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07 - Boards & Commissions - Reports and MinutesItem No. 7 VCC Quarterly Reports for April, May, and June 2021 APRIL A HI 9 10 11— Nosework Trial- Dqg Competition Funded: $1300.00 Room Nights: 100 April 91h and 10th — Paris Steak Wars Funded: $1550 Room Nights: 25 Aril 22ne thru 25th — ASA SOUTHWEST SHOOTOUT Budgeted Item —1700 plus participants, plus families and Vendors Lodging throughout Paris full, and had visitors staying in homes and out of town MAY May 13 thru 16 67th Annual Texas Tour Funded: $1275 Room Nights: 45 May 29th and 30th — Western Region Shootout.... Archers for Christ Funded: $1950 Room Nights: 48 JUNE June 11th and 12th — Red River Valley Veterans North East Classic Car Show Funded: $1200 Room Nights: 29 June 13th thru 18th - Kathy Whitworth Paris Championship Women's All Pro Tour Funded: $1825 Room Nights: 75 Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis April 30, 2021 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Due From COC Due From ABBE Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Payroll Liabilities Sales Tax Payable Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 58,275.84 163,797.46 208,121.96 51,082.71 481 277.97 300.00 1752.35 2,052.35 $ 483 330.32 $ 1,052.88 2,850.76 742.52 54.37 4,700.53 428,471.84 5015795 478 629.79 $ 483 330.32 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Revenue Hotel I Motel Occupancy Tax Hot Money Interest Total Revenue Operating Expenses Postage Mise Expenses General Liability 13 & 0 Insurance Long Term Disability Workees Comp Staff InsJRetlrement Meetings & Hostling Chamber Management Out of Town Travel IntDwn Auto/Up Allowance Membership Dues/Sub. Audit Bookkeeping Payroll Expenses ABBS Wage Reimburement Payroll Tax Expense Office Exs- 4 + Historical Museum Bank Service Charge Motel Tax Transferred to LCC Marketing I Advertising Cliaparral Square Dancers Tour de Paris Up ASA ASA Indoor Archery Event Up SDBA Boat Races TMSRA Bicycle Race Up Red Bull Qualifier Up Events Promotion I Funding Arts Allocation Baseball Field Lighting Rent to COC Total Operating Expenses Operating Income (Loss) NOT -HOT INCOME Misc Income Trolley / Historical rour do Paris Income ASA Indoor Archery Event TMBRA Bicycle Race Red Bull Qualifier Souvenir Sales Interest Income Total Not-Hotincome NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Up Misc NH Expense Paris Visitor & Convention Council Budget to Actual, Year to Date Moded Cash Basis -or fte 7 Months Ended 7 Months Ended 0.19 101.81 % 1,000.00 Apr 30, 2021 Apr 30, 2021 Variance % of Budget AnnualBudg Actual Budget 1,227.78 106.78% 49,000.00 $ 409,057.43 $ 325,000.00 $ 84,057.43 125.86% $ 650.000. 1,1 262.79 147.00 . 115.79 178.77% 250.. 10 109,320.22 325,147.00 84,173-22 25.89% 660,260. 91.39 95.00 (3.61) 96.20% 1,000. 1,210.42 1,085.00 125.42 111.56% '0M.03 1,344.23 1,500.00 (155.77) 89.62% 1,500. 1.559.68 1,500.00 59.68 103.98% 1,500. 0.00 0.00 0.00 0.00% 200. 621.30 650.00 (28.70) 96.68% 00000 6,028.53 4,956.00 1,072.53 121.64% 8,500. 51.49 50.00 1.49 102.98% 200. 20,000.00 20,000.00 0.00 100.00% 40,000. 0.00 0.00 0.00 0.00% ,0311 1,400.00 1.466.00 (66.00) 96.15% 2,500. 117 100M 468.00 (358.00) 21.83% 5,500. 0.00 0.00 0.00 0.00% 10.10 3,458.66 3,500.0098.82% 6,000.. 48PS17.50 47,845.00 472.50 1 0O.99 % 82,025. (1,752.35) 0.00 (1,752.35) 0.00% 0. 1.3 3.799.98 3,759.00 40.98 1.01.09% 6,450, 1.3 2,210.54 1,162.00 1,048.64 190.24% 2,000. 2,141.98 1,456.00 685.98 147:11 % 2.500 3,500.013 3,500.00 0.00 100.00% 3,500. 291.53 287.00 4.53 l0l.68% 00.Y 0 204,528.71 162,500.00 42,028.71 126.86% amnao. 30,018,21 28,600.00 1,418.21 104.96% 65,000., 11 0.00 0.00 0.00 0013 9,791.14 9,600.00 191.14 "101.99 % 28,000.. 15,615.66 27,000.00 (11,384.34) 57.84% 111.11 318.00 300.00 18.00 106.013 % 2,000. 0.00 0.00 0.00 113' R0.IM 6,418.00 1,000.00 5,418.00 0.00% 5,500. 2,741.20 0.09 2,741.20 0.00% 310 8,244.50 8,600.00 (255.50) 96.99% 110.00 7,000.00 7,000.00 0.00 100.00% i00'1 11,855.86 11,856.86 0.00 100.00% 7,000.00 7,000.00 0.00 -.1 . . . . . ......................... 100.00% 12,000. it 397,906.16 36%_!kj4#q 41,291.30 111.58 % 706 530. 10.69 10.60 0.19 101.81 % 1,000.00 1,700.00 2,650.00 (950.00) 64.15% 5,000.00 19,327.78 18,100.00 1,227.78 106.78% 49,000.00 0.00 0.00 0.00 0100% 2,000.00 0.00 0.00 0.00 0/3..°. 7,000.00 23,700.00 0.00 -I0 00 0.00% 0.00 1,455.14 835.00 620.14 174.27% 8,000.00 873.43 147.00 726.43 594.17% 250.00 47,067.04 21,742.50 25,324.54 216.47% 72,260.00 1,408.65 357.00 2,346.89 1,558.72 132.00 Z519.89 875.00 375.00 2,400.00 1,226.00 150.00 0.00 533.65 (18.00) (53.11) 383.72 (18.00) 2,519.89 3,298.16 64®908. 160.99% 95.20% 97.79% 127.24% 88.00% 0.00% TA 111,4'' 1 V. � 11 '1A . . .......... ........ . . .... by the ACIIA, subst-antiaWy-all-di-sclosures ordinanly included -in 1-mancual statements prepared W accoraance wtia Tic modifted-cash baffisoF accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended April 30, 2021 and 2020 and 7 Months Ended April 30, 2020 REVENUE Hotel / Motel Occupancy Tax Hot Money Interest Total Revenue OPERATING EXPENSES Postage Mise Expenses General Liability D & O Insurance Worker's Comp Staff Ins./Retirement Meetings & Hosting Chamber Management Out of Town Travel Intown AutolFxp Allowance Membership Dues/Sub. Audit Bookkeeping Payroll Expenses ABBS Wage Reimburement Payroll Tax Expense Office Expense Communications Bank Service Charge Motel Tax Transferred to LCC Marketing / Advertising Tour de Pads Exp ASA TMBRA Bicycle Race Exp Events Promotion I Funding Arts Allocation Baseball Field Lighting Rent to COC Total Operating Expenses Operating Income (Loss) NOT -HOT, INCOME Misc Income Trolley / Historical Tour de Paris Income Red Bull Qualifier Souvenir Sales Interest Income Total Other Income NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Misc NH Expense 1 Month Ended 1 Month Ended 1 Month Ended 7 Months Ended Apr 30, 2021 Apr 30, 2021 Apr 30, 2020 Apr 30, 2020 Actual Budget Actual Actual $ 0.00 $ 0.00 $ 0.00 $ 329,898.48 5.90 21.00 3.59 394.00 5.90 21.00 3.59 330 292AB 12,68 15.00 58.33 404.09 0.00 0.00 48.05 500.57 273.58 0.00 0.00 1,494.00 0.00 0.00 0.00 1,435.34 0.00 0.00 0.00 664.00 563.11 708.00 1,207.07 5,570.36 0.00 0.00 0.00 97.72 0.00 0.00 0.00 20,000.00 0.00 0.00 0.00 839AO 200.00 208.00 200.00 1,400.00 0.00 0.00 0.00 1,000.00 0.00 0.00 0.00 1,983.00 385.00 500.00 356.66 2,986.65 6,659.88 6,835.00 6,659.88 47,793.82 0.00 0.00 0.00 (1,832.56) 506.26 537.00 505.84 3,759.87 479.42 166.00 147.63 1,551.26 0.00 208.00 197.61 1,823.96 37.46 41.00 7.46 5222 0.00 0.00 0.00 164,949.24 10,223.17 10,500.00 0.00 20,152.51 220.83 0.00 308.99 1,427.04 14,990.72 26,200.00 5,644.00 5,852.00 918.00 1,000.00 0.00 - 0.00 1,897.00 2,000.00 0.00 16,443.00 0.00 0.00 0.00 7,000.00 0.00 0.00 0.00 11,855.86 11000.00 1,000.00 .. 