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06 - Boards & Commissions - MinutesItem No. 6 Parts Visitors & ConventionCouncilBoard of Directors MeetiL Chamber and Zoom Meeting, Monday, May 17, 2021 4:00 pm Members Present: Chadlee Johnston, Tony Corso, Vicki Ballard, Bud Mistry, Trey Glascock, Renee Harvey, Brittney Keys, Tim Walsworth and Bryan Hargis. Staff Present: Becky Semple, Gina Crawford and Paul Allen. Minutes: A motion to approve April minutes was made by Trey Glascock, seconded by Tony Corso. Motion passed unanimously. Financials: Vicki Ballard presented the April financials. A motion to approve was made by Tim Walsworth, seconded by Bud Mistry. Motion passed unanimously. New Business: None Old Business: The Texas Car Show was a great success and Red BuIVUS Pump Track Championship will be here on May 28-30 weekend. Adiourn: Brittney Keys made a motion to adjourn. Meeting adjourned at 4:13 p.m. Respectfully Submitted, Gina Crawford Paris Public Advisory Board Meeting Minutes June 301, 2021 Opening: The meeting of the Paris Public Library Advisory Board was called to order by Vice -Chair, Melanie Loughmiller at 4:15 p.m. Present: Board members present were: Melanie Loughmiller, Steve Hellmann, Marilyn Threadgill, Eva Dickey, Myers Hurt, Jennifer Cullum, Library Director Tim DeGhelder, and City Council Liaison Linda Knox. Board member Lauren Matthews was absent. I. Approval of Minutes: The minutes of the May 19, 2021 meeting were approved, with the correction to the June 30, 2021 Agenda dates correction. Corrections made to the agenda were the date of the meeting from June 23, 2021 to June 30 2021 and the approval of the previous meeting's minutes from February 24, 2021 to May 19, 2021, as well as striking the Disaster Response Plan from New Business as it was accidentally carried over for a point of discussion from the May agenda. Councilwoman Linda Knox asked for clarification regarding the discussion of additional funding needs for the Children's Library budget in May's meeting minutes. Steven noted that at the May meeting, the board recognized how the children seem to borrow more books and yet, the adult budget is larger. Melanie added that the board's main concern was regarding adequate funding for the children's programs. Mr. DeGhelder further clarified that the number of children's books checked out in comparison to adult books may be skewed due to the fact that most children's books are smaller in size and so more would be checked out at one time. Children's books also cost less than adult books, necessitating the larger budget for purchase of adult books. New Business: The Paris Public Library Advisory Board met with the new Library Director, Tim DeGhelder. Mr. DeGhelder presented an informational bio while introducing himself to the board. He is new to the Paris area and has most recently lived and taught English to children in Thailand, where he met his wife, Pichamon. Tim was only in place at the library for two days prior to the advisory board meeting but came to the meeting with plenty of energy and new ideas for the direction he would like to take. After a summary was provided of his ideas, the board was excited and voiced approval for the upcoming opportunities that Mr. DeGhelder has planned for Paris. Those ideas are listed in Section VIII Director's Remarks of the Meeting Minutes. III. Old Business: No old business to report. IV. Presentations a. Budget Report. Expenditures in May totaled $48,687.45, with $399,732.26 expended so far for the year, which is 54.96% of FY 2021 budget of $727,331.00 b. Statistical Report. The month of May report was reviewed, with the number of circulations continuing to rise. Adult books borrowed were 2,687 and children's books were 2,621. The children's summer reading program already has 214 participants, with over 80 children having completed the challenge. Steve Hellmann noted that people are getting out more and coming back to the library. Dr. Myers Hurt asked if it would be possible to find a way to track how many books a specific person checks out, in hopes of finding a more accurate picture of funding for children's books versus adults. Tim said that it could be a difficult process because so many family members use one library card, thus making the tracking to a specific age group or other subgroup of patrons a challenge. V. Friends of the Library Report: Mr. DeGhelder mentioned that he has not met the Friends of the Library yet and would like to. He is curious as to why the Friends do not have their monthly meetings at the library. He does recognize that the Friends are big stakeholders and are known to be eager to help when the library needs them. Mr. DeGhelder suggested that placing the Friends as an item in the Strategic Plan would help to visualize the goals of the Friends, as well as make it easier to organize which programs they're willing to assist with. He thought that it would be a good idea if he knew what the Friends of the Library's philosophy was, so it could be clearer to other people who may be interested in joining. VI. Director's Remarks: Mr. DeGhelder provided a few items that he would like to immediately begin working toward as he takes on the role as the new library director. a. Strategic Plan: Tim is motivated to incorporate a Strategic Plan for the Paris Public Library, which he says will offer more in-depth information on what to accomplish, as well as a way to stay more relevant within the community and also, specific ways in which the library can reach and maintain accountability goals. The plan would initially be established for 3 years. Mr. DeGhelder's first step is to lead 3 staff meetings over the course