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07 - May monthly financial reportItem No. 7 TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Gene Anderson, Finance Director SUBJECT: MAY 2021 FINANCIAL REPORT DATE: June 28, 2021 BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit to the City Council through the City Manager a monthly statement of all receipts and disbursements. The attached report satisfies that requirement. STATUS OF ISSUE: This report updates the City Council on the City's financial activities through the month stated in the subject line. BUDGET: Not affected by this report. RECOMMENDATION: Motion to receive the monthly financial report. City of Paris May 2021 Financial Report Comments Net to Date Comparison of Revenues: 1. The operations and maintenance property tax and related collections reported are 8.38% more than this time last year ($605,015). Collections on the current tax levy are at 96.12% vs. 96.03% last year. 2. Sales taxes are up 19.86% from last year ($1,012,928). This is due in part to $271,309 in collections derived from audit payments ($325,571 if you include PEDC share). Even without this windfall, collections would be up 14.54%. 3. Hotel occupancy taxes are up 25.10% compared to last year ($120,014). All hotels are current on their payments. 4. Franchise fees are down 2.72% compared to last year (57,404). 5. Permit fees are down 36.49% from last year ($57,510). 6. Municipal Court fines and related fees are down 1.23% ($2,040) below last year's collections. 7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed beverage tax, and other minor revenues. This revenue is down 12.00% ($71,549). 8. Sanitation fees are down $983 or 0.50% when compared to last year's collections. 9. EMS fees are up 3.39% compared to last year ($70,903). 10. Total General Fund revenues are 8.63% more than last year ($1,619,372) and represent 83.66% of the budget. The City is 66.66% through the budget year. Total General Fund expenditures are down 1.48% ($224,574) compared to last year. General Fund expenditures to date equal 60.94% of budget with the City being 66.66% through the budget year, 11. Sewer revenue is up 11.02% ($459,691). 12. Water revenue is up 8.59% ($424,847). 13. Other revenue sources are up 51.40% ($159,967). 14. Total Water & Sewer revenues, ignoring transfers and adjustments, are 11.08% above last year and represents 68.55% of the total budget. 15. Total Water & Sewer expenses are 3.52% above last year at this point and represent 42.80% of the total budget (68.13% adjusted for debt payments.) The City is 66.66% through the budget year. Departmental Expenditure Summary: At this point the City is eight months or 66.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, and Sanitation Funds there are three departments whose expenditures are over 66.66%. 1. Public Works Adm -67.63%. The overage amounts to $2,173 and is due to salaries/benefits. EMS- 74.91%. The overage amounts to $251,327 and is due to the purchase of a new ambulance, maintenance, salaries, uniforms, insurance, utilities, and training. General Expenses- 90.44%. The overage amounts to $408,223 and is due mostly to the quarterly payment of hotel tax to the Chamber, payments to the Lamar County Appraisal District, and payments to the non-profit agencies. General comments to the City Council: Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 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