1000.00 7000.00 38,367.11 49,918.00 16,34152 326,403.41 238,361.21) 49,897.00 15,337.93 3„88907 0.00 0.00 0.71 2,096.87 0.00 470.00 0.00 2,500.00 910.00 0.00 111.85 871.85 6,450.00 0.00 0.00 0.00 587.411 50.00 120.00 3,323.84 13.41 21.00 18.37 159.35 7,960.81 641.00 250.93 11,951.91 158.69 125.00 175.18 1,005.40 0.00 0.00 0.00 1,120.00 0.00 0.00 228.25 2,494.12 388.64 175.00 175.82 1,234.91 0.00 0.00 3,340.96 5,768.20 0.00 0.00 0.00 358.00 pe , Total Not -Hot Expenses 547. .0 3 920.21 11,980.63. Net Income (Loss) $ J30.e947.73� $ 49,656.00 20,007.21 $ 860.35 Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & ConVention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis May 31, 2021 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Payroll liabilities Sales Tax Payable Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 238,142.83 171,768.01 208,121.96 51,151.86 669,184.66 0.00 $ w669184.66 $ 11,125.00 121,502.27 742.60 75.65 133,445.42 428,471.84 107„267.40 636,739.24 $ 669,184.66 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor 8r Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 8 Months Ended May 31, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 8 Months Ended 8 Months Ended May 31, 2021 May 31, 2021 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 635,217.09 $ 487,500.00 $ 147,717.09 130.30% $ 650,000.00 Hot Money Interest �w2137,96 168.00 99.96 159.50„ % 250.00 Total Revenue 635,485.05 487,668.00 147,817.05 130-31% _ 660,260.00 Operating Expenses Postage 124.49 130.00 (5.51) 95.76% 1,000.00 Misc Expenses 1,210.42 1,085.00 125.42 111.56% 1,500.00 General Liability 1,344.23 1,500.00 (155.77) 89.62% 1,500.00 D 6O Insurance 1,559.58 1,500.00 59.68 103.98% 1,500.00 Long Term Disability 0.00 0.00 0.00 0.00% 200.00 Workers Comp 621.30 650.00 (28.70) 95.58% 1,000.00 Staff InsJRefirement 6,585.09 5,664.00 921.09 116.26% 8,500.00 Meetings 8 Hosting 74.74 75.00 (0.26) 99.65% 200.00 Chamber Management 30,000.00 30,000.00 0.00 100.00% 40,000.00 Out of Town Travel 0.00 0.00 0.00 0.00% 1,500.00 Intown Auto/Exp Allowance 1,600.00 1,664.00 (64.00) 96.15% 2,500.00 Membership Dues/Sub. 100.00 458.00 (358.00) 21.83% 5,500.00 Audit 2,333.33 2,200.00 133.33 106.06% 2,200.00 Bookkeeping 3,936.99 4,000.00 (63.01) 98.42% 6,000.00 Payroll Expenses 54,846.50 54,680.00 168.50 100.30% 82,025.00 ABBS Wage Reimburement (1,752.35) 0.00 (1,752.35) 0.00% 0.00 Payroll Tax Expense 4,294.28 4,296.00 (1.72) 99.96% 6,450.00, Office Expense 2,210.54 1,328.00 882.54 166.46 % 2,000.00 Communications 2,141.98 1,664.00 477.98 128.72% 2,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 328.99 328.00 0.99 100.30% 500.00 Motel Tax Transferred to LCC 317,608.54 243,750.00 73,858,54 130.30% 325,000.00 Marketing/Advertising 41,816.16 40,600.00 1,216.16 103.00% 65,000.00 Chaparral Square Dancers 0.00 0.00 0.00 0.00% 2,100.00 Tour de Paris Exp 9,985.84 9,800.00 185.84 101.90% 28,000.00 ASA 31,125.50 27,000.00 4,125.50 115.28% 27,000.00 ASA Indoor Archery Event Exp 318.00 300.00 18.00 106.D0 % 2,000.00 SDBA Boat Races 7,000.00 7,0013.00 0.00 100.00% 7,0013.00 TMBRA Bicycle Race Exp 6,418.00 5,500.00 918.00 116.69% 5,500.00 Red Bull Qualifier Exp 3,041.20 D.00 3,041.20 0.00 % 0.00 Events Promotion / Funding 15,507.00 16,000.00 (493.00) 96.92% 44,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00 % 7,000.00 Baseball Feld Lighting 11,855.86 11,855.86 0.00 100.00% 11,855.86 Rent to COC 00.00, 8,000.00, 0.00 100.00, 12„000.00 Total Operating Expenses 574,736.31 491 627.86 83,208.45 116.93% 706 530.86 Operating Income (Loss) 60,748.743, 859.86 64,608.60 573.66% 56,280.86 NOT -HOT INCOME Misc Income 10.69 10.50 0.19 101.81 % 1,000.00 Trolley / Historical 2,050.00 3,120.00 (1,070.00) 65.71 % 5,000.00 Tour de Paris Income 24,542.78 23,300.00 1,242.78 105.33% 49,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,000.00 TMBRA Bicycle Race 0.00 0.00 0.00 0.00% 7,000.00 Red Bull Qualifier 26,240.00 0.00 26,240.00 0.00% 0.00 Souvenir Sales 1,704.78 1,135.00 569.78 150.20% 8,000.00 Interest Income 955.93 168.00 787.93 569.01 % 250.00 Total Not -Hot income 55,604.18 27,733.50 27,770.68 200.13% 7225000 NOT -HOT EXPENSES Credit Card Fees 1,537.24 1,000.00 537.24 153.72% 1,500.00 Trolley Driver 493.00 525.00 (32.00) 93.90% 1,800.00 Trolley Expenses 2,421.89 2,475.00 (53.11) 97.85% 5,000.00 Trolley Insurance 1,881.50 1,400.00 481.50 134.39% 2,100.00 Souvenir Exp 132.00 150.00 (18.00) 88.00% 5,000.00 Misc NH Expense 2,55 19.8899 _..9. 0.00 � . � � 2,519.89 ° 0.00 /° 0.00 Total Not -Hot Expenses 8,985.52 _ 5,650.00 3,435.62 161.90 % 15, 400.00 Net Income (Loss) $ 107„267.40 _ 18„323.64 $ m X88 943.76 585.40% 569.14, Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended May 31, 2021 and 2020 and 8 Months Ended May 31, 2020 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 8 Months Ended May 31, 2021 May 31, 2021 May 31, 2020 May 31, 2020 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 226,159.66 $ 162,500.00 $ 148,197.60 $ 478,096.08 Hot Money Interest , 517 _ 21.00 m 5.09 399.09 Total Revenue _ 226,164.83 ' • 162,521.00 148,202-69 478,496.17 OPERATING EXPENSES Postage 33.10 35.00 21.03 425.12 Misc Expenses 0.00 0.00 0.00 500.57 General Liability 0.00 0.00 0.00 1,494.00 D & O Insurance 0.00 0.00 0.00 1,435.34 Worker's Comp 0.00 0.00 0.00 664.00 Staff Ins./Retirement 556.56 708.00 659.09 6,229.45 Meetings & Hosting 23.25 25.00 0.00 97,72 Chamber Management 10,000.00 10,000.00 10,000.00 30,000.00 Out of Town Travel 0.00 0.00 0.00 839.46 Intown Auto/Exp Allowance 200.00 208.00 200.00 1,600.00 Membership Dues/Sub. 0.00 0.00 0.00 1,000.00 Audit 2,333.33 2,200.00 0.00 1,983.00 Bookkeeping 478.33 500.00 398.33 3,384.98 Payroll Expenses 6,529.00 6,835.00 6,529.00 54,322.82 ABBS Wage Reimburement 0.00 0.00 0.00 (1,632.56) Payroll Tax Expense 494.30 537.00 494.31 4,254.18 Office Expense 0.00 186.00 347.37 1,898.63 Communications 0.00 208.00 329.92 2,153:88 Bank Service Charge 37.46 41.00 7.46 59.68 Motel Tax Transferred to LCC 113,079.83 81,250.00 74,098.80 239,048.04 Marketing I Advertising 11,797.95 12,000.00 1,206.87 21,359.38 Tour deParis'Exp 194.70 200.00 0.00 1,427.04 ASA 15,509.84 11,200.00 0.00 5,852.00 SDBA Boat Races 7,000.00 7,000.00 7,000.00 7,000.00 Red Bull Qualifier Exp 300.00 0.00 0.00 0.00 Events Promotion / Funding 7,282.50 7,500.00 750.00 17,193.00 Arts Allocation 0.00 0.00 0.00 7,000.00 Baseball Feld Lighting 0.00 0.00 0.00 11,855.86 Rent to COC 1,000.00 .... _ 1,000.00 1.00000 8,000.00 Total Operating Expenses 176,830.15 141 613.00 103,042.18 429,445.69 Operating Income (Loss) 4%334.68 20,908.00 45,160.61 49,049.68 NOT -HOT INCOME Misc Income 0.00 0.00 56.50 2,153.37 Trolley / Historical 350.00 470.00 375.00 2,875.00 Tour de Paris Income 5,215.00 5,200.00 2,165.00 3,036.85 Red Bull Qualifier 2,540.00 0.00 0.00 0.00 Souvenir Sales 249.64 300.00 196.67 3,520.51 Interest Income 82.50 21.00 17.72 177.07 Total Other Income 8,437.14 5,991.00 2J__ 11762.80 NOT -HOT EXPENSES Credit Card Fees 128.59 125.00 58.62 1,064.02 Trolley Driver 136.00 150.00 0.00 1,120.00 Trolley Expenses 75.00 75.00 0.00 2,494.12 Trolley Insurance 517.10 175.00 175.82 1,410.73 Souvenir Exp 0.00 0.00 68.40 5,836.60 Misc NH Expense 0.00 0.00 0.00 358.00 Total Not -Hot Expenses 866.69w 525.00 302.84 12„283.47_ Net Income (Loss) $ 56 915.13 $ 26 374.00 $ 47,668 66 $ 48 528.91 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis June 30, 2021 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 LNB CD 25490 Total Current Assets OTHER ASSETS Due From LCC Due From COC Due From Hot Checking Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Due to Not Hot Checking Payroll Liabilities Sales Tax Payable Total Current Liabilities NET ASSETS Retained Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 83,325.49 182,208.59 208,121.98 511,170.78 524 826.82 1,070.65 161.39 161.39 1,393.43 $ 5x6,220.25 $ 10,882.05 5,651.54 161.39 742.48 75.65 17,513.11 428,471.84 508,707.14 $ 526,220.25 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 9 Months Ended June 30, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in acoordarice with the modified cash basis of accounting are omitted and no assurance is provided 9 Months Ended 9 Months Ended Jun 30, 2021 Jun 30, 2021 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 635,217.09 $ 487,500.00 $ 147,717.09 130.30% $ 650,000.00 Hot Money Interest 364.32 189.00, 175.32 192.76% 250.00 Total Revenue 635 681.41 487,689.00 147,892.41 130.33% 66025000 Operating Expenses Postage 124.49 130.00 (5.51) 95.76% 1,000.00 Misc Expenses 1,210.42 1,085.00 125.42 111.56% 1,500.00 General Llability 434.97 1,500.00 (1,065.03) 29.00% 1,500.00 D & 0 Insurance 1,559.68 1,500.00 69.68 103.98% 1,500.00 Long Term Disability 0.00 0.00 