENT
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS CONFERENCE ROOM
PARIS,.. TEXAS
TUESDAY MAY 412021
12:00 O'CLOCK P.M.
1. The Board ofAdjustment meeting was called to order by Ruth Ann Alsobrook at 12: 00 p. m.
The following members were present: Ruth Ann Alsobrook, Chris Fitzgerald, Jerry
Haning, William Sanders and Larry Walker.
Also present were Andrew Mack, Stephanie Harris, Grayson Path, City Advisor David
Hamilton and concerned citizens.
2. Approval of minutes from previous meeting. (April 6, 2021)
Motion was made by William Sanders, seconded by Larry Walker to approve minutes for the April
6th, 2021 meeting. Motion carried 5:0.
3. Public hearing to consider and take action on the petition ofAdam Bolton, on Lot 1, Block
A, of Southwest Estates Ph II, being located at 316 SW 4' Street.
The applicant requests a 1.19' width variance to allow a 58.81' wide lot vs. the 60' width required
of Section 9-201 and a 9.02' depth variance to allow a 110.98' deep lot vs. the 120' depth required
of Section 9-301 of the Area Regulations of the Zoning Ordinance.
Andrew Mack, Director of Planning & Community Development, presented the variance request
to the board. After doing so, Director Mack reminded the board of previous discussion on
amending the Ordinance to accommodate sub -standard lots in Paris. Such a amendment would
prevent'people from having to apply for lot width and depth variances, as long as other standards
and conditions were met. Lastly, Director Mack stated that City Staff recommend the variances be
approved with no conditions since all of the required setbacks can be met and based on the
recommended findings of fact listed in the staff memo.
Chairperson RuthAnn Alsobrook made note of the input form submitted by Carl Harcrow of 305
SW 4th Street in favor of the variance requests.
Director Mack notified the board of a typo in staff memo under the "staff findings." It references
Sections VIII (E) 14 & 15 of the Subdivision Ordinance when it should reference sections 9-201
and 9-301 of the Area Regulations.
Public hearing was declared open.
No one else spoke in favor or opposition.
Public hearing was declared closed.
Motion was made by Larry Walker, seconded by Jerry Haning to approve the variance to Sections
9-201 and 9-301 of the Zoning Area Regulations required lot width of 60' to 58.81' and required
lot depth of 120' to 110.98' based upon the 6 staff recommended findings of fact. Motion carried
5:0.
1. Although there are no unique conditions or features of the property which is not generally
common to other properties with older platted lots in the city, it is the intent of the city to
pursue changing the ordinance to make such variance requirements unnecessary in the
future.
2. The literal compliance with Sections 9-201 & 9-301 of the Zoning Ordinance would cause
unnecessary hardship given the fact that this is an existing lot of record, is substandard in
lot width and depth, and the proposed two-family dwelling cannot be constructed without
a variance.
3. The granting of the variance will not violate the spirit or the intent of this article.
4. The condition or feature which creates the need for the variance did not result from the
property owner's own actions...
5. The variance by the applicant is not solely for personal convenience, financial hardship, or
other reasons unrelated to the property.
6. The proposed use of a new two-family dwelling is a permitted use in the MF -1 Zoning
District.
4. Public hearing to consider and take action on the petition of Russ Davis, on behalf of
Johnny and Linda Miles, on Lots 6 & 7, City Block 188, being located at 1415 SE 6" Street.
The applicant requests a 10' width variance to request a 50' Right -of -Way (ROW) Local Street
vs. a 60' required ROW Collector Street and a 29' paving width vs. a 39' paving width in the
proposed J.C. Miles Subdivision as in required in Sections VIII (E) 14 & 15 of the Subdivision
Ordinance.
Andrew Mack, Director of Planning & Community Development, notified the board that the
preliminary plat for property sought to be varied was recommended for approval by the Planning
& Zoning Board to the City Council at the April 5th meeting. He then presented the variance request
to the board. Director Mack explains that there is an inherent conflict within the City's Subdivision
Ordinance that references a Local Street standard with a lesser ROW and street pavement width
just above the requirement for the more strenuous requirement of a Collector Street 60' ROW and
39' of paving. Lastly, Director Mack stated that the City recommends approval based on the
following staff findings of fact:
1. There are no unique conditions or features of the property which is not generally common to
other properties.
2. The literal compliance with Sections VIII (E) 14 & 15 of the Subdivision Ordinance would
cause unnecessary hardship given the fact that the roadway to be constructed will not be a
collector street, but rather a local residential street with a cul-de-sac.
3. The granting of the variance will not violate the spirit or the intent of this article.
4. The condition or feature which creates the need for the variance did not result from the property
owner's own actions, but rather is a conflicting requirement within the City's Subdivision
Ordinance Requirements.
5. The variance by the applicant is not solely for personal convenience, financial hardship, or
other reasons unrelated to the property.
Chairperson RuthAnn Alsobrook, asked for clarification on the definition of a Collector street .
Director Mack explained Collector Streets typically allow Feeder Streets to tie in and carry a larger
volume of traffic. In connection with this Application, Director Mack offered his opinion that the
construction of such street would be unnecessary; a waste of resources; and would trigger more
variances for lot depths.
