1987-119-RES WHEREAS, the City Council of the City of Paris, did at its regular meeting on October 19, 1987, approve
RESOLUTION NO. 87-119
WHEREAS, the City Council of the City of Paris, did at
its regular meeting on October 19, 1987, approve the adver-
tisement for bids for furnishing plant, labor, materials and
equipment and performing all work required for maintenance
and custodial service for the following City of Paris
buildings: City Hall, Water Billing Office, City Hall Annex
and the Paris Public Library, which bids were received until
10:00 o'clock A.M., Wednesday, October 28, 1987; and,
WHEREAS, the best bid for such service was made by
Harold W. Scott, d/b/a Scott' s Janitorial Service, Rt. 5,
Box 158, Paris, Texas 75460, and it should be awarded the
bid for providing such service; and,
WHEREAS, the form of contract for
service is attached hereto as Exhibit A,
should be approved; NOW, THEREFORE,
providing
and such
such
form
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, that the Bid of Harold W. Scott, d/b/a Scott's
Janitorial Service, for maintenance and custodial service in
the amount of $1,300.00 per month, is hereby accepted and
let, conditioned upon said contractor meeting all of the
terms and specifications included in the bid documents; and,
BE IT FURTHER RESOLVED, That the Mayor of the City of
Paris, Billy Joe Burnett, be, and he is hereby authorized
and directed to execute on behalf of the City of Paris the
contract for maintenance and custodial service, upon the
terms and conditions and in the form shown in Exhibit A
attached hereto, with Harold W. Scott, d/b/a Scott's
Janitorial Service.
Passed and adopted this 9th day of November, 1987.
~'
B~ ur ett, Mayor
ATTEST:
~~,.\~,\~~
Matt1e Cunning am, it C er
~~
STATE OF TEXAS ~
COUNTY OF LAMAR ~
THAT, the City of Paris, Paris, Texas,
corporation, acting by and through its Mayor,
Burnett, hereinafter referred to as CITY and
Scott, d/b/a Scott's Janitorial Service, Rt. 5,
Paris, Texas 75460, hereinafter referred to as
contract and agree as follows:
1. The CITY wishes to procure and SCOTT desires to
provide maintenance and custodial service for the following
City of Paris buildings: City Hall, Water Billing Office,
City Hall Annex and the Paris Public Library as described in
the bid documents being legal notice, scope of work and bid
form, attached hereto as Exhibits "A" through "c" and
incorporated herein for all legal purposes and the consider-
ation of such services shall be $1,300.00 per month.
2. CITY and SCOTT each bind respectfully itself, its
successors and assigns and heirs to this agreement and to
the covenants contained herein. SCOTT shall not assign,
sublet or transfer its interest in the contract without the
written consent of CITY.
3. The term of this contract begins on the 1st day of
December, 1987, and runs until such time as CITY or SCOTT
gives sixty (60) days written notice to the other that the
same is terminated, which termination can be without cause.
CITY retains the right to terminate said contract upon
thirty (30) days written notice for SCOTT'S failure to
perform the services required under this contract.
4. SCOTT will not discriminate against any employee
or applicant for employment because of race, religion,
KNOW ALL MEN BY THESE PRESENTS:
a municipal
Billy Joe
Harold W.
Box 158,
SCOTT, do
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+-0::11,0 o.ff'~'t"'m!J~;'u,:l
employment, upgrading, demotion or transfer, recruitment or
recruitment advertising; layoff, termination; rates of pay
or other forms of compensation; and selection for training,
including apprenticeship.
SCOTT agrees to post, in con-
spicuous places available to employees and applicants for
employment, notices setting forth the requirements of these
non-discrimination provisions.
5. SCOTT must provide insurance as required in the
bid documents, certificates of which shall be filed with the
City Clerk of the City of Paris.
6. CITY and SCOTT hereby agree to the full per-
formance of the covenants contained herein.
Entered into this 9th day of November, 1987.
CITY OF PARIS
By:
Billy Joe Burnett, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
SCOTT'S JANITORIAL
SERVICE
T. K. Haynes, City Attorney
By:
Harold W. Scott
THE PARIS NEWS
PUBLISH TWICE
OCTOBER 18, 1987
OCTOBER 25, 1987
LEG A L
NOT ICE
The City of Paris will receive sealed bids until 10:00 A.M., Wednesday, October
28, 1987, for Maintenance/Custodial Service for the following City of Paris
Buildings: City Hall, Mater Billing Office, City Hall Annex and the Paris
Pub 1 i c Li brary.