0.00 0.00% 200.00 Worker's Comp 621.30 650.00 (28.70) 95.58% 1,000.00 Staff Ins./Refirement 7,141.57 6,372.00 769.57 112.08% 8,506.00 Meetings & Hosting 74.74 75.00 (0.26) 99.65% 200.00 Chamber Management 30,000.00 30,000.00 0.00 100.00% 40,000.00 Out of Town Travel 405.73 400.00 5.73 101.43% 1,500.01) Intown AuW/Exp Allowance 11800.00 1,872.00 (72.00) 96.15% 2,600.00 Membership Dues/Sub. 100.00 458.00 (358.00) 21.83% 5,506.00 Audit 2,333.33 2,20D.00 133.33 106.06% 2,200.00 Bookkeeping 4,357.66 4,500.00 (142.34) 96.84% 6,000.00 Payroll Expenses 61,506.38 61,515.00 (8.62) 99.99% 82,025.00 ABBS Wage Reimburement (1,752,35) 0.00 (1,752.35) 0.00% 0.00 Payroll Tax Expense 4,850.73 4,833.00 17.73 100.37% 6,450.00 Office Expense 2,210.54 1,494.00 716.54 147.96% 2,000.00 Communications 2,116.98 1,872.00 244.98 113.09 % 2,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,600.00 Bank Service Charge 366.45 369.00 (2.55) 99.31% 500.00 Motel Tax Transferred to LCC 317,608.54 243,750.00 73,858.54 130.30% 325,000.00 Marketing / Advertising 48,835.44 47,600.00 1,235.44 102.60% 65,000.00 Chaparral Square Dancers 0.00 0.00 0.00 0.00% 2,100.00 Tour de Paris Exp 11,673.06 11,800.00 (126.94) 98.92% 28,000.00 ASA 31,125.50 27,000.60 4;125.50 115.28% 27,000.00 ASA Indoor Archery Event Exp 318.00 300.00 18.00 106.00% 2,000.00 SDBA Boat Races 7,000.00 7,000.00 0:00 100.00% 7,000.00 TMBRA Bicycle Race Exp 6,418.00 5,500.00 918.00 116.89% 6,500.01) Red Bull Qualifier Exp 21,942.46 0.00 21,942.46 0.00% 0.00 Events Promotion / Funding 17,119.50 18,000.00 (880.50) 95.11 % 44,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Baseball Field Lighting 11,865.86 11,855.86 0.00 100.00% 11,856.86 Rent to COC 9,000.00 9,000.00 0.00 100.00% _ _ 12,000.00 Total Operating Expenses 612858.98 613,130.86 99, 728.12 119.44 °�6 706,630.86 Operating Income (Loss) 22,722.4325 441.86 48164.29 189.31)% SB 280.86 NOT -HOT INCOME Misc Income 10.89 10.50 0.19 101.81 % 1,000.00 Trolley/ Historical 2,250.00 3,590.00 (1,340.00) 62.67% 5,000.00 Tour de Paris Income 33,294.78 32,300.00 994.78 103.08% 49,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 2,000.00 TMBRA Bicycle Race 0.00 0.00 0.00 0.00% 7,000.00 Red Bull Qualifier 28,343.00 0.00 28,343.00 0.00% 0.00 Souvenir Sales 1,979.17 1,435.00 544.17 137.92% 8,000.00 Interest Income 90245 189.00 713.45 477.49 %v 250.00 Total Not -Hot Income 6678009 37,624.50 _, 177.96% 72,250.00 NOT -HOT EXPENSES Credo Card Fees 1,811.40 1,125.00 686.40 161.01 % 11500.00 Trolley Driver 629.00 675.00 (46.00) 93.19% 1,800.00 Trolley Expenses 2,421.89 2,475.00 (53.11) 97.85% 5,000.00 Trolley Insurance 1,753.04 1,575.00 178.04 111.30% 2,100.00 Souvenir Exp 132.00 150.00 (18.00) 88.00% 5,000.00 Misc NH Expense �2 519.89_ 0.00 � 2,519.89 0.00% 0.00 Total Not -Hot Expenses mm _92267.22 6,000.00 3,267.22 154.45% 16 400.00 Net Income (Loss) $ 80,235.30 6 082.64 $ 74 62,66, 1319.0.9% $69.14 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in acoordarice with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended June 30, 2021 and 2020 and 9 Months Ended June 30, 2020 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 9 Months Ended Jun 30, 2021 Jun 30, 2021 Jun 30, 2020 Jun 30,.2020 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ ' 0.00 $ 478,096.08 Hot Money Interest 27.21 21.00 1,512.90 Total Revenue 27.21 21.00 1,113.81 4794608.98 OPERATING EXPENSES Postage 0.00 0.00 55.48 480.60 Misc Expenses 0.00 0.00 320.83 821.40 General Liability (1,070.65) 0.00 0.00 1,494.00 D & 0 Insurance 0.00 0.00 0.00 1,435.34 Worker's Comp 0.00 0.00 0.00 664.00 Staff Ins./Retirement 556.48 708.00 652.54 6,881.99 Meetings & Hosting 0.00 0.00 0.00 97.72 Chamber Management 0.00 0.00 0.00 30,000.00 Out of Town Travel 405.73 400.00 0.01) 839.48 Intown Auto/Exp Allowance 200:00 208.00 200.00 1,800.00 Membership Dues/Sub. 0.00 0.00 0.00 1,000.00 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 420.67 500.00 305.00 3,689.98 Payroll Expenses 6,659.88 6,835.00 61659.88 60,982.70 ABBS Wage Reimburement 0.l)0 0.00 0.00 (1,632.56) Payroll Tax Expense 504.32 537.00 504.32 4,758.50 Office Expense 0.00 166.00 215.70 2,114.33 Communications (25.00) 208.00 328.79 2,482.67 Historical Museum 0.00 0.00 31500.00 3,500.00 Bank Service Charge 37.46 41.00 7.46 67.14 Motel Tax Transferred to LCC 0.00 0.00 0.00 239,048.04 Marketing / Advertising 7,019.28 7,000.00 0.00 21,359.38 Tour de Paris Exp 1,687.22 21000:00 0.00 1,427.04 Undo Jessie's Exp 0.00 0.00 625.00 625.00 ASA 0.00 0.00 0.00 5,852.00 SDBA Boat Races 0.00 0.00 0.00 7,000.00 Red Bull Qualifier Exp 18,901.26 0.00 0.00 0.00 Events Promotion I Funding 1,612.50 2,000.00 3.750.00 20,943.00 Arts Allocation 0.00 0.00 0.00 7,000.00 Baseball Field Lighting 0.00 0.00 0.00 11,856.86 Rent to COC 1,000.00 1,000.00 1,000.00 9,000.00 Long Term Disdbllity 0•.00 _ m• - 0.00 m 253.23 253.23 Total Operating Expenses 37,909.15 2_1 603.00 18,378.23 447,823.82 Operating. income (Loss) (37„881.94) 21 582.00 _ 17,264.42 31,785.16 NOT -HOT INCOME Misc Income 0.00 0.00 0.00 2,153.37 Trolley / Historical 200.00 470.00 0.00 2,875.00 Tour de Paris Income 8,752.00 9,000.00 520.00 3,556.85 TMBRA Bicycle Race 0.00 0.00 100.00 100.00 Red Bull Qualifier 2,103.00 0.00 0.00 0.00 Souvenir Sales 274.39 300.00 205.23 3,725.74 Interest Income 15.67 _ 21.00 _ 16.82 193.89 Total Other Income 17,345.0684205 12,604.85 NOT -HOT EXPENSES Credit Card Fees 274.16 125.00 387.36 1,451.38 Trolley Driver 136.00 150.00 170.00 1,290.00 Trolley Expenses 0.00 0.00 0.00 2,494.12 Trolley Insurance 194.32 175.00 175.82 1,586.55 Souvenir Exp 0.00 0.00 0.00 5,836.60 Misc NH Expense 0.00 0.0.0 0.00 _ 358.00 Total Not -Hot Expenses 604.48 450.00 733.18 13016.65 Net Income (Loss) $ 27,14&jR $ 12,241.00 $ 17155.55' $ 31373.36 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided LCC uarterl Repo rt Date # of Attendees Event 4/3/2021 25 Gender reveal 4/14/2021 45 Ambassadors Luncheon 4/19 thru 4/25 2500 ASA 4/27/2021 15 Chamber Board Meeting 5/3/2021 10 Campbel Soup meeting 5/6/2021 75 PJC Nurses pinning 5/6/2021 30 PJC Teacher appreciation meeting 5/11/2021 150 RPM Staffing Job Fair 5/12-14/2021 25 Potter's Industries 5/15/2021 600 Ramirez B-day Party 5/21 thru 5/23 2500 Gun & Knife Show 5/25/2021 75 PJC Adlut Ed graduation 5/26/2021 50 Circus 5/27/2021 125 PHS Band Awards 5/28 thru 5/30 250 Paris Pump Track races 5/29/2821 250 Oliva Wedding reception 6/2/2021 150 RSVP Summer Banquet 6/3/2021 20 Shiner Bock Commercial 6/4/2021 175 MAU Hiring Event 6/5/2021 300 peralta Wedding Reception 6/9/2021 50 Ambassadors Luncheon 6/11 and 6/12 500 RRVM Car Show 6/14/2021 8 TDP Staff Meeting 6/16/2021 45 TDP Rest Stop Meeting 6/22/2021 75 RPM Staffing Job Fair 6/24/2021 50 BOH 6/25/2021 100 RedRiver Basin meeting 6/26/2021 350 Ruiz Birthday Party Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis April 30, 2021 ASSETS Love Civic Center $ 156,018.39 Reserved for Construction 161,500.00 Red River Credit CD 100,000.00 Liberty CD 59873 32,666.90 FF Money Market 37109 111,103.92 Farmers Bank CD 140,000.00 Total Current Assets 701,289.21 Due From V.. 76 2,850. __...