Board Member Larry Walker asked if it is appropriate for the variance to be granted even though
the Final Plat has not been approved. Director Mack responded hat since the project is still in the
preliminary stages that it is the correct sequence for the variance approval to be made before the
Final Plat submittal.
Board Member William Sanders asked if the approval of the narrower ROW will limit access for
trash pickup or emergency services. Director Mack confirmed it would not.
Chairperson RuthAnn Alsobrook stated that the improvement of this lot would substantially
increase the value of this lot and generate tax revenue. She also asked if the neighboring streets
would be able to withstand the increased traffic to which Director Mack confirmed they would.
Public hearing was declared open.
No one else spoke in favor or opposition.
Public hearing was declared closed.
Motion was made by Larry Walker, seconded by William Sanders to approve the variance to
Subdivision Ordinance Sections VIII (E) 14 & 15 required 60' required ROW Collector Street to
50' ROW Local Street and 39' paving width to 29' based upon the 5 staff recommended findings
of fact. Motion carried 5:0.
5. Public hearing to consider and take action on the petition of Shawn Coyier, on Lot Pt of 1,
City Block 321, being located at 2315 NE Loop 286.
The applicant requests a variance of Article 4.10, Sections 4.10.003(e), 4.10.004(a)(1),
4.10.009(a), 4.10.009(b) and 4.10.081 of the Sign Ordinance which provides as follows:
- Section 4.10.003 (e) —"Sky signs are prohibited except as provided in division 2 [Historical
Downtown District] of this article. "
- Section 4.10.004(a) (1) — "Attached signs shall not extend above the roofline of the building
or more than twelve (12) inches from the building wall. here the building fascia is not
vertical, the bottom of such sign shall not project more than twelve (12) inches from the
fascia and the sign can be oriented in a vertical manner.
- Section 4.10.009(a) — "All signs and sign structures shall be designed, constructed, and
inspected in accordance with this section. "
- Section 4.10.009(b) — "Signs and sign structures shall be designed and constructed to
comply with the provisions of the building code for use of materials, loads and stresses to
withstand a wind pressure of thirty (3 0) pounds per square [foot]. "
- Section 4.10.081— "No temporary orpermanent signor billboard to be installed or located
within the corporate city limits shall be erected, constructed, reconstructed, relocated or
placed within the city unless a permit shall have been first secured from the building
official. "
Shawn Coyier (Applicant) is proposing a "sky sign" at 2315 NE Loop 286.
Public hearing was declared open.
Stephanie Harris, City Attorney, made an opening presentation. She mentioned that this
application for the "sky sign" variance(s) had previously come before the Board and the application
was denied. However, newly discovered data suggest that notice to the Applicant of the previous
hearing might not have been effective. Therefore, the City has determined to bring the application
back before the Board to avoid any possible due process (notice) problems. City Attorney Harris
then proceeded to present the variance application to the Board, and concluded with a
recommendation that the application be denied on all requested variances.
Shawn Coyier (Applicant), of 4075 Vista Ridge Drive, notified the Board that the sign was actually
put up on January 181h which was Martin Luther King Day. Applicant had planned to install the
sign on the 18th of January because the installation equipment was on site. City offices were closed
on January 18th, so Applicant decided to apply for the permit on January 19th
Applicant explained that he believes that there is a unique condition to the property since the
existing building houses two storefronts facing the loop and his wife's storefront is on the side of
the building. A person looking at the building straight from the frontage cannot see the wife's
business location on the side. Applicate indicated that the building owner offered to include a
storefront access for the wife's business; therefore, according to Applicant, he did not inflict the
hardship on himself. Additionally, Applicant noted that the sign structure (frame) had been in place
since October, and no City inspector has said anything about it, even though there have been
repeated visits. Because no one from the City raised the sign issue, Applicant felt there was not an
issue with having it there. Applicant also believes that the sign does not extend past the roofline
of the building; therefore, he does not think the sign structure meets the Ordinance definition.
According to the Applicant the sign is structurally sound and when the building owner put up the
structure he had modelled it after the Paris Inn sign. If Applicant has to remove his sign, then the
Paris Inn should be required to remove its sign. Applicant offers that if he has to remove the sign,
no one will be able to see (locate) his wife's business, thus creating a hardship.
Board Member Chris Fitzgerald, clarified that he was unable to attend the last meeting, but
understands that the structure had been in place since October and the signage was later added to
it which is what prompted the City's attention.
Chairperson RuthAnn Alsobrook, asked the Applicant if he knew that his wife's business was
going to be in the same building, why he didn't plan for a sign on the front of the building with his
business? Melissa Coyier, of 4075 Vista Ridge Drive and wife of Applicant, responded by telling
the Board that the business Nu -Start Nutrition has restrictions on the sizes and types of signs. The
Chairperson mentioned that at the previous meeting a major concern was the safety of the sign and
ensuring that it isn't a structure that would be blown away. Melissa Coyier responded that she went
to the store to check on the sign during the last windstorm to make sure it would not blow away
and "it didn't budge at all." She also stated that she had driven around town and looked at other
sky signs and some had moved.
At the end of her presentation Melissa Coyier left the hearing/ building stating that she wanted to
withdraw the, application. However, she did not file the application nor sign it, so the withdrawal
was determined to be ineffective.