Bids addressed to the Honorable Mayor and City Council, Office of the City
Manager, City of Paris, P.O. Box 1037, Paris, Texas 75460, will be received
until 10:00 A.M., Wednesday, October 28, 1987, at which time all bids received
will be publicly opened, tabulated and referred to the Mayor and City Council
for their consideration.
Bidders are notified of City exemption from otherwise applicable sales and
exci se tax.
The City of Paris reserves the right to reject any or all bids, to waive any
informality in bidding and to award as may be advantageous to the City.
Notice to Bidders: Specifications and Bid Forms may be obtained at the Office
of City Manager; City Hall, Paris, Texas. All bidders must contact Dick Boots
at 785-7511 to schedule an appointment to review the specifications and the
buildings in question.
CITY OF PARIS, PARIS, TEXAS
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attie Cunningham,
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EXHIBIT A
MAINTENANCE SCHEDULE
CITY HALL, CITY HALL ANNEX, ~ATER BILLING OFFICE
AND PUBLIC LIBRARY
DAILY
Vacuum all carpeted areas with an electric operated vacuum.
Empty and clean all ash trays.
Empty all trash receptacles and replace bag liners as needed.
Mop all restroom floors.
Sweep or dust mop all hard surface floors.
Clean and sanitize all restroom fixtures including sinks, commodes,
urinals and stall dividers.
Clean and shine drinking fountains.
Spare toilet paper and paper towels should be placed in each restroom.
Supply all restrooms with hand soap.
Clean glass on all entrance doors.
Dust all office furniture and equipment.
WEEKLY
Spot clean all carpeted areas that are soiled.
Clean and buff all tile and terrazo floor areas.
Dust all doors, baseboards, frames, handrails, chair legs, telephones,
window sills, window blinds, file cabinets and open areas of book
shelves (furniture polish should be used on wood fixtures).
Remove cobwebs from corners of each room and ceiling.
Remove accumulated dirt and dust from all return air vents.
Sweep and remove debris from exterior entrance to City Tax Office.
Dust and polish Council Chamber desks and tables.
Vacuum and straighten chairs in City Council Room.
Replace burned out light bulbs.
EXHIBIT B
ADDITIO~PL MAINTENJlNCE SHALL INCLUDE:
Clean and shampoo all carpeted areas every four (4) months.
Strip and wax all hard surfaced areas every 6 months.
Clean out ceiling light fixtures once per month.
Interior of all windows shall be cleaned once per month.
Dust with feather duster all ceil i ng gri ds (s il ver and gol d) once per
month. (Library Only)
The City of Paris V/ill provide all paper supplies, sanitizers, plastic
trash bags, furniture pol ish, soaps and wi ndow cl eaner . All other
supplies will be provided by the contractor including but not limited
to vacuum cleaners, buffers, stripping chemicals and any other supplies
needed that are not mentioned above. All employees of the Contractor
when doinq maintenance work under this contract must wear shoes, lonq
pants and- shi rts at a 11 times. Maintenance wi 11 be worked Monday
through Friday after 5:00 P.M., except for the weekly, monthly, and
additional maintenance listed. This can be accomplished on week-ends if
necessary. The Contractor VJi 11, be res pons ib 1 e for Workman I s
Compensation and insurance for persons under this employment contract.
Once a contract is signed, a check for the amount of the contract will
be sent to the Contractor by the lOth day of the month.
. _.h.__'___'__.~-".
BID FOR M
TO
FROM
HONORABLE MAYOR AND CITY COUNCIL
Name of Company Bidding
Address
Phone #
(I) (WE) hereby submit the following bid according to the specifications sent
to me by the City of Paris for Custodial Service at the following areas:
CITY HALL $ .00
WATER BILLING OFFICE $ .00
CITY HALL ANNEX $ .00
PARIS PUBLIC LIBRARY $ .00
TOTAL BID
$
.00
SIGNATURE OF BIDDER
DATE
EXHIBIT C