__.76 Total Other Assets 2,850.76 Total Assets - $ 704,139.97 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 212.08 Payroll Liabilities 1,052.77 Total Current Liabilities 1,264.85 NET ASSETS Retained Earnings 646,863.23 Net Income 56,011.89 Total Net Assets 702 875.12 Total Liabilities and Net Assets $ m 704,139.97 Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided r Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 7 Months Ended April 30, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 7 Months Ended 7 Months Ended Apr 30, 2021 Apr 30, 2021 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 204,528.71 $ 162,500.00 $ 42,028.71 125.86% $ 325,000.00 R.V. Hook Up 1,735.07 1,750,00 (14.93) 99.15% 7,500.00 Misc Income 400.00 400.00 0.00 100.00% 1,800.00 Rent 24,242.33 55,412.00 (31,159.67) 43.76% 95,000.00 Refunded Deposits (4,910.00) (5,831.00) 921.00 84.21 % (10,000.00) Booth Rental 0.00 0.00 0.00 0.00% 400.00 Tower Lighting 292.70 300.00 (7.30) 0.00% 400.00 Bicycle Rentals 1,239.11 1,325.00 . .89) 93.52 % 2,500.00 Total Revenue 227,627.92 215,856.00 11,671.92 105.41 % 422,600.00 Gross Profit 227,627.92 216,856.00 11,671.92 106.41% 422,600.00 OPERATING EXPENSES Bank Service Charge 75.16 294.00 (218.24) 25,77% 500.00 Communications 4,011.49 3,206.00 805.49 125.12% 5,500.00 Office Expense 650.97 800.00 (149.03) 81.37% 800.00 Payroll Expenses 56,760.86 58,331.00 (1,570.14) 97.31 % 100,000.00 Payroll Tax Expense 4,336.07 4,669.00 (332.93) 92.87% 8,000.00 Marketing / Advertising 906.34 1,000.00 (93.66) 90.63% 5,000.00 Audit 0.00 0.00 0.00 0.00% 2,000.00 Bookkeeping 3,458.68 3,500.00 (41.32) 98.82% 6,000.00 Membership Dues/Sub 168.00 200.00 (32.00) 84.00% 200.00 Utilities 54.54 0.00 54.54 0.00 Electricity 13,795.96 23,331.00 (9,535.04) 59.13% 40,000.00 Water 3,191.50 2,331.00 860.50 136.92% 4,000.00 Gas 3,930.75 3,825.00 105.75 102,76% 4,300.00 Trash Disposal 3,463.73 2,919.00 544.73 118.66% 5,000.00 Intown Auto Exp Allowance 1,910.78 1,750.00 160.78 109.19% 3,000.00 Small Equipment 0.00 0.00 0.00 0.00% 500.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 351.20 350.00 1.20 100.34% 2,000.00 Building Maint./Spls/Equip 41,372.12 41,000.00 372.12 100.91 % 99,000.00 Security 1,110.45 1,603.00 (492.55) 69.27% 2,750.00 Staff InsJRetimment 5,651.39 4,956.00 695.39 114.03% 8,500.00 Building Insurance 0.00 0.00 0.00 0.00% 4,550.00 General Liability 1,344.25 39700.00 (2,355.75) 36.33% 3,700.00 Workers Comp. Insurance 621.31 650.00 (28.69) 95.59% 1,400.00 Directors & Officers 1,559.64 1,500.00 59.64 103.98% 1,500.00 Long Term Disability 0.00 0.00 0.00 0.00% 200.00 Misc lenses 377.21 390.00 (12.79) 96.72% 1,000.00 Ground Maintenance 4,149.16 4,850.00 (700.84) 86.55% 8,500,00 Bicycles & Related Expenses 671.80 650.00 21.80 0.00% 1,000.00 Catering Exp 0.00 0.00 0.00 0.00% 1,000.00 Capital Improvements 0.00 0.00 0.00 0.00% 50,000.00 Total Operating Expenses 171,923.96 183,805.0011Q 881.04) 93.54% 387,900.00 Operating Income (Loss) 56,603.96 32,061.00 23,652.96 173.49% 34n700.00 OTHER INCOME Interest Income407.93 .. ... w .w Y. ._.w� _. .w 203.00 204.93 200.95% 350.00 Total Other Income 407.93 203.00 204.93 200.95% 350.00 Net Income (Loss) 56,011.89 32,254.00 23,757 rv89 173.66% 35,1150.011 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended April 30, 2021 and 2020 and 7 Months Ended April 30, 2020 l Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 7 Months Ended Apr 36, 2021 Apr 30, 2021 Apr 30, 2020 Apr 30, 2020 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 164,949.24 R.V. Nook Up 775.75 800.00 (573.56) 3,726.57 Rent 5,682.18 7,916.00 (1,775.00) 70,138.13 Refunded Deposits 0.00 (833.00) 0.00 (8,650.00) Tower Lighting 196.35 200.00 0.00 0.00 Bicycle Rentals 634.52 650.00_ 0.00 1,379.67 Total Revenue 7,289.80IT 8,733.00 2,348.66 231;643.61 Operating Expenses Bank Service Charge 9.33 42.00 9.33 384.95 Communications 212.89 458.00 355.08 2,609.23 Office Expense 0.00 0.00 0.00 789.42 Payroll Expenses 8,396.28 8,333.00 7,443.01 56,306.62 Payroll Tax Expense 640.03 667.00 649.40 4,386.00 Marketing / Advertising 116.00 200.00 0.00 0:00 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 385.00 500.00 356.67 .2,986.68 Membership Dues/Sub 0,00 0.00 0.00 324.00 Utilities 54.54 0.00 0.00 0.00 Electricity 2,244.24 3,333.00 1,947.07 16,139.53 Water 127.98 333.00 224.07 2,019.30 Gas 402.76 400.00 356.00 2,815.72 Trash Disposal 245.49 417.00 444.95 3,359.65 Intown Auto Exp Allowance 250.00 250.00 250.00 1,750.00 Small Equipment 0.00 0.00 0.00 109.98 Chamber Management 0.00 0.00 0.00 18,000.00 Building Maint./SplOEquip 5,671.74 6,000.00 356.80 21,434.51 Security (216.45) 229.00 58.95 1,950.90 Staff InsJRetlrement 563.94 708.00 1,008.25 5,088.92 Building Insurance 0.00 0.00 0.00 4,521.23 General Liability 273.60 300.00 0.00 3,067.05 Workers Camp. Insurance 0.00 0.00 0.00 664.00 Directors 8 Officers 0.00 0.00 0.00 1,435.33 Misc Expenses 45.77 50.00 35.60 637.38 Ground Maintenance 618.33 730.00 0.00 4,398.29 Bicycles & Related Expenses 671.46 650.00 0.00 296.76 Cost of Issuance 0.00 0.00 0.00 63,500.00 Cleaning -.----2.00 , 0.00 _ 0.00 30.42 Total Operating Expenses 20712.91 23600.00 13,495.18 220,1988.87 Operating Income (Loss) (13,424.11) 14,667.00) (16,843.74) 10,564.74 Other Income Interest Income 22.37 29.00 21.22 622.89 Total Other Income 22.37 28.00 d 21.22 622.69 Net Income (Loss) $ 13,407.74 $ µI4 838.00 $ 16j!22.5 11 177.63 l Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis May 31, 2021 ASSETS Love Civic Center $ 136,260.36 Reserved for Construction 161,500.00 Red River Credit CD 100,000.00 Liberty CD 59873 32,666.90 FF Money Market 37109 111,103.92 Farmers Bank CD _ 140,000.00 Total Current Assets 681 531.18 Due From VCC 121,502.27 Total Other Assets 121,502.27 Total Assets $ 803 033.46 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 106.04 Payroll Liabilities 1,056.05 Total Current Liabilities 1,162.09 NET ASSETS Retained Earnings 646,863.23 Net Income 155,008.13 Total Net Assets___801 871.36 Total Liabilities and Net Assets $ 803,033.45 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 8 Months Ended May 31, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified casb basis of accounting are omitted and no assurance is provided 8 Months Ended 8 Months Ended May 31, 2021 May 31, 2021 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 317,608.54 $ 243,750.00 $ 73,858.54 130.30% $ 325,000.00 R.V. Hook Up 1,971.34 2,000.00 (28.66) 98.67% 7,500.00 Misc Income 400.00 400.00 0.00 100.00% 1,800.00 Rent 31,163.62 63,328.00 (32,164.38) 49.21% 95,000.00 Refunded Deposits (6,210.00) (6,664.00) 454.00 93.19% (10,000.00) Booth Rental 0.00 0.00 0.00 0100% 400.00 Tower Lighting 292.70 300.00 (7.30) 97.57% 400.00 Bicycle Rentals I L737.80 2.000.00 _ _ 262.20) 6.89% _. 2,500.00 Total Revenue _ 346,964.00 305,114.00 41,850.00 113.72% 422,600.00 Gross Profit 946964.00 305,114.00 41„850.00 113.72% 422,600.00 OPERATING EXPENSES Bank Service Chafge 85.09 336.00 (250.91) 25.32% 500.00 Communications 4,437.27 3,664.06 773.27 121.10% 5,500.00 Office Expense 714.06 800.00 (85.94) 89.26% 800.00 Payroll Expenses 64,563.46 66,664.00 (2,100.54) 96.85% 100,000.00 Payroll Tax Expense 4,929.39 5,336.00 (406.61) 92.38% 8,000.00 Marketing/Advertising 1,022.34 1,125.00 (102.66) 90.87% 5,000.00 Audit 2,333.33 2,000.00 333.33 116.07% 2,000.00 Bookkeeping 3,937.01 4,000.00 (62.99) 98.43% 6,000.00 Membership Dues/Sub 168.00 200.00 (32.00) .84.00% 200.00 Electricity 15,773.70 26,664.00 (10,890.30) 59.16% 40,000.00 Water 3,603.62 2,664.00 939.62 135.27% 4,000.00 Gas 4,190.17 3,920.00 270.17 106.89% 4,300.00 Trash Disposal 3,463.73 3,336.00 127.73 103.83% 5,000.00 Intown Auto Exp Allowance 2,160.78 2,000.00 160.78 108.04 % 3,000.00 Small Equipment 0.00 0.00 0.00 0.00% 500.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Maint 351.20 350.00 1.20 100.34 % 2,060.00 Building Maint./Spls/Equip 46,124.17 45,000.00 124.17 100.27% 99,000.00 Security 1,226.40 1,832.00 (605.60) 66.94% 2,750.00 Staff Ins./Retirement 6,215.33 5,664.00 551.33 109.73% 8,500.00 Building Insurance 0.00 0.00 0.00 0.00% 4,550.00 General Liability 1,344.25 2,300.00 (955.75) 58.45% 3,700,00 Workers Comp. Insurance 621.31 650.00 (28.69) 95.59% 1,400.00 Directors & Officers 1,559.64 1,500.00 59.64 103.98 "A 1,500.00 Long Term Disability 0.00 0.00 0.00 0.00% 200.00 Misc Expenses 479.12 490:00 (10.88) 97.78% 1,000.00 Ground Maintenance 4,149.16 5,580.00 (1,430.84) 74.36% 8,500.00 Bicycles & Related Expenses 926.03 900.00 26.03 102.89% 1,000.00 Catering Exp 0.00 0.00 0.00 0.00% 1,000.00 Capital Improvements 0.00 0.00 0,00 0.00%---- 0 00.00 Total Operating Expenses113 192 378.56 205,975.00 696.44 93AD % 387,900.00 Operating Income (Loss) 154 68S.44 99,139.00 55,446A4 155.93% 34,700.00 OTHER INCOME Interest Income 422.69 232.00 190.69 182.19% 350.00, Total Other Income 422.69 232.00 190.69 182.19% 350.00 Net Income (Loss) _ 155 008.13 99371.00 ,. 