No one else spoke in favor or opposition.
Public hearing was declared closed.
Board Member Larry Walker stated that with more information than last month's meeting he has
more understanding of why Applicant needed the variances. However, he does agree that the sign
should be safe. Board Member Walker also believes that if the building has been previously
inspected and given a Certificate of Occupancy then the sign was or should have been signed off
on as well since it has been there since October.
The City Attorney clarified that there was no inspection requested for the sign and even though
City Staff has missed it in the past does not waive the requirement for the permit and plan
submittal.
Chairperson RuthAnn Alsobrook asked City staff if the sign is safe since that is one of the main
concerns. Grayson replied that the City would have no way of knowing since there were no
engineered plans submitted as required for a sky sign. The Chairperson also asks if the City
Engineer has been out to look at the sign, and Grayson replied they have not. Director Mack
indicated that this would not be a design for the City Engineer to review and comment on; the
Building Official is the code authority and would review a structural analysis submitted by a civil
structural engineer.
Board Member Jerry Haning stated that a pole sign similar to the one for the other business would
have probably been more appropriate, but he does not agree with the City missing the sign since
October.
Section 4.10.003(e) variance request to allow the approval a sky sign: Motion was made by Larry
Walker, seconded by Jerry Haning to approve the variance of Article 4. 10, Section 4.10.003(e) of
the Sign Ordinance and allowing the approval a sky sign outside of the Historical District withthe
condition of providing an engineered analysis of the sign structure showing structural calculations
and proving the sign is safe within 30 days. Motion carried 4:1, with Chairperson RuthAnn
Alsobrook as the dissenting vote.
Larry Walker attempted to adopt the following findings of fact to support the conditional approval
of the variance.
(A) The building's orientation does create a unique condition or feature not generally common
to other properties.
(B) The condition or feature which creates the need for the variance did not result from the
tenant's actions but from the owner's. The tenant should not be responsible for the
condition of the building when he rented it.
Motion made by Larry Walker to approve the fact fmdings failed for lack of a second.
Motion made by William Sanders that the findings were not met failed for lack of second.
Therefore, in the Board's conditioned approval of the variance request, no fact findings were
adopted.
Section 4.1 0.004(a) (1) variance request to allow a sign to extend above the roofline of the building
or more than 12 ": Motion was made by Larry Walker, seconded by Jerry Haning to approve the
variance of Article 4. 10, Section 4.10.004(a)(1) of the Sign Ordinance and to allow a sign to extend
above the roofline of the building or more than 12" from the building wall with the condition of
providing an engineered analysis of the sign structure showing whether or not the sign extends
above the peak of roofline or not. Motion carried 5:0.
In the Board's conditional approval of the variance request, no fact findings were adopted.
Section 4.10.009(a) variance request to allowing a sign not designed, constructed and inspected
in accordance to the Sign Ordinance: Motion was made by Larry Walker, seconded by Jerry
Haning to approve the variance of Article 4.10, Section 4.10.009(x) of the Sign Ordinance and
allowing a sign not designed, constructed and inspected in accordance to the Sign Ordinance with
the condition of providing an engineered analysis of the sign structure showing structural
calculations within 30 days. Motion carried 5:0.
In the Board's conditional approval of the variance request, no fact findings were adopted.
Section 4.10.009(b) variance request to allowing a sign not designed and constructed to comply
with the provisions of the building code: Motion was made by Larry Walker, seconded by Jerry
Haning to approve the variance of Article 4.10, Section 4.10.009(b) of the Sign Ordinance
allowing a sign not designed and constructed to comply with the provisions of the building code
for use of materials, loads and stresses to withstand a wind pressure of thirty (3 0) pounds per square
foot with the condition of providing an engineered analysis of the sign structure showing structural
calculations within 30 days . Motion carried 5:0.
In the Board's conditional approval of the variance request, no fact findings were adopted.
Section 4.10.081 variance for required permit: Motion was made by William Sanders, seconded
by Chris Fitzgerald to deny the variance of Article 4.10, Section 4.10.081 of the Sign Ordinance
prohibiting a permanent sign to be installed in the City without first securing a permit from the
building official. Motion carried 3:2, with Jerry Haning and Larry Walker as the dissenting votes.
In the Board's denial of the variance request, there were no fact findings.
b. Adjournment.
APPROVED THE 11T DAY OF JUNE, 2021.
l r r 4p
Chairman
Minutes
Traffic Commission
City of Paris
The Traffic Commission met on Tuesday December 01, 2020 at 5:15 P.M. in the
Municipal Courtroom with the following members present:
1.
John Darst
2.
Wendell Moore
3.
John Eyler
4.
Charles Richards
5.
Michael "Mickey" Ellis
Absent: Tony Clark
The city staff was represented by Interim Chief Randy Tuttle and City Manager
Grayson Path. Reginald Hughes was present as council liaison.
Texas Department of Transportation was represented by Area Engineer Daniel
Taylor.
John Eyler called the meeting to order at 5:1 ipm. A quorum was established with
five members present.
Mr. Eyler then moved to item #2 regarding approval of minutes from August 04,
2020 meeting. Mr. Moore made a motion to approve the minutes and it was
second by Mr. Ellis. Motion passed 5-0.