of the next 3 months. The first meeting would be to talk to the staff about what is great about the library. The second meeting will be to discuss with the staff about what needs to be improved. The third meeting will be what the library is not doing at all. The Strategic Plan would help offer a clear presentation of the library's needs, goals, and mission statement. Mr. DeGhelder hopes to report to the board each subsequent month the findings of the previous month's meeting. b. Junior Advisory Board: Mr. DeGhelder would like to quickly establish a Junior Advisory Board consisting of local teenagers in the community. These junior board members would act in a similar fashion as the adult advisory board members, by providing Tim and insight into what the current needs/wants are for the local community of young people. c. Other Programs: Upon review of the current available programs the library has to offer, Mr. DeGhelder noted that there was a lack of adult and teen programming and that would change. He stated that the library would begin by offering one adult and one teen program per month and observe the public response. d. Community Involvement: Mr. DeGhelder is also very passionate about establishing more community involvement within the library. This can be in the form of various clubs that come to the library, game nights, how-to classes, etc. He states that it's important for people to come to the library, regardless of the reason. If the library can't bring them in with current materials, then it's important to try to invite the public in with other options, like games, etc. e. Final Thoughts: Mr. DeGhelder is very passionate about what he can bring to the Paris Public Library. He is eager to hear from his staff, as well as the community with regard to the direction he envisions for the library. He wants to make Paris his home and is pleased to be here. The next meeting will be on July 21St, 2021. Adjournment: Meeting adjourned at 5:00 p.m. Submitted by Jennifer Cullum, Secretary MINUTES PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS TEXAS MONDAY, JUNE 07, 2021 5:30 O'CLOCK P.M. 1. The meeting of the Planning and Zoning Commission was called to order at 5:30 p.m. by Chad Lindsey. Commissioners Present: Chad Lindsey, Michael Mosher, Austin Anthony, Tylesha Ross and Sims Norment Commissioner(s) Absent: Francine Neeley and Clifton Fendley City Staff: Andrew Mack, City Planner; Triniti Frazier, Development Coordinator; Clyde Crews, Fire Marshal; and Reginald Hughes, Mayor Pro -Tem 2. Citizen's forum (Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer.the matter to a future agenda, to an existing policy, or to a staffperson person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens ' forum.) The citizen's forum was declared open. With no one speaking the citizen's forum was declared closed. 3. Approval of minutes from the meeting of May 03, 2021. A Motion to approve the minutes for the May 03, 2021 meeting was made by Sims Norment, seconded by Michael Mosher. Motion carried 5-0. 4. Public hearing to consider and take action regarding the petition of Michael McAfee for a change in zoning from a Two -Family Dwelling District (2F) to a Multiple -Family Dwelling District No. 2 (MF -2) in the City of Paris, Block 220-A, Lot 9A & 6, located at 1905 E Price Street- LCAD 22040, Andrew Mack states the applicant has withdrawn the application, however, the commission can still consider the zoning matter itself. Staff is recommending approval with a split zoning based on the analysis in the staff report. Two concerns about reuse of this site for housing under the requested rezoning were provided to our office as of the date of the report. 1. Mr. Tommy Frazier of 1210 351' St. NE expressed opposition to the request based upon concerns that the street will not handle the increased traffic. 2. Mr. Gary Nash of 105 NE 19d' for H -N Partners at 1849 Lamar also indicated that the street will be inadequate for heavy traffic, unless they enter on Pine Bluff The public hearing was declared open. Scott Hearne states he has property across the street and wants to know how this site would be converted into multi -family. Andrew advised the intent of the applicant was to create dormitory type housing in the existing structure. Hearne states that he is opposed to that as it would create too much traffic and there is not adequate parking. Retha Frazier states she owns a half acre lot adjoining this property. She states she was told that Price Street was not adequate for additional traffic when she wanted to build a shop on her property. She is opposed to multi -family zoning which would increase traffic in this area. With no one else speaking the public hearing was declared closed. Chairman Lindsey states the future land use is low density residential and being that the applicant has withdrawn, we do not know what would go there. An apartment complex is allowed with multi -family zoning and he does not agree with that use for this location. A Motion was made by Sims Norment, seconded by Michael Mosher to accept the applicants written withdrawal. Motion carried 5-0. 