56.631.13 165.99% X35,060.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified casb basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended May 31, 2021 and 2020 and 8 Months Ended May 31, 2020 Financial statement preparation scivice provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 8 Months Ended May 31, 2021 May 31, 2021 May 31, 2020 May 31, 2020 Actual Budget Actual Acutal Revenue Motel Tax $ 113,079.83 $ 81,260.00 $ 74,098.80 $ 239,048.04 R.V. Hook Up 236.27 250.00 0.00 3,726.57 Misc Income 0.00 0.00 26.00 26.00 Rent 6,921.29 7,916.00 13,312.50 83,450.63• Refunded Deposits (1,300.00) (833.00) (200.00) (8,850.00) Bicycle Rentals 498.69 675.00 102.56 1,482.23 Total Revenue 1.08 �n X892268.00 87,339.86 318,883.47 Operating Expenses Bank Service Charge 9.33 42.00 9.33 394.28 Communications 425.78 458.00 459.34 3,068.57 Office Expense 6309 0.00 43.18 832.60 Payroll Expenses 7,802.60 8,333.00 8,087.72 64,394.34 Payroll Tax Expense 593.32 667.00 816.77 5,002.77 Marketing / Advertising 116.00 125.00 0.00 0.00 Audit 2,333.33 2,000.00 0.00 1,983.00 Bookkeeping 478.33 500.00 398.34 3,385.02 Membership Dues/Sub 0.00 0.00 0.00 324.00 Electricity 1,977.74 3,333.00 2,162.46 18,301.99 Water 357.58 333.00 171.92 2,191.22 Gas 259.42 95.00 279.17 3,094.89 Trash Disposal 0.00 417.00 444.95 3,804.60 Intown Auto Exp Allowance 250.00 250.00 250.00 2,000.00 Small Equipment 0.00 0.00 0.00 109.98 Chamber Management 0.00 0.00 0.00 18,000.00 Building Malnt./Spls/Equip 4,752.05 5,000.00 638.11 22,072.62 Security 115.95 229.00 58.95 2,009.85 Staff 1ns./ReOrement 563.94 708.00 531.90 5,620.82 Building Insurance 0.00 0.00 0.00 4,521.23 General Liability 0.00 0.00 0.00 3,067.05 Workers Comp. Insurance 0.00 0.00 0.00 664.00 Directors & Officers 0.00 0.00 0.00 1,435.33 Mlsc Expenses 101.91 100.00 18.98 656.36 Ground Maintenance 0.00 730.00 0.00 4,398.29 Bicycles & Related Expenses 254.23 250.60 0.00 296.76 Cast of Issuance 0.00 0.00 0.00 63,500.00 Cleaning 0.00 0.00 _ 0.00 30.42 Total Operating Expenses 20,4 23,57 . 14,171.12 235„159.99 Operating Income (Loss) 98,981.48 65,688.00 731168.74 83,723.48 Other Income Interest Income .� m 14.76 29.00 20.31 643.20 Total Other Income 14.76 29.00 20.31 643.20 Net Income (Loss) $ 98,896.24 $ 65„717.00 89.05 73,1„ � $ 84, 368.68 Financial statement preparation scivice provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis June 30, 2021 ASSETS Love Civic Center $ 247,421.75 Reserved for Construction 161,500.00 Red River Credit CD 100,000.00 Liberty CD 59573 32,763.62 FF Money Market 37109 111,103.92 Farmers Bank CD 140.000.00 Total Current Assets 792,789.29 Due From VCC 5,651.54 Total Other Assets 5,651.54 • Total Assets $ 798,440.83 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 1,282.73 Due to VCC 1,070.65 Payroll Liabilities 1,342.21 Total Current Liabilities 3,695.59 NET ASSETS Retained Earnings 646,863.23 Net Income 147,882.01 Total Net Assets 794,745.24 Total Liabilities and Net Assets $ 798 440.83 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 9 Months Ended June 30, 2021 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 9 Months Ended 9 Months Ended Jun 30, 2021 Jun 30, 2021 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 317.608.54 $ 243,750.00 $ 73,858.54 130.30% $ 325,000.00 R.V. Hook Up 1,971.34 2,000.00 (28.66) 98.57% 7,500.OD Misc Income 400.00 400.00 0.00 100.00% 1,800.00 Rent 45,025.77 71,244.00 (26,218.23) 63.20% 95,000.00 Refunded Deposits (8,610.06) (7,497.00) (1,113.00) 114.85% (10,000.00) Booth Rental 0.00 0.00 0.00 0.00% 400.00 Tower Lighting 292.70 300.00 (7.30) 97.57% 400.00 Bicycle Rentals 2448.70 2,500.00 (51.301 97.95% 2,500.00 Total Revenue 359437.05 112,697.00j,6,440.05 114.85% 4221600.00 Gross Profit 369,137.05 312„697.00 '46,010.05 114.85% _ 422,600.00 OPERATING EXPENSES Bank Service Charge 94.42 378.00 (283.58) 24.98% 500.00 Communications 4,650.16 4,122.00 528.16 112.81 % 5,500.00 Office Expense 714.06 800.00 (85.94) 89.26% 860.00 Payroll Expenses 73,398.83 74,997.013 (1,598.17) 97.87% 100,000.00 Payroll Tax Expense 5,546.81 6,003.00 (456.19) 92AD % 8,000.00 Marketing/Advertising 1,022.34 1,125.00 (102.66) 90.87% 5,000.00 Audit 2,333.33 2,000.00 333.33 116.67% 2,000.00 Bookkeeping 4,357.68 4,500.00 (142.32) 96.84% 6,000.00 Membership Dues/Sub _ 168.00 200.00 (32.00) 84.00% 200.00 Electricity 18,638.14 29,997.00 (11,358.88) 62.13% 46,000.00 Water 4,425.61 2,997.00 1,428.61 147.67% 4,000.00 Gas 4,394.38 4,015.00 379.38 109.45% 4,300.00 Trash Disposal 3,198.73 3,753.00 (554.27) 86.23% 5,000.00 lntown Auto Exp Allowance 2,410.78 2,250.00 160.78 107.15% 3,000.011 Small Equipment 0.00 0.00 0.00 0.00% 500.00 Chamber Management 18,000.00 18,000.00 0.00 100.00% 18,000.00 Eiffel Tower Lighting/Malnt 351.20 350.00 1.20 100.34% 2,000.00 Building Maint./Sple/Equip 47,729.17 47,500.00 229.17 100.48% 99,000.00 Security 1,722.35 2,061.00 (338.55) 83.57% 2,750.00 Staff InsJRetirement 6,794.93 6,372.00 422.93 106.64% 8,500.00 Building Insurance 0.00 0.00 0.00 0.00% 4,550.00 General Liability 3,485.55 3,700.00 (214.45) 94.20% 3,700.00 Workers Comp. Insurance 621.31 650.00 (28.69) 95.69% 1,400.00 Directors 8 Officers 1,559.64 1,500.00 59.64 103.98% 11500.00 Long Term Disability 0.00 0.00 0.00 0.00% 200.00 Misc Expenses 479.12 490.01) (10.88) 97.78% 1,000.00 Ground Maintenance 4,767.49 6,310.00 (1,642.51) 76.55% 8,500.00 Bicycles 8, Related Expenses 926.03 900.00 26.03 102.89% 1,000.00 Catering Exp 0.00 0.00 0.00 0.00% 1,000.00 Capital Improvements 0.00 0.00 0.00 0.00% 50,000.00 Total Operating Expenses 211F790.06 224970.00 13179.84 94.14% 387,900.00 Operating Income(Loss) 47 87.727.00 9,619.99 167.96 % 34,700.00 OTHER INCOME Interest Income 535.02 261.00 274.02 204.99% 350.00 Total Other Income 535.02 261.00 274.02 204.99% 350.00 Net Income (Loss) 747 862.01 87 988.00 69 894.01 168.07% 36,050.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended June 30, 2021 and 2020 and 9 Months Ended June 30, 2020 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 9 Months Ended Jun 30, 2021 Jun 30, 2021 Jun 30, 2020 Jun 30, 2020 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 239,048.04 R.V. Hook Up 0.00 0.00 0.00 3,726.57 Misc Income 0.00 0.00 0.00 26.00 Rent 13,662.15 7,916.00 3,618.72 87,069.35 Refunded Deposits (2,400.00) (833.00) (1,200.00) (10,050.00) Bicycle Rentals 710.90 500.00 212.94 Total Revenue 12.173.05 7,683.00 2,631.66 321„515.13 Operating Expenses Bank Service Charge 9.33 42.00 9.33 403.61 Communications 212.89 458.00 458.19 3,526.76 Office Expense 0.00 0.00 0.00 832.60 Payroll Expenses 8,729.24 8,333.00 7,989.79 72,364.13 Payroll Tax Expense 669.55 667.00 607.08 5,609.85 Audit 0.00 0.00 0.00 1,983.00 Bookkeeping 420.67 500.00 305.00 3,690.02 Membership Dues/Sub O.OD 0.00 0.00 324.00 Electricity 2,864.44 3,333.00 2,327.27 20,629.26 Water 821.99 333.00 171.92 2,383.14 Gas 204.21 95.00 0.00 3,094.89 Trash Disposal 0.00 417.00 444.95 4,249.55 Intown Auto Exp Allowance 250.00 250.00 250.00 2,250.00 Small Equipment 0.00 0.00 355.37 485.35 Chamber Management 0.00 0.00 0.00 18,000.00 Building Maint./Spls/Equip 1,340.00 1,500.00 883.22 22,955.84 Security 495.95 229.00 58.95 2,068.80 Staff Ins./Retirement 579.60 708.00 587.64 6,208.46 Building Insurance 0.00 0.00 0.00 4,521.23 General Liability 2,141.30 1,400.00 0.00 3,067.05 Workers Comp. Insurance 0.00 D.00 0.00 664.00 Directors & Officers 0.00 0.00 0.00 1,435.33 Long Term Disability 0.00 0.00 253.23 253.23 Misc Expenses 0.00 0.00 119.90 776.26 Ground Maintenance 618.33 730.00 0.00 4,398.29 Bicycles & Related Expenses 0.00 0.00 0.00 296.76 Cost of Issuance 0.00 0.00 0.00 63,500.00 Cleaning ..vv 0.00 0.00 0.00 30.42 Total Operating Expenses 19,357.50 18,995.00 14,801.84 249,961.83 Operating Income (Loss) (7,184,46) ¢71,412:00) 12170.18 ...., 71 563.30 Other Income Interest Income 112.33 29.00 608.35 1.251.55 Total Other Income 112.33 29.00 606.35 1,251.55 Not Income (Loss) $ w�7,072.12 $ 11n883.00 $ 11,561.83) $ 72,804.85 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, June 21, 2021 3:00 P.M. 1. Reeves Hayter called the Building and Standards Commission Meeting to order at 3:00 P.M. Roll was called. A. The following members were present: Reeves Hayter Pat Conrad Carlton Cooper Kim Walker Josh Jones Ken Kohls B. Staff present: Robert Talley Clyde Crews Stephanie Harris Andrew Mack C. Others present: Jimmy Lane 2. Approval of minutes from previous meeting. (May 17, 2021). Motion made and seconded to approve the minutes. 