Mr. Eyler then moved to item #3 regarding discussion and possible action
concerning installation of a raised median on Lamar Avenue from 33rd to 42nd
Street. Mr. Taylor presented to members that TXDOT has made available
funding for safety-related Capital Improvement Projects throughout the state. A
project to install a raised median on Lamar Avenue from 331d to 42nd St. is one of
the projects being submitted by the local TXDOT office. Mr. Taylor reported that
along with the raised median also included in the project is road widening to be
performed at the intersections of 33rd, Walmart entrance, and 42nd to better
accommodate U-turn maneuvers at these intersections. Mr. Taylor stated the
estimated cost for this project is $2,046,230.46 paid entirely with Capital
Improvement Project funds. Mr. Taylor said this project is needed to enhance
motorist safety due to the increased traffic, traffic accidents and continued
development along this area of Lamar. After discussion Mr. Ellis made a motion
to request City Council approve and support the TXDOT request to move forward
with applying for the Capital Improvement Project funds to complete this project.
A second was made by Mr. Richards and motion passed 5-0.
Mr. Eyler then moved to item #4 regarding discussion and possible action
concerning the closure of crossover on NE Loop 286 at Home Depot. The
discussion of this item also included discussion of items 5 through 7. Mr. Taylor
informed members that the local TXDOT office was also applying for funds
through the Capital Improvement Project to close and make necessary changes
to the crossovers on NE Loop 286 at Home Depot, 29th NE, Spur 139, and
Clement Road. Total cost for these changes is estimated at $1,547,674.70 which
will be funded entirely through the Capital Improvement Project. Mr. Taylor said
extended turn lanes and ability to make U-turns a various intersections would be
included in the project. Mr. Taylor said the closing of the crossovers is needed
because of the increased traffic and accidents on NE Loop 286 at these
crossovers. After discussion Mr. Eyler called for an individual vote on each item.
Mr. Eyler asked for a motion concerning the closing of crossover at NE Loop and
Home Depot. Mr. Darst made a motion to recommend council approve and
support the TXDOT request to move forward with applying for the Capital
Improvement Project funds to complete this project. A second was made by Mr.
Moore and motion passed 5-0.
Mr. Eyler then moved to item #5 regarding discussion and possible action
concerning the closure of crossover on NE Loop 286 at 29th NE. Mr. Eyler called
for a motion and Mr. Richards made a motion to recommend council approve and
support the TXDOT request to move forward with applying for the Capital
Improvement Project funds to complete this project. A second was made by Mr.
Moore and motion passed 5-0.
Mr. Eyler then moved to item #6 regarding discussion and possible action
concerning the closure of crossover on NE Loop 286 at Spur 139. Mr. Eyler
called for a motion and Mr. Darst made a motion to recommend council approve
and support the TXDOT request to move forward with applying for the Capital
Improvement Project funds to complete this project. A second was made by Mr.
Ellis and motion passed 5-0.
Mr. Eyler then moved to item #7 regarding discussion and possible action
concerning the closure of crossover on NE Loop 286 at Clement Road. Mr. Eyler
called for a motion and Mr. Darst made a motion to recommend council approve
and support the TXDOT request to move forward with applying for the Capital
Improvement Project funds to complete this project. A second was made by Mr.
Moore and motion passed 5-0.
Mr. Eyler then moved to item #8 regarding any old business. There was none.
Mr. Eyler then moved to item #9 regarding request for future agenda items.
There was none.
At 5:55pm Mr. Moore made a motion to adjourn the meeting. A second was
made by Mr. Moore and motion carried 5-0.
Chairperson -._..s ��_ Date:L'n� /
J `
MINUTES
PLANNING AND ZONING COMMISSION
CITY HALL ANNEX CONFERENCE ROOM
150 SE 1st STREET
PARIS TEXAS
MONDAY MAY 03 2021
5:30 O'CLOCK P.M.
The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by
Chad Lindsey.
Commissioners Present: Francine Neeley, Chad Lindsey, Clifton Fendley, Austin
Anthony, Tylesha Ross and Sims Norment
Commissioner(s) Absent: Michael Mosher
City Staff. Andrew Mack, City Planner; Triniti Frazier, Development Coordinator; Clyde
Crews, Fire Marshal; and Stephanie Harris, City Attorney
2. Citizen's forum
(Unless an item is posted on the Agenda, the Texas Open Meetings Actprohibits the Commission from responding to any
comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specif c factual
information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not
appropriate for citizens' forum)
The citizen's forum was declared open.
Richard Thompson, 3206 Bonham, asked about item that was referred back to Planning
Commission.
Citizen's forum was declared closed.
3. Approval of minutes from the meeting of April 05, 2020.
A Motion to approve the minutes for the April 05, 2020 meeting was made by Austin
Anthony, seconded by Francine Neeley. Motion carried 6-0.
4. Public hearing to consider and take action regarding the petition of City of Paris, Texas
to amend Zoning Ordinance No. 1710, Section 21-106 to change the fee for an Appeal to
the Board of Adjustment from $50.00 to $100.00 in order to be consistent with the City's
most recent fee update.
Andrew Mack states this is a housekeeping item, the change has already been made and
the zoning ordinance needs to be amended to reflect that for consistency.
The public hearing was declared open.