5. Public hearing to consider and take action regarding the petition of the City of Paris, Texas for a map amendment from a Central Area District (CA) to a Commercial District (C) between Pine Bluff, Graham, NW 3rd and NE 3rd Street. Andrew Mack states the future land use of this area calls for Commercial development. in analyzing this area, there is a different character from downtown. The current land uses are primarily strip commercial development, office and religious institutional up to Cherry Street. The land area to the West is zoned Two -Family Dwelling District; it's guided for Low Density Residential; and consists primarily of single-family residences. The land area to North is zoned Commercial; it's guided for Commercial Retail; and consists of strip retail, service commercial, office uses and single family residences along 1" & 2"d Streets NE. The land area to the East is zoned Commercial; it's guided for Low Density Residential; and consists of single family uses along Pine Bluff and 3`d Street NE. The land area to the South is zoned Central Area District; which is guided for Central Area, public and retail; and consists of commercial, public parking and the County Courthouse. There has been positive input received in support of a land sale to upgrade to a commercial property. Staff recommends approval of the rezoning. The public hearing was declared open. Susie Hussy Barnett, representing her mother Julia Hussey that owns property 203 & 235 Pine Bluff. She states they are in support of this zoning change. Brandon Schaeffer, owns a food truck that is set up at 305 N Main. He is in support of the zoning change which would allow the food truck operation to continue at this location. He states this has been a good operation and they want to make it nice Stacy Ladell, 1730 Majestic Dr, here representing Graham Street Church of Christ. They want to understand what this zoning change means for the church. Andrew advised that the church is permitted by right in either zoning so it would have zero impact to the church. Melissa Schaeffer, 903 Auto Sales at 305 N Main, she states the car lot has to have a Specific Use Permit to operate auto sales. She states if the area is rezoned commercial it would eliminate the need to renew the SUP every few years. She is in support of the zoning change. With no one else speaking the public hearing was declared closed. A Motion was made by Austin Anthony, seconded by Michael Mosher to approve the petition. Motion carried 5-0. 6. Consideration of and action on the revised Preliminary Plat of Lot 1, Block A of the Aubror Properties Addition CB 316, LCAD Property ID 18757, located in the 3300 Block of NE Loop 286. Andrew Mack states this is a previously approved plat that has expired so it's been brought forth simultaneously with the final plat. Staff recommends approval of the revised Preliminary and Final Plats, subject to the following conditions: The Preliminary Plat shall be re -submitted to incorporate required revisions prior to release of the final plat for recording. 2. A Site Plan shall be submitted in conformity with all ordinance requirements for proposed buildings, finished floor elevations, etc. and be included on the Preliminary Plat as needed, prior to final construction approval and prior to issuance of a building permit. 3. An approved firetruck turnaround shall be approved with the site plan prior to final approval. A temporary rock turnaround will be acceptable if there are plans to develop the back portion of the property at a later date. 4. A storm water Grading & Drainage Plan shall be submitted for review and approval by the City Engineer prior to final approval for construction and issuance of a building permit. 5. A water plan showing adequate fire protection, including lines, and hydrants shall be added to the preliminary plat prior to release for recording of the final plat and shall be shown on the site plan for approval by the Fire Marshal and City Engineer prior to issuance of a building permit. 6. A Sanitary Sewer Plan showing adequate service lines shall be added to the preliminary plat prior to release for recording of the final plat and shall be shown on the site plan for approval by the City Engineer and Building Official prior to issuance of a building permit. 7. Construction Plans for site development shall be approved prior to issuance of a building permit. A Motion was made by Chad Lindsey, seconded by Tylesha Ross to approve the revised preliminary plat with noted conditions. Motion carried 5-0. 7. Consideration of and action on the Final Plat of Lot 1, Block of the Aubror Properties Addition CB 316, LCAD Property ID 18757, located in the 3300 Block of NE Loop 286. Andrew Mack states this is the same plat for simultaneous approval of the final plat with same conditions. A Motion was made by Michael Mosher, seconded by Tylesha Ross to approve the Final Plat with noted conditions. Motion carried 5-0. 8. Consideration of and action on the Final Plat of Lot 1, Block A of the East Side Storage Addition, LCAD Property ID 50982, located in the 300 Block of NE 46th Street. Andrew Mack states this is a straight forward, second phase of this East Side Storage development. In order to facilitate the next phase of storage building development the applicant requests approval of a final plat for the improvements. It is in conformity with City regulations. Staff recommends approval of the Final Plat without conditions. A Motion was made by Chad Lindsey, seconded by Austin Anthony to approve the fmal plat. Motion carried 5-0. 9. Consideration of and action on the Replat of Lot 3, Block A of the Morningside North #1 Addition, LCAD Property ID 125739 and 104691, located in the 4100 Block of Lamar Ave. Andrew Mack states the applicant requests approval of a replat for the Morningside North Al addition development in order to facilitate the reconstruction of the site for RNR Custom Wheels and Tires. Staff recommends approval of the replat without conditions. A Motion was made by Sims Norment, seconded by Tylesha Ross to approve the Replat. Motion carried 5-0. 10. Adjournment. There being no further business, the meeting was adjourned at 6:00 p.m. APPROVED THIS 6th DAY OF JULY, 2021 Chairperson