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures;" Article II of Chapter 17, entitled "Control of Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter of Private Premises;" Chapter 1-6, Chapter 11.5 of the Code of Ordinances of the City of Paris, Paris, TX: G. 1445 W Sherman; City Block 229, Lot 13 Owner: Jimmy Lane Robert Talley stated that the owner, Jimmy Lane was present and would speak to the commission after his presentation. Robert stated that the house had roof damage, was unsecure, had foundation damage, and the shed in backyard was also substandard. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Owner/Representative: Jimmy Lane stated that he wanted to demolish the house, but he needed more time because he was doing it all by himself. He also stated that he wanted to repair the shed. Discussion: The commission discussed giving Mr. Lane 90 days to demolish the house and repair the shed. Motion made by Josh Jones, seconded by Pat Conrad, to give 90 days to demolish the house and repair the shed. Motion carried unanimously. 6-0 A. 141 NW 12th; City Block 59, Lot 19 Owner: Larry Grinstead Robert Talley stated that Mr. Grinstead agreed that the structure needed to be demolished and signed a right of indemnification. B. 634 NE 14th; Hicks 1st Block 4, Lot 8 Owner: Albert & Hetrolia Edwards Robert Talley stated that he's had no contact with the owners. The house has extensive fire damage and is unsecure Robert Talley's recommendation: Declare a nuisance, demolish within 30 days, or city has right to assess civil penalties. Motion made by Carlton Cooper, seconded by Kim Walker, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 C. .627 Pine Bluff; City Block 64-B, Lot 5 Owner: Yvonne Carrillo Robert Talley stated that he has had no contact with the owner. Stated that the structure was pulled by HPC and given a 180 extension. 180 days is over, so it is now being presented to the commission. The house has fire damage, roof damage, and is unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: The Commission discussed the 180 day delay and why HPC pulled the Motion made by Ken KohIs, seconded by Pat Conrad, to follow staff recommendation. Motion carried unanimously. 6-0 D. 818 W Sherman; City Block 131, Lot 21 Owner: Bonnie Kay Sanders Robert Talley stated that he had talked to the owner on property and told them when the meeting was being held. Stated that this item was for junk and rubbish. Listed all the various items that were junk and rubbish. Robert Talley's recommendation: Declare a nuisance, remove junk and rubbish within 30 days, or city has right to do so. Discussion® Discussed moving rubbish from burnt house located at 933 W Sherman. Motion made by Reeves Hayter, seconded by Ken KohIs to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 E. 828 W Houston; City Block 131, Lot E PT of 23 Owner: Jeff Dunken Robert Talley stated that he had talked to the owner on property and told them when the meeting was being held. Stated that this item was for junk and rubbish. Listed all the various items that were junk and rubbish. Robert Talley's recommendation: Declare a nuisance, remove junk and rubbish within 30 days, or city has right to do so. Motion made by Carlton Cooper, seconded by Ken Kohls, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 F. 933 W Sherman; City Block 133, Lot 4 & 5 Robert Talley stated he has spoken with the owners and that they were aware of the meeting. Stated that the house was a total burnout. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: None. Motion made by Kim Walker, seconded by Carlton Cooper to accept Rober) Talley's recommendation. Motion carried unanimously. 6-0 5. H. 123 E Price; City Block 39, Lot PT LT 3 Owner: Doris Thorsen Robert Talley stated he has had contact with the owner. Stated that the house has extensive fire damage. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Discussion: Commission asked if the rubbish would be removed from the backyard when demolished. Mr. Talley said it would be removed. Motion made by Ken Kohls, seconded by Pat Conrad, to accept Robert Talley's recommendation. Motion carried unanimously. 6-0 Adjournment Motion made by Reeves Hayter, seconded by Kim Walker to adjourn the meeting at 3:51 pm. Motion carried unanimously. 6-0 APPROVED THIS 19th DAY OF JULY, 2021. ,�ryyp ... Chairman........: ��__........ 1 Paris -Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 0 Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 Paris -Lamar Countv Board of Health Regular Meetin The Paris -Lamar County Board of Health held a regular session on Monday, April 19th, 2021. See the following chart for board members in attendance and not in attendance. Board Member's Name - In AttendanceNot in Attendance _.... ... Ms. Susan Bellene X Dr. Jay Carpenter X Ms. Mitzie Pirtle X ......__. .................... ................ Dr. Russell Putnam X Ms. Nancy Stallings X -. ..............................._ . Dr. Marc White, Chairman X Dr. Ross Williams _�..�..... X mmmm.............a.aaw - Others in Attendance were - . . ..................... --......._............_....a.a-a--.____............ Gina Prestrid e, Executive Director X Cheryl King,Administrative Assistant X 1. Convene into Open Session • Dr. Marc White called the meeting to order in open session at 5:34 p.m. 2. Approval of Minutes from prior meeting(s). • Nancy Stallings made a motion and was seconded by Mitzie Pirtle to approve the 01-19-2021 minutes and 02-16-2021 minutes. Motion carried. 6 yays, 0 nays. 3. Discuss and possible act on: • COVID-19 Updates - Between January 1 -April 9, 2021, a total of 17,978 vaccine doses have been given. (17,592 - Moderna and 386 Janssen). • DSRIP Updates -tabled until next meeting. • Board Vacancy - Nancy Stallings term will end on June 30th and Dr. Jay Carpenter will be resigning and moving out-of-town during the month of June. • Public Information Requests -three (3) septic permits have been requested and Gina Prestridge and Dr. Marc White signed the release requests. Reports a. Prior Month(s) Monthly Report - Unavailable b. Prior Month(s) Clinic Numbers - Unavailable _.. �i a inn ar �,wljiint al�(ooio X171 cit''lIII ea�uf 1l,p 1V�einindbos a irrneww Dr, N4 r"a°whiRE" vaaraa., no"',,0,nrrsn-zi".iI) ViceC,`ua@ak%upon—IRrjah,y�o$'NlI f�151.,�11@��":Nf•i�c�.��t �rarr.fa;u gran M+!�afia4 '40.,N",k i".;'klgl'M1„V �"��de��ll �,��&��b�h' f coir=a.)wa..?„Orr .,'a, lVa.ritcy°ti1iadfl7[pws Di Ross',W11&IliaaaisO'om nun G 1b, Wa I ker p10tAl"IM pay""n2l" c'W, c. Prior Month(s) Treasurer's Report, Profit and Loss - 2,281,000.. + New business to be placed on next agenda for discussion - DSRIP, reports. 