With no one speaking, the public hearing was declared closed.
A Motion was made by Sims Norment, seconded by Tylesha Ross to approve the petition.
Motion carried 6-0.
5. Public hearing to consider and take action regarding the petition of the City of Paris,
Texas to amend Zoning Ordinance No. 1710, Section 16-102 to expand the time allowed
for an appeal to be made to Board of Adjustment regarding a decision of a city official
from ten (10) days to twenty (20) days in order to be consistent with recent changes in
state law.
Andrew Mack states this is a clean-up amendment to amend the time to appeal from
fifteen (15) days to twenty (20) days to be consistent with recent state law.
The public hearing was declared open.
With no one speaking, the public hearing was declared closed.
A Motion was made by Clifton Fendley, seconded by Austin Anthony to approve the
petition. Motion carried 6-0.
6. Public hearing to consider and take action regarding the petition of the City of Paris,
Texas to amend Zoning Ordinance No. 1710 by deleting Section 12-100(33), specific use
permits for mobile homes in various zoning districts, because it conflicts with Chapter 4,
Article 4.08, Manufactured Homes, Mobile Homes and Special Vehicles.
Andrew Mack states this is a clean-up amendment to remove Section 12-100(33) because
it conflicts with Chapter 4 of the Code of Ordinances, Article 4.08, Manufactured Homes,
Mobile Homes and Special Vehicles, and because it conflicts with recent changes to the
zoning ordinance restricting the location of mobile homes to the Light Industrial (LI)
zoning district and in mobile home parks.
The public hearing was declared open.
With no one speaking, the public hearing was declared closed.
A Motion was made by Sims Norment, seconded by Francine Neeley. Motion carried 6-
0.
7. Consideration of and action on the Replat of Lot 1R, Block A of the Pee Wee Addition CB
251, LCAD Property 59410 and PT of 53595, located at 1855-1865 NMain Street.
Andrew Mack states the applicant requests approval of a replat for property located at
1855-1865 N Main Street. The property contains approximately 2.5 acres of land area.
The replat approval supports the proposed redevelopment of the site for a new retail
store. Staff recommends approval of the requested replat, subject to the following
conditions:
1. The plat shall be revised to provide for additional ROW dedication of the trunk
highway on Main where the parcel frontage lacks a minimum of 40 feet from the
road centerline, which appears to be an additional 10ft of ROW along N. Main.
The street width to the centerline shall be shown on the replat.
2. The applicant shall show the planned sidewalk in the ROW on the replat and
shall construct the sidewalk prior to issuance of a CO for the new building.
3. The site shall be limited to a single driveway access to N. Main,
4. Contractors shall obtain a permit to work in the ROW from TxDOT.
5. Applicant shall dedicate a 20 ft. utility easement along the southern property
line for underground utilities as requested by ONCOR.
6. The surveyor shall provide a closure report prior to release for recording of the
replat.
A Motion was made by Clifton Fendley, seconded by Francine Neeley to approve the
replat with noted conditions. Motion carried 6-0.
8. Consideration of and action on the revised Preliminary Plat of Lots 1 and 2, Block A of
the CEFCO North Addition, LCAD Property 104687, 53629, 127230, and 402452,
located in 2500 Block off Main Street.
Andrew Mack states the applicant is requesting simultaneous approval of the revised
preliminary plat and the final plat for the redevelopment of the three businesses at the NE
quadrant of N. Main and North Loop 286. They are located at 2500, 2510 and 2610 N.
Main. The land area contains approximately 3.12 acres. All three sites will be demolished
and a new gas & convenience station will be constructed. The station project received a
prior SUP approval for construction. The preliminary plat was approved previously, but
the developer was unable to obtain the requested driveway access approval from TxDOT
on the Loop frontage road. As a result, the additional site at the intersection was acquired
by the applicant in order to close two existing driveway accesses and add an additional
2/3rds of an acre to the total development site. Staff recommends approval of the revised
preliminary plat and final plat, subject to the following conditions:
1. The property access driveways shall be subject to final approval by TxDOT.
2. The contractor shall install the required sidewalk along the roadways prior to
receiving a final C/O for the new building.
3. The fire hydrants locations shall be relocated and subject to final review and
approval by the City Fire Marshall,
4. The applicant shall provide a grading and drainage plan for review and
approval of the City Engineer and TxDOT as may be required, prior to
approval of the final site plan and issuance of building and site construction
permits.
5. The applicant shall dedicate a 15ft utility easement along front (west) street
frontage of the property as requested by ONCOR.
6. The applicant shall install approximately 230 lineal feet of full buffer
screening along the NE side of the structure in the green space to fully screen
the residential apartments to the East in accordance with the buffer screening
requirements of Section 30-100 of the Zoning Ordinance,
7. Existing and proposed drainage easements shall be required and shown on the
final plat prior to recording.
8. The applicant shall extend a fire lane access easement across the building
frontage.
9. The applicant shall provide a finished floor elevation on the site and grading
plans prior to final approval by the City Engineer and Building Official.
A Motion was made by Clifton Fendley, seconded by Francine Neeley to approve the
revised preliminary plat with noted conditions. Motion carried 6-0.
9. Consideration of and action on the Final Plat of Lots I and 2, Block A of the CEFCO
North Addition, LCAD Property 104687, 53629, 127230, and 402452, located in 2500
Block of N Main Street.
Andrew Mack states this is the same plat for simultaneous approval of the final plat with
same conditions.
A Motion was made to approve this item with noted revisions by Sims Norment,
seconded by Austin Anthony. Motion carried 6-0.
10. Consideration of and action on the Preliminary Plat of Lot 1, Block of the Striker
Addition CB 296, PT of LCAD Property 18566, located in the 3400 Block of Lamar Ave.
Andrew Mack states the applicant requests approval of a preliminary plat for property
located at 3475 Lamar Avenue. The parent parcel contains 3.78 acres and the proposed
plat is to split off and divide 0.8335 acres. The site currently contains a gym and
recreation facility for the Assembly of God Church. The property is proposed to be sold
and the building converted or reconstructed as a restaurant. Staff recommends approval
of the preliminary plat, subject to the following conditions:
1. Consideration should be given to extending the water line main approximately
190 ft. across the front of the property to the SE corner for future extension and
looping of the City's water main to provide increased fire projection flows and
redundancy in the water system to the site.
2. Shall dedicate a drainage easement over the channel on the east side of the
property prior to approval of the final plat.
3. Will need to indicate future plans for the bridge that crosses the channel into
the church with regard to future use and private access restrictions or agreements.
A Motion was made to approve this item with noted conditions by Clifton Fendley,
seconded by Austin Anthony. Motion carried 6-0.
11. Consideration of and action on the Preliminary Plat of Lots 1 through 22, Block 188 of
the J.C. Miles Subdivision, LCAD Property 17005, located at 1415 SD 6th Street
Andrew Mack states the applicant is requesting approval for a preliminary plat for a
subdivision containing 22 proposed new lots. The site is currently located at 1415 SE
6th Street. The site currently consists of approximately 4.85 acres with a single-family
dwelling on the property. The single family dwelling will be split off to include 10 new
lots fronting onto Sycamore Street and another 12 lots fronting onto a new cul-de-sac
street along the West side of 8th Street SE. Staff recommends approval of the preliminary
plat, subject to the following conditions:
1. The cul-de-sac pavement width shall show a minimum 100 ft. diameter at the
ROW line.
2. The fire hydrant shall be relocated to the immediately east beginning point of
the cul-de-sac.
3. The applicant shall provide engineering plans for the water, sanitary sewer, and
roadway improvements for Bella Vista Drive for approval by the City Engineer
prior to submission of the final plat and before approval of a construction permit.
4. The applicant shall provide for an overall grading and drainage plan to be
reviewed and approved by the City Engineer prior to submission of a final plat
and before approval of a construction permit.
5. Applicant shall show 10 ft. franchise utility easement along all street frontages
as requested by ONCOR.
A Motion was made to approve this item with noted conditions by Sims Norment,
seconded by Francine Neeley. Motion carried 6-0.
12. Consideration of and action on the Preliminary Plat of Lots I and 2, Block of the
Norment 147 Addition, LCAD Property 16399, located at 606 S Church Street.
(A Motion was made to recuse Sims Norment from this item by Chad Lindsey,
seconded by Francine Neeley. Motion carried 5-0.)
Andrew Mack states that this item was brought before the commission last month but we
did not have a full quorum. The applicants were approved for an extension by the city
council to bring this item back before the commission. Applicants Sims and Rebecca
Norment own 0.5352 acres located at 606 South Church St. The property is currently
zoned Two Family (2F). The owner has submitted both a preliminary and final plat. Both
water and sewer are available. The owners are subdividing the property in order to build a
residential structure. The plats appear to comply with City of Paris regulations.
A Motion was made to approve this item by Clifton Fendley, seconded by Francine
Neeley. Motion carried 5-0.
13. Consideration of and action on the Final Plat of Lots I and 2, Block A of the Norment
147 Addition, LCAD Property 16399, located at 606 S Church Street.
Andrew Mack states this is same plat for final with no conditions.
A Motion was made to approve this item by Clifton Fendley, seconded by Francine
Neeley. Motion carried 5-0.
(A Motion was made to bring Sims Norment back into the meeting by Francine Neeley,
seconded by Tylesha Ross. Motion carried 5-0.)
14. Consideration of and action on the Preliminary Plat of Lot 1, Block of the Farmers
Bank & Trust Addition, LCAD Property 22095, 17960, and 17962, located in the 3000
Block of Lamar Ave.
Andrew Mack states that Farmer's Bank & Trust is requesting approval of a preliminary
and final plat for property located at 2950 Lamar Ave. The site contains 1.23 acres. The
property is a former rapid lube business and car wash, which is no longer in operation.
The proposed redevelopment of the site is for a new bank and office building. The site is
Zoned Planned Development and the proposed use is permitted in the PD District. The
applicant has requested simultaneous preliminary and final plat approval with their
application. The applicant shows a preliminary site plan layout on the proposed
preliminary/final plat. Detailed plans for site storm water grading and drainage plans
were not submitted with the preliminary plat. Staff has identified a number of concerns
with utility and drainage improvements for the site. The preliminary plat does not include
some minor setback information, significant tree removal if any, and site topography in a
preliminary drainage plan as required under the City's preliminary plat submission
requirements. This is not a major concern for approval of the preliminary plat given
conditions can be imposed prior to approval of the final plat and site building plan. A
number of other considerations must be addressed with the proposed development. Staff
recommends approval with the following noted conditions:
1. Preliminary plat shall be revised to indicate any trees over 19" diameter and
note if they are to be removed.