4. Time and place of next meeting will be Monday, May 17th, 2021 @ 5:30 p.m. 5. Adjourn meeting - Nancy Stallings made the motion and was seconded by Mitzie Pirtle for the meeting to be adjourned at 5:44 p.m. Motion carried. 5 ayes, 0 nays. Respectfully submitted by: Cheryl King At the June 01, 2021 Board of Health Meeting, Nancy Stallings made the motion and was seconded by Mitzie Pirtle for the PLCHD board approved April 19, 2021 minutes to be submitted to the City Clerk in the City Hall Annex, located at 150 S.E. 1st Street, Paris, Texas, for filing. Motion carried 4 ayes and 0 nays. Larnar, Coarnly Bcrai cf ofr H ai lldl. f. mw_ �lf��rl,��f�a�rL�� Cha1(1Y UYYimllG"I�1,)II 11T,UU"c%h111!f, fa:cir.e rc. FrrwF.are�r�,.O;rG01,Q,��'BGI i(l1 UdVU'.uG°V°—�.�iP �jaY"J�,"VIII �YP,1 �r iQC'J,"C'ru ra ar�i e.ua.e iu.n ro.,n�7 �9 tl.0'4"tl"l�"�"IIP,y ,°"Y �Pu`�°�iPYls�°��fl.U.PU➢il . 7w�a.UYPh'i,° ``h G.,,tlUllU.71p pxwi +001U,11.202r_rm'J 111r,, RkJ'4`4". WIIH IIM� �V�V`azuGe Ph Oe mze„ii,,,n DDIr, VVafla,,,,r U2,707,',. e.0n. N"W) MINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD 107 EAST KAUFMAN STREET PARIS TEXAS THURSDAY MAY 20.2021,5:30 P.M. 1, The Airport Advisory Board was called to order at 5:30 p. m. by Chairman Scott Avery. Members present: Ray Ball, Jim Bell, Scott Avery, Scott Hearne, Zachary Ebbs, and Anna Spencer. City Representatives: Grayson Path, City Manager; Janice Ellis, City Clerk; Skylar Hoskins, Deputy City Clerk; and Derek Dacus, Engineering Technician. 2. Citizen's Input No one spoke during the citizen's forum. 3. Consider approval of minutes from the meeting of February 25, 2021. A Motion to approve the Minutes was made by Scott Hearne, and seconded by Ray Ball. Motion carried, 6 ayes — 0 Nays. 4, Receive presentation regarding private hangar construction and extension of taxiway. Derek Dacus presented to the board an exhibit of proposed hangars. He stated that the process initially started by Skyler Burchinal caused a lot of interest in development, causing a need for vehicle access. Mr. Dacus said that the City wants to take this as an opportunity to grow the airport and give developers the access they need. The proposal is for developers to go in together and extend the taxi way to the west of Hangars Al -6 and A7, providing vehicle access for future Hangars. New private hangars could be developed to the west. Presently, it is unclear for certain who will follow through will hangar development; however, Load Trail is interested in building a corporate size Hanger to the north along taxi way A. After some questions about funding and TXDOT procedures, City Manager, Grayson Path stated that the estimated cost for the North/South taxi way would be around $285,000 and the East/West would be around $112,000 depending on how many people extend and how far they have to go. Mr. Path went on to say that the City would offer developers a Pro Rata agreement in which they would pay the full up front cost, and then if someone comes along and needs access to the taxi way, the developer would then be reimbursed. 5. Discuss and possibly act on the reassignment of the Airport Ground Lease Agreement for Hangar Q, from Larry David Ervin to O&HAir, LLC. City Clerk Janice Ellis said the City had received a request from David Ervin to reassign a ground lease for private Hangar Q to Jay Hodge. She explained that lease began October 12, 2020, was for a period of forty years from that date, and that the terms of the original lease agreement would not change. Following additional discussion, a Motion to approve the lease reassignment was made by Jim Bell and seconded by Scott Hearne. Motion carried, 6 ayes — 0 nays. 6. Receive FBO report. Jerry Richie was not at the meeting, so this item was skipped. 7. Discuss and make recommendations for the Cox Field Master Plan, Capital Improvement Plan, and RAMP Plan. (A motion to remove this item from the table is required before deliberating) A Motion to remove this item from the table was made by Scott Hearne and seconded by Jim Bell. Motion carried, 6 ayes — 0 nays. Derek explained that until the City had an engineer on staff, it would be difficult to update the Cox Field Master Plan and Capital Improvement Plan. He went over the RAMP Plan grant expenses. 8. Receive input regarding the emergency exit roadway. (Jim Bell) Jim Bell asked about the plans for the west emergency exit roadway. Engineering Tech Derek Dacus explained that it was in the plan but it was four years out. 9. Items for future agendas. Ray Ball requested an item about the airport hangar inspections Scott Avery requested an item about the proposed budget, as well as asked for prior year's budgets for comparison. 10. Adjournment. A motion to adjourn was made by Jim Bell and seconded by Scott Hearn. Motion carried, 6 ayes — 0 nays. Meeting adjourned at 6:13 P.M. Approved this 17`" day of June, 2021. MINUTES MAIN STREET ADVISORY BOARD Tuesday, June 8 2021 4:30 PM Present: Absent: William Walker Tanner Dobrovolsky Kari Daniel Glee Emmite Tyrone Hayden Emily Temple Cheri Bedford, Main Street Manager Paula Portugal, Mayor Andrew Mack, Director of Planning and Community Development MINUTES 1. William Walker called the meeting to order at 4:37 PM, May 11, 2021, in the City Council chambers. 2. Citizens Forum- Cheri Bedford introduced Andrew Mack, Director of Planning and Community Development. Mr. Mack gave a brief introduction of himself and department. 3. A motion was made to approve the minutes of the May 11, 2021 by Glee Emmite and seconded by Emily Temple, motion carried 4. Board member reports: Emily Temple gave an update on promotions and events; The downtown attended the Red Bull event to promote the downtown with a booth set up. Future plans will be to set up a banner and promote the Distrx App. The Promo committee met on May 26 to help businesses get their information up and running on Distrx app who may be struggling. Another meeting will be schedule for businesses who were unable to attend. PDA will be hosting an Independence Day celebration on Saturday July 3. Plans are to hosting a beer walk and bike raffle. Downtown Mini Golf will be held on August 13 & 14. Will Walker and Glee are working on Mural tour on Distrx. Glee Emmite gave a report on design projects in downtown: Topics included tree trimming class, Certificates of Appropriateness in review and the downtown beautification assessment scheduled for the week of June 7-11 with new committee members. 5. Coordinator's Report: Paris Imagine the Possibilities tour of downtown properties will be hosted on June 26 and will include a tour of City Hall. Hours are from 1p.m. — 4p.m. Window restoration work shop was a huge success with 22 people attending and gaining a new appreciation for their historic properties. Cheri encouraged all downtown businesses to attend the Texas A&M lunch and lecture on the principles and design of window displays. A link was sent to all downtown businesses. Main Street Quarterly report is due by end of June, and each board member should review the report and send an update of their activities. 6. With no other business, Glee Emmite made a motion to adjourn, second by Emily Temple, motion carried. The meeting was adjourned at 5:13 PM. Respectfully submitted, Cheri Bedford Approved this 3 day of l 2021 Printed Name HISTORIC PRESERVATION COMMISSION MINUTES 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAYJUNE 9 2021 Present: Guests: Chris Dux, Chair Austin Watkins Laura Caffey, Vice Chair Barbara Wilson Linda Vandiver, Secretary Charles Edwards, Resource Management and Matthew Coyle Ryan Matthews Jennifer Long Glee Emmite Staff: Cheri Bedford, HPO Linda Knox, Council Liaison Andrew Mack, Director of Planning and Consulting Company 1. Chairman Dux called the meeting to order at 4:00 p.m. 2. Meeting minutes of the May 12, 2021 meeting were approved by acclamation. 