2. Chapter 9, Exhibit A, Section VIII.J - Prior to the construction of any proposed
improvements, i.e. streets, drainage, utilities, etc., subdivider shall furnish
complete plans and specifications of construction to the City Engineer. If any part
of the proposed construction is considered unsatisfactory and below the standards
required under the circumstances, construction operations shall not be started on
the affected portion until alterations are made such that the completed work shall
conform to the standards required by the City of Paris. The City Engineer shall be
notified prior to beginning construction so that an inspection of said work can be
conducted by the City during the construction. Upon completion of any such
improvements and prior to issuance of a building permit, said improvements shall
be inspected and accepted by the City.
3. Chapter 9, Exhibit A Section IV. - The minimum required set back lines shall
be shown on the approved preliminary and final plat.
4. Per the 2015 International Fire Code, two on-site fire hydrants will be required
The subdivider shall include a plan sheet in their construction plans showing the
water line extension, fire hydrant locations and necessary appurtenances for
review and approval by City Staff.
5. TxDOT review and approval of the proposed driveways will be required prior
to the issuance of building and construction permits.
6. Applicant shall provide a preliminary drainage plan prior to approval of the
final plat. The grading and drainage plan shall be subject to final review and
approval of the City Engineer prior to approval of the final site plan and issuance
of a building and construction permits.
7.ONCOR utility easements for removal/replacement of overhead lines shall be
shown on the final plat prior to release for recording, unless released by ONCOR.
8. A buffering and screening plan shall be submitted for review and approval prior
to issuance of site plan and building permit approvals.
9. Sidewalk improvements along the entire frontage of Lamar Avenue shall be
required prior to final approval of a CO for the new building construction.
A Motion was made to approve this item by Francine Neeley, seconded by Clifton
Fendley. Motion carried 6-0.
15. Consideration of and action on the Final Plat of Lot 1, Block A of the Farmers Bank &
TrustAddition, LCAD Property 22095, 17960, and 17962, located in the 3000 Block of
Lamar Ave.
Andrew Mack states this is the same plat with noted conditions.
A Motion was made to approve this item by Sims Norment, seconded by Austin
Anthony. Motion carried 6-0.
16. Consideration ofand action on the Preliminary Plat of Lot 1, Block of the Wells Bryan
248-B Addition, LCAD Property 17934, located at 830 SE 20th Street.
Andrew Mack states the applicant has submitted a request for preliminary and final plat
approval for property located at 830 SE 20th Street. The site contains approximately 0.38
acres. The applicant intends to construct a duplex on the property. No issues have been
identified with requested approvals. Staff recommends approval of the preliminary and
final plats, subject to the following condition:
1. Sidewalks must be installed prior to final inspection.
A Motion was made to approve this item with noted revision by Clifton Fendley,
seconded by Tylesha Ross. Motion carried 6-0.
17. Consideration of and action on the Final Plat of Lot 1, Block of the Wells Bryan 248-B
Addition, LCAD Property 17934, located at 830 SE 20th Street.
Andrew Mack states this is same plat, same condition.
A Motion was made to approve this item with noted revision by Clifton Fendley,
seconded by Francine Neeley. Motion carried 6-0.
18. Discussion of City initiated Zoning Ordinance map amendment from Central Area
District (CA) to a Commercial District (C) between Pine Bluff, Graham, NW 3rd and NE
3rd Street.
Andrew Mack states we have some uses and businesses in this area that have given us
reason to take a look at this larger area to consider initiating and implementing changing
the zoning from Central Area to Commercial. Over the past month, discussion has
occurred on two different properties regarding businesses not permitted in the Central
Area District. One was for a mobile food truck court and another was for the reopening of
a closed car wash and plans to reopen and refurbish. In reviewing the Comprehensive
Plan- Future Land Use Map these areas are shown as guided for future commercial
development. In analyzing this area, the character of commercial development on the
north side of Pine Bluff and Graham Streets is that of a strip or corridor commercial
development along the collector and thoroughfare roadways. This is very different from
the downtown characteristics of the City. Therefore, in order to further implement the
Comprehensive Plan and address the immediate needs of future business growth in the
community, staff proposes to initiate a multi -parcel rezoning of these properties. Staff
brings this to the attention of the Planning Commission for feedback and discussion. The
commission advised staff to proceed with this amendment. Staff will prepare a formal
amendment application and schedule a public hearing for June.
19. Discussion of Zoning Ordinance amendment to the mobile food truck court.
Andrew Mack states the City amended the Zoning Ordinance in the past few years to
regulate mobile food trucks. In working with and reviewing mobile food truck locations
within the community, it appears that a majority of the elements in this section of the
ordinance could be applied to several of the locations where food trucks are operating in
the City. Some of the issues identified are as follows:
• The difference between being able to leave a mobile food truck or portable
structure in place for a season vs. having to move it in and out of the site every
day.
• The restriction against allowing porta-potty satellite toilets vs. permanent
restrooms in an on or off-site building.
• The mandatory requirement for food commissary vs. just allowing supplies to
be stocked in the individual food trucks.
• There may also be other issues to re -visit in the regulations for updating.
In reviewing the state plumbing code requirements, restaurant facilities are required to
provide bathrooms for at least the employees of the business. In the event that customer
seating areas are provided, they must be available for both and must be handicapped
accessible. Staff intends to bring this to the Commission for advanced consideration
before proceeding with a formal ordinance amendment application and public hearing at
a future meeting.
Chad asked that staff look into what other cities have done regarding bathrooms.
20. Discussion of the Zoning Ordinance allowable uses in the Office District and
Neighborhood Service District.
Andrew Mack states City Council conducted a public hearing on the Morningside
development previously recommended for approval by the Planning Commission.
Following that recommendation, the Council and staff received numerous concerns about
the rezoning. As a result, the Council approved a motion to refer that matter back to the
Planning Commission. A new hearing may not need to be conducted given the fact that
the property is under contract for sale now with information received from the applicant
and that the rezoning request may be withdrawn. Secondly, the City Council requested
that the 0 - Office District requirements be reviewed for consideration with regard to the
permitted, SUP and prohibited uses in the district. Specifically there was a concern
expressed regarding whether or not it is appropriate to continue allowing apartments and
higher density residential within the district. This is a legislative action for the City and
there is no time frame on how fast this needs to be done. Given the fact that a task is still
on the ordinance review list for the Neighborhood Service - NS District, Staff has placed
both topics on the agenda for fixrther discussion. Time permitting; a review of all the uses
for both districts should be conducted. The Planning Commission will conduct a
workshop next month then a formal amendment and public hearing will be scheduled.
21. Adjournment.
There being no further business, the meeting was adjourned at 6:55 p.m.
APPROVED THIS 7th DAY OF JUNE, 2021
MINUTES
MAIN STREET ADVISORY BOARD
Tuesda h Mar 11 2021
4:30 PM
Present: Absent:
William Walker Tanner Dobrovolsky
Carolyn Patterson Kari Daniel
Glee Emmite
Tyrone Hayden Paula Portugal, Council Liaison
Emily Temple Becky Semple — Chamber representative
Cheri Bedford, Main Street Manager
MINUTES
1. William Walker called the meeting to order at 4:37 PM, May 11, 2021, in the City Council chambers.
2. Citizens Forum - There was no one present to speak.
3. Review and approve minutes — A motion to approve the April 13, 2021 minutes was made by Glee Emmite,
second by Emily Temple, motion carried.
4. Board member reports — 1) Emily Temple reported that she and Cheri Bedford met with a group of people
representing downtown. The group agreed to combine all downtown events through Main Street. Also, Paris Baby
will sponsor the outside posterboard at PCT when no upcoming performances are posted. This will improve the
appearance of the front of the theater. 2) Glee Emmite reported that she attended the downtown meeting mentioned
above and then gave updates on PDA. The visit of the Clydesdale horses and carriage rides were very successful.
Proceeds were donated to Keep Paris Beautiful. The margarita even was successful in downtown. Head Over Heels
won the Best Margarita contest, and a gift basket was given away to the lucky shopper. Regarding HPC, a new roof
repair was approved for the former Parish Hall at Holy Cross Episcopal Church now being used as the
administrative building. A new pool house construction was approved at Church Street and Brame St. The owner
of 136 Grand Ave requested a Certificate of Appropriateness to expose the original fagade of the building. A new
business, Downtown Coffee, is coining to 111 Lamar including an outdoor counter. A back entrance is being added
as well. HPC is going to create FaceBook and Instagram pages. June 191 will be the Imagine the Possibilities Tour.
May 151 will be the window restoration workshop. Glee is also working on a history of the murals in the downtown
area. 3) William Walker reported on a Distrx app promotion. A virtual tour of downtown can be created with a
narrative added. Emily Temple suggested that a Distrx meeting should be planned to introduce business owners to
the app and explain how to use the app to promote their businesses including sales and coupons. Tentatively, the
meeting will be planned for May 25' or May 26`x.
5. Coordinator's Report— The following topics were discussed by Cheri Bedford. 1) There is $1,500 in the BIG
fund with grants to be given possibly in July. 2) Wine Fest will be considered for the 2' weekend of November
featuring business open house during the day and Wine Fest in the evening. 3) Mini Golf is scheduled for July 9-10.
4) Cheri would like a group of volunteers to participate in a walk around downtown to develop ideas to improve
curb appeal. The group would look at plants, street banners, planters, etc. around the plaza and down the side
streets. 5) PDA is considering a kiosk. 6) A tree trimming workshop is scheduled for May 22', 9 AM - noon. 7)
The HPC meeting is May 121. 8) The quarterly reports for Main Street are due July 101'. The June Main Street
board meeting will focus on reviewing the reports before submission.
6. With no other business, Glee Emmite made a motion to adjourn, second by Emily Temple, motion carried. The
meeting was adjourned at 5:13 PM.
Respectfully submitted,
Carolyn Patterson
Secretary, Main Street Advisory Board
Approved this V day of m IU Vl ' 2021
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Printed Name