3. The Certificate of Appropriateness and Facade grant application for28 Clarksville St. were tabled, and a special meeting was scheduled for June 28 to review the revised application. 4. The commission reviewed photos of the installation of commercial windows on the building located at 40 1St NE. A motion was made to award a grant to Gary Malone in the amount of $2500 by Commissioner Matthews, seconded by Commissioner Caffey, motion carried. 5. Charles Edwards, Resource Management and Consulting Company gave an overview of the Texas Department of Housing and Community Affairs Home Program to the Paris Historic Commission. The commission reviewed photos of the existing home, and plans for the new construction located 719 3rd SE. Commissioner Vandiver asked about the handicap accessibility, and Chairman Dux and Commissioner Caffey suggested the front porch window could be enlarged. The Commission was in full support of the existing home being demolished and a new one constructed. 6. Cheri Bedford, HPO gave a report on the following: A. Certificates of Appropriateness approved in house. B. Reviewed the up and coming Imagine the Possibilities events and went over the properties to be showcased with the commissioners. Commissioner Vandiver, and Commissioner Coyle will be able to assist with the event. C. Reviewed the downtowntx.org listings of properties for sale and lease. D. Reminded the Commission that the Pine Bluff and Fitzhugh district will be undergoing a re -survey before the next meeting with McDoux Preservation, LLC E. Reviewed the new Historic Resource Survey made available to the public on the City of Paris website. F. Introduced Andrew Mack, the new Director of Planning and Community Development. Mr. Mack gave some background of himself and projects. 7. Hearing no other items, the commissioned adjourned at 4:47 p.m. Signed thy'" day of 2021 'el l � PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesda v.June 15 2021 5:30 O'CLOCK P.M. Board Members Present: Josh Bray, Chairman Shay Bills, Vice Chairman Curtis Fendley Stephen Terrell Ex -Officio Members Present: Pam Anglin, President PJC Paula Portugal, Mayor Paul Allen, President Lamar County Chamber Legal Counsel: Casey Gain, PEDC Attorney C II a Order MINUTES Staff Present: Maureen Hammond, Executive Director Chris Stout, Economic Development Associate Guest(s) Present: Mary Madewell, The Paris News Michael Nickey, Citizen City Council Liaison: Clayton Pilgrim Renae Stone Mr. Bray called the monthly meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on June 15, 2021. Board Members, Dr. Hashmi and Mr. Coleman were absent. The Board had a quorum In attendance. Invocation Ms. Bills gave the invocation. Wel ome and Onen!ng Remarks Mr. Bray thanked everyone in attendance for their support of the PEDC. Citizens'_ Input Mr. Bray Invited those present to speak during Citizens' Input. No one came forward and the Citizen's Input was closed. Discuss and Coaider A ray Iwaf the Minutes of the_eaular M etin held May 11 .2021 Mr. Fendley made a motion to approve the May 11, 2021 meeting minutes. Ms. Bills seconded the motion. Vote was 4 -ayes to 0 -nays. PEDC Board Meeting Minutes June 15, 2021 Page 2 of 3 Discuss and Coq i�,A ravai of the A ril and May 2021 Financial Statements Mr. Bray stated the April financials were not ready at the last Board meeting and will be reviewed and considered today. The May financials will be presented as the year-to-date financials. Ms. Hammond pointed out that the PEDCs cash position is $1.8 million with investments sitting at $2 million. Sales tax revenue was $195,297 for May putting sales tax $75,000.00 ahead of budget. Expenses were under budget forthe month. Ms. Bills made a motion to approve the April and May financials. Mr. Terrell seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss an Consider A royal of the 20zi-2023 Economic Dcvelo ment Strate is Plan PEDC Plan of Work) Ms. Hammond stated the planning process started with the February 2021 Annual Retreat and the forming of committees. Hammond stated that "the plan embodies fundamental economic development strategies and the work of the Land, Marketing, Incentive Review and Finance Committees along with countless conversations with community leaders, City Council, the Mayor, Chamber and PJC." Hammond noted that the initial Plan of Work sent out to the Board has been updated to include revisions and contributions with the only addition being a Summary on page 3 that summarizes initiatives and identities initial priorities to kick off the plan. Fendley made a motion to approve the 2021-2023 Plan of Work. Ms. Bills seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss qnd Consider Approval of th 2021 02z i:DC Bud et Ms. Hammond reviewed the proposed 2021-2022 budget with the following key points: • Revenue remains unchanged, budgeting for $1.5 million • Personnel increased by 7% for cost of living and merit increases for staff excluding the executive director • Administration expenses have decreased by 4% • Marketing expenses have not changed from $130,000 • A line item for Direct Business Incentives has been added for Attraction and Recruitment projects at $500,000 • The total for Direct Business Incentives decreased by 29% due to less contractual obligations to fund • Under the Debt Service category, it is anticipated that the PEDC will acquire land for $1.9 million • Debt Service shows the yearly debt payments for existing loans • Under New industry Projects, the Gene Stallings Business Park budget dropped from $320,000 to $20,000 which should cover environmental surveys Overall, the PEDC budget for 2021-2022 shows a 25% decrease in expenses with a deficit of about $1.2 million after revenue. Hammond noted that if you remove the $1 million for ASWP, the deficit is $210,000. Discussion ensued regarding Increasing the revenue to be consistent with current revenue trends. Mr. Fendley made a motion to approve the 2021-2022 PEDC Budget with the Sales Tax Revenue changed to $1.7 million. Mr. Terrell seconded the motion. Vote was 4 -ayes to 0 -nays. Discuss and Consider Action on U Pdates from Land Committee Ms. Hammond reported on the status of environmental work noting that Terracon was the low bid corning in at $6,700. They have started the Phase I environmental surveys on our remaining properties and anticipate having the work done by the end of June. Pro ect ,dates, • American SpiralWeld —There is a great write-up and picture in the Paris News on American SpiralWeld. The company has hired 75 people and has shipped to their first customer. PEDC Board Meeting Minutes June 15, 2021 Page 3 of 3 • Metro Gate Manufacturing — The 20,000 square feet of construction is completed with another 5,000 SF under construction. Also, they have hired 15 new employees. onvene_into,9 tutive Session:, 1) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, orvalue of real property. 2) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, orexpand In or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), to wit: • Project Highway + Project Rocket X Project Fast Track • Project Blue Fish • Project Mustang Chairman Bray convened the Board into Executive Session at 5:45 p.m. Reconvene into en ess and Consider Action on Item 91 Discussed in Executive Session Chairman Bray reconvened the Board into Open Session at 6:14 p.m. Discuss Future A ends ltems No future agenda items. Adjourn Dr. Hashmi made a motion to adjourn the meeting. Ms. Bills seconded the motion. Vote was 4 -ayes to 0 -nays. Mr. Bray adjourned the meeting at 6:15 p.m. Res ectfuliy submitted, Paula grownfieid Administrative Assistant Paris Economic Development Corporation